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HomeMy WebLinkAboutPublic Transit Stakeholders' Advisory Board Bylaws January 2006BY-LAWS GALLATIN COUNTY -CITY OF BdZEMAN - CITY OF BELGRADE PUBLIC TRANSIT STAI~EHdLDERS' ADVISORY BOARD Article Z. NAME HISTORY AUTHORiZAT~UN. The name of this organization is the GALLATIN COUNTY -CITY ~F BOZEMAN - CITY OF BELGRADE PUBLIC TRANSIT STAKEHOLDERS' ADVISORY BARD, hereinafter the "Beard". The Board was created by an Interlocal Agreement approved by the Gallatin County Commission, Bozeman City Commission, and the Belgrade City Council (hereinafter the "elective bodies"). These Bylaws are established pursuant to Section 4 of said Interlocal Agreement. Article II. PURPUSE. The purpose of the Board is: 1. To examine the feasibility of establishing an Urban Transportation District; ~. Procure the services necessary, pursuant to §18-8-201 et seq., to conduct such public outreach, surveys and other assessments as are essential to evaluate the efficacy of and formulate a recommendation to the political subdivisions concerning the establishment of an Urban Transportation D15tr1Ct; 3. Defend such recommendation by providing education and other efforts necessary to inform the voters in anon-biased way concerning any proposal brought to the voters; 4. Provide appropriate language for any voter initiative or ballot measure based upon the recommendation; 5. and handle any transition to an Urban Transportation District should such District be approved. by a majority of the voters f©llowing any election where this issue is raised. Final Public Transit Stakeholders' Advisory Board Bylaws ARTICLE III. MEMBERSHIP. 1. Membership. The Public Transit Stakeholder's Board shall consist of eleven voting members. Each member shall hold office until a successor is appointed, subject to earlier termination by removal or resignation. Initial Terms shall be determined as follows: Six (b) shall serve for two years, and five (~) shall serve for one year and begin January atst. The members shall be selected for specific terms by lottery. After the initial terms have expired, all members shall be appointed ar re-appointed for two years, except that appointments may be made for less than two years to fill unexpired terms. Voting Members Belgrade: 2 members appointed by the City Council of Belgrade Bozeman: 5 members appointed by the Bozeman City Commission, drawn from the fallowing groups: 1 member, ASMSU (from a person or persons designated by ASMSLT)* 1 member, HRDC/GALAVAN* ~ members, citizens at large 1 member, City Commission Liaison* County: 4 members appointed by the Gallatin County Commission 1 member appointed Pram the Faur Corners area. ] member appointed from the "donut area" outside Bozeman 1 member from the county at large ] member, Commission Liaisan* *I~astitutional Members 3. Non-Voting CEx officio Members) These members shall represent groups that have been previously identif ed as having an interest in the development of an Urban Transportation District, ar may have expertise in a particular area pertaining to the development of an Urban Transpartatian District. These members shall not have any voting authority, but may parkicipate freely in any discussion. 1 member, Montana State University -Bozeman Administration, appointed by the President of Montana State University* 1 member, Bozeman Deaconess Hospital, as designated by the Hospital Administrator* Final Public Transit Stakeholders' Advisory Board Bylaws 2 1 member, Bozeman Area Chamber of Commerce, as designated by the Chamber Director* 1 member, Downtown Business Partnership, as designated by the partnership* 1 member, Gallatin Development Corporation, as designated by its board* 1 member, Bozeman School District, as designated by its boazd* 3 members, with technical qualifications, elected by a voting majority of the Board *Tnstitutional Members 4. The Board may make recommendations to the elective bodies fnr additional members ~vating or ex officio) pursuant to the Interlacal Agreement. Pursuant thereto, voting ar ex officio membership of the Board may be increased by a majority vote of the whale membership of the Gallatin County Commission, the Belgrade City Council and the Bozeman City Commission. S. Members may vote to recommend to the Boazd of County Commissioners to remove a member from the Board for cause. Failure of any voting member to attend three consecutive, regularly scheduled meetings without good cause may be grounds for removal from the Board. ARTICLE IV. ELECTION .AND DUTIES_UF_ OFFICERS. 1. The Board shall elect officers by a majority vote of those members present at the January regularly scheduled meeting. ?. Officers shall consist of a Chair, and Vice-Chao. Officers may serve any number of consecutive terms. An elected official may not serve as Chair or Vice-Chair. A Secretary and a Treasurer may also be elected if said services are not being provided by prafeSSianal Staff 3. An Officer may resign if a written resignation is made to the Board. When an office becomes vacant, the Board shall hold a special election at a regulaz or special meeting, and the Officer elected at that meeting then shall serve until the next regularly held election of Officers. 4. The Chair shall act as spokesperson far the Board. All Board communications must be signed by the Chair unless otherwise delegated by the Chair to another member or by motion of the Boazd. S. The Chair shall preside over all meetings unless such duties are otherwise delegated by the Chair or by motion of the Boazd. 6. The Chair has the same voting privileges and parliamentary privileges as other Board members. Final Public Transit Stakeholders' Advisory Board Bylaws ~ ARTICLE V. SUSCOMIVIITTEES. The Board may appoint Subcommittees as the Board deems necessary to carry out the work of the Boazd. The Chair shall be an ex-officio member of all subcommittees. Subcommittees maybe composed of representatives of public agencies, private volunteer groups and public members, but members of the $oard must make up a majority of any subcommittee. Ex officio members shall be treated as voting members for purposes of conducting subcommittee busuaess. ARTICLE VI. MEETINGS. 1. The Board will hold a regular monthly meeting not less than ten (l0) times per year. The Board's regular monthly meetinng is held at 4:00 P.M. an the second Tuesday of each month at the Bozeman City Commission Room, all East Main, Bozeman, Montana, unless that location is not available, in which case the meeting will be held in another location to be determined by the Board. 2. Special meetings may be called by the Chair, or may be called if requested by three Board members or scheduled at regular meetings as requixed. 3. The Board, through its Secretary, shall ensure that written minutes are kept of each meeting, regular and special. Such minutes shall include the members present, any motion made and seconded and the vote of each member on such motion, and such other business as the Secretary deems appropriate to record. The minutes are available, upon reasonable request, far public inspection and copying. 4. The Board, through its Secretary, shall ensure that an agenda of all meetings, including special meetings, is published anal available for public inspection at least 48 hours (consisting of time in business days only) in advance of the meeting. 5. A majority of voting Board members constitutes a quorum for the purposes of conducting business and exercising Board powers. Institutional members of the board, voting ar non-voting, may delegate, in writing, their representation to another member of said institution. In such case, the delegation shall be reported to the Secretary of the Board and the Chair. However, a permanent substitution of an institutional member is subject to the approval of the respective elective body as provided by the Interlocal Agreement. For purposes of this subparagraph, email submissions shall be considered a written submission. 6. All meetings, regular and special, including all Board deliberations during such meetings, are open to the public. The Chair may close a meeting and enter into executive session only upon a finding, entered upon the nunutes, that the individual privacy rights of those involved clearly outweigh the merits of public disclosure. Final Public Transit Stakeholders' Advisory Board Bylaws 4 7. Public comment is acceptable only during that portion of the meeting designated for such comment, ar upon deliberation of any agenda item for which an individual or group has specific business as identified by the agenda for that meeting. 8. The Chair may ask members of the public present at any meeting to state their business with the Board so that the Board may consider rescheduling that business item for the convenience of the individual or group. ARTICLE VII. BOARD POWERS. The Board may exercise all powers expressed or implied by the Interlocal Agreement approved of by the elective bodies. ARTICLE VIII. APFROVAL AND AMENDMENTS. These bylaws shall become effective upon the approval of a majority of voting members of the Board. These bylaws may be amended by a majority vote of voting Board members. ARTICLE III. FILING WITH ELECTNE EODIES. The Secretary shall file an up-to-date copy of these by-laws with the elective bodies. Approved by the Board this lr7th day of 7anuary, 20Qf. Patty Gunderson, Chair Final Public Transit Stakeholders' Advisory Board Bylaws