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SWMD Agenda 7-16-08 and 6-18-08 Minutes, and 6-08 Operational Reports
6SWMD Board Members Chairman Bruce Hanson Steven Hamilton Steven Johnson Jody May Dave Schmit James Storm Shirley Commissioner R. Stephen White GALLATIN SOLID WASTE MANAGEMENT DISTRICT July i b, 2008 b:00 p.m. Call to Order 1. Public Comment 1.1. Wendy Evans Spring Issue (No decision) 2. Approvol of Minutes for the June 18, 2008, SWMD Board Meeting 3. Election of Officers 3.1. Chair 3.2. Vice-Chair 3.3. Treasurer 3.4. Secretary 4. Financial Reports 4.1. Consideration of the June 2008 Financial Report -Susan Dellinger 4.2. GSWMD Compilation Report -Bob Dellinger, Dellinger & Gallagher, CPA 4.3. Consideration of the Preliminary District FY 2009 Budget -$8,557,091 -Tam Miller 5. Old Business 5.1. Consideration of the Bid Recommendation and Award for the construction of the Landfill Shop not to exceed $999,400. -Jody May 5.2. Consideration of a Counter-Offer for the Purchase of the Logan Springs Ranch for $1, 765,000. - Jody May, Lnnd Committee 5.3. Committee Report for Compaction Site -Storm Shirley b. New Business 1 Gallatin County Solid Waste Management District Board Agenda July lb, 2008 7. Chairman Report -Bruce Hanson (No Decision) 7.1. Gallatin Solid Waste District Policy on Waiving Tipping Fees 8. District Manager Report -Tom Miller $.1 Report on Vacuum Truck Demonstration; Discuss Purchase of Vacuum Truck for Litter Control $45,000 8.2 Report on ADC Demonstration $.3 Comments on Annual Report 9. Recycle Program Coordinator Report -Wayne Shelton (No Decision) 10. Agenda for Next Meeting on August 20, 2008 11. Adjournment 2 Gallatin County Solid Waste ManQgement District Board Agenda July lb, 2008 BOARD OF DIRECTORS _ ` Chairman Bruce Hanson Steven Hamilton Steven Johnson JAY MaY Dave Schmit James Storm Shirley Commissioner R. Stephen White GAI:i.AT1N 5O1:ID WASTE MANAGEMENT DISTRICT Board Meeting June IS, 7A08 Board Members Present: Chairman Bruce Hanson; Jody May; Steven Hamilton; Steven Johnson; Dave Schmit; James Storm Shirley; Commissioner R. Stephen White Staff Px~e.4ent; Tom Miller, District Manager; Marty Lambert, Gallatin County Attorney; Larry Watson, Gallatin County Grants and Projects Administrator; Wayne Shelton, Recycling Coordinator; Susan Dellinger, Gallatin Solid Waste District Accountant; Dawn Chr~tien, Recording Secretary Members of the Public: Dave Leverett, Four_Corners Recycling; Keith Hokanson, Four- Corners Recycling; Lance Johnson, L & L Site Services, Inc.; Lee Nuss, L & L Site Services, Inc.; Mark Evans; Charles Allen (Sign-in sheet attached). Call to Order: Chairman Bruce Hanson called the meeting to order at 6:00 p.m. Y. Public Comment Chairman Bruce Hanson reported Wendy Evans could not be present tonight to speak on Agenda Item 1.1. Public Comment: Wendy Iavans Spring Issue. He read Wendy Evans ,June 16, 2008, letter into the record. Chairman Bruce Hanson called for any other public comment. There was none. Cox~+espondence Received: June 13, 2008, letter from Mary Lou Hendrickson, Environmental Science Specialist, Solid Waste Program, Department of Environmental Quality, regarding Gallatin County Class II Landfill -Logan _License #15$, May 2008 Methane Monitoring Report Review. It states the results were all within regulatory limits. 2. Appxnval of Minutes for the May 2I, 20U8, Gallatin Solid. Waste Management District (SWMD) Regular Board Meeting Minut~ees. Gallatin County Solid Waste Management District June 18, 2008, Minutes Board Member Steven Jahnsan requested a correction to the May 21, 2008, Minutes, 7.2., Page 6, "7~ie C.~ity expects r~vnnble call tunes tlunr~hout the weeXe and iivr Ssfurdsy and Sundsy,plckuprs:'" It should be corrected to say the "The G1ity earpec~r rea~v~able call Mmes t~irnr~hout the weekaad Ssfurr~sy. ~' He said the City bid was for six days a week. Board Member Steven Hamilton moved to approve the May 21, Z~o8, Minutes as axnended. Seconded by Board Mexn~aer Stephexz White. All Voted aye. Mohorr carried <Motioxi#os~ os.rsos-ol). 3. Financial Reports Chairman Bruce Hanson moved Agenda Item, 3.4., Consideration of the May 2008 Financial Report to be presented first. 3.4. May Financial Report -Susan Dellinger, Gallatin Solid Waste District Accountant Susan Dellinger, Ga1la.tin Solid Waste District Accountant, submitted for Board review the following: Gallatin Solid Waste District Balance Sheet as of May 31, 2008; Gallatin Solid Waste District Profit & Loss for May 2008; Gallatin Solid Waste District Profit & Loss Budget Vs. Actual July 2007 through May 2008; Gallatin Solid Waste Management District Transaction Detail by Account May 2008; Operational Reports May 1- 31, 2008; Graphs of Incoming Tonnage by Month Comparison & Projected Revenue by Month Comparison May I -3I, 2008; Memorandum update on the status of charge accounts at the Logan Landfill, balances over 60 days as of June I1, 2008; Aged Summary Report dated May 3I, 200$; Gallatin SWMD -Recycling Program Balance Sheet as of May 31, 200$. She explained the Recycle Program Balance Sheet; the $22,751.59 is the inventory of the recycle commodities the District has snot received payment on. She noted it was estimated revenue. The figure is for the last half of April and she included it in the month of May. This was the net income including revenue for the recycling, but it does not include any hauling fees. She reported the District is at 92% of this budget year. The anticipated revenues exceeded the 100% mark for this year's budget. Expenses are about 76% of the budget. There was nothing out of the ordinary to report. The Transaction by Detail report shows a detailed list of expenses paid under all the departments and their specific object codes. Board Member Steven Johnson requested having the processing and the hauling split out of the report and listed as separate line items. Board Member Steven Hamilton asked about the District's fuel expense. Susan Dellinger responded the fuel is still under the budgeted amount even with the increase in costs. Gallatin County Solid Waste Management District June 18, 2008, Minutes 2 Chairman Bruce Hanson responded for next year's budget the projected income should be changed to reflect the interest earnings. The District earned over $100,000 so far this year. ~Vlation by Board Member folly May to accept the May financials as pr~senfed. Seconded by Board Member Sfeven Hamrltvn. All voted aye. Motion carried (Motion #0&-061848-OZl. 3.i. Consideration of the P:+eliminary FY 2009 District Budget for the Bozeman Convenience Site/Household Hazardous Facility - ~233,S3I~- Tom Miller, District Manager District Manager Tam Miller presented the District FY 2009 Budget for the Bateman Convenience Site and Household Hazardous Facility for $233,631. He reported he depreciated the site over 5 years instead of I 5 years. He reviewed the expenses for the various object codes for the site: telephone, T-1 line, Kocky Mountain Security Contract, and the hauling contract under purchased services. He reviewed under Improvements (900) the costs associated are for the purchase and installation of a new scale, containers, gravel, and other miscellaneous improvements they might find once the District takes over the operation. The Board discussed the pros and cons of installing a new scale. In summary, comments against purchasing a new scale were that the cost of the scale outweighed the benefits of installing one at this point in the operation. The scale was a big part of the expense that did not appear to be necessary because the tipping fees are based on volume rather than tonnage. There were ingress and egress issues on placing a new scale on the site. The "Go little as you grow" and "pay as you go, is a wiser decision far the start-up of the new enterprise. Comments for the purchase new scale were that having a scale would give the District and the customers a consistent and accurate accounting of the tannage and business conducted. It gives legitimacy to the operation. The way it is done at Logan should be done at Bozeman, that way there is not argument. The customers are use to being charged a fee based on the weight. It will avoid any disputes by customers rather than a scale operator estimating the cost each tinte. The intention is to build up the site, attract mare customers by providing more services than what has been in the past. They intend to install a Z wall so eventually they can accept more light construction materials to not only increase revenues but provide good service to a variety of types of clientele. They want to accommodate as many people as they can aside from the commercial haulers. They want to do it right the first time. The location is a good place for a convenient site. The site might be there for 30 years. The Board decided to take a vote. Gallatin County Solid Waste Management District June 18, 200&, Minutes 3 Boarut Memberlady May moved to approve the expenses in the Bozeman Convenience Site 2009 Budget for the purchase and installation of a new scale at the Bozeman Convenience Site as presented. Seconded by Board Member R. Stephen White. Board Member's, jady May, Bruce Hanson, Stephen White, Stoxnz Shix Iey, and Dave Schxnltt voted aye. Board Member's Steven Hamilton and Steven fohxtson voted nay. 5-2, Motion carried (Motion #OS-061808-03). 3.2. Consideration of the Preliminary k'Y 2009 Dish~ict Budget ~ $8,557,09 X District Manager Tom Miller presented the Preliminary FY 2009 District Budget for discussion and approval. He reviewed Object Code 900 that includes the loan for the purchase of land, the shop and new administration building, and planned equipment purchases. The budget includes the Recycle program and the Bozeman Convenience Site. He noted it is the same budget that has been included in previous board packets. Chairman Bruce Hanson requested a narrative be added to the budget to explain the changes. r District Manager Tam Miller responded he included narrative in previous packets. Board Member Jody May responded he will work with the District Manager on the budget. They will present it with a narrative at the next finance meeting in July. They will have it ready to be mailed in the packets for the July meeting. The finance committee will review the Y .5 deficit shown. The Board can then decide whether or not to approve the FY09 budget at the July meeting. District Manager Tam Millex responded if any Board members have questions on the budget, please call him. 3.3. Consideration of Paying Loan -~ FY 2006 Equipment for $306,250 -Tom Miller District Manager Tom Miller reported he recommends paying off the old equipment loan in full for the amount of $306,250, since the assets are gone. The Soard concurred they had wanfed to pay off the loan since the equipment purchased under the loan had been replaced and are na longer assets of the District. Motion by Board Member R. Stephen White to approve paying off the ~' 2006 bquipment loan in full for $306, ZSD Seconded by Board Member Steven fohnson. All voted aye. Motion carried (Motion #O&-OFISOS- 04). Gallatin County Solid Waste Management District tune 18, 2008, Minutes 4 Uld Business 4.I. Consideration of an Interlocal Agreement between the City of Belgrade and the Gallatin Solid Waste Management District -Bruce Hanson Chairman Bruce Hanson reported the City of Belgrade joined the District on Niay 5, Za08. The document for consideration is the final document that needs to be approved and signed by the Board to finalize the inclusion of Belgrade into the District. It will then go to the Gallatin County Commission for signature. Dn behalf of the Gallatin Solid Waste Management District, Board member Steven fohnson moved to approve for signature the Interlacal Agreement to Expand the Gallatin Solid Waste Management District to Include the City of Belgrade. Seconded by Boarzd Member Stephen White. All voted aye. Motion carried (Motion #OS-061808-DS). 4.2. Gonsideration of an Intierlocal Agreement between the City of Bozeman and the Gallatin Solid Wa$be Management District for Operation of Convenience Site & Household. H_~r+drni~a Facility at the Bozeman landfill -Chairman Bruce Hanson Chairman Bruce Hanson reported the dvcurnent to consider is the draft Interlocal Agreement between the City of Bozeman and the District in regards to running the Bozeman Convenience Site and Household Hazardous Facility. The Board discussed the document reviewing the changes. The metal was not listed in the document. Board members concurred they understood in previous drafts that the metal scrap pile would still be used at the site, but T 00°,6 of the revenue would be retained by the District. The Board decided the document will be accepted if the language is added. They directed the language requested be sent to the County Attorney's office for review and approval, and if approved, authorize the Chairman to accept and sign the document for the District's approval. Dn behalf of the Gallatin Solid Waste Management District, Board Member R. Stephen White moved to approve and authorize the Chairman to sign the Agreement for Operation of Convenience Site and Household Hazardous Waste Facility Between the Gallatin Solid Waste Management District and the City of Bozeman contingent on a modification to the document, written and approved by the County Attorney's Office that adds language that when the District assumes operations of the site that the District will r9eceive the revenue from the white goods pile and the City of Bozeman will maintain it. Seconded by Board Member Storm Shirley. All voted aye. Motion carried (Motion #os-vsrsv8~os>. 4.3. Consideration of Bozeman Convenience Site Indemnity Agreement - ['_hairimar Bruce Hanson Gallatin County Solid Waste Management District June 18, 2008, Minutes 5 Chairman Bruce Hanson reported the document to consider is a document that contains conditions set forth and agreed upon by the City of Bozeman, the Gallatin County Commission, and the Gallatin Solid Waste Management District since the inclusion of the City of Bozeman in the District and the, District taking aver operations at the City of Bozeman landfill's ~ Convenience and Household Hazardous Waste Facility Site. ~n behalf of the Gallatin Solid Waste ~ Management District, Board Member R. Stephen White moved to approve and authorize for signature the Bozeman Convenience Site Indemnity Agreement. Seconded by Board Member Steven fYamilton. All voted aye. Motion carried (Motion #OS- 06I808-07). 4.4. Update Logaxi Landfill Shop and Of> ice Building P1;ZR/PAR -- Tom Miller District Manager Tam Miller reported Dowling Sandholm Architects sent out the bids far the construction of the shop. The bids are due by July 9th. The committee is scheduled to review the bids July 10th at 10:00 am at the Gallatin County Courthouse in Conference Raom 301. They will make recommendations for Board consideration at the next meeting. Jody May, Storm Shirley, and Steven Johnson agreed to be on the committee to review the bids on July 10th. 4.5. Update on Dish ict Laud Acquisition - JAY MaY~ Land Committee Board Member Jody May updated the Board on the negotiations far the land acquisition. He received abuy-sell from Mr. Jackson. He sent a copy to the County Attorney to review. He will get a copy sent to the Board for review. He asked for approval to ga ahead and work on a counter offer for the District. _ The Board agreed to have Jody May continue with the negotiations. They agreed they needed to start looking at passible financing options. They agreed that a meeting should be set up with the County Commission to get their approval of the land acquisition. Motion by Board Menab~er X. Stephen White to approve Board Member ,Jody May to proceed working on a counter offer on behalf of the Dishrct for the acquisition of the Logan Springs Ranch property. Seconded by Board Member Steven fohnson. All voted aye. Motion carried (Motion #OS-061808-OS). 5. New Business 9.1. Carisideration of Implementation of a Late Fee/Policy at Logan -Tom Millen District Manager Tom Miller handed out an Analysis of March, April, May of 2008 -Late Trucks and; Consideration of Additional Fees far Late Customers at Gallatin County Solid Waste Manager~rzent District June 18, 2008, Minutes 6 Logan. He reported at the Logan Landfill there has been an issue with late vehicles. The District is trying to keep employees overtime and comp time down. The District has accommodated late commercial trucks if they call ahead to the scalehause operator. The scalehause takes the last load across the scales at 4:00 p.m. to get the cell emptied and the customers weighed out by 4:30 p.m. At that time, the operators and scalehouse employees start their closing procedures. The issue is that the scalehouse operator opens the gate for the commercial late trucks, but others get turned away. The landfill would like to accommodate any vehicle if they come in after 4:00, with notice that if they cannot get emptied and back out to the outbound scale by 4:30 p.m., they will be assessed an additional $10/tan for commercial, and $5,00 per ton for non- commercial. A11 vehicles would be required to be checked out no later than 5:00 p,m. They want td discourage not encourage late vehicles by attaching the appropriate late fees to their tipping fees. The late fee would be implemented July 1st, the start of the new fiscal year. The Board discussed the issue. They recommended putting a sign that has the hours of operation down at the frontage road entrance by the interstate. The Board agreed it would be appropriate to charge a fee, not only to deter late vehicles, but to recover the costs of the employee's having to stay and accommodate the late trucks. It was noted the landfill should keep a firm closing time because it is a safety issue. Board Member R. Stephen White moved to accept the recommendation far imposing a late fee for vehicles dispvsirzg after closure time of 4:30 p.m. at the Logan landfill as offuly I, ZOOS. Seconded by Board Member Steven Hamilton. All voted aye. Motion carried (Motion #OS-O6I8O8-09). Chairman Bruce Hanson requested a policy be drafted for implementing the late fee. A PSA should be put out to educate the public. They both should be done and ready to be handed out to customers by July 1. 6, c'H.ai,_rmati Report -~ Bruce Hanson 6.1. Compaction Site Chairman Bruce Hanson reported he has been working on developing a compaction site separate from the convenient sites. The trash from the Bozeman Convenience Site if compacted at a compaction site prior to being transported to Logan would be a savings. The compaction site would be open to the commercial haulers. The location of the site will be important. He is looking at the triangle between Belgrade, Bozeman, and Faur-Corners. He would like to work an a presentation far the next meeting. The Board agreed to set up a committee to begin researching the idea. There are many things that will have to be considered. One recommendation was to consider segregating the waste stream for resell before compaction similar to the way the West Yellowstone Transfer Station operates. Light construction does not have to ga into the lined cell. The site location that can accommodate the needed equipment/buildings will be a key component. Gallatin County Solid Waste Maxiagement District June 18, 2008, Minutes 7 Lee Nuss and Lance Johnson of L & L Site Services, Inc. volunteered to be on the committee to give input far the commercial haulers. Board Member R. Steven White agreed to sit on committee but did not want to be the Chair. Storm Shirley agreed to set, u~a, the first meeting and chair it. He will be too busy to be in charge of the committee. He will contact Andy Krause. He applied to be the Belgrade representative on the District Board. He will see if he is interested serving on the committee as a citizen representative. Board Member Steven Johnson agreed to be on the committee. Board Member Dave Schmidt said he will try to assist the committee in a limited capacity because it is the busy season for his company. He will be available more during the winter months. The Board discussed on trying to develop some goals for the committee: locating a goad location where land is available to purchase; cost of land; equipment/building design specifications & cost; financial analysis based on materials coming in the site verses cost at Logan verses value of recycling, etc. 7. District Manager 11Zepart -Tom Miller District Manager Tom Miller passed out a document titled, "LEED Project Certification." He reported it is an overview of a program far building contractors that earn credit far demonstrating they build meeting green building and performance measures. They earn points for recycling instead of landfilling. He received a request by guests in attendance tonight, to provide an area where they can recycle their separated clean wood. There is a financial incentive for the District to provide the opportunity. Starting July 1, the landfill will accommodate the request. The landfill will be implementing a clean wood waste diversion program. The landfill is limited on space, but a site has been prepared for it by the Class 4 area. Lee Nuss, L & L Site Services, Inc., responded he gets a lot of calls from builders who are pushing for the certification. He wants to be the leader, but does not have the property to accommodate the program. The wood will be a good outlet for hog fuel. Board Member Steven Hamilton responded the Townsend school district uses the wood waste system to heat their school at a substantial savings. The Board discussed the program agreeing it would be a good program that is in-line with the industry. Saving air space in the cell will benefit the District financially. Wood is an easy market, Discussion centered around lowering the cost far disposing of clean wood to give mare incentive to the haulers. The Board concurred for now, they would wait until they can get an idea of what their casts will be far equipment, processing, transportation, etc. and see what revenue the fuel will generate. They would limit the clean wood to commercial Gallatin County Solid Waste Management District .lone 18, 200$, Minutes S haulers. It will be important to keep it monitored because the clean wood has to remain free of contaminants for processing it into hog fuel. District Manager Tom Miller reported he will have an Alternate Daily Cover Demonstration at the landfill on June Z~th or 25tH. He will email the Board with the date and time. • District Manager Tom Miller reported a demonstration of a litter vacuum truck is scheduled for Friday at 10:30 a.m. • District Manager Tom Miller reported he will be taking a trip with Board Member Jody May to Ennis to look at a small size compactor. Anybody else interested in going let him know. • District Managed Tom Miller reported he will solicit for hauling service from the Bozeman Convenience Site to the Logan Landfill. He plans an soliciting a variety of deliverables. The committee can compare and contrast what they want to do such as cost per load/ton/yardlprovide containers temporarily or permanently, roll offs, etc. Board Member Steven Johnson responded the hauling at the Bozeman Canvenience site will begin July 1. He questioned the District being able to have an RFP out and a bid back and acted upon by July l st. District Manager Tom Miller responded he does not have to do an RFP to purchased services under $50,000. The FY 2009 budget for the hauling contract for the Bozeman Convenience site is $26,000. Chairman Bruce Hanson responded that the District has the option of the District hauling it. The District might want to research investing in a front-load packer. 8. Recycle Program Coordinator Report -Wayne Shelton Recycling Coordinator Wayne Shelton submitted a Recycle Commodity Inventory (adjustments were made to it since the Board packets were received); Recycling Program Balance Sheet as of May 31, ZOO8; Profit and Loss as of May 2008 (previously discussed and approved under 3.4. Financial Report); He Hated they are on a schedule far the payables to the District. The commodities sold due to the District are listed as inventory on the balance sheet. The revenue is estimated because the processor sends different commodities to the market at different times. If the market changes the revenue owed to the District changes. The adjustments will be made as payment is received. Cardboard has lost revenue due to the containers not being in place because of the issue the City had with the bins. The bins are now fixed. The program has rented cardboard bins from Four-Corners Recycling. Dave Leverett, Four-Corners Recycling, reported he is two months into the processing and hauling. He has Hat gotten paid for the hauling. The bills have now been submitted for payment. He submitted checks for the commodities processed. They agreed to deposit them when the hauling contract is paid by the County, so he is not financing the District. The revenue received from the recycling program is approximately $ T 7,300 for the first month. Just Gallatin Gallatin County Solid Waste Management District June 18, 2008, Minutes 9 County is up IO% shave Headwaters from the start. The District would have paid Headwaters $10,000 this month. The Board discussed the program. They agreed site development depended on bins. If more bins are needed, they will have to purchase mare. If needed, the financials for the program will need to reflect those changes. It was estimated the program startup would pay far itself in about fourteen months in comparison to the money paid to Headwaters each month. The contracts need to get in place so vendors will be paid. They agreed the cardboard bins need to get in place. Chairman Bruce Hanson responded the District will give the Recycling program one year before asking Por re-payment for the startup of the program. After one- year, then it will be put on a 5- I O year schedule. The object of the program is to get the volume up. 8.1. Site Agx+eementa Recycle Coordinator Wayne Shelton reported the Belgrade site is not in place. He would like to find other sites in the Belgrade area. Manhattan's old site, the person is on vacation. The Big Sky and Amsterdam sites are increasing in volume. Tentative approval has been given to put a site up at the Valley Ice Garden location. It is leased by Cardinal Distributing. Dave Leverett wanted the Board to know that the Big Sky site was donated by the generosity of Gene Cook. The Exxon. station in Big Sky, owned by Story Distributing, is very supportive of the recycling program. The Board agreed a thank you letter should be sent to Gene Cavk. Recycling Coordinator Wayne Shelton agreed to get one written and sent. 8.2. Hauling Contracts The Faur~Corners Hauling contract is not completed because of their concern regarding prevailing wage requirements in the contract that they did not know about when responding to the RFP. Dave I,everett responded he is dealing with the State on the issue and hopes to resolve it to get the contract in place. Recycle Coordinator Wayne Shelton reported the City of Bozeman Hauling contract is in their legal department. He worked with Steve Jahnsvn on issues regarding the Saturday, Sunday, holiday pickups in the contract with overtime and their RFP did not call for Sunday pickups. On Sunday he finds the cardboard needs to be serviced twice, once in the a.m. and then again in the p.m. Gallatin County Solid Waste Management District June 18, 2008, Minutes I O The Board agreed the contracts treed to get in place. They requested Mr. Shelton to do whatever it takes to get them done. s. ~~ ~ xext 1Vteeetir~g on Jury ~ s, zoos • Consideratian of the. Preliminary District Budget for $8,557,091 • Consideration to award the contract for the Bid Proposal for Construction of the Shop • Consideration of a Gaunter-Offer far the Purchase of the Logan Springs Ranch • Election of Officers Y 0. Adjournment: There being no further business in front of the Board, Chairman Bruce Hanson adjourned the meeting at 9:00 p.m. Gallatin County Solid Waste Management District June 18, 2008, Minutes 11 ^ ^ ^ ^ ^ ^ Operational Reports ^ June 1- 30, 2008 ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ~' ^ ^ ^ ^ ^ Logan Landfill ~ Gallatin Solid Waste Management District ~ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ Total Tonnage: 10680.09 Tipping Fee Revenue: $366,108.74 Number of Users: 5448 Projected Average $ per Ton: $34.28 Average User Time on Site: 21 6/28/08 (Saturday) 267 6/21/08 (Saturday) 262 6/16/08 (Saturday) 248 Monday Tuesday Wednesday Thursday Friday Saturday 6/19/08 (Thursday) 593.44 6/25/08 (Wednesday) 533.17 6/20/08 (Friday) 532,01 496.90 Tons 231 Users 492.75 Tons 200 Users 476.60 Tons 171 Users 467.92 Tons 181 Users 467.58 Tons 195 Users 144.06 Tons 249 Users Incoming Wasto by Glass cation & Revenge MSW Tonnage: 7197.73 Revenue: $194,889 of Monthly Tonnage: 67% of Monthly Revenue: 53% Average Revenue per Ton: $27.33 Number of Users: 3128 of Total Users: 60% Light Construction Tonnage: 3309.69 Revenue: $163,552.60 of Monthly Tonnage: 31 % of Monthly Revenue: 45% Average Revenue per Ton: $49.42 Number of Users: 1963 of Total Users: 33% Heavy Construction Tonnage: 118.94 Revenue: $6901. °/a of Monthly Tonnage: 1 of Monthly Revenue: 1 Average Revenue per Ton: $58.02 Number of Users: 39 of Total Users: 1 Other Tonnage: 53.73 Revenue: $4,826.14 of Monthly Tonnage: 1 of Monthly Revenue: 1 °/a Average Revenue per Ton: $89,82 Number of Users: 305 of Total Users: 6% Date 07/05/08 Gallatin County, MT Page 1 Time 07:17:53 Grid Summary Report Summary Report £or For the Period 06/O1J2008 - 06/30/2008 Sites: 1, 2 Grida - szsszzzssz Materials - ZLLZZZZZZL Material 7.'ypes - z Accounts 0 - 999499 Customer Types - z Da Grid Material Customer Tioketa Count Volume Net Wt Charge LATE CHG 7 0 D 0,00 19.14 ANIMAL 3 4 0 O.DO 120.00 ANIMAL 5M 1 0 1 0.00 15.00 BATTERIES 1 39 0 0.00 156.OD CLAS54 HC 8 0 0 43.92 2,549.00 CLASS4 LC 71 0 0 152.44 7,315.00 CLASS4 RE 138 0 0 76.48 2,155.00 HCO 31 0 D 75.02 -1,248.00 LCO 1892 0 0 3157.25 155,237.60 LITTER 30 0 0 8.74 0.00 MOBILE HO 1 0 1 0.00 600.00 NON-PROFI a 0 D 10.62 186.00 RECYCLE 2 D 0 5.68 0.00 RECYCLEMG 7' 0 0 0.42 0.00 REGULAR 2990 4 0 7121.25 194,274.00 TIRE 40 i40 0 4.12 700.00 WHITE 169 285 0 18.69 570.00 WHITE-REF 50 82 0 5.46 2,460.00 - Report Tatal 5448 554 2 10680.09 366,108.74 Date 07J05/OB Gallatin County, NT Page 1 Time 07:42:08 Site Activit~t Report Inbound and outbound materials for the period 06J01/2008 - 06/30/2008 Summary Report for Sites: 1, 2 Accounts 0 - 999999 Customer types - z Data Time Customer Vehicle R~aferenee material Tieketa Count Volume Net ~Pt. Cha Site O1 Total 5430 515 2 10679.46 366,904.00 Average D 0 1.97 67.57 Site D2 Total 18 39 0 D.00 -795.26 Average 2 0 0.00 -44.18 Report Total. 5448 554 2 10679.46 866,108.74 Report Average 0 0 1.96 $7.20 Gate o7/05/DB Gallatin County+ MT Faye 1 Time o~:21:os Material ~inalysis Report by Date Inbound and outbound materials for tha period 06/01/2008 - Ob130/2008 Summary Report for Sites: 1, 2 Accounts 0 - 999999 Customer Types - z T~aterisis - ZZZZZZZZZZ ldaterial Types - z Date bdaterial Type Customer Type Tickets Count 8st. trol Act YoI 8st Wt Actual Wt Charge 06/02/08 Total 262 47 0 0 498.01 498.01 16,890.00 Average 0 0 0 1.90 i.90 64.47 06/03/08 Total 211 19 0 0 476.84 476.84 16,122.00 Average 0 0 0 2.26 2.26 76,41 06/04/08 Total 131 3 0 0 451.50 451.50 15,087.00 Average 0 0 0 3.45 3.45 115.17 06/05/08 Total 165 19 0 0 377.74 377.74 12,909.00 Average 0 0 0 2.29 2,29 78.24 06/06/08 Total 149 6 0 0 ~ 428.91 428.91 13,684.00 Average 0 0 0 2.88 2.88 91.84 06/07/08 Total 233 33 0 0 131.04 131.04 5,059.00 • Average o a 0 0.5b 0.56 21.71 06/09/08 Total 207 9 0 0 482.92 482.92 16,609.00 - Average 0 0 0 2.33 2.33 80.24 06/10/08 Total 204 19 0 0 487.23 487.23 15,316.60 Average 0 0 0 2.39 2.39 75.08 06/11/08 Total •153 8 0 0 449.69 449.69 14,490.00 Average a a 0 2.94 2.94 94.71 06/12/08 Total 148 3 0 0 405.52 405.52 13,550.00 Average 0 0 0 2.74 2.74 91.55 06/13/08 Total 185 64 0 0 455.63 455.63 15,563.00 Average 0 0 0 2.46 2.46 84.12 06/14/08 Total 285 40 0 0 130.10 130.10 4,961.00 Average 0 0 0 0.46 0.46 17.41 06/16/08 Total 264 21 0 0 511.79 511.79 17,403.00 Average 0 0 0 1.94 1.94 65.92 06/17/08 Total 205 5 0 0 476.92 476.92 16,305.00 Average 0 0 0 2.33 2.33 79.54 Date 07/05/08 Gallatin County, !dT Page 2 Time 07:21:06 Material Analysis Report by Date Inbound and outbound materials for the period 06/01/2008 - 06/30/2008 Summary Report for Sites: 1, 2 Accounts 0 - 999999 Customer Types - z Materials - ZEZZZZSZZZ Material Types - z Date Material Ty pe Customer Type Tickets Count 8st. vol. Act. Vol. Est. Wt. Actual qPt. Charge' 06/18/08 Total 202 23 1 1 472.03 472.D3 16,401.00 Average 0 0 0 2.34 2.34 81.19 06/19/08 Total 250 29 0 0 593.44 593.44 20,785.00 Average a o 0 2.37 2.37 83.14 06120/pg Total 241 31 0 0 532.01 532.01 18,775.00 Average 0 0 0 2.21 2.21 77.90 06121!08 Total 280 29 0 0 153.53 153.53 5,640.00 Average 0 8 0 0.55 0.55 20.14 06/23!08 Total 243 27 0' 0 467.38 467.38 15,943.00 Average 0 0 0 1.92 1.92 65.61 06/24/08 Total 218 3 0 0 530.01 530.01 17,787.00 ~. Average 0 0 0 2.43 2.43 81.59 06!25/08 Total 241 14 0 0 533.17 533.17 19,455.00 Average 0 0 0 2.21 2.21 80.73 06/26/08 Total 190 23 0 0 494.97 494.97 17.665.00 Average 0 0 D 2.61 2,61 92.97 06/27/08 Total •238 9 0 0 453.77 453.77 15,204.00 Average 0 D 0 1.91 1.91 b3.88 06/28/08 Total 287 32 0 0 161.55 161.55 6,310.00 Average 0 0 0 0.56 0.56 21.99 06/30/08 Total 256 38 1 1 524.39 524.39 18,195.14 Average 0 0 0 2.05 2.05 71.07 Report Total 5448 554 2 2 106$0.09 1D680.09 366,108.74 Report Average 0 0 0 1.96 1.96 67.20 Date 07/05/08 Gallatin County, MT Page 1 Time 07:25:03 Date/Time Analysis Report For the period 06/01/2008 - 06/30/2008 Sites; 1, 2 -----------------T O T A L---------------- ------------------A V S R A G 8------------------ Date Day of Week Hour Vehicles Count Volume YPeight a[iautes on Site Count 'Polume Weight 06/02/08 Monday 242 47 0 498.01 20 0 0 2.06 06/03/D6 Tuesday 198 19 0 476.84 21 0 0 2.41 06/04/08 Wednesday 128 3 0 451.50 21 0 0 3.53 06/05/08 Thursday 156 19 0 377.74 20 0 0 2.42 06/06/08 Friday 142 6 0 428.91 20 0 0 3.02 06/07/08 Saturday 218 33 0 131.D4 19 0 0 Q.6D 06/09/08 Monday ~ 200 9 0 482.92 20 D 0 2.41 0611DID8 Tuesday 187 19 0 487.23 18 0 0 2.61 06111/0$ Wednesday 144 B 0 449.69 19 0 0 3.12 06/12/08 Thursday 145 3 0 405.52 18 0 D 2.80 05/13/08 Friday 179 64 0 455.63 19~ 0 D 2.55 06/14/08 Saturday 248 40 0 13D.10 19 0 0 0.52 06/16/08 Monday 248 21 0 511.79 20 0 0 2.06 06/17/D8 Tuesday 199 5 0 476.92 21 0 0 2.40 06/18/08 Wednesday 186 23 1 472.D3 19 0 0 2.54 06/19/O$ Thursday 237 29 0 593.44 20 0 0 2.50 D6/20/08 Friday _ - 229 31 0 532.01 21 0 0 2.32 06/21!08 Saturday 262 29 0 153.53 18 0 0 0.59 06/23(08 Monday 228 27 0 467.38 19 0 0 2.05 06/24/08 Tuesday - 216 3 0 53D.01 21 0 0 2.45 06!25/08 Wednesday 227 14 D 533.17 22 0 0 2.35 06/26/08 Thursday 188 23 0 494.97 21 0 0 2.53 06/27/08 Friday 228 9 0 453.77 2D D 0 1.99 06128ID8 Saturday 267 32 0 161.55 20 0 0 D,61 06/30/08 Monday 238 ------ -- 38 -------- - - 1 --------- - 524.39 --------- 20 --- -- 0 -------- - 0 --------- - 2.20 --------- 5140 554 2 1Ob80.09 21 0 0 2.08 Monday 1156 142 1 2484.49 20 0 0 2.15 Tuesday 800 46 0 1971.00 20 0 0 2.46 Wednesday 685 48 1 1906.39 20 D 0 2.78 Thursday 726 74 0 1871.67 20 0 0 2.58 Friday 778 110 0 1870.32 20 D 0 2.40 Saturday 995 ------ --- 134 ------- ---- 0 ------ - 576.22 --------- 19 --- - 0 --------- ---- 0 ------ --- 0.58 ------- 5140 554 2 10680.09 21 0 D 2.08 Date 07/05/08 Gallatin County, MT Page 2 Time 07:26:03 Date/Time Analysis Report For the period 06J01J2008 - 06/30J2008 Sites: 1, 2 -----------------T O T A L---------------- ------------------A V 8 R A G 8------------------ Date _ Day of Week Hour Vehicles Count Volume Weight Minutes on Site Count Volume WeigYtt 7 AM 144 2 D 580.18 19 0 0 4.03 8 AM 512 98 0 1117.19 20 D 0 2.18 9 AM 615 75 0 1427.64 20 0 0 2.32 10 AM 662 61 0 1175.74 21 0 D 1.78 11 AM 693 70 0 1358.66 20 D 0 1.96 12 PM 607 43 D 1308.45 20 0 0 2.16 1 PM 592 52 1 1156.D5 20 0 D 1.95 2 PM 613 65 1 1098.50 19 0 0 1.79 3 PM 591 72 D 1105.27 19 0 0 1.87 4 PM 111 ------ --- 16 ------- ---- 0 ------ 352.41 - ---------- 15 --- 0 0 3.17 5140 554 2 10680.09 - ~ 21 --------- ---- 0 ------ --- 0 ------- 2.08 Under 1 min. 52 159 2 28.02 0 3 D o.54 1- 4 min. _. 7 6 0 22.31 3 1 0 3.19 5- 9 min. 197 12 0 30&.46 8 0 0 1.5b i0 - 14 min. 1303 38 0 2415.33 12 0 0 1.85 15 - 19 min, 1592 81 0 2850.12 17 0 D 1.79 20 - 24 min. 910 B4 0 1835.98 22 0 0 2.02 25 - 29 min. 442 44 0 iD56.18 27 0 0 2.39 30 - 34 mi.n. 251 68 0 770,68 32 0 D 3.07 35 - 39 min. 157 19 D 633.90 37 D D 4.64 40 - 44 min. 94 24 0 365.97 42 0 0 3.$9 45 - 49 min. 36 2 0 1D2.54 47 D 0 2.85 5D - 54 min. 29 10 0 67.17 52 D 0 2.32 55 - 59 min, 27 0 D 95.74 57 0 0 3.55 Over 60 min. 43 ------ --- 7 ------- ---- D ------ 12$.69 ---------- 80 --- - 0 --------- --- 0 - -- 2.99 5140 554 2 10680.09 21 - 0 - -- --- 0 ------- 2.08 AGREEMENT FOR OPERATION OF CONVENIENCE SITE AND HOUSEHOLD HAZARDOUS WA5TE FACILILITY BETWEEN THE GALLATIN SOLID WA5TE MANAGEMENT DISTRICT AND THE CITY OF BOZEMAN This Agreement for the operation of the Convenience Site and Household Hazardous Waste Facility located on the City of Bozeman Landfill property at 2143 Story Mill Road - -takes effect on the L day of , 2008, by and between: GALLATIN SOLID WASTE MANAGEMENT DISTRICT (District) BOARD (Board), Bruce Hanson, Chairman, Manhattan, Montana; and GALLATIN COUNTY COMMISSfON (Commission), 311 West Main Street, Bozeman, MT 5971 S; and THE CITY OF BOZEMAN (City), 411 East Main Street, P. O. Box 1230, Bozeman, MT 59771-1230. RECITALS Whereas, the Gallatin Solid•Waste Management District (the District) was created on May 20, 2003 to pmvide structured management of the Logan Landfill and any future solid waste management systems in the District; to provide a distinct entity under Montana law with the financial resources to fairly and properly carry out waste management duties and responsibilities; and to provide an opportunity to perform alternative methods of collection and disposal of solid waste, such as recycling and composting (County Resolution 2003-054); Whereas, in the fall of 2007, the City of Bozeman joined the Gallatua Solid Waste Management District and entered into an Interlocal Agreement with the Gallatin Solid Waste Management Distract. Whereas, the Interlocal Agreement governing the City joining the District provides that the purchase and installation of a Convenience and Household Hazardous Waste Station will be made by the City and will be located at the City's current landfill and that the City and District will negotiate a long term agreement to have the District pay for the operational costs of maintaining this facility once the City closes its existing Class II cell, This provision of the Interlocal Agreement is to be completed not later than June 30, 2008. NOW, THEREFORE, BE IT RESOLVED, inconsideration of the foregoing recitals and the terms contained herein, the parties agree as follows: 1. On July1, 2008, the District will assume all operations and maintenance of the Convenience Station located on the City of Bozeman Landfill property at 2143 Story Mill Road. The District shall determine the hours of operation, staffing Page 1 levels, fee schedules, and what items will be accepted for disposal. The City encourages the District to keep the Story Mill Road Convenience Station open a minimum of five days per week, at least through the spring/summe~r/fall months when grass companies depend on the convenience of the station. The Deposit of compostable materials into the compost facility will reduce the volume of trash disposed of in the lined cell at the Logan Landfill, saving lined landfill space for items that must be disposed of in alined cell. The City strongly encourages the District to not increase the tipping fee to the paint that the fee would discourage people from using the Convenience Station. 2. The City will continue to operate the compost facility (grass and brush 1" or less in diameter) located on the Landfill property. The District will collect the tipping fee from compost customers and will submit 80% of the amount collected to the City. The remaining 20% will be retained by the District for their expenses associated with collecting the fiands. The funds will be submitted from the District to the City a minimum of once per quarter. 3. The City will continue to operate and maintain the white goods area located on the Landfill Property. All revenue from the white goods area will be transmitted to the District from the City a minimum of once per quarter. 4. The District will operate the Household Hazardous Waste (HHW) facility at the Story Mill Road Convenience Station in the same manner it is being operated now. As such, the HHW facility will be opened at the Story Mill Convenience Station location a minimum of ane day per month. S. The land area on which the facilities are located will continue to be owned by the City. 6. The District will accept clean wood waste (brush) from the City free of charge, as long as the District is operating a clean wood_wa'ste collection program. 7. The District will ensure the land in and adjacent to the convenience station operations will be adequately maintained, including, but not necessarily limited to: litter pickup; grass and weed mowing; watering of trees and other vegetation; grading/gravelinglasphalt repair of driving aisles and parking areas; snow removal. 8. The City will maintain the main driving aisle surfaces fmm the gate on Story Mill Road to the white goods and clean wood areas, including asphalt repair and snow removal, as well as the fences and electronic gate an the landfill site in a manner suitable to the City. If the District desires additional maintenance, they may do so at their own expense. 9. The District will assume all utility charges related to these facilities and will have the utility bills transferred to their name effective on July 1, 2008. Page 2 10. The District will assume all maintenance and upkeep on the scale building(s) and restroom facilities. 11. The District understands that the scale is no longer certified. If the District chooses to install a new scale, it shall be at the expense of the District and will become an asset of the District. 12. The computer, with WasteWorks hardware, printer, and cash register located in the scale house will remain in the scale house for the District's use, As this equipment wears out, needs replaced, or needs repaired, the District will replace/repeat the equipment at no expense to the City, and the new equipment will then be an asset of the District. 13. If at any time the District abandons the operation of the Convenience facility, the buildings, facility and area will be left in a well maintained condition. 14. The District will restrict employee access to the facility to site operation times, and will advise City if Board employees will be on-site during hows the facility is not open to the public. 15. City operations will continue within the landfill property that will require City employee and contractor access through the main gate. City employees and contractors not in a city vehicle will be required to stop at the scale house to advise the scale attendant of their presence for City business. 16. The District shall keep and maintain General Liability and Property Insurance at all times during the term of this Agreement. Such insurance shall name the City of Bozeman as an additional inswed. The insurance shall provide a minimum coverage of $750,000 for each claim and $1.5 million for each occurrence. A Certificate of Insurance shall be provided to City, with this Agreement 17. The District agrees that it will not assign this Agreement, nor will they sublet the premises, or any part thereof, without the prior written consent of the City. 18. The parties shall indemnify, hold harmless, and defend each other and their agents, principals, and employees from and against any and all liability (including liability where activity is inherently or intrinsically dangerous), damages, losses or costs, includng but not limited to reasonable attorney's fees (including fees of in-house counsel, the City Attorney and the County Attorney) arising out of or resulting from the indemnifying party's negligence, recklessness, or intentional misconduct , or from the indemnifying party's faalwe to comply with the requirements of this Agreement or with all federal, state and local law applicable to the performance of this Agreement but only to the extent that the liability, damages, losses, or casts are caused by the negligence, recklessness, or intentional misconduct of the indemnifying party arising out of the performance of this agreement. In the event of an action filed against a party resulting from the indemnifying party's Page 3 performance under this Agreement, the non-indemnifying party may elect to represent itself and incur all costs and expenses of suit. This provision shall survive any termination of this Agreement. 19. This Agreement is effective for a term of hve (5) years from and a$er July 1; 2008, unless terminated upon notice in writing given by either party to the other of not less than thirty (30) days prior to the end of the initial term or any annual extension thereof; unless sooner terminated as herein provided. GALLATIN SOLID WASTE MANAGEMENT DISTRICT BOARD hairman GALLATIN COUNTY COMMISSION Chairman ATTEST: Charlotte Mills, Clerk and Recorder CI'T_Y OFPBOZEMAN, MONTANA City Manager ATTEST: Stacy Ulmen, City Clerk Approved as to legal content: Paul J. Luwe, City Attorney Page 4 t~oA~n a= rstR~cr©lrzs Chairman Bruce Hansen Steven Hamilton Stevenlahnson Jody May Dave Schmit James 5tc~rm Shirley Cammissicrner R. Stephen White SgLID WA5T~ MANAGEMENT D15TRICT LATE FEE DI$PO~SAL CHARGE POLICY Gallatin County trandfiii ai Logan, IlAontana P,Q. 8ax 461 Three Forks, MT 59752 Phone: 4()6-28A-2490 Fax: 4C)6-582-2491 ~~Y+1 A•~~ ~rl~~ ~1~411Y~r11111Y1Y1~1Y~111~1~1r1 Effective July 1, Zf1t)8, the Gallatin Sc>fid ~Naste Management District will imple[xlent a I_,ate Fee Disposal Charge fiir commercial and private haulers that are nt7-site after the landfill's 4;30 p.m. posted clc7sure lime. "I'he District operates the pagan 1,andfill Mc7nday through Saturday frc7n7 R:f10 a..rt~. to 4:30 p.t77. The: last load is accepted across the inhctund scale by 4:0() 1].177, i77 order far cu5ton7ers to be out the gate by 4:3C) p. n7. All camn7ercial and private carriers crossing the nutbau.nd scale attar 4.30 p.n7. will he charged a late fee, in additic7n to their regular dispasai tee. 'The lee: will 17e added by the scafehause attendant. 7'he late fee will be verified by the ca[nputer generated ticket with time stamp located on the autbaund scale ticket provided t.a the customer at check-out. ~I`he fee will he assesse{j as follclws: (.'o[7lmcrcial `~ 10 per Ton, ,~15,OO [llll'1[[TlUi77. F'[ivate $5 per Ion, ~5.()() n71111[77un1. ('~,mmercial i5 defir7~d as any al7eratiun uperatin~; fii,r 17r'r,fit that. dispcrsc~ti r~1 ovate n7rtte[~rals tat the. landfill resulting fro['n engaging ir7 ~olnr7ler-c.c. Priv~lte is defined as any li~ad ctf materials received for disposal that is hrougltt ir7 by individuals resulting tram don7estic use not engaged in ~em7[nrrce ctr titr 17ro1it. Apl7ruved by (lallatin Scllid Waste Management District F3nard irf I)irector5, June 1 h. Z()OR, efti:~,ctive Juty 1, ?f)08. _,r, ~, (.. airn7an Bruce 1Iarason, GSWMD Board Chain77a[7 BDARp OF DIRECTOR5 Chairman Bruce Hanson Steven Hamilton Steven Johnson Jody May have 5chmit James Storm Shirley Commissioner R. Stephen White SOLlD WASTE MANAGEMENT DfSTRICT CLEAN WQQD 1N~ASTE C4llECT1~7N PR~?GRAM Gallatin Coun Landfltl at Logan, Montana F'.C). Box ~tb l Three Forks, MT 59752 Phone: 40b-284-2490 Fax: A06-St~2.2491 k:ttective July 1, 20011, the Gallatin Solid Waste Managerttent District. will begin a C"lean Wood Waste Collection pragt'am. Diverting this clean wood waste will save valuable space in our latldfill. This program he{ps thy: District work towards its goals of providing customers witli cost efticient solid waste services; processing, reclaiming, storing, transporting, and/or disposing of waste in ways that protect the ecology of lands in thy: ^istrict. T"he Logan I.andtill will he acceptin;~ wood debris that consists of branches, limbs, natural woad, woody prunings, stumps, trunks, and other woody vegetation. Cvlea.n wood waste is unpainted, and unpreserved {umber and wood waste, particleboard, pressboard. plyrvc~od, QSB, and pallets. The woad should be free of contaminants such as dirt, rock, concrete, plastic, metal, and other contaitiinants, which can damage wood wastr processing equipment. Matei`ial nut accepted for wood debris recycluig includes: painted, preserved, waterproofed or stained wood, gypsum waste, laminates, formica, furniture, soil, rucks, sod, focal waste, pet waste, creosote treated wood, or chen~ical}y contaminated wood, 1-'here will he a special sirup crfi,area cie.signate,d for clean wand. ('utnn~c°rcial quid private haulers will notify the inbound scalehouse attendant that they hive a load of c:lcan v~oud waste. fi7r disposal. The scalehouse attendant tray direct the hauler t:o a site inspection a.rca prior to dispc.~saf in the clean wood waste pile in order to verify the load is free cif cc~niatrtinants. }-iaulc;r will bi: ciirectcd to the ('lean Wnod Wustc Pile upn-~ verificcjticm. Approved by Gallatin Solid Wiiste Management 1istrict t3oard cif 1)irc'ctors, ,lute:. 1 K. 2008, effec.t.ive July 1, 2t)0H. ~, "f i ~ ' ~' C'hairt~ian l~i-uce 1-larrson, t..S\tVMD Board C"hairman