HomeMy WebLinkAbout2008-05-05 Regular Meeting MinutesLINKED MINUTES OF THE MEETING OF THE CITY COMMISSION
B07EMAN, MONTANA
May 5, 2008
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The Commission of the City of Bozeman met in the Community Room, Gallatin County
Courthouse, 311 West Main Street, on Monday, May 5, 2008 at 6 p.m. for an Executive Session.
Those present were Mayor Kaaren Jacobson, Cr. Jeff Krauss, Cr. Sean Becker, Cr. Eric Bryson,
City Manager Chris Kukulski, Deputy City Manager Ron Brey, City Attorney Paul Luwe,
Assistant City Attorney Tim Cooper, and Deputy City Clerk Cynthia Jordan Delaney.
0:00:23 A. Call to Order _ Executive Session - 6 p.m. -Community Room, Gallatin
County Courthouse, 311 West Main Street
Mayor Jacobson called the Executive Session to order at 6 p.m. and declared this portion of the
meeting closed to the public to discuss litigation strategy.
0:00:26 B. Executive Session - 6 p.m.-7 p.m. -Litigation Strategy
This Executive Session was not recorded, and no written minutes were taken.
The Commission of the City of Bozeman. met in the Community Room, Gallatin County
Courthouse, 311 West Main Street, on Monday, May S, 2008 at 7 p.m. for the Regular Meeting.
Those present were Mayor Kaaren Jacobson, Cr. Jeff Krauss, Cr. Sean Becker, Cr. Eric Bryson,
City Manager Chris Kukulski, Deputy City Manager Ron Brey, City Attorney Paul Luwe,
Flanning Director Andy Epple, and Deputy City Clerk Cynthia Jordan Delaney.
0:13:32 C. Call to Order -Regular Meeting - 7 p.m. -Community Room, Gallatin
County Courthouse, 311 West Main Street
Mayor Jacobson called the Regular Meeting to order at 7:00 p.m.
0:13:34 D. Pledge of Allegiance and a Moment of Silence
0:14:14 Changes to the Agenda -Chris Kukulski, City Manager
Mr. Kukulski stated that he is not aware of any changes to the agenda.
0:14:20 E. Autharize the Absence of Cr. Rupp
0:14:20 Motion and Vote to authorize Cr. Rupp's absence.
It was moved by Cr. Becker, seconded by Cr. Bryson, to authoriize Cr. Rupp,s absence.
Those voting Ave being Crs. Becker, Bryson, Krauss, and Mayor Jacobson..
Those voting No being none.
Those absent being Cr. Rupp.
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Bo::enaun City Conanai,rsin~~ Meeting, N/p~, 5, 2008
The motion carried 4-0.
0:14:36 F. Public Service Announcement - Story Mansion Grounds Reservations
(Dingman)
0:14:48 Ron Dingman, Director of Parks and Recreation
Mr. Dingman notified the public that the Story Mansion grounds are available for reservation for
group activities. The reservation form and permits can be picked up at the City Shops Complex.
0:17:48 G. Minntes -April 9, 2008 Policy Meeting and April 14, 2008
0:17:54 Motion and Vote to approve the Minutes from April 9, 2008 Policy Meeting and
April 14, 2008.
It was moved b Cr. B son seconded b Cr. Krauss to a rove the Minutes from A ri19
2008 Policy Meeting and April 14, 2008.
Those votin A e bein Crs. B son Krauss Becker and Ma or Jacobson.
Those voting No being none.
Those absent being Cr. Rupp.
The motion carried 4-0.
0:18:1.3 H. Consent
1. Authorize Payment of Claims (LaMeres)
2. Approve Reclaiming Review Authority for the South Towne Square Zoning
Variance #C-0$003 (Krueger)
3. Approve Depository Bonds and Pledged Securities as of March 31, 2008
(Clark)
4. Approve Ratifying Resolution No. 4101, Authorizing Submission of the
Treasure State Endowment Program (TSEP) Application (Rosenberry)
0:18:20 Public Comment
Mayor Jacobson opened and closed public comment. No person commented.
0:18:40 Motion and Vote to move approval of Consent items H. 1-4.
It was moved by Cr. Krauss, seconded by Cr. Becker, to move approval of Consent items
H. 1-4.
Those voting Aye being Crs. Krauss, Becker, Bryson, and Mayor Jacobson.
Those votin No bein none.
Those absent, being, Cr~Rupp.
The motion carried 4-0.
0:18:59 I. Public Comment
Bo~eaaauaa City Comaaaissiora Meeting, Muv 5, 2008
Mayor Jacobson opened public comment.
0:19:20 Pat Martin -Public Comment
Mr. Martin, of 2771 Deer Creek Drive, is here on behalf of the Community Mediation Center to
invite the Commission to attend the annual Peacemaker event this Thursday from 6-8 p.m. at the
Museum of the Rockies.
0:20:19 Chelsea_Murnhy - _Public Comment
Ms. Murphy is the new director of the Gallatin Valley Food Bank. She encouraged the public to
participate in the National Letter Carriers' Faod Drive on Saturday morning.
0:21:12 Public Comment closed.
Mayor Jacobson closed public comment.
0:21:18 J. Mayoral Proclamation
0:21:24 2. Municipal Clerks' Week (Mayor Jacobson)
Mayor Jacobson read the Municipal Clerks' Week Proclamation.
0:23:35 1. Arthritis Awareness Month (Mayor Jacobson)
Mayor Jacobson read the Arthritis Awareness Month Proclamation.
0:25:58 K. Special Presentation -Police/Court Master Plan Study (Jeff Sandholm,
Dowling Sandholm Architects)
0:26:17 Jeff Sandholm, Dowling Sandholm Architects
Mr. Sandholm stated that Chris Kukulski asked Dowling Sandholm to look at the police station
and see if it would be sized appropriately to fit on the current Law and Justice Center site. He
showed schematic diagrams of with room for expansion and believes these facilities can fit on
this campus.
0:44:11. Public Comment
Mayor Jacobson opened it up for public question or comment on this presentation. No person
commented.
0:44:36 L. Action ltems
0:44:38 1. Architectural Contract for the Story Mansion Rehabilitation (Gaehrung)
0:45:01 James Goehrung, Director of Facility Services
Mr. Goehrung presented the staff report and referenced the memo and attachment in the packet.
0:46:31 Public Comment opened.
Mayor Jacobson opened public comment.
0:46:55 Jane Klockman -Public Comment
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Bozeman C itv L:on~missron Meelirag, Mc~v 5, 2004
Ms. Klockman, of 713 South Willson, slated that she is solidly in favor of using the property as a
municipal gathering place for many types of events. She urged the Commission to back the plan
that is now in place and rally around the project.
0:48:11 Steve Kirchhoff -Public Comment
Mr. Kirchhoff, of 516 South 6th Avenue, is here to encourage the Commission to do whatever
step tonight to keep the vision of the Story Mansion as a community center alive. The Story
Mansion will pay off huge dividends from a realistic standpoint and make Bozeman the kind of
place we cherish.
0:51:46 Bob Chase -Public Comment
Mr. Chase, of South Black Avenue, referenced a Tributary article on historic preservation, and
he mentioned tax fatigue. He signed an online petition to have the Story Mansion returned to a
single family dwelling. Tax expenditures that go beyond the responsibility of government should
be put on a ballot, and he asked the Commission not to vote in favor of this expenditure.
0:54:37 Victor Hanson -Public Comment
Mr. Hanson, of 2735 Harris Street, seconded Mr. Chase's comments and said this should be
brought up to a ballot. He doesn't feel that a city that has needs in water, fire, etc., should be
spending three million dollars or more to renovate this place. He wants to see his tax bill stay the
same and not go up.
O:S5:22 Rick Klein -Public Comment
Mr. Klein, of Bozeman, stated that last week a Chamber of Commerce poll showed that b8% are
not in favor of keeping the Story Mansion. He agrees that if you are going to spend taxpayer
dollars, it should be to a vote of the public, or else we will start an initiative. The FROST Plan
has already proposed another community center, and private owners would accept restrictions.
0:57:15 Chris Nixon -Public Comment
Mr. Nixon, 719 North Wallace Avenue, stated that from day one he wanted to get the mansion in
public hands. This step of $2.5-3 million seems like a huge amount of taxpayer money. With
community input and volunteers, we could do something short-term to get crowds of 150 in there
and then see the demand before making major structural changes.
1:00:23 Public Comment closed.
Mayar Jacobson closed public comment.
1:07:24 Mayor Jacobson
Mayor Jacobson clarified that we are not making a commitment to spend $2.5 million. We are
talking about spending money for the schematic design that would begin the spending of the
Save America's Treasures Grant. If we don't start to spend those funds, we lose them.
1:09:43 Cr. Bryson
Cr. Bryson stated that his concern with this proposal of the $49,100 is that ii starts us spending
the SAT Grant and obligates us with significant strings attached.
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1:12:18 Cr. Becker
Cr. Becker stated that if we decide to engage the SAT Grant, this money will hammer out the
exact cost of the project and will enable us to capture the $500,000 grant. This is not an
authorization to spend any more than $49,000 (or the $24,500 from the City).
1:14:57 Motion to direct staff to finalize the contract with Comma-Q Architects in the
amount of $49,149.00 for a complete Schematic Design Analysis of the Mansion and to
authorize the City Manager to sign the contract.
It was moved_bv C_r. Becker to direct staff to finalize the contract with Comma-Q
Architects in the amount of $49,149.00 for a complete Schem~tic_. Desigq Analvsis of the
Mansion and to authorize the City Manager to sign the contract.
1:15:23 Second of Motion
Mayor Jacobson seeanded the motion after handing the gavel to Cr. Krauss.
It was moved b Cr. Becker seconded b Ma or Jacobson after handin the oval to Cr.
Krauss), to direct staff to finalize the contract with Comma-Q Architects in the amaunt.af
$49,149.00 for a complete Schematic Design Analvsis of the Mausiou and to, authorize the
City Manager to sign the contract.
1:15:39 Vote to direct staff to finalize the contract with Comma-Q Architects in the amount
of $49,149.00 for a complete Schematic Design Analysis of the Mansion and to authorize
the City Manager to sign the contract.
It was moved b Cr. Becker seconded b Ma or Jacobson after handin the oval to Cr.
Krauss to direct staff to finalize the contract with Comma- Architects in the amount of
for a complete Schematic, Design Analvsis of the Mansion and to _authorize the
$49,149.00,
City Manager to sign the contract.
Those voting Ave bei~Cr. Becker and Mayor_Jacobson.
Those eating Na being Crs. Bryson and Krauss.
Those absent being Cr. Rupp.
The vote tied 2-2.
1:15:52 Mayor Jacobson
Mayor Jacobson stated that Cr. Rupp will break the tie next Monday night (May 12, 2008).
1:16:39 Mayor Jacobson
Mayor Jacobson agreed to put the second part/motion of this Action item on the agenda for next
week: "Consider a motion directing staff to advertise for a General Contractor/Construction
Manager and select a firm to assist the Architect in developing detailed cost estimates for the
rehabilitation of the Story Mansion."
1:17:16 M. FYI/Discussion
Bn.:e»zcrn C'ily Comn~issinn Meeting, Mpy S, ?008
1:17:24 1. Reminder of the Joint City-Town/County Meeting on Friday, May 9, 2008 at
12 p.m, in Three Forks (Kukulski/Delaney)
1:17:57 2. Discuss Cancelling the City Commission Meeting on Tuesday, May 27, 2008
and the Policy Meeting on Wednesday, May 28, 2008 (Kukulski)
1:18:10 Mr. Kukulski
Mr. Kukulski suggested cancelling the May 27 City Commission Meeting.
1:18:54 Andy Epple, Planning Director
Mr. Epple mentioned that the Mill District Project is proposing to downsize the project a little
bit, and he will deal with it administratively unless the Commission wants to look at it. There is
an intensive training being scheduled for the new Board of Adjustment.
1:20:43 Cynthia Jordan Delaney, Deputy City Clerk
Ms. Delaney read the May 28 Policy Meeting topic: "UDO Revisions related to Off-site Road
improvements and Infill Development (Eppley."
1:20:59 Cr. Krauss, Cr. Bryson, and Mayor Jacobson
Cr. Krauss, Cr. Bryson, and Mayor Jacobson agreed that this is big issue that we want to
expedite so the Policy Meeting should stay scheduled.
1:21:27 Crs. Krauss and Becker
Crs. Krauss and Becker agreed to not have an evening meeting.
1:22:11 Mr. Kukulski
Mr. Kukulski. verified that there will only be a Policy Meeting that week and not an evening
meeting.
1:22:34 Mayor Jacobson
Mayor Jacobson stated that Bozeman was chosen as one of eight cities to attend the Mayor's
Institute for Urban Design, and she will be going to Portland later this week.
1:24:22 Cr. Bryson
Cr. Bryson stated that he will be out of town later this week, and hopes that one of the
Commissioners can facilitate the discussion at the Joint Meeting on Friday about the
representation on the Board of Health.
1:24:39 Cr. Becker
Cr. Becker stated that he will be at that meeting on Friday.
1:25:01 N. Adjournment
Mayor Jacobson adjourned the meeting at 8:25 p.m.
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Ba~en~pn City C o»a~nissron Meetiir~, Muy> S, X008
Kaaren Jacobson, Mayor
ATTEST:
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St y Ul' n, Ci C erk
PREPARED BY:
Cy is Jorda •el~a`ney, Deputy City Cl
Approved on ~J u ~ c~-4~