HomeMy WebLinkAbout07- Amendment No. 1 to Professional Services Agreement for Great West Engineering
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Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Bob Murray, Project Engineer
Chris Kukulski, City Manager
SUBJECT: Mandeville farm Industrial Subdivision
MEETING DATE: 12/17/07
RECOMMENDATION: Authorize City Manager to sign.
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BACKGROUND: Attached is a copy of the partially executed Amendment No. 1 to the Professional
Services Agreement for the above referenced project. The document is in the City's standard format.
"I"he scope of the original professional services agreement only covered the preapplication phase of the
project. This amendment covers all of the tasks necessary to obtain preliminary plat approval including
all public meetings and hearings. It does not include the final design and construction management
services or the completion of the final plat. Another amendment will be processed following preliminary
plat approval to cover those tasks. A detailed task description and cost breakdown for this phase are
attached to the amendment. This amendment will increase the design phase services from $38,700.00 by
$179,971.00 for a total of $218,671.00.
FISCAL EFFECTS: This project is being coded against the Mandeville T1F District.
ALTERNATIVES: As suggested by the City Commission.
Respectfully submitted,
Robert J. M rray Jr., Project n ineer
Attachments: Amendment Na. 1
Report compiled on 12/7/2007
Chris A. Kukulski, City Manager
AMENDMENT NO.1
TO PROFESSIONAL SERVICES AGREEMENT
FOR GREAT WEST ENGINEERING
THIS AGREEMENT is made as of this ~ ~~ day of , 2007, between
THE CITY OF BOZEMAN, Municipal Corporation, Bozeman, Montana, herein referred to as
OWNER and GREAT WEST ENGINEERING, INC, an Engineering Consulting Firm of Helena,
Montana, herein referred to as ENGINEER.
WHEREAS, the parties have entered into a Professional Services Agreement dated January
30, 2007, herein referred to as Original Agreement for professional engineering services;
and
WHEREAS, the parties desire to further amend the provisions of this Agreement.
NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS
CONTAINED HEREIN, the parties agree as follows:
Add to the Contract the scope of work for a preliminary plat application as outlined in
Exhibit D attached herein.
Add to Paragraph 6.1.1. as follows:
The OWNER shall, for Preliminary Plat Application Services performed as Basic
Engineering Services under Exhibit D of this Agreement, pay a total lump sum in the amount of
$179,971 for such services. This compensation does not include preparing the preliminary bidding
docurrxents.
Revise Paragraph 6.1.2. as follows:
Engineer shall be paid on the percent project complete.
Except as specifically amended herein, the original agreernent shall remain in fixll force and effect
and the Parties shall be bound by all terms and conditions therein.
IN WTI'NESS WHEREOF, the parties hereto do make and execute this Agreement on the day and
year first above written.
CITY O ~E A~
By:
ATTEST:
Stacy Ulm
C,1~ Clerk
APPROVED O FO
By:
City At ey
ATTEST:
GREAT WEST ENGINEERING, INC.
By: ,
Daniel .McCauley
President
By:
EXHIBIT D
TO AGREEMENT BETWEEN OWNER AND
ENGINEER FOR PROFESSIONAL SERVICES
Preliminary Plat Application Scope of Work
Project Description
The City of Bozeman desires to develop an industrial subdivision on 85 acres of City
owned property located within the City Limits on the north side (Lot 1 A, 2A,3A & 4A of
COS 2153). The pre-application phase has been completed and a concept layout has
been developed complete with streets, lots, intersections, signals, drainage, a railroad spur
and utility improvements. The next phase of work is the preparation of a preliminary plat
document and associated design of improvements. The tasks to complete the preliminary
plat phase of work are outlined below, but do not include final design, the preparation of
a final plat, construction related services, street or utility design for Wheat Drive and the
railroad crossings for main line or spur line. The Engineer will coordinate with MRL for
the location of the crossing arm structures and grading of the concrete crossing pad. For
the purpose of establishing an easement, a preliminary design for the railroad spur line
will be prepared and coordinated with MRL, but a detailed design ofthe railroad spur
will not be prepared, as requested by the City. A detailed railroad spur line design could
be added at a later date if desired by the City.
Task 1 Preliminary Ylat Field Work.
To complete the preparation of the preliminary plat document and associated design, the
Engineer will conduct the field work defined below. This will include surveying,
wetland inventory, geotechnical investigation and traffic counts as outlined in more detail
below.
1.1 Utility Locates. The Engineer will call in utility locates prior to the
topographical survey so existing utilities may be located and mapped.
I.2 Topograplical and Boundary Survey. Topographical surveying and
mapping work will include
- the entire SS acre site at one ft contours
- Redwing Drive and US Highway 10 intersection,
- a portion of the Highway 10 corridor as defined in the railroad feasibility
study to complete the design of turn lane and storage bays,
- control points far Wheat Drive extension project,
- two utility boring alignments,
- a 200 ft section of the existing water and sewer mains upstream and
downstream of the points of connection ,
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- existing structures and facilities.
- a boundary survey
- existing utilities on the property
- water courses within the property including wetland boundaries
delineated in Task 1.6.,
The fee estimate for this work assumes that site rnonumentation is intact. This
work does not include setting property pins or development of the final plat. This
task does not include stream crass section surveying for floadplain delineation, as
this work is covered by Task 1.5.
1.3 Traffic Count and Field Data. Prior to conducting the field data collection,
the Engineer will request available crash data information from. the Montana
Department of Transportation. The Great Bozeman Area Transportation Flan
2007 Update is currently being conducted. Intersection traffic counts will be
requested from this Update for incorporation into the Mandeville Traffic Impact
Study. A review of this information, the Draft Traffic Impact Study prepared by
Robert Peccia & Associates, and the Traffic Report for N. Rouse Ave will be
conducted.
Traffic counts will betaken between Tuesday and Thursday, inclusive, and
includes post processing of field data. The activity is divided into the fallowing
components:
1. The following intersections were recently counted for the 2007
Update and will be requested: s
^ US 10 & Spring Hill Rd.
^ N. 19th & Spring Hill Rd.
^ N. 19t'' & I-90 WB Rarnp
^ N. 7th & Griffin Drive
^ N. 7th & I-90 WB Ramps
^ N. 7th & I-90 EB Ramps
^ N. 7th & Oak Street
^ Griffin Drive & N. Rouse Ave.
2. Intersection counts will be conducted at the fallowing location to
determine existing AM and PM peak turning movements and Levels
of Service. Counts will include pedestrian, bicycle and vehicle
movements.
^ US 10 (Frontage Road) & Red Wing Drive (Reeves Rd.)
3. Corridor counts will be conducted at the following locations to
determine bidirectional volumes, vehicle type distributions, and
speeds over a 24 hour period. Corridor data will be collected over
the course of one week (preferably).
^ US 10 north of the site
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^ Use available corridor counts for N 7~' Avenue & Griffin
Drive
1.4 Geotechnical Investigation. The Engineer will collect the necessary
geologic information to support a geotechnical analysis that will allow
the determination of street typical section thickness,
the general determination of the suitability of the geologic site conditions
for railroad loads
a description of soils at the water and sewer utility borings
Three days for test pits is assumed with no drilling. The geotechnical field
work will be sufficient to characterize the geologic nature of the site. It is
anticipated that the evaluation of a suitable road section, that potentially
contains a geotextile would include a CBR for a representative soil, two or
three unconfined compression tests, and additional analyses. Geotechnical
data, analysis and recommendations will be presented in a detailed report.
1.5 Floodplain Determination Field Survey. The Engineer will prepare up
to 12 creek cross sections and two culvert profiles to be utilized in HEC/RAS
modeling and culvert sizing. A two man survey crew for two days is
anticipated.
l..b Wetlands Inventory and delineation. The Engineer will conduct a field
investigation of the site to identify and delineate wetlands. Delineated
wetlands will be surveyed and mapped.
1.7 Meetings. It is anticipated the Engineers project management staff will
attend one meeting to initiate this work and the Project Manager will attend at
least two meetings.
1..8 Administration. The Engineer will conduct billing, manpower planning,
and work coordination activities in an ongoing manner through the
implementation of this Task.
Task 2 Preliminary Plat Analysis and Application
The Engineer will collect existing available data, conduct necessary engineering and
scientific analysis and prepare descriptive narratives to be utilized in the preparation and
submittal of a preliminary plat application for the proposed Mandeville Industrial
Subdivision previously described in this scope of work. In general this work will include
geotechnical analysis, floodplain mapping, cultural resource inventory, natural resource
evaluation, weed plan development, permitting, parks and trail design, lighting design,
landscaping, agricultural impact assessment, the development of draft covenants, by-laws
and articles of incorporation, agency correspondence and the preparation of the
Preliminary Plat application.. This work does not include the traffic study, street and
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standards required by both the City of Bozeman and the State of Montana. A water
report will be prepared but no plan or profile sheets will be submitted for review.
5.2 Sewer Main Extension Design The Engineer shall prepare preliminary plans for
sewer main extensions to serve the proposed Mandeville Industrial Development. It
is envisioned that the sewer main extensions will be connected to the existing sewer
main on the north side of Highway 10. A hydraulic~analysis for the sewer mains on
the Mandeville property will be conducted to determine the viability of the proposed
design configuration. The sewer mains shall be designed in accordance with the
design standards required by both the City ofBozeman and the State of Montana. A
sewer report will be prepared but no plan or profile sheets will be submitted for
review.
5.3 Preliminary Grading Plan The Engineer will prepare a Preliminary Grading
Plan that will be utilized to assist in developing road elevations, spur line elevations,
and utility elevations. This Plan will assist in the sizing and location of the storm
drain mains as well as the detention pond.
5.4 Hydraulics Report The Engineer will conduct preliminary calculations to
support culvert & storm drain sizing, number of inlets, and pond sizing. This
information will be utilized in the Hydraulics Report to be submitted in the Final Plat
Phase. The Hydraulics Report is not included in this scope.
S.S Stormwater Detention Ponds The Engineer will perform preliminary design
to size and locate proposed detention pond(s).
S.6 Storm Drain Design The Engineer will conduct preliminary design to
determine storm drain size, trunk line location, and the approximate number of inlets ~:
in accordance with the design standards required by the City of Bozeman.
5.7 Meetings. The Project Manager will attend up to four meetings during this phase
and the Principle in Charge and Transportation Lead will attend up to four meetings.
5.8 QA/QC. The Engineer will conduct a detailed QA/QC review for the design
work prepared in the task.
S,n n ~~s~,;,,;~~,..,,-~.,,, T}~e Engineer will conduct billing, manpower planning, and
work coordination activities in an ongoing manner through the implementation of
this Task.
railroad design, stormwater design, water extension design and sewer extension design;
all of which are detailed in tasks 3 through 5 outlined is subsequent sections of this scope
of work. The work included in Task 2 is further outlined in the following subtasks.
2.1 Site llevelopment and Landscaping. The Engineer will prepare an
overall site development or landscape plan that will include open space,
parks and trails.
2.2 Lighting Plan. The Engineer will prepare a concept lighting plan in
accordance with the City of Bozeman subdivision application
requirements.
2.3 Floodplain Delineation and Mapping. Utilizing the survey data
collected in Task 1 and other data obtained from a search of existing
reports and data in the area, the Engineer will prepare a HEC/RAS
model delineating the floodplain fora 10 year and 100 year event. This
task assumes that suitable storrnwater reports or data exist at the Oak
street culvert.
2.4 Cultural Resources File Search and Evaluation. The Engineer will
conduct a file search of readily available cultural resource data and
reports and will review the same to assess the impact on the proposed
development
2.5 Wildlife Assessment and Map. The Engineer will conduct a file search
of readily available wildlife data and reports and will review the same to
assess the impact on the proposed development.
2.6 Natural Resource Assessment The Engineer will conduct a file search ~=
of readily available natural resource data and reports and will review the
same to assess the impact on the proposed development. Natural
resource information to be evaluated will include groundwater; surface
water, geology, vegetation and wetlands.
2.7 Weed Plan. The Engineer will develop a weed plan in accordance with
County requirements. The Engineer will perform a weed inventory,
develop a weed control plan and revegetation plan for all disturbed
areas.
2.8 Agricultural Water Users Facilities and Agricultural Impact
Assessment. The Engineer will inventory agricultural water use
infrastructure and assess impact of the proposed development on
agricultural water facilities and users.
2.9 Permit Applications. The Engineer will prepare pertinent permit
applications in accordance with state and federal law. Anticipated
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permit applications include a 310 permit, ~F04 permit ,Notice of Intent
and SWPFP, 2 MDT utility encroachment permits, 1 MDT approach
permit, and 2 MRL utility encroachment permits.
2.10 Agency Correspondence The Engineer will prepare letters to
appropriate natural resource and regulatory agencies soliciting
comments on the potential impact of the proposed development on
natural resources, cultural resuurces, t~c;gulalions and other pertinent
issues.
2.11 Cavenants. By-laws and Articles of Incorporation Engineer will present
a draft set of covenants, by-laws and Articles of Incorporation for review
by the City Attorney ar other legal council representing the City of
Bozeman.
2.12 Preliminary Plat Application The Engineer will complete the
Preliminary Plat Application in accordance with City, County and State
requirements.
2.13 Meetings. The Engineer will attend coordination and review meetings
as required to satisfy the requirements of the project. It is anticipated
that the Principle in Charge and transportation lead will need to attend
up to two meetings. It is anticipated that the Project manager will need
to attend the following meetings: 3 DRC, 1 Planning Board and 1 City
Commission and up to 4 additional meetings with the City staff
2.14 Administration The Engineer will conduct billing, manpower
planning, and work coordination activities in an ongoing manner
through the implementation of this Task
Task 3 Preliminary Plat Traffic Study. Utilizing the data collected in Task 1, the
Engineer will prepare a detailed traffic study that determines the traffic generated by the
proposed subdivision, the impact to existing roads and intersections and develop a plan to
dealing with traffic impacts. This will include the traffic considerations associated with
the addition of the railroad spur and the railroad crossing. The traffic study will include
the following.
3.1 Traff c Analysis: This activity includes the following:
Review Crash Data to determine trends.
Determine speeds, gaps, and volumes far US 10.
Incorporate pertinent data collected for the 2007 Update.
• Determine existing AM & PM peak turning movements at US 10 & Redwing
Drive.
Determine existing Levels of Service for US 10 & Redwing Drive.
Request camidor growth rates from the 2007 Update.
• Coordinate with the City of Bozeman to determine the design year.
• Determine anticipated trip generations for expected land uses.
• Develop proposed trip distribution rates from the proposed subdivision onto the
existing roadway network.
• Review Signal Warrants far Red Wing Drive and US 10 (Planning Level).
• Determine proposed Levels of Service and corridor impacts.
• Develop and analyze recommendations where deficient.
3.2 Report: A Traffic Impact Study will be prepared as the deliverable report for
this activity. The anticipated layout for the report follows:
• Introduction
• Executive Summary
• Project Location Map showing existing traffic control and proposed
recommendations.
• Existing Conditions
+ Proposed Development
• Off-Site Development
• Transportation Analysis
+ Improvement Analysis
• Recommendations
• Appendices
3.3 Meetings: Two meetings are scoped to review the report with the City of
Bozeman and MDT personnel.
3.4 Respond to Comments: Additional time is allocated to respond to con»~~ents.
Task 4. Mandeville Streets Highway and Railroad. Utilizing the data collected in ~
Task 1 the Engineer will conduct preliminary design for the interior streets, the US
Highway 10 intersection, a railroad crossing, signalization, signing and striping and
miscellaneous associated work. This work includes preliminary design limited to sizing
the spur line easement, but does not include a detailed design of the railroad spur line.
Task 4 includes the following work:
4.1 Interior Street Design The Engineer will prepare preliminary sheets of the
interior streets.
4.2 Road Details The Engineer will prepare preliminary typical sections for use on
the interior roads. Modifications from the standards is anticipated due to the larger
vehicles using this industrial park.
4.3 US Highway 10 & Redwing Intersection The Engineer will advance the
concept presented in the Railroad Feasibility Study for the reconstruction of US 10
and Redwing Drive to preliminary design. Preliminary signal design and a
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interconnect system with the railroad crossing arms will be conducted by Marvin &
Associates.
4.4 Signing and Striping Plan The Engineer will prepare Signing and Striping Plans
for the final design including the rail crossings and US 10 improvements. This item
is not included in this scope at this time.
9.5 MDT 1!'leetuigs and ?'crniits The Engineer will inzzt with Tv~T and the City of
Bozeman personnel to discuss the preliminary design of US 10.
4.6 Railroad Easement Design The Engineer will conduct preliminary design of the
railroad spur line to properly size the easement. The Engineer will coordinate with
MRL to determine the switch location, practical spur line location and the necessary
number of sidings for this industrial park.
4.7 Railroad Crossing Design The Engineer will conduct preliminary design to
accommodate a new concrete railroad crossing surface holding the existing mainline
tracks. The Engineer will conduct preliminary design to allow for placement of the
crossing arms. The concrete crossing surface, cross arms, and the advanced detection
island will be designed by MRL.
4.8 MRL Coordination. The Engineer will coordinate with MRL as discussed in the
previous tasks. Marvin & Associates will further coordinate with MRL in the
selection and design of the interconnect system with the traffic signal during final
design.
4.9 Meetings. Two meetings are scaped to meet with City ofBozernan and MRL
personnel for railroad interaction and street design.
4.10 Adnunistration. The Engineer will conduct billing, manpower planning, and
work coordination activities in an ongoing manner through the implementation of this
Task
Task S. Utility Design Based on the data collected in Task 1, the Engineer will prepare
preliminary plans for the design of water main extensions, water main baring, sewer main
extensions, sewer main boring, stormwater mains, stormwater detention ponds and
swales.
5.1 Water Main Extension. Design The Engineer shall prepare preliminary plans for
water main extensions to serve the proposed Mandeville Industrial Development. It
is envisioned that the water system will be connected on the downstream side of the
PRV located on site and looped into the existing main on the north side of Highway
10. A water model or hydraulic analysis for the water mains on the Mandeville
property will be conducted to determine the viability of the proposed design
configuration. It is anticipated that the City will provide downstream water demands
to run the model. The water mains shall be designed in accordance with the design
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standards required by both the City of Bozeman and the State of Montana. A water
report will be prepared but no plan or profile sheets will be submitted for review.
5.2 Sewer Main Extension Design The Engineer shall prepare preliminary plans for
sewer main extensions to serve the proposed Mandeville Industrial Development. It
is envisioned that the sewer main extensions will be connected to the existing sewer
main on the north side of Highway 10. A hydraulic analysis for the sewer mains on
the Mandeville property will be conducted to determine the viability of the proposed
design configuration. The sewer mains shall be designed in accordance with the
design standards required by both the City of Bozeman and the State of Montana. A
sewer report will be prepared but no plan or profile sheets will be submitted for
review.
5.3 Preliminary Grading Plan The Engineer will prepare a Preliminary Grading
Plan that will be utilized to assist in developing road elevations, spur line elevations,
and utility elevations. This Plan will assist in the sizing and location of the storm
drain mains as well as the detention pond.
5.4 Hydraulics Report The Engineer will conduct preliminary calculations to
support culvert & storm drain sizing, number of inlets, and pond sizing. This
information will be utilized in the Hydraulics Report to be submitted in the Final Plat
Phase. The Hydraulics Report is not included in this scope.
5.5 Stormwater Detention Ponds The Engineer will perform preliminary design
to size and locate proposed detention pond(s).
S.6 Storm Drain Design The Engineer will conduct preliminary design to
determine storm drain size, trunk line location, and the approximate number of inlets ~;
in accordance with the design standards required by the City of Bozeman.
5.7 Meetings. The Project Manager will attend up to four meetings during this phase
and the Principle in Charge and Transportation Lead will attend up to four meetings.
S.8 QA/QC. The Engineer will conduct a detailed QA/QC review for the design
work prepared in the task.
5>~? ^ ~'!i-,i~~O,~M.-:_'.'~.,.. The Engineer will conduct billing, manpower planning, and
work coordination activities in an ongoing manner through the implementation of
this Task.
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