Loading...
HomeMy WebLinkAbout1996-06-24 Minutes, City Commission .= _ ''':'--=--:- ..~ -..---.-- ___.n - .--. - --::::;::aor-::_. . MINUTES OF THE WORK SESSION/AGENDA MEETING OF THE CITY COMMISSION BOZEMAN, MONTANA June 24, 1996 ***************************** . The Commission of the City of Bozeman met in work session and agenda meeting in the Commission Room, Municipal Building, June 24, 1996, at 3:00 p.m. Present were Mayor Stueck, Commissioner Rudberg, Commissioner Stiff, Commissioner Frost, City Manager Wysocki, City Attorney Luwe and Clerk of the Commission Sullivan. Commissioner Youngman was absent in compliance with Section 7-3-4322(2), M.C.A. The meeting was opened with the Pledge of Allegiance and a moment of silence. Aaenda Meetina - for reaular meeting and public hearinas to be held on Julv 1 , 1996 Since this is an agenda meeting, only those issues requiring staff action are contained in the minutes. . City Manager Wysocki briefly reviewed the background information which was included in the Commissioners' packets. (4) The City Manager cautioned that the section of State statutes under which the proposed cul-de-sac on South Third Avenue is to be installed requires a petition signed by a minimum of 50 percent of the affected property owners. He cautioned that, to date, the City has not received the required number of signatures; and if additional signatures are not obtained, then the Commission will be unable to act on this proposed street closure. He asked that the Commissioners be prepared to give direction to staff at next week's meeting on whether it wishes to proceed with a street closure or partial closure under a different section of the statute, which will require conducting another public hearing. He then indicated that staff has contacted the Montana Department of Transportation about the proposed revisions . to the configuration of the intersection; and it is anticipated that a preliminary response will be available for next week's meeting. (5 and 6) The City Manager suggested that the Commission may wish to hold the decisions on these two sign requests until after the sign code has been revised, which will take approximately ninety days. He suggested that if the Commission concurs with this idea, they 06~24-96 ._.. _ .._......._____..._....u__ _...__..__.u_. ._.__.. n._. --.--..-.----- -------. "'.------- ----.- ---.--- ---....--- -----..- - 2 - may wish to act next week on holding the decisions in abeyance for another ninety days or until the decision on the sign code has been made, whichever occurs first. (7) Project Engineer Rick Hixson provided the background information on this item, noting the applicant has requested that Condition No. 12 for his preliminary plat be . eliminated. He forwarded staff's suggestion that, rather than eliminating the condition, it might be preferable to require the developer's participation in installation of the traffic signal at the intersection of Ferguson Avenue and US Highway 191. Responding to Commissioner Stiff, the Project Engineer stated that contributions toward the traffic signal at the intersection of Ferguson Avenue and US Highway 191 include $44,000 from PC Development, to cover 50 percent of the costs, and commitments for funding from the City and the County. He reviewed the costs of design for recent and pending installation of traffic signals, including: West College Street and South 19th Avenue - $25,000; East Main Street and Highland Boulevard - $15,800; West Mendenhall Street and North Willson Avenue - $12,600; and Tamarack Street and North 7th Avenue - $20,000. (8) Senior Planner Skelton reminded the Commission that the applicant has also . filed an application for annexation; however, that process has not yet been undertaken. He cautioned that if the conditional use permit is to be approved without annexation, the conditions of approval will require significant amendments. Responding to the City Manager, the Senior Planner stated that under this application, as advertised, the Commission will be considering both the health club and the serving of alcoholic beverages. He then indicated that the Bozeman Athletic Club is one of the applicants for the new beer and wine license. Mayor Stueck noted that at the Planning Board meeting, there was considerable discussion about the proposed streets not forming a grid pattern and concern about the creative routing of Fallon Street. Senior Planner Skelton cautioned that the Commission must identify any needs for . east/west roadways through the development for the overall transportation network, asking the Commissioners to determine if any through streets are needed between West Babcock Street and US Highway 191. He highlighted several of the issues which have been discussed during review of this application, including private streets versus public streets. He indicated staff has noted that reasonable curvilinear streets would be acceptable. 06-24-96 - - 3 - Responding to Commissioner Stiff, Senior Planner Skelton stated that if development of the 135~acre parcel is allowed without annexation, then an on-site private sewage system with lines which meet City standards will be required. He cautioned that this parcel is quite large, and will be developed in several phases. He suggested that the Commission may wish . to require a conceptual master plan for development of the entire parcel prior to final approval of this application. (22) Associate Planner Dean Patterson provided the background information on this application. He stated that the Design Review Board has recommended denial of the application after forwarding concerns that the deviation process is for restoration or rehabilitation of older structures to enhance the historic character of the neighborhood, not structures as new as the Fire Station. Commissioner Frost suggested that the City consider the variance process rather than the deviation process. (231 Associate Planner Dean Patterson provided background information on this application, under which a second dwelling unit is to be constructed on the property and . attached to the existing dwelling unit by a roof extension. He stated that the Design Review Board has forwarded a recommendation of denial because they were unable to identify enough design excellence to justify the deviations. He noted the existing structure is relatively new; and the ORB questioned whether it meets the requirements for a deviation. Work Session - (A) Presentation from Bob Lashawav. Facilities Director at MSU. re proiects in and around campus: (8) Discussion re draft sign code revisions - Assistant Planner Christopher Williams; (C) Discussion re participation in Headwaters Cooperative Recvcling Proiect (A) Presentation from Bob Lashaway, Facilities Services Director at MSU, re projects in and around campus Mr. Bob Lashaway, Facilities Services Director at Montana State University, characterized his department as a $13-million annual operation that covers a wide range of . activities, including design, construction, maintenance and project management. He stated that there are over 2,000 employees in this department, representing a wide range of knowledge, skills and abilities. He indicated that approximately half of his budget is from State funds and half is from designated funds. He noted that the campus contains 2 million square feet of 06-24-96 -..-..-.-.-- . -....-.---.... - 4 - academic space and 2 million square feet of residence units, and accommodates approximately 12,000 people. Mr. Lashaway enumerated the various funding sources, which include the State's general fund, general obligation bonds, auxiliary projects, revenue bonds, state and federal . grants, and gifts. He indicated that the 1996 projects include the engineer and physical sciences building, which is scheduled for occupancy in October or November 1996; the Hedges academic center, which is to be located in the renovated basement and first floor; fire and life safety projects, including sprinkler systems at the Peter Koch and Nelson Story Towers and Roskie Hall, and a fire alarm and emergency lighting system at Johnson Hall; a major campus lighting project; an addition to Marsh Lab, which was occupied in February 1996; a parking lot between Cleveland and Harrison which will hold 105 automobiles and is scheduled for completion in August; and a residence hall with 139 beds and an associated 340-car parking lot on the west side of Hedges Hall, scheduled for occupancy in August 1997. He noted that the Phase III of the heating tunnel project is in process and should be completed by mid- November 1996; and Phase IV is scheduled for next year. . Mr. Lashaway stated that, with the main entrance to the campus being switched to the intersection of Kagy Boulevard and South 11 th Avenue, an entry sign and landscaping project is being planned for the south end of the Fieldhouse parking lot; and that includes the planting of grass close to the street and the planting of approximately 50 trees further back from the street, where they will not be compromised with the future widening of Kagy Boulevard. Mr. Lashaway stated that projects currently under design include renovating of the heating plant, including two new boilers; a new agriculture bio-science building; installation of fiberoptics to connect the residence halls and family housing to the core of the campus; and academic center at the Johnstone Complex; fire and life safety projects; and maintenance . projects. He indicated that renovation of the Fieldhouse. at an estimated $10 million. and renovation of the Reno H. Sales Stadium, at an estimated $4 million, are also planned. Responding to Mayor Stueck, Mr. Lashaway stated that a parking garage on campus is still under consideration. He recognized that the campus has some green space, which they hope to retain; and to accommodate that while meeting the needs on campus will require the construction of a multi-level parking garage. He noted that, while there is land on the west side 06-24-96 . ....-- - 5 - of South 19th Avenue, that land is in different ownerships; and the land trades undertaken over the past twenty years are currently undergoing close scrutiny. He indicated that accommodating the campus needs is to be done on the east side of South 19th Avenue under the existing master plan for the campus. . Responding to Commissioner Rudberg, Mr. Lashaway stated that a review of the bus schedules and operation must be undertaken, in an effort to determine how it could be more beneficial. He noted that funding of the program must also be carefully reviewed. Responding to Commissioner Stiff, Mr. Lashaway stated that, with the closure of South 7th Avenue, Montana State University agreed that it will not oppose the future southward extension of South 11 th Avenue. He noted that it appears the City will be able to extend that roadway at any time it wishes to do so. Responding to questions from Mayor Stueck, Mr. Lashaway stated he recognizes the importance of providing green space and fields on which softball, soccer and baseball can be played. He then indicated that the fields on which the soccer programs are currently conducted should be available for at least another five or six years. . Responding to Commissioner Rudberg, Mr. Lashaway estimated that, with the new residence hall, which is the first one to be constructed in thirty years, the campus will have approximately 3,500 dwelling units. He noted that the characteristics of today's students are different from those of thirty years ago, with many of the students being older and not wanting to share a dorm room with anyone. City Manager Wysocki recognized how cooperative Mr. Lashaway has been when working with the City on different projects; Mayor Stueck concurred. Mr. Lashaway thanked the City officials for their willingness to work with the University, noting that the City staff has also been cooperative as the University has undertaken its various projects. . The Commission thanked Mr. Lashaway for his presentation. (8) Discussion re draft sign code revisions ~ Assistant Planner Christopher Williams Assistant Planner Christopher Williams briefly highlighted the draft sign code, a copy of which was included in the Commissioners' packets. He noted one change is to increase the amount of signage allowed from 28 square feet to 32 square feet, in response to requests from 06-24-96 --.-- ~ 6 - the business community. He stated that the existing sign code is very complex and difficult to apply, noting that three separate tables must be used when determining the signage allowed for a business in the "B-2", Community Business, district. He indicated that, under the revised sign code, only one table is needed to obtain that information. . The Assistant Planner stressed that, except for the size of the freestanding sign, staff has incorporated all of the provisions of the existing code into the draft code. He stressed the fact that the existing provisions have been met with very little resistance when new signs are involved. He indicated that the biggest issue seems to be the grandfathering of previously permitted non-conforming signs. He noted that staff and the Commission would like to see the excessively large signs removed; however, that process has become an enforcement nightmare. The Assistant Planner stated the Mayor has suggested that roof-mounted signs, on pitched roofs where the sign is mounted on the facia or below the peak of the roof, might be acceptable. He cautioned that a conversation with one of the planners with a design background revealed the sign must be architecturally integrated into the roof, and not just "tacked" onto the facia, to be attractive. . Assistant Planner Williams distributed to the Commission a list of the illegal, non- conforming signs, noting that the list contains approximately 152 signs. He cautioned that the list was prepared in March 1996; therefore, the information is somewhat dated. He stressed the importance of remembering that these signs are the ones for which permits have never been obtained; and it is possible that by simply obtaining a sign permit, some of them may then be in compliance. Responding to Mayor Stueck, Assistant Planner Williams stated that the large signs at Van's IGA, the Cat's Paw, and U-Haul were all permitted. Responding to Commissioner Rudberg, the Assistant Planner stated that staff also has a list of non.conforming signs which were permitted, but that list is also dated. . Responding to the City Manager, the Commissioners indicated that the proposed sign code revisions are well prepared. Responding to questions from Mayor Stueck, Assistant Planner Williams cautioned against creating different signage standards for different types of businesses. He indicated that, if directed to do so, he will check with other communities to determine how they address specific issues. 06-24-96 ---. .--.---..- -.- - 7 - Responding to Commissioner Rudberg, the Assistant Planner stated that, for the most part, businesses were very cooperative when he was working on sign code enforcement. He noted that, with the various projects he has been assigned recently, however, he has been unable to maintain his enforcement efforts. . The Commissioners requested that a new consent item be added to next week's agenda, to direct staff to proceed with forwarding the revised sign code through the zone code amendment process. Following discussion, they also asked that the definition of accessory dwelling units and revisions to the composition of the Design Review Board be added since the revisions have already been drafted and submitted to the Commission for initial review. (C) Discussion re participation in Headwaters Cooperative Recycling Project City Manager Wysocki distributed copies of the draft interlocal agreement and by-laws for the Headwaters Cooperative Recycling Project and a memo, dated June 24, in which he summarized the provisions of those documents. He stated that the proposed project includes several counties and many of the cities, towns and solid waste districts within those counties. He noted that, based on the proposed agreement and by-laws, the City of Bozeman would be . required to purchase containers for recyclables, at an initial estimated cost of $11,850, plus an annual contribution of $27,192 to sustain the program. He stated that the bins would be designed to accommodate four categories of recyclables; and they would be placed strategically around the community. Under this agreement, a private firm would be selected, under the bidding process, to collect and sell the recyclables. The City Manager stated that, under this program, the City would be responsible for maintaining the bins and posting instructions for use of the bins. He noted that by April 1 of each year, those entities in the program must declare whether they intend to remain in the program for the upcoming fiscal year. City Manager Wysocki stated that Neighborhood Coordinator/Grants person James Goehrung will be attending the upcoming meeting of the Headwaters Cooperative Recycling . Project, which is scheduled for Wednesday. He indicated that, if the Commission wishes, staff will forward a request to Ms. Sherrel Siegmund, who is coordinating the project, that she attend an upcoming Commission work session to provide additional information. He noted that the program is scheduled to begin on January 1, 1997; however, it may be delayed to July 1, 1997, if necessary. 06-24-96 - 8 - Responding to Mayor Stueck, the City Manager stated that this program is designed to make it more convenient for people to recycle. He noted that many people just want a convenient disposal area rather than the monies they could collect from recycling. Responding to Commissioner Stiff, the City Manager stated that County . Commissioner Phil Olson has been involved in this project from the start; and he has indicated that the County intends to participate. Following a brief discussion, the Commissioners indicated an interest in having Ms. Siegmund make a presentation as soon as possible. Discussion - FYI Items City Manager Wysocki presented to the Commission the following "For Your Information" items. ( 11 Copy of a letter from Super 8 Motel to the Planning Office, dated June 18, regarding the landscaping plan for their project. (21 Announcement of the meeting of the Headwaters Cooperative Recycling . Project, scheduled for 10:00 a.m. on Wednesday, June 26, 1996, at the Courthouse Annex in Boulder. (31 A letter of support for the beer and wine license application for the Cate Internationale, stamped as a "late submittal". (41 Copy of the notice of the workshop for planning boards, sponsored by MACo, scheduled for 7:00 p.m. on Tuesday, June 25, at the Park County Courthouse. The City Manager asked all interested Commissioners to sign a copy of the notice, so an accurate count can be forwarded. (51 Memo from the Cemetery Board, dated June 14, forwarding their recommended revisions in cemetery fees, along with a copy of Commission Resolution No. 2861, establishing the current cemetery fees. . The City Manager asked the Commissioners to review the proposed fees, in anticipation of a resolution on a future agenda to implement the fees. (61 Memo from the Montana League of Cities and Towns, dated June 19, regarding the class action court case under which 20 percent of property tax revenues received in May are to be held in escrow. 06-24-96 -. .._-_.~_. ~_.. ._._~-- - 9 - (7) Announcement of a public meeting scheduled for 7:00 p.m. on Tuesday, July 16, at the Holiday Inn, regarding the Bozeman Solvent Site, and sponsored by the Montana Department of Environmental Quality. (8) Agenda for the Development Review Committee meeting to be held at 10:00 . a.m. on Tuesday, June 25, in the Commission Room, and a revised agenda for the same meeting. (9) Agenda for the Design Review Board meeting to be held at 3:30 p.m .on Tuesday, June 25, in the Commission Room. (10) Agenda for the County Commission meeting to be held at 1 :30 p.m. on Tuesday, June 25, at the Courthouse. (11 ) The City Manager submitted his weekly report, as follows. (1) Attended the Interagency Breakfast on Wednesday morning. (2) Met with Ken LeClair regarding the conditions for Phase IV of his Willowbrook project at the southeast corner of North 25th Avenue and Durston Road. He reminded the Commission that conditions of approval include designing the extension of West Beall Street and extension of North 25th Avenue to Durston . Road. (3) Attended the committee meeting for the Gallatin Valley Tomorrow project, noting that approximately a dozen people were present. (4) Swore in three new police officers this past week. (5) Noted that staff has reached "crunch time" on preparing the budget recommendations for next fiscal year. (6) Announced the Licensing Clerk Julia Vanfossan will retire on Friday, after working for the City for the past eighteen years. (12) Commissioner Frost stated that he attended the Historic Preservation Advisory Commission meeting last week. He noted that the tour of the Ellen Theatre, which typically attracts 20 to 25 people, was attended by 250 to 300 people this year. He noted there is significant community concern about the future of the old structure. He indicated that the board was appreciative of the newspaper article about the Ellen Theatre, which was printed . just before the tour; and they have forwarded their thanks to the Bozeman Daily Chronicle. (13) Commissioner Rudberg submitted the following. (1) Attended the Development Review Committee and City-County Planning Board meetings last week. (2) Attended the meeting on traffic calming which was held at the University last week. (3) Attended a meeting on welfare reform this morning. 06-24-96 ----....---.--- ---- . - 10- (14) Commissioner Stiff submitted the following. (1) Attended the government and tax structure committee meeting for the Gallatin Valley Tomorrow project, noting it was attended by approximately a dozen people. (2) Forwarded his interest in conducting an orientation meeting for the City's appointees to the City-County Planning Board, possibly after . the new appointments have been made. (3) Stated that he received a copy of the Rotary Club newsletter from Boulder, Colorado, just prior to the Commission meeting. He noted that one of the articles is entitled "Boulder--Model City Gone Awry", indicating he will make copies of that article for each of the Commissioners. (15) Mayor Stueck submitted the following. (1) Attended the Interagency Breakfast on Wednesday morning. (2) Stated that he, Commissioner Stiff and Planning Director Epple met with property owners along South 19th Avenue regarding a long-range plan for development of the South 19th Avenue corridor. He noted that the discussion was well received. Recess - 5: 1 0 D.m. . Mayor Stueck declared a recess at 5:10 p.m., to reconvene at 7:00 p.m. for the purpose of meeting with various boards and commissions. Reconvene - 7:00 D.m. Mayor Stueck reconvened the meeting at 7:00 p.m. for the purpose of meeting with various boards and commissions. Work Session (continued) - (D) Tree Advisory Board: (E) Recreation and Parks Advisory Board; (f) Parkina Commission: (G) Band Board: (H) Beautification Advisory Board: (I) Historic Preservation Advisory Commission: (J) Bozeman Area Bicycle Advisory Board: (K) Community Affordable Housina Advisory Board (D) Tree Advisory Board . Members present included Ken Baker and Steve Gullickson. Ken Baker serves as the Chair and Steve Gullickson serves as the Vice-Chair, and their board meetings are held at 7:00 p.m. the second Wednesday of every month in the Conference Room at City Hall. Ken Baker gave the Commissioners copies of the minutes which he has, noting that not all of the meetings are included. 06-24-96 ...- .---..- -- -- - 11 - Mr. Baker noted that the Commissioners have received several letters from the board recently, forwarding requests for funding for the upcoming fiscal year. He briefly highlighted those requests, noting that they total slightly over $11,000. He noted that these requests generally identify their goals and visions for the upcoming fiscal year, which include distribution . of information pamphlets on tree selection and tree planting, the planting of two trees in front of City Hall, and a cost sharing program for planting of boulevard trees. He recognized that funding will determine which of those goals are most actively pursued during the upcoming year. He indicated that the pamphlets will be available at the various greenhouses around the community, and will hopefully raise public awareness of the types of trees to be planted in specific areas and to encourage the planting of a diversity of species. Responding to Mayor Stueck, Mr. Gullickson stated that they do not attend any of the meetings of the other advisory boards. He noted, however, that Park/Cemetery/Forestry Superintendent John McNeil attends all of their meetings; and he serves as the conduit by reporting on the meetings of the Recreation and Parks Advisory Board, the Cemetery Board and the Beautification Advisory Board, which are the other boards that most closely overlap in their . activities. He assured the Commission that the activities are closely coordinated whenever necessary. Ken Baker noted that, to date, the membership of the board has remained intact, because everyone who became involved initially has been committed to the projects that have been started and want to see them completed. He noted that projects currently underway include development and implementation of a master plan, the cost sharing program, and raising the awareness of appropriate types of trees for a specific location. Responding to Commissioner Rudberg, Mr. Baker stated the board has reviewed the tree inventory recently completed by Natural Path and found it to be an excellent document. He noted that, with the computerized program that accompanies the document, the City's . forestry crew can easily update its records and maintain the trees. He then indicated that he has lived in other communities and Bozeman has one of the better urban forests in the State. He noted that the City has recognized the importance of this asset and has recognized that monies must be allocated to managing that asset. Responding to questions from the Commission, Mr. Baker stated that the Tree Advisory Board would like to promote the planting of an average of 100 trees per year, possibly 06-24-96 .-..-- . 12 - through the cost sharing program. He suggested that these trees could be strategically scattered throughout the community rather than being concentrated in a single area; and the planting of replacement trees would be encouraged. The Commission thanked the board members for their presentation. . (E) Recreation and Parks Advisory Board Members present included Terry Baldus, Mary Vant Hull, Joanne Jennings, Laurita Vellinga and Gene Brooks. Terry Baldus serves as Chair, and their meetings are held the first Thursday of the month at the Lindley Park Center. An informal discussion time begins at 7:00 p.m., with the formal meeting beginning at 7:30 p.m. Chair Terry Baldus noted that the Commissioners receive the minutes of their meetings on a regular basis. She distributed copies of their long-range goals and the six-year plan for implementation of the parks master plan, along with a copy of the brochure entitled Wildflowers of Burke Park. She also handed out pictures of the Commissioners taken during Clean Up Bozeman, thanking everyone who participated in that event. Ms. Baldus reviewed the long-range goals, which include: securing and developing .a 100-acre regional park; improving relations and cooperation with various entities; investigating options for building and maintaining new facilities; continuing support of the acquisition and improvements to trail corridors; expanding the POST plan; continuing to foster better communication and cooperation among organized recreation groups; and staying involved in the budgeting process. She stated that efforts to open communication and cooperation with Montana State University have garnered minimal results; however, with the recent appointment of Bruce Parker to the Board, those efforts may generate better results. She stated that the softball program has gained 12 teams this year, for a total of 107 teams; and the program is now one of the largest in Montana. She noted that, because a majority of those players are County residents, the board is seeking greater cooperation from the County. . Ms. Baldus stated that Park Superintendent John McNeil has voiced his frustrations about the additional demands being placed on his staff and equipment, particularly since his staffing levels need to be increased and his equipment updated to meet those additional demands. She noted that the board has encouraged him to be more proactive in asking for new equipment and more manpower during the budgeting process, and she asked that the 06-24-96 ....,~~~ ..'OJ~ - 13 - Commission consider those requests more favorably. She suggested that this could allow for addressing issues in a more preventative manner rather than through crisis management. Chair Baldus reviewed the six-year plan, highlighting the items to be addressed this year. She noted that those include: securing additional parkland for various parks; completing . Babcock Park and the Valley Unit Park; and beginning development of Rose Park and Westlake Park. She recognized that, given the short growing season in Bozeman, it is important to recognize that establishing a new park is a two-year process. She also stressed the importance of updating the existing parks and addressing their needs in a proactive manner rather than in a reactive manner. Chair Baldus stated that members of the board have begun to address various groups in Bozeman, in an effort to generate volunteer support for some of the parks and programs. She suggested that if the City supports and coordinates the beginning of a new project, it may be possible to then turn that project over to a local group, continuing to work with that group to the extent necessary to ensure the success of that project. She noted that the board is working with the community events which seem to have outgrown the available facilities, in . an effort to find larger facilities that can better accommodate them. She indicated that the board will be reviewing the fee structure for use of City parks and, some time in the late fall or winter, they plan to forward recommendations to the Commission for revision of the fees. Ms. Laurita Vellinga encouraged the Commissioners to carefully consider a trail corridor in the northwest part of the community, particularly as West Oak Street is extended and development begins to occur along North 19th Avenue. She cautioned that it is often difficult to obtain parkland and trail corridors through commercial developments; however, she stressed that those corridors are important to the overall success and integrity of the trail system. She indicated that the City-County Planning Office has been receptive to the board's requests; and she is currently working toward developing the same type of relationship with . the County Planning Office. She also noted that she is trying to encourage the County to acquire parkland rather than accepting cash-in-lieu payments for subdivisions. The Commission thanked the board members for their presentation. (F) Parking Commission Mr. Tim Fitzgerald, Chairman, was present. He indicated that the Parking Commission meets at 7:30 a.m. on the second Thursday of each month, in the Conference Room at City 06-24~96 - -- -~-- -..-. - 14 - Hall. He stated that minutes of the meetings are filed with City staff following each meeting, and he noted that other arrangements can be made if the Commission so desires. Mr. Fitzgerald noted that the Parking Commission has been working closely with staff over the past few months on the acquisition of handheld ticket writers. He stated that once . those ticket writers are in place, the Parking Commission will probably propose a graduated fine schedule. He noted that at the present time, the Parking Commission's authority is limited to the four off-street parking lots; and they may seek expansion of their authority to include the on-street parking in the downtown area and possibly even the residential parking districts. Mr. Fitzgerald stated that the Parking Commission has reviewed proposals for new development in the downtown area where a cash-in-lieu payment for parking spaces is proposed, to ensure there is adequate parking to accommodate their needs, since they have final authority on that type of request. He noted that the Parking Commission has acquired two small parcels on South Bozeman Avenue, and they intend to convert those sites into parking lots in the next few years. He indicated that the Parking Commission has also been exploring the possibility of obtaining oversight of some of the private parking lots in the downtown area, . particularly since many of those parking lots are not currently being used to their fullest extent. Mr. Tim Fitzgerald stated that the Parking Commission continues to discuss the possibility of constructing a multi-level parking garage. He noted that the special improvement district which created the four off-street parking lots will be paid off in the next few years, and it may then be possible to finance the next step in providing parking. Responding to the Mayor, Mr. Fitzgerald recognized the combination of funding sources that were used to construct the parking structure in Missoula. He noted that the revenues generated from the parking meters were used to assist in the funding of that project. The Commission thanked Mr. Fitzgerald for his presentation. (G) Band Board . City Manager Wysocki provided a brief overview of the Band Board's function, since no members were present. He stated that the composition of the board has remained essentially the same for many years, and the board works well together with the program running smoothly. He noted that the Municipal Band plays nine concerts each summer and participates in two parades. He indicated that the board has no set schedule for meetings, no specific location and no minutes. 06-24-96 - 15 - The City Manager reminded the Commission that the bandshell was renovated approximately five years ago; and a plaque recognizing Mr. Henry Gardiner for his efforts and contributions was attached. He indicated that the plaque has been damaged; and a new, more permanent plaque will be ordered and attached to the bandshell this summer. . (H) Beautification Advisory Board Members present included Claudia Foster, Chad Groth, Dora Anderson and Dick Shanahan, and staff person Derek Strahn. Ms. Claudia Foster, Chair, stated that the board meets at 11 :00 a.m. on the third Wednesday of each month at the Carnegie Building. She cautioned that this schedule is somewhat flexible and, if members are unable to attend on the third Wednesday, it is moved to the second Wednesday of the month. Chair Foster stated that, while the board is an advisory board, it is not always certain who it is advising. She noted, rather, that they more often come up with ideas and then carry those ideas out, subject to Commission approval and funding. She cited the recent planter project in the North 7th Avenue medians as an example. . Mayor Stueck noted it is important for the Commissioners to receive copies of the minutes from board meetings so that they are aware of any concerns or activities being undertaken. Chair Foster noted that, after the "soup can episode" for the Sculpture Park on North 7th Avenue, everyone who had been on the Beautification Advisory Board either resigned or allowed their terms to expire. She noted that, over the past couple of years, a new board has been appointed; and they are beginning to become organized and are ready to move forward. She indicated that they have reviewed the minutes of the board since its creation in 1989 in an attempt to find previously-discussed ideas that could be implemented at this time. She suggested that, by working with other clubs and organizations in the community I they may be . able to solicit and encourage volunteer assistance in implementing programs which will result in beautification of the community. Ms. Claudia Foster noted that last year, the board solicited public comments about what type of beautification projects they would like to see and received a number of valuable responses. She noted that many of the responses included flowers, entryway beautification and median beautification. She stated that the board has coordinated the installation of 06-24-96 " --- -..--... - 16 - planters on the medians of North 7th Avenue, and an application for ISTEA monies to fund beautification of the entryways and entryway signs has been submitted to the Montana Department of Transportation. Derek Strahn, staff person, stated that, since the placement of Sacajawea in the . Sculpture Park, the board has gained energy. He noted that, if the application for ISTEA funds is approved, the board could gain even more energy. He cautioned that some of the requirements for ISTEA monies may be difficult to meet; however, he feels it can be done. Responding to Mayor Stueck, Mr. Strahn stated that the board has recently obtained a list of service organizations in the community; and they will be seeking assistance from those agencies. Chair Foster stated that the Men's Garden Club helped plant the flowers in the Sculpture Park this year, and the Retired Senior Volunteer Program has assisted with the planters along Main Street. Derek Strahn cautioned that the City has a limited amount of space at the Sculpture Park on which additional sculptures might be located. He noted, instead, that most of the . green space behind the sculpture belongs to Darigold and is maintained as green space as a part of its conditions for approval of locating on the subject site. The Commission thanked the board for its report and Chair Claudia Foster for her efforts in the beautification of the medians on North 7th Avenue. (I) Historic Preservation Advisory Commission Dick Shanahan was the only member present. Others present included former member Ed McCrone and Historic Preservation Officer Derek Strahn. The Historic Preservation Officer stated that Alice Fryslie has been serving as Chair, but her term will expire on June 30 and she has chosen not to reapply. He indicated that a new Chair will be appointed at their next meeting. He stated that the board meets at 7:00 p.m. . on the third Tuesday of each month in the basement of the Carnegie Building. He indicated that minutes from the meetings are available for review in his office, and he will begin providing copies of the minutes to the Commission for all future meetings. Officer Strahn stated that the Historic Preservation Office and the Historic Preservation Advisory Commission serve together in some areas and separate in others. He noted that when the commission was first created in the 1980's, it essentially served as both 06-24-96 - 17 - the Design Review Board and the Historic Preservation Advisory Commission. He indicated that, because one part of its function was educational in nature and the other part was regulatory, it was determined that two separate boards should be established. The Officer stated he hopes to have all of the historic district signs posted this . summer. He has commitments for locations for some of the signs, on the lots of private residences; and he will continue to work on obtaining satisfactory locations for the other signs. Officer Strahn stated that, through monies received from the National Trust, sixteen people from around the State met at the Carnegie Building to assess its structural integrity and develop a maintenance plan and address handicapped accessibility issues. He noted that the group included historic preservation officers and local architects, and the information generated was varied and extremely beneficial. He indicated that the final report is nearing completion, and will include a broad range of solutions and ideas. He noted that, with monies remaining from the grant, an individual will be retained to develop cost estimates for each of those solutions. Officer Strahn stated that the board has been involved with the nomination of the . Story Mill/Northern Pacific district, including the gathering of photographs and research. He noted that his office prepared the nomination application, which was funded through a grant. He stated that this district lies outside all conservation districts, therefore, no design review will be done for any projects within the district. Responding to Commissioner Stiff, Historic Preservation Officer Strahn stated that during this year's Historic Preservation Week, a substantial amount of community interest was expressed in the Ellen Theatre and was reflected in approximately 250 people attending the tour. He noted that the property owners have undertaken some restoration work on the exterior of the building; however, its future is still in question. He noted that the Carmike Theatres have a lease on the building for the next few years, but it is not too early to begin . making plans to ensure the preservation of the building in the event that the lease is not renewed. Commissioner Stiff indicated he has a long-standing relationship with the owners of the Ellen Theatre and the Rialto Theatre, and noted he would be willing to assist the staff in encouraging them to preserve and protect those structures. 06-24-96 ______u_ __._______ __.______________________.-- ________.. - 18 - Commissioner Frost noted that both the Downtown Bozeman Association and the Downtown Improvement District Board recognize the importance of retaining the theatres in the downtown because they are an integral part of the night life. Mr. Dick Shanahan noted that the board is comprised of active members who are . committed to historic preservation. He forwarded his appreciation for Historic Preservation Officer Strahn's efforts and his strong commitment to preservation. Mayor Stueck encouraged the Historic Preservation Advisory Commission to continue with the presentation of awards for preservation projects, and acknowledging people's efforts. The Commission thanked the board and the Historic Preservation Officer for their presentation. (J) Bozeman Area Bicycle Advisory Board Members present included John Preston, Dan Himsworth and Russell Johnson. The board members indicated they have no specific meeting schedule or a chair. A t the Commission's request, they selected Russell Johnson as Chair, and indicated that their regular meetings will be held at 7:00 p.m. on the third Wednesday of each month at the Rocky . Mountain Roasting Company. Chair Johnson stated that the board sponsored the Bike to Work Week activities recently. He noted that, since that time, the board has focused on developing an alternative system of bile routes around the community, as an alternative to the bike lane proposal which was recently disapproved by the Commission. He stressed that these bike routes will be designed without negative impact to the existing on-street parking; and less traveled streets will be used to create the network. He indicated that, after the street network has been identified, the board will probably approach the Commission about installing as many stop signs on the cross streets as possible, to minimize conflicts that might be encountered with traffic crossing at the intersections. He also indicated that an appropriate type of traffic calming . device may also be requested, which wili serve to slow the vehicle traffic and make for safer bicycle riding and maximize the neighborhood feel of those streets. Responding to Commissioner Rudberg, Dan Himsworth stated that the board is working with the trail map that the Recreation and Parks Advisory Board and the Gallatin Valley Land Trust are using. He recognized that this should result in an integrated plan for safe bicycling throughout the community. 06-24-96 --. . ",-. . - - 19 - Chair Johnson indicated that the board will hold informational meetings in various locations along the proposed bicycle routes, to discuss this plan with the neighbors and obtain their support before approaching the Commission. Responding to questions from Commissioner Rudberg, Dan Himsworth stated the . board anticipates the City would install any traffic calming devices identified to ensure the safety of the proposed bike route. He noted that the board is concerned about the speed with which traffic moves along some of the residential streets; and he feels that this proposal could result in a better situation for everyone concerned, without removing on-street parking. He then noted that one of the most basic traffic calming devices is speed bumps; however, he recognized they may not be appropriate for items like street maintenance. Dan Himsworth suggested that, by identifying quiet streets as the bike routes, the board may be able to attract more people to bicycling through the community. He recognized that an intensive educational program will be needed to make the program a success. He also noted that educational efforts are needed to ensure that bicycle riders recognize what is appropriate behavior. He also indicated that the use of helmets is a real issue to be addressed. . John Preston noted that during Bike to Work Week, he promoted a "Bike to Irving Week", and the class with the most children who rode bikes to school while wearing helmets had a pizza party at the end of the week. He noted that the program was also continued through the end of the school year. Commissioner Rudberg suggested that licensing of bicycles, with an increased fee schedule, could generate revenues for the bicycle program, and those funds could possibly be used for educational materials or helmets. The Commission thanked the board members for their presentation. (K) Community Affordable Housing Advisory Board Members present included Peg Biekert, Joan Davies, Tom Borstad and Tom Simkins. Also present were staff members Caren Couch and Jeff Rupp from the Human Resource . Development Council. Peg Biekert is the Chair. The board does not hold regularly scheduled meetings, but meets as necessary in the Conference Room either at City Hall or at the Human Resource Development Council. Chair Biekert noted that, included in the Commissioners' packets, was a memo dated June 13, in which the board forwarded its recommendations for the priority list for housing 06-24-96 .--...--- - 20 - needs for the upcoming fiscal year. Also, attached to that memo, was a copy of the minutes from the board's May 16 meeting. Chair Biekert reviewed the new affordable units which are currently under construction or have been approved, as follows: Human Resource Development Council multi- . family units - 24; Comstock Apartments - 24; Interfaith Housing - 9; Reach, Inc. - 8 rooms; Interfaith Housing II - 20; and Arcadia Gardens - 32. She noted that this totals 143 affordable rental units in two years, through use of $391,500 in City's funding of grants or loans. Chair Biekert noted that when this board and its predecessor boards were first formed, the emphasis was on single-family and small rental units. That focus has now changed, as evidenced by the units which have been supported over the past two years; and the priority list forwarded by the board reflects that change in focus. Responding to Commissioner Rudberg, Caren Couch stated that under the affordable housing policy, the Commission is to annually set the priority for use of the Community Housing Fund and the CDBG Revolving Loan Fund. She noted that the board had been working from the original priorities prepared by the housing task force, but has recently recognized that . the community's priorities and the housing market have changed. She asked that the Commission review and either approve or revise these new priorities so the board has a base from which to operate. Mayor Stueck noted the cooperative mobile home park is an interesting concept, although it would necessitate a large outlay of cash up front. He recognized that, with the pride of ownership, the park would probably remain more well maintained and attractive than rental parks. Caren Couch noted that finding a location for older mobile homes is often difficult, stressing the fact that some older mobile homes are still in good condition. She cautioned that the private entity involved in the cooperative mobile home park must have the ability to . generate matching funds; and at the present time, the Montana People's Action is unable to do so. She then stated that her offers to assist the group have not been accepted and, until they seek her assistance, her office cannot provide any. Mayor Stueck suggested that a cooperative mobile home park should be initially developed in a basically undeveloped area, so that the community grows to and around it. He also recognized that the development of such a park will take an extended period of time to 06~24-96 .-..-----. --- - - ~ - 21 - accomplish. He also stressed the importance of having a small core group that is willing to follow the project through the process and then ensure that it remains as designed. Commissioner Stiff noted that with the dorm containing 140 beds being constructed on campus and the 160-unit apartment complex being constructed at the intersection of . Durston Road and North 22nd Avenue, in addition to the affordable housing units enumerated above, he feels the principle of supply and demand may begin to open the rental market. He recognized that not all of the new units constructed will be affordable units; however, he noted that they will allow trickle down to occur. He suggested that, with the additional units available, it is possible the rental rates will drop. Commissioner Stiff cautioned that, given the financial demands being placed on the City for the upcoming fiscal year, there is a strong potential the Commission will be able to budget $100,000 from the general fund for the Community Housing Fund. He stressed his continued support for providing affordable housing in the community; however, he suggested that during the upcoming year, it may be necessary to rely on the balances in the funds and the housing market to provide affordable rental units. . Mr. Tom Borstad stated that he has prepared comparisons of rental units available for the six months from December 1995 through June 1996. He forwarded some of those statistics, noting that there are now 26 percent more apartments available than in December; and the average per-bedroom rental rate has dropped 8 % percent during that period, to approximately $300. He noted that there are approximately 20 percent more homes and condominiums for rent, at a 4-percent decrease in rental rate. He stated that the greatest rental unit availability was in April. Commissioner Stiff noted there are many apartments in older homes which people have paid for, and those apartments can often be rented for a lower rate than apartments in new structures. . Mr. Tom Simkins noted there are more units being constructed at the present time than at any other time he can recall. He suggested that, with time, these units may address some of the shortage in affordable units that currently exists. Responding to questions from Commissioner Frost, Caren Couch stated there are approximately 500 households in the three-county area awaiting Section 8 housing units. She expressed concern that, with the new federal legislation, a voucher for Section 8 housing must 06-24-96 ---. - 22 - remain inactive for ninety days before it can be reassigned; and that serves to slow the process of reissuance and addressing the needs for affordable housing units. Mr. Jeff Rupp expressed concern that some of the units constructed in the 1970's and early 1980's were constructed under the provisions of subsidized housing. He noted that . under those provisions, the subsidized rental rates were mandated for fifteen or twenty years, depending on which HUD program was selected. After that time, there are no requirements that affordable rates remain. He indicated that at the present time, the Human Resource Development Council is attempting to obtain answers on a proposal from the owners of Darlinton Manor for sale of those units. He expressed concern about the potential negative impact that the ending of this program may have on rents, noting that the current rates at the Darlinton Manor range from $150 to $220. City Manager Wysocki noted that Darlinton Manor is the first of several affordable housing units that could be negatively impacted, with others being the Legion Villa, Heritage Apartments and Greenwood Plaza. Mayor Stueck stated that the termination of the subsidized housing emphasizes the . need for the Commission to be focused on the community's housing needs. The Commission thanked the board members for their presentation. Adjournment - 10:07 p.m. There being no further business to come before the Commission at this time, Mayor Stueck adjourned the meeting. OAL~ DON E. STUECK, Mayor ATTEST: .e~;/~ ROBIN L. SULLIVAN Clerk of the Commission 06-24-96 -..----