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HomeMy WebLinkAbout2008-07-14 Regular Meeting MinutesLINKED MINUTES OF THE MEETING OF THE CITY COMMISSION BOZEMAN, MONTANA July 14, 200$ ***************************** The Commission of the City of Bozeman met in the Community Room, Gallatin County Courthouse, 3 ] 1 West Main Street, on Monday, July 14, 2008 at 4:00 p.m. for a Work Session. Present were Mayor Kaaren Jacobson, Cr. Jeff Krauss, Cr. Sean Becker, Cr. Eric Bryson, Cr. Jeff Rupp, City Manager Chris Kukulski, Deputy City Manager Ron Brey, Finance Director Anna Rosenberry, Planning Director Andy Epple, Fire Chief Chuck Winn, Assistant City Attorney Tim Cooper, Lt. Rich McLane, Sanitation Superintendent Steve Johnson, Acting Chief Building Official Calvin Doerksen, Street Superintendent John Van Delinder, IT Director Brendan Steele, Water/Sewer Superintendent John Alston, Library Director Alice Meister, Assistant to City Manager Brit hontenot, City Engineer Rick Hixson, Public Service Director Debbie Arkell, Parks and Recreation Director Ron Dingman, Human Resources Director Pattie Berg, and Deputy City Clerk Cynthia Jordan Delaney. 0:16:39 A. Work Session -Call to Order - 4-7 p.m. -Community Room, Gallatin County Courthouse, 311 West Main Street Mayor Jacobson convened the Work Session at 4:10 p.m. 0:16:52 Mayor Jacobson Mayor Jacobson suggested that if there isn't time to discuss the whole budget, a second session could be scheduled. 0:17:32 1. Discussion of the Budget for Fiscal Year 200$-2009 (Kukulski) 0:17:55 Chris Kukulski, City Manager Mr. Kukulski stated that this is a follow up to the preliminary budget proposal, specifically to go through the Building Inspection and Planning Divisions since they are dramatically affected by changes in the economy. He presented the Building Inspection Report FY09 Budget first since it is a stand alone operation. 1.:00:05 Cr. Bryson Cr. Bryson stated that he wants to see six months as a benchmark. If we have to do a rate adjustment using that six month benchmark, if the rest of the Commission agrees, I think that is some direction we can provide to carve out this budget and go forward. 1:00:25 Public Comment Mayor Jacobson stated that this is a public hearing, and she offered any staff members the opportunity to provide input, and then any other members of the public. She opened and closed public comment. No person commented. 1:01:04 Mr. Kukulski 1 Bn_e»au`t C'ily C'oaaaraai.c,sioa~ YY'aa°k S'es.sinn anti Rer;uCcrr MeelinK, Jaaly 14, 2008 Mr. Kukulski summarized that he isn't hearing anybody suggesting we do anything different about our approach on cuts to the budget as they relate to personnel and finances, but this issue of a rate increase or the cash reserve: target that number if it dips to the point where we think it's going to hit 50% of an annual operation. `That's when we should be back in front of the Commission to say, 'Our projection is in the next 30 days we're going to hit that 50%. Our recommendation to you is that you consider adopting the most recent fee schedule for the Building Dept.' Then, at that time, you'll decide whether you are going to do that. In the meantime, we will be watching very closely monthly and quarterly to determine if we have to further make reductions in our expenditures. 1:02:13 Cr. Rupp Cr. Rupp doesn't want the rate increase. 1:02:16 Cr. Krauss Cr. Krauss likes the six month. idea. He is ambivalent about increasing fees, but building fees need to accurately reflect the cost of service. 1:04:29 Cr. Rupp Cr. Rupp wants to set a months' figure that the Commission can agree to and expect. Staff says they can review it within 30 days and respond. 1:04:54 Mr. Kukulski Mr. Kukulski understands that we have to be looking at the expenditures and the FTE's as the months go by. You're setting a target floor; if it looks like the reserve, in spite of many efforts, is creeping back toward 50%, we'll come back to talk about rate levels. 1:05:52 Cr. Becker Cr. Becker stated that hopefully long before we ever get to that jumping off point, you'll be working with us on Borne strategies to phase in the rate increase to better span that six month reserve line so that we can continue to operate without that maximum increase in rates. Those types of interim calculations would be very helpful. 1:06:4b Mr. Kukulski Mr. Kukulski presented the Planning Department FY09 Budget. 1:29:51 Cr. Krauss Cr. Krauss stated that this money has been levied for workforce housing, and ii ought to sit there until we can spend it on a great program for workforce housing. 1:30:13 Cr. Rupp Cr. Rupp agreed. 1:30:26 Cr. Bryson Cr. Bryson stated that he thinks it's izr~portant to keep the workforce housing money separate so it doesn't subsidize Planning activities with workforce housing money. 2 &ren~cm C'ily Coi~~»ais.cinn Wnrk Session and Regula~• Meeting, July 14, ?008 1:30:59 Ms. Rosenberry Ms. Rosenberry clarified that all that's being transferred is the personnel money. 1.:31:47 Mr. Kukulski Mr. Kukulski stated that the workload that can be justified that is needed for workforce housing is what should be covered out of the affordable housing program, not a dollar more or a dollar less. 1:31:56 Cr. Krauss Cr. Krauss agreed and said a sharper pencil. 1:32:09 Cr. Bryson Cr. Bryson suggested that administratively abetter way to handle this is to have the Planning staff member working on this allocate for their time and bill the workforce housing fund for the staffs time. Don't just put all the money over into Planning. 1:40:5$ Mr. Kukulski Mr. Kukulski stated that it's our recommendation that we do the quarterly reviews. We're tracking it monthly, but ultimately at the end of the quarter we will make a decision about whether we have done enaugh an the workload or FTE side to make an impact. 1:45:47 Mayor Jacobson Mayor Jacobson declared a break for dinner. 1:45:53 Break 2:16:06 Mayor Jacobson Mayor Jacobson called the Work Session back to order. 2:17:02 Cr. Bryson Cr. Bryson gave feedback that he has concerns that the Planning projections aren't as conservative as they could bc. We should have a conversation about the maximum contribution from the General Fund. He wants to separate out the workforce housing fund from the Planning fund, and he's not comfortable with the money being blurred. He is concerned about putting staff on notice that they might not have a job in the next quarter. 2:20:37 Cr. Bryson Cr. Bryson is in favor of a formal recommendation for a hiring freeze in Planning. We tell you to come back to the Commission to fill a space if someone leaves. 2:21:33 Cr. Krauss Cr. Krauss supports the hard cap idea of what we're taking out of the General Fund, leaving it there and making our evaluations as we go along in case mare money needs to be transferred to Planning for a specific project. At this time you will tell us what you're going to da and make adjustments according; he doesn't need to rubber stamp or secand guess the staffs decision. 3 Bn~ernara City C"onrmissiorr Wrn•k Ses,ciorr acrd Regular° Meting, Jzrl>> 1=1, X008 2:23:07 Mr. Kukulski Mr. Kukulski stated that he sees three heads nodding about the general concept: you will pick a number and say that's your General Fund cap, and you'll have to make it work within that cap. 2:25:48 Cr. Krauss Cr. Krauss wants a hiring freeze for the Planning Dept. and the entire General Fund; let's put the breaks on until we get the final numbers and know what we're going to do with this budget. 2:26:52 Mr. Kukulski Mr. Kukulski stated that the automatic assumption will be that the vacant position will be analyzed to determine if the position needs to be f lied or not. 2:27:57 Mayor Jacobson Mayor Jacobson doesn't want to make any decision here that we would not necessarily fund some of your recommended FTE's. You don't recommend FTE's unless they are needed. She would hope staff could came up with criteria in the next year for making cutting decisions. She is bothered by the workforce housing lack of uniformity. Who would da the work? 2:30:05 Mr. Epple Mr. Epp1e stated that their plan is to designate one planner as the workforce housing specialist. 2:30:27 Mayor Jacobson Mayor Jacobson has no problem with the quarterly review. 2:31:00 Mr. Kukulski Mr. Kukulski stated that he saw a lot of nods to Cr. Krauss' comments that we would have the authority to immediately implement the adjustments that need to be made to keep the budget in balance. 2:31:56 Mayor Jacobson Mayor Jacobson agreed. 2:33:45 Mr. Kukulski Mr. Kukulski stated that we will certainly communicate with you so you know this is what the situation is, and here are the decisions we have made accordingly. 2:37:39 Mr. Kukulski Mr. Kukulski summarized the consistency from the comments: the staff person in Planning assigned to workforce housing would have a method of tracking. That is the amount that comes out of the affordable housing fund, not a blanket $50,000. That ratio should be connected to that dollar. 2:39:09 Mr. Kukulski Mr. Kukulski stated that he sees the majority agree with that concept. We can figure out what mechanism we do that under, let you know, and get your check off on that approach. He said the 4 Boweman C'ily C'ornnrissk>ra Work Session crnc! Regulcn• MeelinK, July 14, 1008 Commission needs to have a discussion about that $422,000 number: what the General Fund money contribution will be to Planning. 2:40:19 Cr. Rupp Cr. Rupp thinks the $422,000 is very optimistic, and he wants to talk about a hard cap because $240,000 is where he wants to start the conversation (Planning money from the General Fund). 2:42:25 Cr. Rupp Cr. Rupp said FY 07 figures for the hard cap. 2:42:36 Mayor Jacobson Mayor Jacobson doesn't know how to talk about a cap when we don't know about the future. 2:43:47 Mr. Epple Mr. Epple stated that the budget is balanced with a significant increase in General Fund contributions, much more like General Fund contributions of old. The variable is the Planning fees. If you cut, the Planning Dept. will look very different. 2:48:08 Cr. Krauss Cr. Krauss stated that we might look at boards and how we staff them. 2:49:38 Mayor Jacobson Mayor Jacobson wants to see the result of what chopping out $100,000 would look like. 2:49:55 Mr. Epple Mr. Epple stated that cutting further than that total would jeopardize our ability to provide responsive service. He discussed that they couldn't do staffing for Urban Renewal Districts or the Impact Fee Advisory Committee. UDO revisions would be difficult for the gaming ordinance, tax abatement, etc. The 2020 Plan Update gets shaky because he would need to shift long-range planners to subdivisions. They couldn't revamp the downtown parking SID. 2:56:03 Cr. Krauss Cr. Krauss gave guidance to charge for someone being out of compliance and using staff and Commission time for several months. He expects a general increase in revenue from fees. These are the projects and activities that we fund with the General Fund, and this is what we fund with $20,000 a month in fees. 3:05:34 Mr. Kukulski Mr. Kukulski stated that we'll have more budget discussion a week from tonight. 3:07:28 Mayor Jacobson Mayor Jacobson declared a five minute break before beginning the regular meeting 3:07:32 Break 5 Bo~ernan ('itv Commission Work Session and Regular Meeting, Jule !4, 1008 The Commission of the City of Bozeman met in the Community Room, Gallatin County Courthouse, 311 West Main Street, on Monday, July 14, 2008 at 7:00 p.m. for a Regular Meeting. Present were Mayor Kaaren Jacobson, Cr. Jeff Krauss, Cr. Sean Becker, Cr. Eric Bryson, Cr. Jeff Rupp, City Manager Chris Kukulski, Deputy City Manager Ron Brey, Finance Director Anna Rosenberry, Planning Director Andy Epple, Assistant City Attorney Tim Cooper, and Deputy City Clerk Cynthia Jordan Delaney. 3:17:02 B. Call to Order -Regular Meeting - 7 p.m. -Community Room, Gallatin County Courthouse, 311 West Main Street Mayor Jacobson called the meeting to order. 3:17:03 C. Pledge of Allegiance and a Moment of Silence 3:17:47 D. Minutes -May 5, 2008, May 14, 2008 Policy Meeting, May 19, 2008, May 28, 2008 Policy Meeting, and June 2, 2008 3:17:50 Motion and Vote to approve the Minutes of May 5, May 14, May 19, May 28, and June 2. It was moved b Cr. Becker seconded b Cr. Ru to a rove the Minutes of Ma 5 Ma 14, Mav l9, Mav 28, and June 2. Those voting Ave being Crs. Becker, Rupq, Bryson, Krauss, and Mayor Jacobson. Those voting No being none. The motion carried 5-0. 3:18:11 E. Consent 1. Authorize Payment of Claims (LaMeres) 2. Authorize City Manager to sign the Law Enforcement Impact Fee Contract Amendment Number 1 (Saunders) 3. Authorize City Manager to sign the Budget Modification to CMC Bozeman Facility SI Work Plan and Report and the CMC Bozeman Facility Voluntary Clean Plan (VCP) Addendum for the Wallace Avenue Area Asbestos Cleanup Work Authorizations (Johnson) 4. Authorize City Manager to sign the Sub-Recipient Agreement for Community Development Block Grant (CDBG) Revolving Loan Fund with Prospera Business Network (Rosenberry) 5. Authorize City Manager to sign the Agricultural Lease Agreement with Doug Kurk at the Water Treatment Plant Expansion Lot (Arkell) 6. Authorize City Manager to sign the Capstone Commons Development Public Access Easement and Sewer and Water Pipeline Access Easement and Agreement (Heaston) 7. Approve Resolution No. 3951, Intent to Create Special Improvement Lighting District #694, Traditions Subdivision Phase 1 (Shannon) 6 Bozei~~an ('ih~ <b~i~narssion Work Scs.cion u~7cl Regulus A9eeting, ,lulu l4, ?OOt3 8. Approve Resolution No. 4099, Inteut to Create Special Improvement Lighting District #704, Traditions Subdivision Phases 2 and 3 (Shannon) 9. Approve ratifying Resolution No. 4108, Revising the Solid Waste Collection Fees for Fiscal Year 2009 and Fiscal Year 2010 (Rosenberry) L0. Approve the June 2008 Building Division Report (Doerksen) 11. Approve the Award of the Custodial Contract for City-owned Buildings for Fiscal Year 2008-2009 to Dust Bunnies Cleaning Services (Goehrnng) 3:18:22 Public Comment Mayor Jacobson opened and closed public comment. No person commented. 3:18:41 Motion and Vote approve of Consent items E. 1-11. It was moved by Cr. Rupp, seconded by Cr. Bryson, aunrove of Consent items E. 1-11. Those voting Ave being Crs. Ruun, Bryson, Krauss, Becker, and_Mayor Jacobson. Those voting No beine none. The motion carried 5-0. ^ 3:1.8:57 F. Public Comment Mayor Jacobson opened general public comment. 3:19:34 Mike Hape -.Public Cammertt Mr. Hope spoke about North 7th and stated that there is a big chunk left out of the committed Big Box economic development funds. He submitted to the record a letter written to the Commission and signed by local merchants in April 2005 requesting to have a connectivity plan done for the North 7th corridor and requesting $250,000 from Big Box funds. ~l"hey did the Winter Plan (a connectivity plan) which was allocated $50,000, but it ended up costing $68,000. Reviewing the record, he understands that $50,000 was allocated for the plan, and they'd reserved $250,000 for us to come back and talk to the Commission about how to spend it. It took us three years to complete the plan, the blight study, set up the TIF, and the board is approved and has had four meetings. We are ready to move forward. In our mind we went $18,000 over budget on the Winter Plan, so there would still be $232,000 reserved and committed for the North 7th corridor. The motion isn't clear, but the vote was unanimous; he asked the Commission to look back at their notes. 3:24:18 Elizabeth Darrow -Public Comment Ms. Darrow, of 603 W. Babcock, spoke in support of signing the Cynthia Mitchell Woods Grant Agreement. She passionately agrees with Mayor Jacobson, former Cr. Kirchhoff, other Commissioners, and many concerned citizens about the importance of keeping and maintaining the Story Mansion for the many. Do not privatize it. Look to the future and keep this as a public asset. 3:27:26 Public Comment closed. Mayor Jacobson closed public comment. 7 f3o.etrran C'iry C'omrraission Work Session ixncl ReKular Meeting, July 19, ZOU8 3:27:32 G. Special Presentation -Middle East Partnership Initiative: Introduction of International Visitors (Daniel Hinkle, International Programs Coordinator for Montana State University) 3:27:48 Daniel Hinkle, International Programs Coordinator for Montana State University Mr. Hinkle stated that MEPI Program participants are involved in six weeks of leadership training and academic courses. This talented group of 17 participants represents 14 countries. 3:29:05 Student Introductions Visiting students from Egypt, Tunisia, Qatar, Jordan, Oman, Israel, Bahrain, Morocco, Kuwait, Saudi Arabia, Syria, Lebanon, Jordan, and Yemen introduced themselves and expressed appreciation for their positive welcome and learning experiences in Bozeman. 3:32:26 Mayor Jacobson Mayor Jacobson congratulated each participant for representing the best of their nations, and thanked them for coming. 3:33:12 H. Action Items 3:33:151. Grant Agreement for the Cynthia Woods Mitchell Fund far Historic Interiors Grant - T.B. Story Mansion and Carriage House Interior Historic Structures Report (Bristor) 3:33:24 Allyson Bristor, Associate Planner and Historic Preservation Officer Ms. Bristor presented the staff report for the $7,000 Cynthia Woods Mitchell Grant. Funding was requested by the City to complete a Story Mansion and carriage house interior historic structures report. It is a highly competitive grans. The grant award must be matched dollar for dollar in cash, and the work proposed with the grant award must be completed in one year. 3:36:52 Ms. Bristor Ms. Bristor stated that the SAT Grant Award can be used for the Cynthia Woods Mitchell Grant match, once the amended work plan and schematic design analysis are approved by the National Parks Service. 3:38:00 Public Comment Mayor Jacobson opened and closed public comment. No person commented. 3:38:09 Motion that we direct the City Manager to sign the Cynthia Woods Mitchell Fund for Historic Interior Grant Agreement and submit the required paperwork to the National Trust for Historic Preservation to secure the grant award. It was moved by Cr. Bryson, seconded by Cr. Rupp, that we direct the City Mana er to sign the Cynthia Woods Mitchell Fund for Historic Interior Grant Agreeme__nt and submit the re wired a erwark to the National Trust for Histarie Preservation to secure the rant award. 8 Boze»run C'i!y C'on7»~ission Work Sessio~7 unc! Regulur MeelinK, July 1=~, 2008 3:40:55 Vote that we direct the City Manager to sign the Cynthia Woods Mitchell Fund for Historic lnterior Grant Agreement and submit the required paperwork to the National Trust for Historic Preservation to secure the grant award. It was moved b Cr. B son seconded b Cr. Ru that we direct the Ci Mana er tv sign the Cynthia Woods Mitchell Fund for Historic Interior Grant Agreement. and submit the required paperwork to the National Trust for Historic Preservation to secure the grant award. Those voting Ave being Crs. Becker, Rupp, and Mayor Jacobson. Those voting No being Crs. Bryson and Krauss. The motion carried 3-2. 3:41:12 2. Streamline and the Urban Transportation District (Lisa Ballard, Streamline Coordinator, and David Kack, Chairman of the GALAVAN/Streamline Advisory Board) 3:41:22 Cr. Rupp Cr. Rupp recused himself from participating in this item and sat in the audience. 3:41:27 David Kack, Chairman of the GALAVAN/Streamline Advisory Board Mr. Kock gave an update on the status of Streamline and its increasing ridership numbers and asked for the Commission's continuing support. 3:44:33 Lisa Ballard, Streamline Coordinator Ms. Ballard staled that Streamline is $15,000 short on revenues for next year. They are asking for these decisions and discussions from the Commission: the immediate funding of $15,000 to maintain existing services; preference regarding administrations of public transportation between the three options; and if supportive, an urban transportation district is given; guidance regarding district bounding and timing of a ballot initiative; and in the interim consider $137,000 or two mills of funding. 3:52:29 Cr. Krauss Cr. Krauss stated that the UTD and bus system should compete with other taxpayer programs. He opposes a UTD that only exists in the City of Bozeman. For ballot timing, this should be after the municipal law and justice center and jail levy pass. He is content with the way HRDC runs this. He will look for ways in the current budget to find $15,000. 3:59:03 Mayor Jacobson Mayor Jacobson stated that her own preference for governance would be the UTD. She agreed with Cr. Bryson to look at a fee in the future. 4:09:35 Cr. Becker Cr. Becker stated that it will take a few years for a UTD, and he wants to hear the Stakeholders' recommendations. We are committed to that final $15,000, but it doesn't sound like we could do that until late August at the earliest. L3n~enaczn (.'ity C'nntaaai.r.rinn W'nr°k .~ecsinn and Re~aalar~ Mc etinK, Jaely 14, ZOOR 4:11:50 Public Comment Mayor Jacobson opened and closed public comment. No person commented. 4:12:09 Motion and Vote that we direct the City staff to prepare for $15,000 of funding to Streamline services in Fiscal Year 2009. I will make it as broad as I possibly can. I would like to see you identify a place for the $15,000, otherwise we'll come up with one ourselves. It was moved b Cr. B son seconded b Cr. Krauss that we direct the Ci staff to prepare for $15,000 of funding to Streamline services in Fiscal Year 09. I will make it as broad as I possibly can. I would like to see you identify a place for the $15,000, otherwise we'll come up with one ourselves. Those voting Ave being Crs. BrYSOn, Krauss, Becker, and Mayor Jacobson. Those voting N_o being none. Those abstaining being Cr. Rupp. The motion carried 4-0. 4:13:03 Mayor Jacobson Mayor Jacobson stated that it seems premature to make a recommendation regarding governance tonight. 4:13:12 Cr. Krauss Cr. Krauss stated that they have to identify an area and get 20% of the voters. His preference right now is to stay with HRDC. He is not ready to make that step to vote for a municipal one. "1"he other petition is out of our control. 4:13:52 Cr. Bryson Cr. Bryson stated that the committee he serves on found nut at the last meeting that the UTD takes a petition. If this group or any other one wants to start the process for a petition drive for an urban transportation district that includes Bozeman, Belgrade, Four Corners, go far it. In the interim, HRDC seems to be doing a wonderful job. 4:14:52 Mayor Jacobson Mayor Jacobson stated her own preference: HRDC is doing a good job, but there is no way that a non-profit can levy, and a municipal system can't either, and a UTD could. This needs a more stable and additional funding source to be able to expand; it's very important in our economy today. 4:16:34 Mayor Jacobson Mayor Jacobson asked for a staff member who could illuminate on Mr. Hope's earlier observations. 4:16:59 Ron Brey, Deputy City Manager Mr. Brey stated that in June 2005 business and property owners along North 7th came before the Commission seeking Big Box funds for development of a design and connectivity plan for North 7th to the tune of $50,000, and $250,000 toward the implementation of the plan. Finally, it was so Bo°etnart City (.'ot~~t~~issinn Work Session and Regular Mecaing, July 14, ?008 agreed that the North 7th folks would create a T1F and that the Commission was interested in funding $50,000 for the plan. He read a portion of the motion from the June 6, 2005 minutes that was passed by unanimous vote: "and hold in abeyance the spending of any additional large scale retail impact monies earmarked for economic development until the Commission has discussed how to prioritize the expenditure of those monies." In later minutes, those monies would be alluded to or discussed as being earmarked, or even stronger terms. The North 7th folks have done several steps and are ready to focus on what to use those funds for, and they were first to put in request for the funds. The $50,000 for the design and connectivity plan grew to $68,000 with Commission approval; the plan was well received. 4:19:39 Mr. Brey Mr. Brey stated that at different times different Commissioners have taken a run at it, but Commissioners have never really done it: discussed how to prioritize the expenditure of those funds. 4:20:13 Cr. Krauss Cr. Krauss thought they talked about not being able to spend the $250,000 because it was sei aside, in discussions after giving money to the fairgrounds/hockey rink. 4:20:42 Mr. Brey Mr. Brey stated that there have been several points where it was referenced as set aside money, but the motion he read is the only time that the Commission took a vote. 4:21:23 Ms. Rosenberry Ms. Rosenberry stated that at this point the fund has $374,887 on the economic development side that has not been committed by a Commission vote. If they subtracted out the $232,000 discussed by Mr. Hope and Mr. Brey, they would be left with a balance of $142,887. 4:22:09 Cr. Bryson Cr. Bryson requested that the official request for $232,000 needs to be scheduled for the next meeting so they can make a decision. 4:25:59 Cr. Becker Cr. Becker suggested that Mayor Jacobson could ask that we only consider a certain amount this evening and withdraw that amount of funding from the decisions that are made this evening. 4:26:33 Mayor Jacobson Mayor Jacobson stated that's what she was thinking too, but it seems that more than one Commission has stood solidly behind the North 7th Corridor Urban Renewal District, and we can't renege on that now. It's too important to the economic development of our City. She doesn't see why it can't be subtracted from the $374,000. 4:31:57 Cr. Rupp Cr. Rupp stated that they did take the vote, but it's a question of what it means. The abeyance is to suspend. We should gather all these requests together, and he is prepared to make a motion to postpone the decisions to a date certain after the public hearings and come back together and 11 /3o,earrar~ C: ih~ Cni~anrission W'or°k Session ar~d Re~ula~• Meeting, July 14, 2008 ascertain what we have to do with the $250,000 to make sure it can compete and then put them in some sort of priority. 4:33:04 Cr. Rupp Cr. Rupp stated that he would move that we postpone to a date certain each one of these items and then we bring them all back on that date and make a decision. 4:33:26 Mayor Jacobson Mayor Jacobson stated that she would like to proceed with Cr. Rupp's plan. 4:33:32 3. Proposal for the Development of the City of Bozeman's Economic Development Plan (Bob Hietala of Prospera Business Network and Epple) 4:33:47 Bob Hietala, CEO of Prospera Business Network Mr. Hietala stated that Prospera wants to facilitate the development of the Economic Development Plan for the City. He gave a brief overview of the proposal and the $35,000 funding request for Big Box economic development funds. 4:42:47 Mr. Hietala Mr. Hietala emphasized that Prospera is committed to doing this. If you want to move forward and want an Economic Development Plan process, we will drive it for six months and deliver that for you with input from a wide variety of sources. 4:43:13 Cr. Becker Cr. Becker wanted Mr. Hietala to include statutory constraints and legislative options. 4:44:49 Cr. Becker Cr. Becker wanted to include a GIS component in the economic development plan, pulling together the movement from bedroom communities, the role of public transportation, TIF districts, historic neighborhoods. 4:45:54 Mr. Hietala Mr. 1-Iietala stated that we'll add a G1S component. 4:46:14 Public comment opened. Mayor Jacobson opened public comment. 4:46:27 Kathleen Tonkovich -Public Comment Ms. "1'onkovich, of 380 Mountain Lion "hrail, works at First Security Bank and is a volunteer serving as the president on the Prospera Board of Directars. The board has reviewed this plan and is in full support of Prospera going forward. We are fully confident that the Prospera staff and team of directors can put in the time to facilitate and deliver this plan for the City of Bozeman. The board has diverse members from all sectors of the economy. 4:47:28 Public Comment closed. Mayor Jacobson closed public comment. 12 l3o.eaaaaaa C7ty C'onaaaaissioaa Work Session and Regular Meeting, July 14, 2008 4:47:45 Cr. Rupp Cr. Rupp stated that he likes the structure and benchmarks of this proposal, but the role and involvement of the local Chamber of Commerce is lacking or absent. He stands by the pledge he made that the Chamber should write the Economic Development Plan. He needs to sort out more information of how this all ties together. 4:48:53 Cr. Krauss Cr. Krauss stated that this is the way to get this business plan done. 4:50:55 Mayor Jacobson Mayor Jacobson stated that this is long overdue, we need it, and Frospera has put together a very good plan. 4:S 1:10 Cr. Bryson Cr. Bryson stated that if you have to come back here because we don't make a decision tonight, it would helpful if you have David Smith or a Chamber of Commerce member supporting you in the drafting of this plan; bring them to the table. Show that you are working together in some cooperative fashion. 4:54:14 Cr. Rupp Cr. Rupp is looking for a date so he can make a motion to postpone to that date. 4:55:40 Cynthia Jordan Delaney, Deputy City Clerk Ms. Delaney stated that the August 11 meeting has no Action items. 4:57:25 Mr. Kukulski Mr. Kukulski suggested that they take August l l . 4:57:30 Motion and Vote that we postpone the action on this 'til August 11. It was moved by Cr. Rupg, seconded by Cr. Bryson, that we postpone the action on this 'til August 11. Those voting Ave being Crs. Rupp, Bryson, Krauss, and Mayor Jacobson. Thase vatin No help Cr. Becker. The motion carried 4-1. 4:57:54 4. Bozeman Revolving Loan Fund Update and Request for Funding (Peter Bertelsen and Bob Hietala of Prospera Business Network) 4:58:07 Peter Bertelsen, Prospera Business Network Mr. Bertelsen staled that Prospera has managed the Bozeman Revolving Loan Fund under an agreement with the City since 2006. He gave an update on the Bozeman RLF, the 11 existing loans currently out, and the positive economic impacts in Bozeman. Given the fund's current available balance of $88,000, he is requesting $200,000 to recapitalize the fund. 13 l3o~ernan Cih~ C ornrnis,ciorv d~'ork Session and /Zegrelar Meetir7~, July 1 ~, 200b' 5:09:57 Public Comment Mayor Jacobson opened and closed public comment. No person commented. 5:10:10 Motion and Vote that we continue this until August 11. It was moved b Cr. B son seconded b Cr. Krauss that we continue this until Au ust 11. Those voting Ave being Crs. Bryson, Krauss, Becker, Rung, and Mayor Jacobson. Those voting No being none. The motion carried 5-0. 5:10:29 S. Big Sky Energy Revolving Loan Fund Proposal to request Big Box Funds Seed Money to assist Businesses inside the City of Bozeman (Josh Kellar, Northern Rocky Mountain RC&D) 5:10:38 Josh Kellar, Coordinator of Northern Rocky Mountain RC&D Mr. Kellar presented a proposal to utilize $100,000 of the Big Box funding to capitalize a revolving loan fund for the purposes of energy conservation and efficiency, and green energy production. He gave background on the Northern Rocky Mountain Resource Conservation and Development and its sister organization, the Northern Rocky Mountain Economic Development District. 5:20:23 Public Comment opened. Mayor Jacobson opened public comment. 5:20:34 Jody Fagan -Public Comment Ms. Fagan, of 2216 Arrow Leaf Hills, stated that she is a Bozeman resident who grew up here, and she is part of the energy committee that's helped Josh put this proposal together. She is very, very supportive of this. With higher fuel prices and energy costs, the economy, and the threat of global warming, she wants to see this community provide leadership on renewable energy projects, and local businesses need a kick start to take an this leadership. 5:22:14 C nthia Evans -Public Comment Ms. Evans, of 3075 Spring Meadows Drive, stated that she was a former employee of the Gallatin Development Corporation (now Prospers) and the RC&D. She is a volunteer on this energy loan project, and supports this project. She discussed the immediate impact that these loans would have, with companies saving money on their utility bills starting on day one after installation. After the loans are paid off, the company can use those funds to invest in the business. 5:23:12 Public Comment closed. Mayor Jacobson closed public comment. 5:23:24 Cr. Rupp 14 BOZE'nauia City C'oaaaanission Work Session anc! Regular Meelin~,=, July 14. ?nn8 Cr. Rupp advised coordinating this with the Climate Protection Task Force because this type of project is one of their main recommendations. 5:24:30 Motion and Vote to defer this to August 11. It was moved by Cr. Krauss, seconded by Cr. Becker, to defer this to August 11. Those votine Ave beine Crs. Krauss, Becker,_,Rupp, Bryson, and Mayor Jacobson. Those voting No being none. The motion carried 5-0. 5:25:11 6. Downtown Bozeman Partnership Big Box Funding Request for a Downtown Neighborhood Plan (Chris Naumann, Downtown Bozeman Partnership) 5:25:21 Chris Naumann, Downtown Bozeman Partnership Mr. Naumann requested an allocation of $100,000 from the Development Impact Fund (Big BpX) tp help finance the Downtown Neighborhood Plan as part of the Bozeman 2020 Flan Update. He presented the need to formulate an updated vision for downtown Bozeman. The BID and TIF boards have earmarked $20,000-$40,000 to contribute to this plan. 5:32:44 Cr. Bryson Cr. Bryson would like see to see downtown create its own vision and not spend $100,000 to hire an outside consultant. We should be able to do that. Is there any alternative you can do to insert yourself more prominently in the 2020 Plan and get your message out about the vitality and importance of downtown? 5:33:47 Mr. Naumann Mr. Naumann stated that it is important for the downtown component to be incorporated officially in the 2020 Plan as an implementation document and not just a vision document, and we are looking for partners to fund that. 5:36:14 Mayor Jacobson Mayor Jacobson sees the benefit of urban design experts working on downtowns, so she agrees that just a downtown vision document won't do much for us. 5:40:34 Cr. Krauss Cr. Krauss thinks the neighborhood plan should expand the view of downtown to incorporate the one way streets. He wants Mr. Naumann to cut the cost of this plan. 5:46:04 Public Comment opened. Mayor Jacobson opened public comment. 5:46:20 Michelle Wolfe -Public Comment Ms. Wolfe, of 205 North 8th Avenue, is on the North Seventh Urban Renewal Board. Whatever you need from us to make it official, we'd be happy to give you and make sure we're all on the same page. We thought this funding was a settled issue. We are game on and moving: the TIF 15 Bo~cn7rrn ('i~~ Cornrnisslnn Work Session and Regular Meeting, Juh~ !4, ~ 008 District has been formed, we've got an excellent connectivity plan, we have meetings and voting members, and we want to start with sidewalks, lighting, safety, and intersections. 5:48:34 Public Comment closed. Mayor Jacobson closed public comment. 5:48:43 Motion to open and continue to August 11. It was moved by Cr. Becker, seconded by Cr. Rupp, to open and continue to August 11. 5:50:13 Vote to open and continue to August 11. It was moved b Cr. Becker seconded b Cr. Ru too en and continue to Au ust 11. Those voting Ave being Crs. Becker, Rupp, Bryson, Krauss, and Mayor Jacobson. Those voting No being none. The motion carried 5-0. 5:50:40 Cr. Becker Cr. Becker has a clear idea how he wants to see the money broken out: $35,000 far Prospera to get the Economic Development Plan off the ground including the line item issues, cooperation with the Chamber, and GIS issues; $50,000 to get the Energy RLF off the ground; $50,000 for the Prospera RLF request and specific direction if we want to; $50,000 for the Downtown Plan that they could match with their own $40,000 or more; leaving $140,000 for North Seventh, $40,000 available in 2008 and $100,000 available in 2009. 5:52:59 Cr. Rupp Cr. Rupp starts with the prior commitment of $232,000 to North Seventh; $ ] 00,000 for the Downtown Plan; $50-60,000 to get the energy fund going; and he needs to be convinced of the Chamber's involvement and strong local support with Prospera's Economic Development Plan. 5:53:51 Cr. Bryson Cr. Bryson takes $232,000 right off the top of the $374,887 total, which leaves us with $142,887. He supports an exact dollar-far-dollar cash match with whatever the Downtown Bozeman Partnership can get from the BID and TIF Boards. He isn't sold on any of the rest unless he hears more information. If Prospera comes with Chamber members, then they've got him far $35,000, but until he sees those green coats, he will wait. He is open to suggestions to parsing out the rest, but not to all of them. We have to dump the bulk into one. 5:54:45 Cr. Krauss Cr. Krauss believes he made a commitment years ago to the $250,000, but he might break it dawn differently. He is open to taking the $68,000 out of the $250,000, which leaves $182,000 for North Seventh. 1Ie agrees not to dilute the resources from here. Certainly, spend $35,000 for the Economic Development chapter; it's a priority. He likes matching dollar-for-dollar up to $50,000 for the Downtown Plan. The Big Sky Energy Revolving Loan Fund has the most 16 Bo:.emun City Commission Work Session crncl Regular Meeting, July 14, 2008 tenuous connection to the Big Box money. If you want to carve $100,000 out of the General Fund for this, he is open to it. 6:01:25 Mayor Jacobson Mayor Jacobson stated that we need a good Economic Development Plan, and that's $35,000. For the Downtown Plan, she wants Mr. Naumann to check out consulting firms and see what that might take; it could come close to $100,000. If Praspera is making $33,000 a month from loan payments, within six months they'll have a few hundred thousand dollars; that's a lower priority. In terms of energy, there's a new green collar economy that's developing with jobs, so that's pretty important. She wants to think and reflect before giving dollar figures. She agrees with at least $182,000 for the revitalization of North Seventh. 6:03:29 Cr. Krauss Cr. Krauss stated that he could be convinced that it's $232,000 for North Seventh and that's what we need to follow through with. "I"hat $50,000 could be well spent there. 6:04:51 Mayor Jacobson Mayor Jacobson stated that her own math said $232,000 for North Seventh. 6:06:47 Suspension of the Rules of Procedure Mayor Jacobson suspended the Rules far a maximum of 50 minutes. 6:07:00 7. Determination whether or not real property owned by the City of Bozeman, known as the current City Hall facility located at 411 East Main Street, is necessary to the conduct of City business (Kukulski) 6:07:07 Mr. Kukulski Mr. Kukulski stated that we are close to our mid-September relocation of City Ilall. In order to sell any piece of City property, we need to hold a public hearing, and the Commission needs to determine that the property is no longer needed. The sale of City Hall at Rouse and Main is the critical financial component to pay off the monies utilized to renovate the old library and turn it into City Hall. 6:10: ] 1 Public Comment Mayor Jacobson opened and closed public comment. No person commented. 6:10:30 Motion and Vote that we find that the subject property, the current City Hall, is not necessary for the conduct of City business and that we wauld direct staff to proceed with the Request for Proposal process and negotiate the sale under provisions of Chapter 2.05 of the Bozeman Municipal Code. 1ft was moved by Cr. Bryson, seconded by Cr. Krauss, thatwefind_that the subject property, the current City Hall, is not necessary for the conduct of City business and that we would direct staff to proceed with the Request for Proposal process and .negotiate the sale under provisions of Chapter 2.05 of the Bozeman Municipal Code. 17 Bozeman (~it)~ (.'nnami,r.cinn V6'nrk Sec.cinaa aaad Regulrxr Meeting, ./zaly 14, ?008 Those voting Ave being Crs. Bryson, Krauss, Becker, and Mayor Jacobson. Thase voting No being none. Thase absent being Cr. Rung. The motion carried 4-0. 6:11:26 8. Reappointment to the Tree Advisory Board (Delaney) 6:11:39 Ms. Delaney Ms. Delaney stated that there was a second application that came in on Friday. Now there are two applicants (Shelly Engler and Ada Montague) to fill the two vacancies. 6:11:51 Motion and Vote to reappoint Shelly Engler to the Tree Advisory Board. It was moved b Cr. Krauss seconded b Cr. Becker to rea aint Shell En ler to the Tree Advisory Board. Those votin A e bein Crs. Krauss Becker B son and Ma or Jacobson. Those votin No bein none. Those absent bein Cr. Ru The motion carried 4-0. 6:12:10 Motion and Vote to appoint Ada Montague to the Trec Advisory Board. It was moved b Cr. Becker seconded b Cr. B son to a oint Ada Manta ue to the Tree Advisory Board, Those yotin A e bein Crs. Becker B son Krauss and Ma or Jacobson. Those voting N_o being none. Those absent being Cr. Runty. The motion carried 4-0. 6:12:32 9. (Re)Appnintments to the Cornrnunity Alcohol Coalition (Delaney) 6:12:46 Matian and Vote to appoint Marty Kent to the alcohol advisory board. It was moved by Cr. Krauss, seconded by Cr. Bryson, to annaint Marty_Kent to the alcohol advisory board. Those voting Ave being Crs. Krauss, Becker, Runty, Bryson, and Mayor Jacobson. Those voting Na being none. The motion carried 5-0. 6:13:19 Motion and Vote that Becky (Rabideaux) and Eris Miller are appointed to the Community Alcohol Coalition. 1$ L3o.ernan City C'ornrni.ssion Wor^k Session unr~ Regulur~ Meeting, JrrCy 14, ~ 008 It was moved by Cr. Becker, seconded by Cr. Ruqq, that Becky (Robideaux) and Eris Miller are appointed to the Community Alcohol Coalition. Those votin A e bein Crs. Becker Ru B son and Ma or Jacobson. Those voting No being Cr. Krauss. The motion carried 4-1.^ 6:14:05 10. Reappointment to the Parking Commission (Delaney) 6:14:11 Mayor Jacobson Mayor Jacobson stated that it is her appointment, with the approval of the Commission. She asked for Cr. Rupp's recommendation. 6:14:20 Cr. Rupp Cr. Rupp stated that he is comfortable with Lisa being reappointed, and we are very fortunate to have her. She has been involved with the Parking Commission for many years and as staff before that. 6:14:29 Mayor Jacobson's Appointment Mayor Jacobson slated, "I hereby appoint Lisa Scott to the Parking Commission with the approval of the City Commissioners." 6:14:47 Motian and Vote approval of the Mayor's appointment. It was moved b Cr, Krauss seconded b Cr, Becker a royal of the Ma or's appointment. Those voting Ave being Crs. Krauss, Becker, Rugq, and Bryson. Those voting No being none. Those abstaining being Mayor Jacobson. The motion carried 4-0. 6:15:20 Cr. Rupp Cr. Rupp asked if in their action on City Hall, the Commission approved the RFP in its current format with an August $ date; that's pretty short. He was thinking of 30 or 45 days. 6:16:22 Brit Fontenot, Assistant to City Manager Mr. Fontenot stated that August 1 is the final date that the RFP's are due. The Facilities' Superintendent said time frame is consistent with other properties sold by the City. It is left open-ended far the deadline to be extended until a proper proposal is received. 6:17:30 Motion to reconsider Eric's motion. It was moved b Cr, Krauss seconded b Cr, Ru to reconsider Eric's motion. 19 f3menzun C'ily Com»~ission Wa~k Session anc/ ReKulur MeetinK, July 14, ~ 008 Cr. Bryson's motion to reconsider: ~It was moved by Cr. Bryson, seconded by Cr. Krauss, that we .find that the subiect property, the current City Hall, is not necessa,r-,y for the conduct of City business and that we would direct staff to proceed with the Request for Proposal process and negotiate the sale under provisions of Chapter 2.05 of the Bozeman Municipal Code.l 6:17:39 Cr. Krauss Cr. Krauss stated that the RFP needs to be out there for a month. 6:18:30 Amendment to Motion Lt was moved by Cr. Krauss that I would amend the date due to August 22. 6:18:47 Second to Amendment to Motion Cr. Rupp seconded Cr. Krauss' amendment. t was rnov ed by Cr. Krauss, seconded , by Cr. Rupp, that I would amend the date due to August 22.11 - 6:18:48 Mr. Caaper, Cr. Becker, and Cr. Bryson Mr. Cooper, Cr. Becker, and Cr. Bryson stated that they need to vote on the motion to reconsider first. 6:18:55 Vote to reconsider Eric's motion. It was moved by Cr. Krauss, seconded by Cr. Rupp, to reconsider Eric's motion. IIt was moved by Cr. Bryson, seconded by Cr. Krauss, that we find that~the_subiect ro er the current Ci Hall is not necessa far the conduct of Ci business and that we would direct_staff to proceed with the Request for Proposal process and negotiate the sale under provisions of Chapter 2.05 of the Bozeman Municipal Code.l Those votin A e bein Crs. Krauss Becker Ru B son and Ma or Jacobson. Those voting No being none. The matian carried 5-0. 6:19:16 Motion that we would make the due date August 22. It was nnoved by Cr. Krauss that we would make the due date August 22. 6:19:21 Friendly Amendment to Motion After receiving verification from Mr. Cooper and Cr. Rupp, Cr. Bryson accepted Cr. Krauss' matian as a friendly amendment on the original. motion. It was moved by Cr. Bryson, seconded by Cr. Krauss, that we find that the subject ro er the current Ci Hall is not necessa for the conduct of Ci business and that 20 Bo~emun Lily Caranrissiort i~4'ork SE.S•siorx uncl REi;ulur Meelira~, July 14, 2008 we would direct staff to roceed with the Re uest far Pro oral rocess and ne otiate the sale under provisions of Chapter 2.05 of the Bozeman Municipal Code, and that, we would make the due date August 22. 6:19:30 Cr. Becker Cr. Becker stated not without a revote, and point of order: you have to vote if you've changed the motion you've already voted on. 6:19:36 Cr. Bryson Cr. Bryson agreed that we'll revote on it. 6:19:38 Cr. Krauss Cr. Krauss added that we do a better job of advertising: we should do a display ad; write a letter to the realtors; put a 'for sale' sign in the yard; send out an email to the Chamber of Commerce. It doesn't need to be part of the motion, but we need to be more aggressive in notifying the populace that it's for sale. 6:20:55 Cr. Krauss Cr. Krauss clarified that we already have a motion to accept to amend the motion to change the date to August 22. 6:21:02 Ms. Delaney Ms. Delaney asked for clarification about whether or not the motion amending the date to August 22 had been seconded, and whether we're leaving it at that motion, or did we go back and amend something different. 6:21:10 Cr. Rupp and Cr. Bryson Cr. Rupp confirmed that he had seconded the motion to change the date to August 22. Crs. Rupp and Bryson agreed that we would leave it at that motian. 6:21:18 Vote that we find that the subject property, the current City Hall, is not necessary for the conduct of City business and that we would direct staff to proceed with the Request for Proposal process and negotiate the sale under provisions of Chapter 2.OS of the Bozeman Municipal Code, and that we would make the due date August 22. It was moved b Cr. B son seconded b Cr. Krauss that we find that the sub'eet property, the current City Hall, is not necessary for the conduct of City business and that we would direct staff to roceed with the Re uest for Pro Deal rocess and ne otiate the sale under rovisions of Cha ter 2.OS of the Bozeman Munici al Code and that we would make the due date August 22.1 Those votin A e bein Crs. Krauss Becker Ru B son and Ma or Jacobson. Those voting No beiin~ none. The motion carried S-0. 6:21:49 I. FYI/Discussion z~ Boze»7af~ C ih~ (.'nrrt»ai.c.cinn W"r~rk Se,s,cion ay7d Re~ulru^ Meelirt~r, July 14, 7008 6:21:56 1. Reminder of Joint City-County Meeting on Friday, July 18, 2008 at 7 a.m. in the Community Room of the Gallatin County Courthouse (Delaney) 6:22:17 Mr. Fontenot -Anew neighborhood association, Tripark Neighborhood Association, is forming with its first meeting on August 14 6:23:32 Mr. Epple -Greek Way Variance: Should City Commission retain jurisdiction or send to Board of Adjustment? 6:25:1$ Crs. Rupp, Krauss, Becker, and Mayor Jacobson agreed to continue their review of Greek Way Variance 6:25:54 Cr. Rupp -Letter for reimbursement Frorn state for clean up and orphan share: Are we okay with that? 6:26:59 Cr. Rupp -He's getting letters from neighborhood near Spring Creek Drive about ice hockey ring: facilitate neighborhood meeting? 6:28:42 Cr. Krauss -Death of Gil Crain, former MSU governmental accounting professor 6:29:57 J. Adjournment Mayor Jacobson adjourned the meeting at 10:31 p.m. Kaaren Jacobson, ayor ATTEST: ~°` Stacy 1 n, City' Clerk PREPARED BY: ,, Cyn~Ia Jorda~elaney, Deputy City Clem" App//roved on ~ u~ ~ (~`O 22