HomeMy WebLinkAbout2008-06-16 Regular Meeting MinutesLINKED MINDTES OF THE MEETING OF THE CITY COMMISSION
BOZEMAN, MONTANA
June 16, 2008
The Commission of the City of Bozeman met in the Community Room, Gallatin County
Caurthouse, 311 West Main Street, on Monday, June 16, 2008 at 6 p.m. Present were Mayor
Kaaren Jacobson, Cr. Jeff Krauss, Cr. Sean Becker, Cr. Eric Bryson, City Manager Chris
Kukulski, hinance Director Anna Rosenberry, Planning Director Andy Epple, City Attorney Paul
Luwe, and City Clerk Stacy Ulmen.
0:03:28 A. Call to Order- 6 p.m.-Community Room, Gallatiu County Courthouse, 311
West Main
Mayor Jacobson called the meeting to order at 6:03 p.zn.
0:03:29 B. Pledge of Allegiance and a Moment of Silence
0:04:13 C. Authorize Absence of Cr. Rupp
0:04:22 Motion and Vote to authorize the absence of Cr. Rupp.
It was moved b Cr. Becker seconded b Cr. B son to authorize the absence of Cr. Ru
Those yotin Ave being Crs. Becker, Bryson, Krauss, and Mayor Jacobson.
Those voting No beingnone:
The motion carried 4-0.
0:04:34 D. Minutes-April 28, 2008
0:04:38 Motion and Vote to approve the minutes of April 28, 2008 as submitted.
It was moved b Cr. B son seconded b Cr. Krauss to a rove the minutes of A ril 28
2008 as submitted.
Those voting Ave being Crs. Bryson, Krauss, Beckeriand Manor Jacobson.
Those voting No being none.
The motion carried 4-0.
0:04:51 E. Consent
1. Authorize Payment of Claims (LaMeres)
2. Authorize City Manager to sign the Notice of Award for the 2008 Street
Improvements Contract Base Bid, and Bid Alternate to Knife River, lnc. (Kerr)
Linked Snzentri~r City CnnTnTisstnn Minutes, June 16, 2008
3. Authorize City Manager to sign the Agreement with the Heart of the Valley Inc.
Animal Shelter for a One Year Contract from July 1, 2008-June 30, 2009
(McLane)
4. Authorize City Manager to sign the Consultant Services Agreement with Robert
Peccia and Associates Staff for Engineering Services associated with the Design
and Construction of a 10 foot wide Pathway along College Street and Huffine
Lane (Dingman)
5. Approve National Dump the Pump Day Proclamation (Ulmen)
6. Approve Cancelling the Policy Meeting scheduled for Thursday, July 3, 2008 and
the Regular Commission Meeting on Monday, July 7, 2008 (Ulmen)
0:04:56 Public Comment
Mayor Jacobson opened public cnmxnent.
No person commented.
Mayor Jacobson closed public comment.
0:05:09 Motion and Vote to approve Consent Items E. 1-4 and 6.
It was moved b Cr. Krauss seconded b Cr. Becker to a rove Consent Items E. 1-4 and
6.
Those voting Aye being Crs. Krauss, Becker, Bryson, and Mayor Jacobson.
Those votin No bein none.
The motion carried 4-0.
0:06:18 Motion to reconsider National Dump the Pnmp Day Proclamation, item 5 on the
Consent Agenda.
It was moved by Cr. Becker, seconded by Cr. Bryson to reconsider the National Dumg the
Pump Day Proclamation, item 5 on the Consent Agenda.
Those votin A e bein Crs. Becker B son and Ma or Jacobson.
Those voting No being Cr. Krauss.
The motion carried 3-1.
0:06:41 F. Public Comment
Mayor Jacobson opened public comment.
0:07:4'7 Gary Gullickson, Public_Comment
Mr. Gullickson of 404 South Church apologized for his words at the last meeting. He spoke
about speed on South Church. Mr. Gullickson praised employees Sue Harkin and James
Goehrung.
Licked Bnzenzan City Commission Mi~ruter, June 16, 2008
0:11:16 Bob Chase Public Comment
Mr. Chase of 433 South Black Avenue stated that the Police Department has responded to things
that he put on record regarding his home. Mr. Chase spoke regarding the Story Mansion.
0:15:34 Public comment closed.
Mayor Jacobson closed public comment.
0:15:42 G. Mayoral Proclamation
0:15:45 1. National Dump the Pump Day- June 19, 2008
Mayor Jacobson proclaimed June 19, 2008 as National Dump the Purnp Day.
0:17:52 2. Kid's Day of Bozeman- June 21, 2008
Mayor Jacobsan proclaimed June 21, 2008 as Kid's Day of Bozeman.
0:19:26 H. Special Presentation -Introduction of the Vandalism and Graffiti Task
Force (Diana Helgeson, Chair)
0:19:35 Diana Helgeson, Chair of the Vandalism and Graffiti Task Force
Ms. helgeson spoke regarding the Vandalism and Graffiti Task Force. Ms. Helgeson introduced
the task force members. She read the task force's Mission Statement and 4 phase goal for their
project.
0:24:54 I. Action Items
0:24:59 1. Halfway House Conditional Use Permit and Certificate of Appropriateness
#Z-08070, opened and continued from June 2, 2008, and one week delay from June 9, 2008
(Bristor)
0:25:14 Mayor Jacobson
Mayor Jacobson stated that there is a motion that is an the table that has been seconded to
approve the Halfway House Conditional Use Permit and Certificate of Appropriateness.
0:25:29 Amendment to the main motion to include a requirement that the applicant,
Alcohol and Drug Services of Gallatin County, appoint a Senior Resident to be the liaison
and the contact person at the house.
An amendment was made by Cr. Krauss, seconded by Cr. Becker to include a requirement
that the applicant, Alcohol and Drug Services of Gallatin County, appaint a Senior
Resident to be the liaisan and the contact person at the house.
0:28:05 Cr. Krauss
Cr. Krauss called a paint of order regarding question and answer dialog with the applicant.
Linked flazeman Ciry Cmm~irssin~t Mi~rutes, June 16, 1008
0:28:17 Mayor Jacobson
Mayor Jacobson directed her comment to City Attorney Paul Luwe and explained that if the
Commission is coming up with amendments, she wants to make sure that the applicant agrees
with them.
0:29:31 Mayor Jacobson
Mayor Jacobson asked the applicant is this was an acceptable condition.
0:29:38 Jan Berry, Applicant Attorney
Ms. Berry stated yes.
0:31:15 Vote on the amendment to the main motian to include a requirement that the
applicant, Alcohol and Drug Services of Gallatin County, appoint a Senior Resident to be
the liaison and the contact person at the house.
Those votin A e bein Crs. Krauss Becker B son and Ma or Jacobson.
Those voting Na being none.
The motion carried 4-0.
0:35:27 Amendment to the main motion that we require that there be na more than three
cars associated with the facility.
An amendment was made by Cr. Krauss, seconded by Cr. Becker that we require that
there be no more than three cars associated with the facility.
0:39:44 Ms. Berry
Ms. Berry stated that they agree with the plan that had been done pursuant to the Conditional Use
Permit which shows a total of around 7 parking spaces.
0:40:29 Vote on the amendment to the main motion that we require that there be no more
than three cars associated with the facility.
Those voting Ave being none.
Those voting No bein,,,g Crs. Krauss, Becker, Bryson, and Mayor Jacobson.
The motion failed 0-4.
0:40:42 Aauendment to the main motion that the Conditianal Use Permit be good for a
period of one year upon which the Commission would review compliance with the
document and our codes.
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Linker/ Bnzenran Ciry COillNllssiOtl Minutes, June 16, 2008
An amendment was made by Cr. Krauss that the Conditional Use Permit be food for a
eriod of one ear u on which the Commission would review com liance with the
document and our codes.
0:42:23 Cr. Krauss
Cr. Krauss called a point of order and asked for a second to his amendment.
0:42:30 Second to the amendment to the main motion that the Conditional Use Permit be
good for a period of one year upon which the Commission would review compliance with
the document and our codes.
Cr. Becker seconded the amendment to the main motion that the Conditional Use Permit
be good for a period of one year upon which the Commission would review compliance
with the document and our codes.
0:43:40 Cr. Bryson
Cr. Bryson spoke about waiving the fees for the review.
0:44:36 A friendly_amendment to include waiving the fees (associated with the review) to
the amendment that the Conditional Use Permit be good for a period of one year upon
which the Commission would review compliance with the document and our codes.
A friendl amendment was made b Cr. Krauss to include waivin the fees associated with
the review to the amendment that the Conditional Use Permit be ood fora eriod of one
veer upon which the, Commission would review compliance with the document and our
codes.
0:44:49 Mr. Epple
Mr. Epple asked how the Commission would like this brought back to them. As an agenda item
with public notice through the normal agenda publication, or a more formal notice by mailing to
those within 200 feet of the residence?
0:46:20 Vote on the amendment to the main motion that the Conditional Use Permit be
good for a period of one year upon which the Commission would review compliance with
the document and our codes (friendly amendment) by including waiving the fees.
Those voting Ave being Crs. Krauss, Becker, Bryson, and Mayor Jacobson.
Those voting No being none.
The motion carried 4-0.
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Linked Bozeman City Commission Miirutes, Juue 16, 7008
0:46:33 Cr. Krauss
Cr. Krauss stated that his motion daes nat state that the application will be brought back as an
agenda item in one year.
0:46:42 Mayor Jacobson
Mayor Jacobson stated that she is taking her vote back.
0:46:47 Motion and Vote to reconsider the amendment to the main motion that the
Conditional Use Permit be good for a period of one year upon which the Commission
would review compliance with the document and our codes (friendly amendment) by
including waiving the fees.
It was moved b Cr. B son seconded b Cr. Becker to reconsider the amendment to the
main motion that the Conditional Use Permit be good for a period of one year_upon which
the,Commission would review compliance with the document and our codes (friendly
amendment) by including waiving the fees.
Those votin A e bein Crs. B son Becker and Ma or Jacobson.
Those voting No being Cr. Krauss.
The motion carried 3-1.
0:47:37 Cr. Becker
Cr. Becker asked that the amendment that is being reconsidered be read.
0:47:45 Stacy Ulrnen, City Clerk
Ms. Ulmer read the amendment.
1:03:17 Vote on the reconsidered amendment to the main motion that the Conditional Use
Permit be good for a period of one year upon which the Commission would review
compliance with the document and our codes (friendly amendment) by including waiving
the fees.
Those votin A e bein Crs. Krauss Becker and Ma or Jacobson.
Those votin No bein Cr. B son.
The motion carried 3-1.
1:03:44 Amendment to the main motion to include a requirement for a motion activated
light in the back yard.
An amendment was made by Cr. Krauss, seconded by Cr. Becker to the main motion to
include a requirement for a motion activated light in the back yard.
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Linked Bnzenzpn City Cmm~rissivu Minutes, June Ib, 200$
1:04:52 Cr. Becker
Cr. Becker withdrew his second, therefore the motion failed.
1:05:26 Cr. Becker
Cr. Becker urged the applicant to have a neighborhood representative on the selection Committee
for the llalfway House candidates.
1:06:50 Cr. Krauss
Cr. Krauss spoke about his concerns regarding 24 hour care and density problems pertaining to
the house.
1:09:23 Amendment to the main motion that we accept their (Alcohol and Drug Services)
proffer that they ensure that night staff is on site until the 11 p.m. curfew and if a resident
fails to make curfew, the staff member will stay on site additional time to document,
attempt contact with the resident, resident employer, sponsor, etc.
An amendment was made by Cr. Krauss, seconded by Cr. Becker that we accent their
(Alcohol and Drug Services) proffer that they ensure that night staff is on site until the 11
.m. curfew and if a resident fails to make curfew the staff member will sta on site
additional time to document attem t contact with the resident resident em to er s onsor
etc.
1:10:31 Cr. Becker
Cr. Becker reiterated that he seconded the amendment to the main motion.
1:11:20 Ms. Ulmen
Ms. Ulmen read the amendment back to the Commission.
1:12:07 Vote on the amendment to the main motion that we accept their (Alcohol and Drug
Services) proffer that they ensure that night staff is on site until the 1 I p.m, curfew and if a
resident fails to make curfew, the staff member will stay on site additional time to
document, attempt contact with the resident, resident employer, sponsor, etc.
Those voting Ave being Crs. Krauss, Becker, Bryson,__and Mayor Jacobson.
Those votin No bein none.
The motion carried 4-0.
1:12:19 Cr. Becker
Cr. Becker asked that the City Clerk read all of the amendments.
1:15:13 Vote on the main motion to approve the (Halfway House) Conditional Use Permit
(and Certificate of Appropriateness #Z-08070) with the requirements as outlined by staff
(and as amended).
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Linked Bozenzrrrr City Cmm~zissinn Minutes, June 16, 2008
Those votin A e bein Crs. B son Becker and Ma or Jacobson.
Those votin No bein Cr. Krauss.
The motion carried 3-1.
1:16:13 Break
1:28:22 2. City Manager's Recommended Budget Presentation for Fiscal Year 2008-
2009 (Rosenberry/Kukulski)
1:28:30 Anna Rosenberry, Finance Director
Ms. Rosenberry stated that this is the first presentation and went over the significant changes to
the City Manager's Recommended Budget for Fiscal Year 2008-2009.
1:35:20 Ms. Rosenberry
Ms. Rosenberry spoke regarding the fire station 3 general obligation bond.
1:38:01 Ms. Rosenberry
Ms. Rosenberry spoke regarding staffing levels.
1:48:24 Ms. Rosenberry
Ms. Rosenberry spoke regarding the revenues and expenditures in the budget and what would
came from the general fund reserve.
1:55:00 Ms. Rosenberry
Ms. Rosenberry went over the funding proposals for the general fund, including the public safety
levies.
1:57:03 Cr. Bryson
Cr. Bryson asked about the $10,000 budgeted for chairs far the new Commission meeting
Rooms.
2:01:03 Ms. Rosenberry
Ms. Rosenberry spoke regarding the priorities in the general fund.
2:05:57 Ms. Rosenberry
Ms. Rosenberry spoke regarding the street maintenance fund.
2:09:33 Ms. Rosenberry
Ms. Rosenberry went over the funding of the Forestry Division, and the tree maintenance
assessment.
2:10:18 Cr. Bryson
Cr. Bryson asked about tree vouchers and how they are issued.
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I,i~rked Bozen7uia Ci1~~ Commissinr~ Minutes, Jute /b, 2008
2:12:12 Ms. Rosenberry
Ms. Rosenberry went over the utilities section of the budget.
2:20:13 Ms. Rosenberry
Ms. Rosenberry spoke regarding funding requests of outside organizations.
2:22:47 Mr. Kukulski
Mr. Kukulski spoke regarding how the work plan fits in to the budget and went over ongoing
priorities. Mr. Kukulski spoke regarding the new initiatives, the decrease in building, and FTEs.
2:42:46 Mayor Jacobson
Mayor Jacobson spoke regarding the proposed 3 FTEs. Instead of hiring someone to administer
abandoned cars, an FTE should go towards a full time grants person.
2:50:02 Cr. Bryson
Cr. Bryson stated that he has a hard time with the replacement garbage truck for Parks and
Recreation for $75,000. Is there a something else we can do instead of spending $75,000? He
has concerns regarding the 1.45 mills for Workforce Housing Coordinator. There is not
inventory for workforce housing. He has a concern with the 7% increase in the street
maintenance. Maybe come back with 1 FTE in this area. Regarding the Streamline cost of
$50,000 that is not included, there is $15,000 in their budget. Need to consider giving them this
amount.
2:52:10 Mayor Jacobson
Mayor Jacobson opened public comment.
2:52:38 Chris Wilcox, Public Comment
Mr. Wilcox 1120 South Wilson spoke regarding cutting the budget.
2:54:43 Mayor Jacobson
Mayor Jacobson closed public comment.
2:54:58 Cr. Krauss
Cr. Krauss stated chat he wants to fight for some portion of the affordable housing mill levy that
goes to Road to Home. Regarding the combination of affordable housing mill levy to planning,
there may have to be some changes. Regarding the library operating fund, he would like to use
the word books instead of materials. He would like to see the Story Mansion as a separate entity.
Because of the increase for the Animal Shelter, he would like to do away with the Spay and
Neuter clinic. It is great that we are sweeping the bike lanes. He has concerns as to whether we
have covered all of our costs in the budget. k3e noticed that 2% of the budget goes to the
Cemetery and that is a significant chunk. He noticed the unreimbursed costs in the Library fund.
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Linked Bozeman City Commission Minutes, Jnne 16, 2008
3:02:59 Mayor Jacobson
Mayor Jacobson spoke about the general fund allocations.
3:06:17 Cr. Becker
Cr. Becker spoke regarding planting saplings at the Cemetery and that it seems like the
investment could be quite small. He asked if the City is still utilizing contract planners.
3:07:28 Mr. Kukulski
Mr. Kukulski stated that contract planners are being phased out.
3:09:36 Cr. Becker
Cr. Becker spoke about the rising property tax costs and adjusting the budget accordingly.
3:10:55 Cr. Becker
Cr. Becker stated that he supports reducing the costs to the tax payers.
3:12:17 Cr. Becker
Cr. Backer stated that there is a need to build a larger declining revenue contingency within the
plan. He supports the Spay and Neuter Clinic. He wondered if the $15,000 for Streamline could
come from the housing mills. There seems to be a logical nexus. The City may be approached
by Streamline with a future loan proposal. He spoke regarding modality and the Community
Climate Protection plan. He hopes to see an increase on this from Planning and he agrees with
splitting grants for sustainability. He would like to see more numbers on the Post Closure Plan
3:27:1 l Cr. Becker
Cr. Becker is supportive of a loan for the association to fix the lights at the softball field at
1-lighland.
3:27:40 Cr. Becker
Cr. Becker stated that he supports the creation of a separate story mansion fund.
3:30:59 Cr. Krauss
Cr. Krauss spoke regarding the unreirnbursed building costs in the library fund.
3:38:25 Mr. Kukulski
Mr. Kukulski asked if a special meeting should be scheduled with the Commission to discuss the
budget.
3:40:44 Mr. Kukulski
Mr. Kukulski stated that a scheduled workshop sometime in July could take place.
3:44:01 Mr. Kukulski
Mr. Kukulski stated that the budget will be set for preliminary adoption for next week's meeting
and then additional hearings will take place in July and August.
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Linked BnZenauit Crty Cunzmission Minutes, June 16, 2008
3:45:51 3. Billion/CVS Informal #I-0$006 (Krueger)
3:46:22 Brian Krueger, Staff Planner
Mr. Krueger presented the staff presentation. Staff is generally in favor of the application.
3:55:32 Suspend the Rules
Mayor Jacobson Suspended the Rules until 10:30 p.m.
3:56:09 Susan Kozub, Applicant
Mr. Kozub presented the applicant presentation.
4:02:48 Cr. Becker
Cr. Becker spoke regarding the landscaping.
4:03:19 Ms. Kozub
The landscape plan has not been developed.
4:04:43 Cr. Krauss
Cr. Krauss spoke regarding the franchise architecture. Cr. Krauss presented his comments to the
applicant to assist them in preparing a formal application.
4:09:15 Cr. Bryson
Cr. Bryson presented the applicant with comments to assist them in preparing a formal
application.
4:10:41 Cr. Becker
Cr. Becker provided the applicant with comments to assist them in preparing a formal
application.
4:14:06 MayarJacabson
Mayor Jacobsan provided the applicant comments to assist them in preparing a formal
application.
4:16:37 Public Comment
Mayor Jacobson opened public comment.
No person commented.
Mayar Jacobson closed public comment.
4:17:35 4. Cattail Lake Major Subdivision Preliminary Plat Approval Extension #P-
06022 (Windenaaker)
4:17:48 Mr. Epple
Mr. Epple spoke regarding staff s recommendations.
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Larked Bozenrnyr City Commission Minutes, Juue 16, 2008
4:18:51 Karen Caroline, Applicant Representative
Ms. Caroline from Rotherham Construction stated that she is the applicant's representative and is
available for questions.
4:19:28 Public Comment
Mayor Jacobson opened public comment.
No person commented.
Mayor Jacobson closed public comment.
4:19:41 Motion and Vote to approve the Cattail Lake Subdivision Preliminary Plat
approval extension #P-06022 until July 17, 2010.
It was moved b Cr. B son se onded b Cr. Krauss to a rove the Cattail Lake
Subdivision Prelimina Plata royal extension #P-06022 until Jul 17 2010.
Those voting Ave being Crs. Bryson, Krauss, Becker and.Mavor Jacobson.
Those voting,,,No being none.
The motion carried 4-0.
4:20:04 S. Village Downtown Lofts Final Planned Unit Development Extension #Z-
04265A (Windemaker)
4:20:12 Mr. Epple
Mr. Epple presented the staff presentation.
4:21:02 Tony Renslow, Delaney and Company, Applicant Representative
Mr. Renslow presented the applicant presentation.
4:21:45 Public Comment
Mayor Jacobson opened public comment.
No person comnr-ented.
Mayor Jacobson closed public comment.
4:21:57 Motion and Vote to approve the Village Downtown Lofts Final Planned Unit
Development Extension #Z-04265 for two years to coincide with the major subdivision
approval.
It was moved by Cr. Krauss, seconded by Cr. Becker to approve the Village Downtown
Lofts Final Planned Unit Development Extension #Z-04265 for two years to coincide with
the major subdivision approval.
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Linked BozenTUrr City ConTn:issinn Minutes, June 16, 2008
Those voting Ave being Crs. Krauss, Becker, Bryson, and Mayor Jacobson_
Those voting No being none.
The motion carried 4-0.
4:22:30 J. FYI/Discussion
4:22:331. Discussion regarding scheduling a Special Policy Meeting regarding Historic
Preservation: Second Story Additions to One Story Properties.
Wednesday, June 2S`" from 12:30-2 p.m. was determined to be the date to discuss this policy
meeting topic.
4:24:31 2. Crumbling Curbs
Mr. Kukulski will add this to a future policy session.
4:34:09 K. Adjournment
Mayor Jacobson adjourned the meeting at 10:40 p.rn.
a•U~,~-
Kaaren Jacobson, ayor
ATTEST: --.
Stac m , Ci y_Clerk
PREPARED BY:
St cy lm n, C ty erk
Approved on ~,c_n l.( U
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