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HomeMy WebLinkAbout2008/2009 Sweeper Unit, Call for BidCITY OF BOZEMAN, MONTANA CALL FOR BIDS Lease/Purchase of One New or Demonstration Unit 2008/2009 Sweeper Sealed bids will be received by the Bozeman City Clerk's office, Bozeman, Montana, at the City Clerk's Office, Suite 102, located at City Hall, 121 North Rouse, Bozeman, Montana, until 2 p.m. on Wednesday, November 12, 2008 at which time the bids will be publicly opened in the City Commission Meeting Room before the City Clerk for Lease/Purchase of One New or Demonstration Unit 2008/2009 Sweeper. Full and detailed specifications on the equipment to be furnished may be obtained at the office of the City Clerk, City Hall, Suite 102, 121 North Rouse, Bozeman, Montana 59715, telephone number (406) 582-2320 or the City Website at www.bozeman.net The City of Bozeman reserves the right to reject any and all bids, and to waive any informality in the bids received. The City of Bozeman is an Equal Opportunity Employer. DATED at Bozeman, Montana, this 23rd day of October 2008. Legal Ad Publish: Sunday, October 26, 2008 Sunday, November 2, 2006 Stacy Ulmen City Clerk 000--00001 001 a CITY OF BOZEMAN, MT. STREET DEPARTMENT Bid Specifications and Bid Form Bids must be submitted on this form BID SPECIFIFICATIONS FOR LEASE/PURCHASE ONE NEW OR DEMONSTRATION UNIT 2008/2009 SWEEPER The Sweeper described herein shall be new or a current year demonstration unit with no more than 500 hours on the meter. All parts and accessories which are required to compose a complete unit shall be furnished whether herein stipulated or not. Unless otherwise noted in these specifications, all equipment cataloged as standard shall be furnished and included in the purchase price of the unit. The City of Bozeman reserves the right to accept or reject and or all bids for any reason determined to be in the best interest to the City of Bozeman and its staff. Successful bidder must deliver the sweeper within 120 days or being awarded the bid or must provide the City of Bozeman a sweeper a like model that can be used at any outside temperature until unit is delivered. Sweeper brand bid must be one that the City of Bozeman has owned or had the opportunity to operate during a demonstration. We will not consider bids of brands we have never owned or operated. Section 1 CHASSIS Three wheel configuration with rear steer Yes X No Exceptions Rear steer shall have two tires Yes X No Exceptions Shall have permanently mounted rubber padded steel bumper to prevent drive wheels or chassis from contacting receiving vehicle while dumping Yes X No Exceptions 1 Chassis shall be fully welded, formed channel and boxed tube style for strength. Yes X No Exceptions Shall have front and rear tow hooks Yes X No Exceptions Rear axle shall have a minimum rating of 7000 lbs. Yes X No Exceptions Front axle shall have a minimum rating of 10000 Lbs. Yes X No Exceptions Section 2 CAB Cab shall have air conditioning/fresh air heater/ventilator/defroster with a minimum of 6 adjustable vents. Roof mounted air conditioning or components is not acceptable Yes X No Exceptions Dome light shall come on with the opening of either door or be turned on separately when the doors are closed Yes X No Exceptions AM/FM radio shall be installed Yes X No Exceptions Air suspension seat shall be installed on the right side operator station Yes X No Exceptions Both seats shall be cloth upholstered with seatbelts Yes X No X ExceptionsLeft seat vinyl, Right seat cloth suspension Doors shall be see through with upper sliding windows Yes X No Exceptions Wipers shall be intermittent type 2 speed with washers Yes X No Exceptions 2 Tilt and Telescoping steering wheel on both driver stations Yes X No Exceptions Speedometer/odometer, tachometer, engine hour meter, engine temperature, oil pressure, voltmeter, fuel level, hydraulic oil temperature and water fill gauges shall be factory installed Yes X No Exceptions All broom functions shall be controlled from the cab and easily within reach of each driver station Yes X No Exceptions All switches shall be illuminated and graphically identified Yes X No Exceptions Inside rearview mirror Yes X No Exceptio Minimum two cab mounted west coast style mirrors with convex inserts. Two 10 inch oval mirrors mounted in front. One at each corner Yes X No Exceptions Door and ignition shall be keyed alike Yes X No Exceptions Automatic electronic back up alarm Yes X No Exceptions Interior shall be acoustically insulated with sound levels not exceeding OSHA standards Yes X No Exceptions Heavy duty limb guards shall surround the cab for protection from tree limbs Yes X No Exceptions Cab mounted camera with monitor mounted inside the cab for viewing when backing up. Yes X No Exceptions 3 Section 3 ENGINE Engine shall be diesel with a minimum of 4 cylinders turbocharged Yes X No Exceptions Engine shall be able to run on up to B20 Biodiesel with no modifications or changes in warranty. Yes X No Exceptions, Air cleaner shall be dual element safety dry type Yes X No Exceptions Anti -freeze shall be rated at -20F degrees or lower Yes X No Exceptions in the event of engine shutdown, steering system shall have manual override Yes X No Exceptions Engine shutdown shall occur with high coolant temperature or low oil pressure Yes X No Exceptions Minimum 1000 watt block heater with 120 volt plug in shall be installed Yes X No Exceptions Minimum fuel tank capacity of 35 gallons Yes X No Exceptions Sections 4 HYDROSTATIC TRANSMISSION Pump shall be variable displacement with separate variable displacement wheel drive motors Yes X No Exceptions Power shall be evenly distributed through planetary torque hubs Yes X No Exceptions Power shall be transferred from wheel drive motors to planetary torque hubs without side loading Yes X No Exceptions 4 Single foot pedal shall automatically produce required torque at a set pressure Yes X No Exceptions, Transmission shall be protected by a 10 micron filter with in cab restriction indicator Yes X No Exceptions Single foot pedal shall control both forward and reverse directions Yes X No Exceptions Section S TIRES AND WHEELS Front drive tires shall be tubeless radials, 111122.5 (14 Ply Rated) mounted on disc wheels Yes X No Exceptions Dual rear tires shall be tubeless radials, 101117.5 (16 Ply Rated) mounted on disc wheels Yes X No Exceptions One spare rear tire and wheel, mounted, will be furnished Yes X No Exceptions Section 6 BRAKES Service brakes shall be hydraulically applied disc brakes Yes X No Exceptions When hydrostatic pedal is returned to the neutral position, sweeper will coast gradually to a stop and not come to an abrupt stop using the brake system. Yes X No Exceptions Loss of engine or hydraulic power shall not automatically engage the brakes Yes X No Exceptions Parking brake shall be mechanically applied to the drive axle Yes X No Exceptions 5 Section 7 GUTTER BROOMS Gutter brooms shall be hydraulic, direct drive and mounted on both sides Yes X No Exceptions Broom speed shall be adjustable from in cab by operator Yes X No Exceptions Broom down pressure shall be adjustable from in cab by operator Yes X No Exceptions Each broom shall consist of 4 refillable, replaceable plastic segments, filled with 26" long tempered wire Yes X No Exceptions Right side broom shall have variable tilt from the cab. Operator shall be able to tilt inward and outward from the cab while sweeping. Yes X No Exceptio Section 8 MAIN BROOM Broom shall be direct drive hydraulic and not less than 35" diameter and not less than 68" long Yes X No Exceptions Broom speed shall be adjustable from in cab by operator Yes X No Exceptions, Broom shall be one piece prefab disposable type Yes X No Exceptions Sweeping path shall be not less than 10 feet wide with both gutter brooms activated Yes X No Exceptions 6 Section 9 CONVEYOR Conveyor shall be hydraulically driven with Chevron style cleats and be capable of filling hopper to 100% of usable rated capacity Yes X No Exceptions Conveyor shall be reversible without stopping or reversing any broom Yes X No Exceptions Conveyor shall be capable of picking up 6 inch or less material without any adjustments. Conveyor shall carry debris rather than drag it to the hopper. Yes X No Exceptions Section 10 HOPPER Hopper shall be front dumping and be capable of dumping from ground level to no less than 9 Meet Yes X No Exceptions Hopper shall have a forward dumping reach of no less than 32 inches Yes X No Exceptions Dump cycle shall be less than 60 seconds Yes X No Exceptions Usable capacity shall not be less than 3.5 cubic yards Yes X No Exceptions Section 11 WATER SYSTEM Minimum tank capacity shall be 220 gallons Yes X No Exceptions, Tanks shall be constructed of polyethylene or stainless steel. Epoxy lined tanks are not acceptable Yes X No Exceptio 7 Pump shall be capable of running dry without causing damage to the pump Yes X No Exceptions Water fill gauge shall be visible from normal operating position Yes X No Exceptions Hopper/conveyor shall be equipped with internal flush and wash down system Yes X No Exceptions Water fill hose shall be no less than 16 feet equipped with a 2 Y2' NST hydrant coupler Yes X No Exceptions Section 12 HYDRAULIC SYSTEM Tank shall be no less than 33 gallons with sight gauge Yes X No Exceptions Shall have individual test ports for sweeping, hopper and propulsion functions Yes X No Exceptions Reservoir vent shall be equipped with a 10 micron filter with cab mounted restriction indicator Yes X No Exceptions Suction lines for drive shall have a 10 micron filter with cab mounted restriction indicator Yes X No Exceptions Return lines for drive shall have a 10 micron filter with cab mounted restriction indicator Yes X No Exceptions All oil added to the reservoir shall pass through a 10 micron filter located within the fill spout Yes X No Exceptions To permit thorough cleaning, hydraulic cooler shall be mounted along the side of the engine coolant radiator Yes X No Exceptions 8 All pressure hydraulic fittings shall be flat face o ring or o ring boss type. Yes X No Exceptions A shutdown shall be provided which stops the engine when the hydraulic oil falls below the acceptable level required to operate the machine Yes X No Exceptions Section 13 ELECTRICAL Alternator shall no less than 120 amps Yes X No Exceptions All electrical circuits shall be protected with automatically self -resetting circuit breakers Yes X No Exceptions All wiring shall be harnessed, color coded and word coded (circuit identified on the wire) Yes X No Exceptions All terminals and electrical splices shall be crimped an soldered Yes X No Exceptions Rear turn/tail and brake lights shall be LED type. Yes X No Exceptions Section 14 CONTROLS All sweeper control functions shall be mounted on a center console that allows the operator to view all important information from either operating position Yes X No Exceptions Sweep, spray water and lighting functions shall be conventional rocker switches Yes X No Exceptions 9 Rocker switches shall be clearly identified by name and symbol Yes X No Exceptions Hydraulic functions shall be controlled by conventional rocker switches Yes X No Exceptions Hopper dump function shall be controlled by a single joy stick Yes X No Exceptions Section 15 PAINT Exterior color shall factory standard white Yes X No Exception Section 16 MANUALS Two parts manuals shall be provided. Electronic version preferred Yes X No Exceptions Two operator manuals shall be provided. Hard copy preferred Yes X No Exceptions Repair, service and troubleshooting manual shall be provided. Electronic version preferred Yes X No Exceptions Access to dealer online programs, parts and service Yes X No Exceptions Section 17 WARRANTY Manufacturer's warranty shall not be less than one (1) year on entire vehicle Yes X No 10 Unit shall be made in the United States Yes X No Exceptions. Section 18 SERVICE AND TRAINING Vendor shall have full parts and service facility within 10.miles of the City Shop Complex. During warranty period all parts will be shipped overnight if sweeper is not useable. Yes X No Exceptions Safety, operation, maintenance and service training will be provided at the City Shop Complex for operators and mechanics within 15 days of delivery. This will be the same training that is offered to dealership technicians. Training shall be conducted by a qualified trainer. If training cannot be conducted at the Shop Complex then all costs for training at a remote site shall be paid by the successful bidder Yes X No Exceptio Section 19 DELIVERY Sweeper shall be delivered during normal business hours to the City Shop Complex Vehicle Maintenance Shop. Title or Certificate of Origin shall say, City of Bozeman Box 1230 and 814 N. Bozeman Yes X No Exceptions Warranty will start when sweeper has been inspected and accepted by City personnel Yes X No Exceptions Delivery shall be within 120 days of bid award. If sweeper cannot be delivered in 120 days then successful bidder will furnish a like sweeper with less than 1000 hours to use until delivery of bid unit Yes X No Exceptions Section 20 LEASE Bidder will state payment options under a lease/purchase agreement with 5 or 6 year term. Payments will be made in advance with first payment due at delivery Yes X No Exceptions Fiveyear X Six year X Total Purchase Price: See Attachment #1 11 CITY OF BOZEMAN, MONTANA BID FORM Your bid must be submitted on this form. The City of Bozeman is requesting sealed bids for LEASE/PURCHASE ONE NEW OR DEMONSTRATION UNIT 2008/2009 SWEEPER and will be received by the Bozeman City Clerk's Office, Bozeman, Montana, at the office in City Hall, 411 East Main Street, Bozeman, Montana, until 2:00 p.m. on Wednesday, November 12, 2008, at which time the bids will be publicly opened at the City Hall before the City Clerk at City Hall. Sections 1-19 Make/Model: Total Bid: Elain Pelican P $143,905.00 Written amount of Total Bid: One Hundred Forty Three Thousand Nine Hundred Five Dollars Western Plains Machinery Co Name of Bidder 5248 Jackrabbit Lane Address of Bidder Belgrade, MT 59714 City, State, Zip Code (Seal) Signature Art Logan Jr Assistant Sales Manager Title November 10, 2008 Date License No. (if applicable) The City of Bozeman reserves the right to reject any and all bids, and to waive any informality in the bids received. 12 13