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HomeMy WebLinkAbout1996-09-09 Minutes, City Commission MINUTES OF THE WORK SESSION/AGENDA MEETING OF THE CITY COMMISSION BOZEMAN, MONTANA September 9, 1996 ***************************** . The Commission of the City of Bozeman met in work session and agenda meeting in the Commission Room, Municipal Building, September 9, 1996, at 3:00 p.m. Present were Mayor Stueck, Commissioner Rudberg, Commissioner Stiff, Commissioner Frost, Commissioner Youngman, City Manager Wysocki, City Attorney Luwe and Clerk of the Commission Sullivan. The meeting was opened with the Pledge of Allegiance and a moment of silence. Aaenda Meetina - for reaular meeting and public hearinas to be held on SeDtember 16. 1996 Since this is an agenda meeting, only those issues requiring staff action are contained in the minutes. City Manager Wysocki briefly reviewed the background information which was . included in the Commissioners' packets. (5 ) The City Manager stated that the applicant's engineer has not yet provided any information to staff regarding the sewer mains in that area; however, he is scheduled to do so on Friday. He cautioned that staff will not have adequate time to review that information and be prepared to respond by Commission meeting on Monday. In light of this timeline, he asked that the Commission continue the continued public hearing to October 7. (6) Commissioner Rudberg asked that the public hearing on the sign code portion of these amendments be left open following next Monday's meeting, so the Commission may consider a written compromise regarding grandfathering of signs, which she anticipates will be received within the next few weeks. She suggested that, if the Commission so wishes, it could close the public hearing and act on those amendments pertaining to the . Design Review Board, Administrative Design Review staff and the accessory dwelling units on Monday. City Attorney Luwe indicated that Commissioner Rudberg's proposal is legal. He suggested an alternative might be to conduct the public hearing on Monday, then close the public hearing while leaving the period for written testimony open to a date certain. He noted 0 9-09-96 _., ..___._ un __ ..._.." __..._ _.______ - 2 - that once that time has passed, then the item could be placed back on the agenda for a decision. He cautioned that, while it would be more efficient to prepare only one ordinance to enact all of the zone code amendments under consideration in this application, it would be possible to separate the sign code from the other sections and prepare two ordinances for . Commission action. Mayor Stueck indicated that, following the public hearing, the Commission will make a decision on whether to close the hearing or keep it open, and whether to separate the sign code from the remainder of the amendments. (7) Assistant Planner Chris Saunders reviewed the proposed subdivision, noting that only the lots on the southern end of the parcel, which can be served by the Durston sewer main through gravity flow, are to be developed in Phase I, with the remaining portion of the site to be developed at some time in the future, when sewer services are available. He stated that one of the staff's recommended conditions, which would have moved the parkland dedication from the east side of the street to the west side, was eliminated by the Planning Board, thus leaving the park dedication as proposed. He indicated that staff has no problem with this . elimination, although their intent in having it relocated was to allow for future parkland development to create a larger park area instead of several long, slender slivers of parkland in this immediate area. Responding to Commissioner Rudberg, the Assistant Planner stated that the garage is to be removed before the street is constructed, since it lies in the right-of-way. He noted that the house is currently being remodeled, but no specific completion date for the remodeling has been identified. Responding to Commissioner Frost, the Assistant Planner stated that development of this subdivision will occur in at least two phases, and possibly three. He indicated that, while the water line for Phase I will exceed the maximum length allowed for dead-end water lines, . staff recognizes this is a temporary situation until Phase II is developed, at which time the water line will be looped. He also noted that the temporary cul-de-sac for Phase I will be eliminated with extension of the roadway as a part of Phase II. City Manager Wysocki encouraged the Planning staff to carefully review the final plans for development of the property to ensure there are adequate cross-streets to eliminate the traffic problems being encountered on the long blocks immediately south of Durston Road. 09-09-96 ------.-- ----- - 3 - (11 a) The City Manager indicated the date on this proclamation needs to be changed from "September 1996" to "September 17 to October 8, 1996". Commissioner Rudberg requested that this item be removed from the Consent Items and moved to the first item in the evening session; the City Manager indicated it will be . renumbered as Item 13A. (11d) The City Manager stated this item is to be removed from the agenda for this meeting, and will be placed on a future agenda for action. (11 e) Commissioner Rudberg asked if the Commissioners will receive any reports as a result of the work being done under this grant. City Manager Wysocki indicated that an update on this project can be forwarded during an upcoming work session; the Commission concurred. (111 ) The City Manager stated this is a new agenda item, and is for adoption of a resolution stating the Commission's intent to amend the 1990 Bozeman Area Master Plan Update, in preparation for the last item on the evening agenda. (20) Senior Planner Dave Skelton distributed copies of his memo dated September . 9, in which he summarized the gist of the comments received during the Planning Board's public hearing and the Board's recommendation to the Commission. He reviewed the contents of that memo, then responded to Commissioner questions and comments in an hour-long discussion on this upcoming agenda item. He noted that the Planning Board meeting ended after midnight, due to the extensive amount of public input and Board discussion prior to formulation of the recommendation. He indicated that the Board's recommendation is for approval of the sub-plan with some modifications. The major modification is to change the proposal that all properties lying wholly or partially within the 660-foot-wide corridor be developed under the planned unit development process to requiring that only the property lying within 660 feet of the roadway be submitted to the planned unit development process. He showed on the map what difference this would have on development of the area, noting that . the core areas would not be required to comply with the planned unit development process. Other modifications include reclassifying the north 10 acres of the Gallatin County Rest Home property as "urban residential infill"; reclassifying Rose Park as "public lands and open space"; and reclassifying the northwest corner of Durston Road and North 19th Avenue as "limited commercial" . 09-09-96 --- --------- -..-----.. -----.-...- ~ 4 ~ The Senior Planner stated that a majority of the discussion before the Planning Board revolved around planned unit development review procedures and urban open space provisions. He cautioned the Commission that its review of this sub-plan must be completed in light of the criteria for master plan amendments, as contained in the 1990 Bozeman Area Master Plan . Update, characterizing the use of the planned unit development as an implementation process rather than a criterion for review. He indicated that the Planning Board felt it important to use a "tried and true" process for implementation of this sub-plan, which is why the PUD was selected. He reminded the Commission that this process has evolved over the past couple of years and, while it is not yet perfect, on the whole it seems to work well. Senior Planner Skelton stated that under this sub~plan, both West Oak Street and North 19th Avenue would be classified as Class I entryways. He estimated that the parkland dedications for existing residential land use designations in this study area would total 20 to 22 acres, and if the property is designated for commercial development, no parkland will be required. Rather, if the property is to be developed through the planned unit development process, open space must be provided. . The Senior Planner encouraged the Commissioners to review Pages 47 through 51 of the draft plan prior to next week's meeting, as well as the information contained in the memo he had just distributed. He stressed that under this proposal for use of the planned unit development process, a list of allowable uses can be developed and the review process for individual projects should be significantly shortened. The Senior Planner indicated that open space has seemed to be a major issue to the owners of the properties involved, and the term "taking" has been mentioned more than once. He stressed that the front yard setbacks do not result in loss of land, rather, the land is retained in individual ownership as it is throughout the community. He further stressed that public access to the subject property is essential, since much of the property along these corridors . is to be commercially developed. He suggested that bicycle and pedestrian traffic through, instead of to, developments in this area will be minimal. Senior Planner Skelton stated that four watercourses have been identified through this area, and each of those corridors will actually be a 70-foot-wide open space that can be used to meet open space requirements under the planned unit development process. 0 9-09-96 -..-- _onon____ - - .--- - 5 - Commissioner Frost noted that staff has calculated a 20 to 22-acre parkland dedication would be required if the land designated for residential development were developed in that manner. He then asked staff to calculate the amount of open space that would be required under this sub plan as forwarded by the Planning Board. He stressed that, while it is . important that the plan be fair to the property owners, it must also be fair to the community as a whole. Responding to Commissioner Stiff, the Senior Planner stated that if the open space requirements for the entire property are identified prior to subdivision into lots, there is a potential that not every lot would have open space on it; however, the open space for the entire parcel as it exists today would be met. He further noted that any portions of the property lying more than 660 feet from the centerlines of North 19th Avenue and West Oak Street would not be subject to the open space requirements. Mayor Stueck noted that 1020 acres are contained in the area identified in this sub plan, and asked how many acres are involved in the 660-foot corridors. Responding to Mayor Stueck, Planning Director Epple indicated that since this sub . plan pertains to one specific area in the community, it does not set any type of precedent for master planning of other areas in the community. He characterized it, rather, as a planning document which guides how development occurs in a specific area. He stressed that as long as the Commission decision is based on goals, public input, and an identification of what is in the best interests of the community as a whole, then the decision should be legally defensible. Commissioner Stiff expressed concern about this sub plan, cautioning that it "comes on the heels" of a survey which suggests that the planning process takes too long and costs too much money. Senior Planner Skelton recognized that; however, he noted that survey also contained comments about the need to protect open space and entryway corridors. Commissioner Rudberg stated that a main arterial roadway is no place for residential . development, citing North 7th Avenue and West Main Street as examples. She encouraged the Commission to learn from the past, and avoid the "slum areas" that could result from requiring residential development along North 19th Avenue. The Senior Planner concluded the discussion by encouraging the Commission to 0 9-09-96 - -.-.--- - 6 - remember that this is a master plan, and that implementation policies for the plan will be considered in another process. Work Session - (A) Discussion - Dossible chanae in budgeting Drocess (60 days earlier): (8) . Review of General Fund balances fQr FY89-97; review of Dolicv; ICI Discussion re "biQ hit" budget items: Le. 9-1-1. landfill. solvent site: (D) Discussion re comDuter Dolicv for City: (E) Prioritize aoals for Fiscal Y ear 1996-1997 (A) Discussion - possible change in budgeting process (60 days earlier) City Manager Wysocki reviewed the current budgeting process. He noted that after the mid-year budget report comes out, which is typically the first or second week of February, staff begins the budgeting process by asking staff to identify capital improvement program needs. During that process, all large equipment purchases and projects needed within the next five years are identified and listed for funding in specific years. He noted that this is the basis upon which the larger cost items are budgeted. Also, in February, staff begins preparation of its goals for the upcoming fiscal year. That input is then forwarded to the Commissioners, as the first step in the goal setting process. Once those goals are set, the actual expenditures . through the end of February and the budget packets are distributed to staff, with those forms to be completed and returned to the Administrative Services Director by the end of March. He and Administrative Services Director Gamradt begin reviewing those budget requests around April 10 and, over the next six weeks, they meet with staff members, sometimes as many as three times, in an effort to generate a proposal for expenditures that meets anticipated revenues. The City Manager stated that, while these processes are taking place, Administrative Services Director Gamradt tracks expenditures and revenues through the third quarter. He noted that the Director also estimates revenues for the upcoming fiscal year, based on the current trends. He cautioned, however, that the actual value of the mill is not known until the second Monday of July, and attempts to obtain any preliminary information on that value have . been unsuccessful. The City Manager stated that under the current schedule, the proposed budget is forwarded to the Commission on the first Monday of July, and then work sessions on that proposal are held throughout the month of July, with the public hearing on the tentative appropriation ordinance being held around the second Monday of August. Following publication 09-09-96 .---,,-.-- --- -- - 7 - requirements, the budget is finally adopted around September 1. He cautioned that, under State law, the budget cannot be finally adopted until the second Monday in August. City Manager Wysocki concluded by recognizing that the budget process could be backed up sixty days, as proposed by Commissioner Stiff. He cautioned, however, that if the . budget is essentially set prior to the second Monday in July, the value of the mill will not be known; and that could dramatically impact the final numbers if the estimated value is incorrect. Administrative Services Director Gamradt stressed the importance of receiving the certified value of the mill from the County Assessor prior to completion of the budgeting process. He recognized that this year, the estimated value was within % percent; however, he characterized that as a "lucky guess". He noted that other communities, such as Great Falls and Billings, complete their budgeting processes earlier than Bozeman; however, he noted that the County Assessors in those communities are more willing to provide educated estimates of the mill value. He forwarded his support for moving the budgeting process forward, however, he cautioned against trying to move it too far forward. He also expressed concern that beginning the process earlier may only serve to extend its length rather than finishing earlier. . Responding to the City Manager, Commissioner Stiff stated he feels it would be more businesslike to complete the budgeting process prior to the start of the fiscal year. He recognized that if the process is moved back sixty days, there would be a gap between review and adjustments to the budget and its final adoption, to comply with statutory requirements. He noted, however, that when the fiscal year begins, the budget would essentially be set. City Manager Wysocki stressed that the history from the previous fiscal year is a significant portion of the basis upon which the current budget is prepared. He noted that the mid-year figures are an important part of that process, and they are not known until the first part of February. Commissioner Frost expressed concern that if the Commission had essentially completed the budgeting process in June and then on July 15, the certified mill value came in . significantly different from the estimate, then the Commission would go through the entire process again. The Administrative Services Director recognized that would be true; however, he suggested that after going through the budget, the Commissioners would probably have a good idea about where adjustments should be made. 09-09-96 ---- - 8 - City Manager Wysocki cautioned that he and Administrative Services Director Gamradt are also involved in labor negotiations annually, beginning around April 1 and ending around June 30. Following a brief discussion, the Commissioners generally concurred that the . budgeting process could be moved up thirty days, recognizing that it may require an additional work session if the mill value is significantly different from the estimate upon which the proposed budget is based. The City Manager noted that, to accommodate the new budget schedule, the goal setting process will be started in January. (8) Review of General Fund balances for FY89-97; review of policy City Manager Wysocki noted that, included in the Commissioners' packets, was a memo from Administrative Services Director Gamradt, dated September 4, along with two charts showing the trends of the fund balances and reserves for Fiscal Years 1989 through 1997. Commissioner Stiff noted that his request was for a reconciliation of the General Fund . balances for each of the past three years. He recognized that, while the information received is interesting and helpful, it is not what he had requested. Administrative Services Director Miral Gamradt stated that the fund balances are calculated by taking the beginning balance, adding all revenues and subtracting all expenditures for the year. He indicated that this calculation is completed at the end of each fiscal year. Commissioner Stiff indicated his request was for information similar to the net worth of a business, which is information it appears is not available in government. Commissioner Stiff then turned his attention to the balances in the designated and undesignated reserves. He forwarded his position that the reserves should be combined into one reserve, except for the designated reserve for employee benefits, and the balance of the . single reserve lowered. He stated that his research of reserve policies for other communities reveals that in Cities like Minneapolis and New York City, a single 1 O-percent reserve is deemed adequate. He stated that Standard and Poor's has identified 5 to 10 percent as adequate for a reserve. City Manager Wysocki cautioned that those large cities have a much larger budget than Bozeman's, which means the reserve is substantially higher. He noted that it is important 09-09-96 - 9 - to maintain monies in reserves to cover emergency situations, which may cost as much in Bozeman as they do in larger communities. He cautioned that if a lower percentage is maintained in reserves, there will not be adequate monies to cover those emergency situations. Commissioner Stiff stressed the importance of not banking the taxpayers' money, . stating he feels that a total of $2 million in reserves is excessive. He stated that, with the combining of reserves, monies are available to use during the period from July through November, when the first half property taxes are received, as well as for the operations reserve. Administrative Services Director Gamradt cautioned that, between July 1 and November 30, the City expends $1.1 million more than it receives. City Manager Wysocki stated he feels fully funding the liability for employee benefits is excessive, suggesting that funding at a 50-percent level may be more realistic. He recognized that this reserve has been built over the year in anticipation of new GAAP requirements; however, those requirements have not yet become a reality. He noted that if monies were transferred from that designated reserve to the undesignated reserve, which . currently has a balance of $144,000, the City would have an 8-percent reserve for the General Fund, which would meet its current policy. Commissioner Stiff forwarded his preference for leaving the designated reserve for employee benefits as it is, since the requirement for such a reserve may become a reality within the next few years. He further noted that, in the event of an emergency, those monies could possibly be used if his proposal to create a single reserve and lower the balance is implemented. City Manager Wysocki noted that in a recent Springsted letter, a 25-percent reserve was identified as appropriate. Responding to questions from Commissioner Frost, Administrative Services Director . Gamradt stated that, if the Commission chose, there could be just one reserve. He indicated that in an emergency situation, under the current structure, monies from the designated reserve for employee benefits could be used on a temporary basis. Commissioner Frost stated that this review of the reserves has increased his comfort level with the balances. He then forwarded his interest in retaining the reserve balance, to ensure adequate monies to cover potential emergencies. 0 9-09-96 - ---.-- .---- --- --.. - 10- Commissioner Stiff forwarded his interest in reviewing the reserves and policy again at some time in the future. (C) Discussion re "big hit" budget items, Le. 9-1-1, landfill, solvent site Commissioner Stiff stated he is interested in reviewing how large budget items are . funded, noting that using existing revenues, using reserves and borrowing monies seem to be the three options available. He expressed concern that borrowing obligates future Commissions and future budgets, and he feels that should be avoided whenever possible. He characterized major water system and sewer system projects as being somewhat different. City Manager Wysocki reminded the Commission that, before the expenditures for the solvent site began, the City had a $1 .1 million balance in the Wastewater Fund. He noted that, since this is an emergency situation, the City has had no way to counteract the dramatic impact that those expenditures have had on the fund. Commissioner Stiff expressed concern that the costs for the 9-1-1 equipment are surprisingly high. He also noted that the landfill liner seemed to suddenly become a legal obligation that had to be met. He recognized that the solvent site was a disaster over which . the City had no control; therefore, he is not as concerned about that financial problem. The City Manager stated that no one was anticipating the amount of money that the 9-1-1 equipment is projected to cost. Mayor Stueck asked if the Commission should be considering a larger emergency fund to cover the costs of these types of expenditures. He also asked if a larger balance could help the City in future borrowing. The Administrative Services Director responded that the larger the balance, the greater is the City's ability to fund one-time items or emergencies. He further noted that a larger balance improves the City's ability to borrow monies at an attractive rate. He cautioned that when the City sells bonds, bond rating companies and potential buyers look at the trends in the City's reserve levels. He stressed that if the reserve level is on a downward trend, . questions and concerns will arise. He indicated that if those decreases can be attributed to one-time expenditures, the concerns may be somewhat alleviated. He stated, however, that to change the trend would be preferable. Commissioner Frost noted that, when he became a Commissioner 6 Yz years ago, the City was in the process of trying to rebuild its reserves. He stated that has been a long, slow 09-09-96 - 11 - process, and he is concerned that if the reserves are once again depleted, it will be even more difficult to build them under the 1-105 cap. Responding to Mayor Stueck, the Administrative Services Director stated he will work diligently to maintain a level trend in the reserves, rather than allowing the downward trend to . continue. He recognized that this will become increasingly difficult as the City reaches the 1- 105 cap. City Manager Wysocki recognized that, as growth in the community begins to slow, staffing levels must be carefully reviewed. He cautioned that many projects are in process, and a determination must be made on whether the staffing levels will be maintained until those projects are completed, or if the staffing level will be decreased and employees expected to pick up the additional duties. (D) Discussion re computer policy for City At the City Manager's request, Administrative Services Director Miral Gamradt provided an overview of the City's current policy on acquisition of computers. He noted that the City's policy on mainframe computers is to stay one generation behind, which results in a . substantial savings. He also noted that, to take advantage of the new hardware, it is important to update and upgrade the operating system and software. The Director reminded the Commission that the IBM System/38 has just recently been replaced by an IBM AS/400. Now that the hardware has been acquired, staff is beginning to look at software packages that could be used to replace the existing software which is fourteen years old. He cautioned that software is very expensive and, once staff has identified the costs of upgrading the existing software, he will forward that information to the Commission. Administrative Services Director Gamradt stated that staff has not counted the number of existing personal computers, but estimated there are about eighty. He noted that at the present time, the City is purchasing pentium computers only, since the more powerful machines are becoming essential in various departments. He noted that, while the cost of a . personal computer is remaining basically the same, each year the speed and capacity increases. He indicated that under the current policy, those departments needing the greatest amount of power, capacity and speed receive the new computers, and the older models are transferred into areas where those features are not as critical. 0 9-09-96 .... -..-. -----.----- - 12 - The Administrative Services Director stated that all of the machines being purchased are compatible with the mainframe, for future networking of the computers and connecting them to the mainframe. He emphasized that this process is quite costly. He further noted that at the present time, the City has only one employee in the Data Processing section, and he . cannot undertake that project with his current workload. Commissioner Rudberg noted that she and Commissioner Youngman are interested in this issue for different reasons. She stated her questions revolve around whether the City is updating its computers to maintain efficiency, and whether there are areas where updating is needed. Administrative Services Director Gamradt responded that the software for the mainframe definitely needs upgrading. He stated that the current software does lead to lower efficiency for the programmer and for the employees using it. He indicated that such problems are not as prevalent in the personal computers. City Manager Wysocki encouraged the Commissioners to recognize that the acquisition of personal computers does not lead to a reduction in employees. He noted, rather, . that it typically leads to a desire for more information, in a more timely manner. Mayor Stueck forwarded his interest in seeing the cost estimate for upgrading the software for the mainframe. Commissioner Youngman stated she has several questions about the City's computer policy. She asked if the Commissioners are interested in inviting people in the business community to attend a work session with the Commission to discuss computer policies. She recognized that internal efficiency is important when considering computers, noting that they can be used to communicate more effectively with each other and the outside world. She also noted that networking can be a very valuable tool in communications. She stressed that serving the public more efficiently must be one of the primary considerations as steps are . undertaken to implement a system for communicating with the public. and connecting to the Internet must be a part of that consideration. She noted that the direction to be taken in computers must be identified by the Commission, so that staff can respond appropriately. She suggested that issues to be taken into consideration when developing the policy include cost effectiveness and better delivery of services. She recognized that the Planning office, Engineering office and Library have begun to move into some of these areas, and the policy 09-09-96 .-..-".-..------.- . -------- - 13 - should be implemented to guide future efforts. She concluded by noting that some free technical advice has been offered, if the City wishes to take advantage of it. Responding to Commissioner Youngman, Mayor Stueck suggested that another work session be scheduled after the Commissioners have received cost estimates from - the . Administrative Services Director. The City Manager estimated that the cost estimates should be available and this item placed back on the agenda for additional discussion within the next couple of months. (E) Prioritize goals for Fiscal Year 1996-1997 Due to the late hour, this agenda item was deferred to a later date. Discussion - FYI Items City Manager Wysocki presented to the Commission the fOllowing "For Your Information" items. (1 ) Letter from Christine Joy, 224 South Bozeman, concerning the cemetery. (2) Grant Summary for the period March 1993 to July 1996, as forwarded by . the City Manager. (3) Agenda and registration form for "Working with MDT" conference to be held at Grouse Mountain Lodge, Whitefish, Montana, on October 23-24, 1996. (4) Agenda and addition for meeting of the Montana Transportation Commission meeting scheduled for September 25 and 26 in Helena. (5) Agenda for the Gallatin County Commission to be held on Tuesday, September 10, 1996 at 1 :30 p.m. in the Courthouse Community Room. (6) Agenda for the Development Review Committee meeting to be held at 10:00 a.m. on Tuesday, September 10, in the City Commission Room. (7) Agenda for the Design Review Board meeting to be held at 3:30 p.m. on Tuesday, September 10 in the City Commission Room. . (8) Agenda for the Board of Adjustment meeting to be held on Thursday, September 12, 1996 at 1 :30 p.m. in the Commission Room. (9) Commissioner Rudberg submitted the following. (1) Distributed copies of a letter from Daniel O'Leary, 203 % North Grand Avenue, to her regarding his interest in planting trees in front of his home. (2) Distributed copies of a proposed joint resolution 09-09-96 .. __._.__. ..._.u_____ - 14 - encouraging an increase in the per.line charge on telephone service to fund 9-1-1 services, as forwarded by County Commissioner Jane Jelinski. (10) City Attorney Luwe stated that he has distributed to the Commissioners copies of a memo he had written to Commissioner Rudberg regarding the interim zoning . ordinance imposing a moratorium on casinos. He cautioned that the existing emergency interim zoning ordinance expires on October 1, and the public hearing on the zone code amendment pertaining to casinos is scheduled before the Commission on October 7. He stated that if the Commission wishes to extend the moratorium, it must direct the Clerk of the Commission to advertise for a public hearing to be held on September 30, after which the Commission must vote on a proposed ordinance to extend the moratorium. He cautioned that if the ordinance is not extended, individuals may once again submit applications for casinos, and they must be acted on under the current zone code provisions. The Commissioners concurred in directing the Clerk of the Commission to advertise a public hearing for September 30 on a proposed ordinance to extend the emergency interim zoning provisions. . (11 ) City Attorney Luwe asked the Commissioners to forward their comments regarding dogs, so he can take those issues into consideration when revising the proposed ordinance pertaining to animals. ( 12) Commissioner Rudberg distributed copies of a draft resolution relating to 9-1-1, as forwarded by County Commissioner Jane Jelinski. She noted that the County has requested each community to adopt this resolution prior to September 26, so it can be submitted to the legislators for their consideration. She stated that this resolution requests an increase in the line fee on the monthly telephone bill, to fund the 9-1-1 program. ( 13) Commissioner Rudberg noted that she had previously distributed copies of a draft resolution pertaining to the creation of a housing trust fund at the State level, and asked that it be placed on the agenda for action. She stated that she has been asked by Caren . Couch, Human Resource Development Council, to delay action on that resolution until after the HRDC has had an opportunity to meet with the Montana People's Action, to ensure that the requested trust fund not does negatively impact the HRDC efforts. Because of that request, she indicated that the proposed resolution will not be placed on next week's agenda for action. 09-09.96 - 15 - Executive Session re Dersonnel - evaluation of Clerk of the Commission Due to the late hour, this agenda item was deferred to a later date. Adjournment - 5:57 D.m. . There being no further business to come before the Commission at this time, it was moved by Commissioner Frost, seconded by Commissioner Youngman, that the meeting be adjourned. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Frost, Commissioner Youngman, Commissioner Rudberg, Commissioner Stiff and Mayor Stueck; those voting No, none. (O~ ~ ~~ DON E. STUECK, Mayor ATTEST: GJ~;/ ~~ ROBIN L. SULLIVAN . Clerk of the Commission . 09-09-96