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HomeMy WebLinkAbout2008-02-19 Goal Setting Work SessionLINKED MINUTES OF 7"HE GOAL-SETTING WORK SESSION OF Tl-IE CITY COMMISSION BOZEMAN, MONTANA February 19, 200$ ***************************** The Commission of the City of Bozeman met at the C'Man Inn, 6139 East Valley Center Road, Bozezraan, on Tuesday, February 19, 2008 at 3:00 p.m. Present were Mayor Kaaren Jacobson, Cr. Jeff Krauss, Cr. Sean Becker, Cr. Eric Bryson, Cr. Jeff Rupp, City Manager Chris Kukulski, Deputy City Manager Rory Brey, Planning Director Andy Epple, Assistant City Attorney Tim Cooper, Public Services Director Debbie Arkell, Director of Public Safety/Police Mark Tymrak, IT Director Brendan Steele, Executive Assistant Karen Semerau, Assistant to City Manager and Neighborhood Coordinator Brit Fontenot, Parks and Recreation Director Ron Dingman, Fire Chief Chuck Winn, Finance Director Anna Rosenberry, Human Resources Director Pattie Berg, Deputy City Clerk Cynthia Jordan Delaney, and Facilitator Mary Ellen Wolfe. 0:27:20 Work Session -Call to Order - 3:00 p.m. - C'Mon Inn At 3:15 p.m., City Manager Chris Kukulski began the meeting and introduced its purpose. 0:32: ] 1 Mary Ellen Wolfe, Facilitator Ms. Wolfe discussed her role and goals as the facilitator. 0:35:12 Introductions and Grounding Warne-up Ms. Wolfe asked the Commission and staff to answer warm-up questions. 0:52:18 Cr. Bryson Cr. Bryson suggested incorporating the discussion about the police/municipal court site location in the regular goal-setting session and not separating it at the end. 0:53:40 Public Comment Mayor Jacobson opened and closed public comment. No person commented. 0:54:15 Ms. Wolfe Ms. Wolfe asked the group to agree to the ground rules and the decision process. 1:00:47 Federal Funding Requests 1:00:48 Mr. Kukulski Mr. Kukulski stated that each item must have unanimous Commission support, and the shorter the list the better. Ike said that the Water Treatment Plant isn't ready, and there is no federal money for police stations and municipal court facilities. 1: ] 1:42 Voting Process on the Federal Funding Requests' List 1 Bnaenaan C'i1p C'onanaissiora Coal-Se.tlha,~~ I~Voa•k Session, Taresd~a~~, Fehraeurp 19, X008 Ms. Wolfe said that the Commission will vote on this list with a quick thumb scan: thumbs up (I approve it and want it.); thumbs flat (1 don't love it, but I can live with it on the List.); or thumbs down (drop it off the list). 1:12:21 Vote with Thumbs that Items stay on the Federal Funding Requests' List Waste Water Treatment Plant: five thumbs up Water Treatment Plant: two thumbs down, two thumbs up, one thumb flat (needs more discussion) Police and Municipal Court Facility: two thumbs up, two thumbs down, one thumb flat (needs more discussion) College Street Reconstruction from 1 lth to Main: one thumb up, one thumb down, three thumbs flat (needs more discussion)' Story Mansion: two thumbs down, three thurrabs up (needs more discussion) Mandeville Business Park: one thumb down, two thumbs up, two thumbs flat (needs more discussion) 1:15:22 Ms. Wolfe Ms. Wolfe stated that the Waste Water Treatment Plant is number one on the list. l :15:41 Water Treatment Plant Discussion 1:15:45 Cr. Becker Cr. Becker suggested waiting a year to request funding for the WTP. 1:16:12 Ms. Arkell Ms. Arkell stated that they are starting to get ready to da pilot tests to determine what kind of WTP process/facility to design. 1:16:31 Water Treatment Plant Vote with Thumbs There were 4 thumbs down and one flat thumb to keep it on the list, so it will be taken off the list. It's okay with the Commission to wait a year. 1:17:02 Police and Municipal Court Facility Discussion 1:19:58 Police and Municipal Court Facility Vote with Thumbs There were four thumbs down and one thumb up, so that was taken off the list. 1:20:23 College Street Reconstruction Discussion 1:20:34 Ms. Arkell Ms. Arkell stated that this is the #2 project on the Transportation Coordinating Committee list (after South 19th). She said Senator Baucus is in an excellent position to help with this, and she strongly encourages the Commission to put at least one street project on the list. 1:21:31 Cr. Krauss 2 13o.:en~an ('rtr Cnnnnissinn Gocrl-Setting I~~ork Sessraa, Tues[!c~>>, Fehrupr_>> 19, 2008 College 11th to Main and Kagy 11th to Main are big projects for him. It is a huge safety issue because there is an amazing number of people walking on the street at night on College, and both are unsuitable entry way corridors. 1:24:55 Cr. Rupp Cr. Rupp stated that Kagy is a higher priority for him. 1:25:51 Ms. Wolfe Ms. Wolfe asked if anyone wanted to propose adding Kagy to the list. 1:26:34 Mayor Jacobson Mayor Jacobson stated that College Street isn't safe, and she wants College to be given higher priority. 1:26:58 College Street Reconstruction Vote with Thumbs There were four thumbs up and one flat thumb to keep this on the list. I :2$:13 Story Mansion Discussion 1:2$:25 Mayor Jacobson Mayor Jacobson thinks it belongs on the list because it will cost a lot of money as a long-term project. 1:29:15 Cr. Rupp Cr. Rupp wants to leave it on the list. 1:29:32 Cr. Krauss Cr. Krauss wants to take it off the list, and he will actively oppose it with the delegation. 1:30:41 Cr. Bryson Cr. Bryson wants it taken off the list. 1:31:35 Cr. Becker Cr. Becker stated that it is too divisive to be put forth on this list, and it may create distance between us and the delegation far other projects. 1:32:39 Mayor Jacobson Mayor Jacobson referenced a list of 30 volunteers willing to work on the Story Mansion. 1:33:51 Cr. Bryson Cr. Bryson stated that this shouldn't be a federal funding priority, but he encourages a group to pursue alternate fundraising. 1:36:00 Story Mansion Vote with Thumbs There were three thumbs down and two thumbs up, so it was taken off the list. 3 Bo~c.ntan Cite Connnissia7 Coul-Settr~t,~ Iti%ni°k Session, Tz~esdcx)-, Fehr'1~ui;y 19, 100b' 1:36:53 Mandeville Business Park Discussion 1:37:03 Cr. Krauss Cr. Krauss wants regulatory relief or to have it be a port or duty free zone. With the delegation, he wants to pursue the advantages that require federal action or economic development. 1:37:41 Mr. Kukulski Mr. Kukulski shared the suggestion from Sen. Baucus' office that it would be better to ask for funding next year when the Transportation Bill is up. 1:38:30 Mandeville Business Park Vote with Thumbs There were five thumbs dawn, so it was taken off the list. 1:39:22 Kagy Street Reconstruction Discussion (about adding Kagy to the list) 1:41:01 Ms. Wolfe Ms. Wolfe verified that they are talking about Kagy west from Willson to 19th. 1:4 ] :11 Cr. Rupp Cr. Rupp stated that it's Kagy wherever you can get money. 1:42:03 Ms. Wolfe Ms. Wolfe wrote it an the list as "Kagy -Willson to 19th or more." 1:43:50 List of Items for the Federal Funding Requests' Resolution Mr. Kukulski stated that he will have a resolution for approval on next Monday's agenda listing the federal funding priorities in this order: Waste Water Treatment Plant, College from 11th to Main, and Kagy from 3rd to Fowler (o~- wherever we can get money). 1:46:1.5 Kagy Street Reconstruction Vote with Thumbs There were four thumbs up and one thumb down, so Kagy stayed on the list. 1:46:56 Break ] :53:21 2008-2009 Wark Plan/Goal-Setting Session 1:53:24 Process for Thinning Items on the Draft 2008/09 Wark Plan To better track the goals on the Draft 2008/09 Work Plan, Ms. Wolfe numbered each goal (not in priority order). The Commission will weigh in (explanation or clarification) and thin, a rapid process to thin the whole list by dropping items they don't want as goals. Giving a thumbs up means it stays on the list (with discussion in phase 2), a thumbs down falls off the list entirely, and a flat thumb displaces it to the bottom of the list to be considered later if there is time. 1:57:43 From Draft 2008/09 Work Plan, New Initiatives #1 Vote with Thumbs 4 Bo~enran C"ih' C otnnrissinrr Coul-Setting Work Session, Tuesdcrv, Februcrr~~ l9, 200b' "Improve communications with our citizens. Develop a public information strategy using traditional and non-traditional media, the Internet and cable access (Chico goals)": three thumbs up, two thumbs flat. It stays on the list. 1:58:42 New Initiatives #2 Vote with Thumbs "Build a new police and municipal court facility: • Select and purchase a site • Select architect and complete • Educate the community on the need for bond approval • Award bids for the construction": three thumbs up, one thumb flat. It stays on the list. 1:58:56 New Initiatives #3 "Hire an additional prosecutor" 2:00:01 Cr. Bryson Cr. Bryson wants the Commission to give clear direction that we need additional prosecutors for Municipal Court. 2:01:09 Mr. Tymrak Mr. Tymrak says that hiring another prosecutor is critical for his operation and for victims. This is a public safety issue. 2:04:28 Mr. Kukulski Mr. Kukulski stated that he would bring it to the Commission to add this FTE position to this current fiscal year's budget and that it would continue into the next fiscal year's budget. 2:06:48 New Initiatives #3 Vote with Thumbs "Hire an additional prosecutor": four thumbs up, one thumb down. It stays on the list. 2:07:06 New Initiatives #4 "Sign Inter-Local Planning Agreement with Gallatin County" 2:07:20 Cr. Krauss Cr. Krauss asked to change the wording to "work on" since he is not sure that they will sign. Cr. Becker concurred. 2:07:25 Mr. Kukulski Mr. Kukulski stated that if the Commission decides to leave this on the list he and Andy Epple will want more clarification. 2:07:46 New Initiatives #4 Vote with Thumbs "Sign Inter-Local Planning Agreement with Gallatin County": five thumbs up. It stays on the list. 2:07:58 New Initiatives #5 5 Bv~eit~ur~ C'ih' Co~nnti.csion Goal-Sc.IliraK l~i~ork Sessiu~~, Tuesday, Fehr°ira~.P 19, 2008 "Coordinate planning and infrastructure needs with City, County, School District and MSU" 2:08:16 Cr. Bryson Cr. Bryson says this needs to be done, and this Commission needs to make it a priority, even if it's an informal group. 2:08:56 New Initiatives #5 Vote with Thumbs "Coordinate planning and infrastructure needs with City, County, School District and MSU": three thumbs up(?). It stays on the list. 2:09:08 New Initiatives #6 Vote with Thumbs "Raise private funds and set a deadline to complete phase one of the interior restoration of Story Mansion ($500,000 needed in addition to SAT grant and City-sponsored match) and formulate a plan to complete all phases of the project": three thumbs up, two thumbs down. It stays on the list. 2:09:49 New Initiatives #7 "Lead the discussion on meaningful tax reforms far the upcoming legislative session" 2:11:33 New Initiatives #7 Vote with Thumbs "Lead the discussion on meaningful tax reforms for the upcoming legislative session": three thumbs up, one thumb down, one thumb flat. It stays on the list. 2:11:46 New Initiatives #8 "Replacement of public pit toilets with bathrooms within our parks system" 2:11:59 Mr. Dingman Mr. Dingman stated that this item's wording should be changed to "replacing and upgrading the restrooms in the public parks." 2:12:59 New Initiatives #8 Vote with Thumbs "Replacing and upgrading the restrooms in the public parks": three thumbs up, twa thumbs down. It stays on the list. 2:13:24 New Initiatives #9 "Purchase Burke lots" 2:15:47 Cr. Bryson Cr. Bryson wondered if these Burke lots could be bought with Open Space money that will expire soon. 2:16:16 New Initiatives #9 Vote with Thumbs "Purchase Burke lots": four thumbs up, one thumb down (?). It stays on the list. 2:16:32 New Initiatives # 10 6 I3nae~nan Lily Con7n7i.csiu~7 Coal-Selling 11 'ork Session, Tuesda>>, Febriraiy 19, 2008 "Update Downtown Master Plan a. Mendenhall b. Babcock c. Stretch north and south" 2:18:23 Cr. Krauss Cr. Krauss wanted this to fall below other major planning documents already started. 2:19:56 New Initiatives # 10 Vote with Thumbs "Update Downtown Master Plan a. Mendenhall b. Babcock c. Stretch north and south": three thumbs up, one thumb down, one thumb flat. It stays on the list. 2:20:09 New Initiatives #] 1 "Stripe all possible bike lanes and increase street sweeping" 2:20:56 Cr. Krauss Cr. Krauss mentioned Peach. 2:21:07 New Initiatives #1 ]Vote with Thumbs "Stripe all possible bike lanes and increase street sweeping": two thumbs down, two thumbs up, one thumb flat. It stays on the list. 2:21:21 New Initiatives # 12 "Amend transportation specs for 'Complete Streets' (landscape medians, low water, low maintenance)" 2:21:35 Mr. Epple Mr. Epple stated that this is getting looked at by the TCC through the Transportation Plan Update. 2:23:59 New Initiatives #12 Vote with Thumbs "Amend transportation specs for 'Complete Streets' (landscape medians, lnw water, low maintenance)": four thumbs down (Cr. Rupp didn't vote.). It was taken off the list. 2:24:45 New Initiatives # 13 "Bogert Pool upgrades" 2:25:01 Mr. Dingman Mr. Dingman stated that a consultant will come this spring to assess the pool and give a cost breakdown; they are estimating around $1 million to reconstruct. 2:25:36 Mayor Jacobson 7 6owen~pn C.'ih° Comnri,rsia~ Gnu!-Selling 1~%n~°k Sessra7, Ttre~sdu~~, Fehr°ua~_P 19, 100b' Mayor Jacobson stated that she is not voting for anything more that is really a budget item. They are voting on things to spend money on without the big picture. 2:25:56 Mr. Kukulski Mr. Kukulski responded that this is where we find out what the Commission's priorities are, including budget priorities. This goal-setting helps us prioritize financially. 2:27:4'7 Cr. Rupp Cr. Rupp doesn't want to make decisions on budget items. Our goal should be looking at a swimming pool at other parts of town. 2:29:03 Cr. Becker Cr. Becker asked to amend this item's language to "talk about aquatic facility upgrades and plans." 2:29:49 Ms. Rosenberry Ms. Rosenberry identified this as a top ten facility recommendation in the PROST Plan. 2:34:19 New Initiatives #13 Vote with Thumbs "Bogert Pool upgrades": one thumb up, three thumbs down, and one thumb flat. It was taken off the list. 2:34:53 Process Check Ms. Wolfe asked the Commission whether this process is working or if the Commission is feeling frustrated. She said the thought was that this thinning would happen quickly, and then we'd come back to discuss, but it's not happening. 2:35:14 Mayor Jacobson Mayor Jacobson thought they should skip this part and go to the next step to start talking about these items because they are not taking anything off the list. 2:35:24 Additions to the Goals' List Ms. Walfe asked the Commission about their additions to the list: Cr. Rupp has ten additions, Cr. Becker has five or six and amendments, Cr. Krauss has none, and Cr. Jacobson has five. 2:36:1 ] Cr. Krauss Cr. Krauss suggested going to the ongoing priorities' list first, and see if they are still ongoing priorities, and then ga with whatever we think we have capacity to add. There may not be staff capacity or resources for new items. 2:37:04 Mayor Jacobson Mayor Jacobson said she didn't think they had complete information to talk about ongoing priorities. 2:38:31 Mr. Kukulski 8 /3meman Orly C'0 7 7 7 717 15 57 017 Ci0[7~-.Setlin~ 1'1'ork .Sessrnn, Tuesday, f~'ehi°ua~.V 19, 1008 Mr. Kukulski suggested that the Commission should review the list over dinner and cross out the things they don't want io waste our time with (new initiatives and ongoing priorities). 2:39:35 Cr. Rupp Cr. Rupp suggested that each Commissioner could go through the list and list his/her top three priorities. 2:39:53 Cr. Bryson Cr. Bryson is most interested in each Commissioner's perspective and goals. 2:40:08 Ms. Wolfe Ms. Wolfe verified that the Commission wants to start with ongoing priorities after dinner. 2:41:11 Break for Dinner 2:53:49 Ongoing Priorities _ Required Actions' List Ms. Wolfe resumed the meeting with the ongoing priorities. 2:55:47 Cr. Rupp Cr. Rupp stated that the Story Mansion must be added to the Ongoing Priorities' list. 2:56:12 Ms. Wolfe Ms. Wolfe asked if it was okay to add it as #11 to the Ongoing Priorities' list. She asked if the Commission had any other ongoing items not on the list. 2:57:06 Mayor Jacobson Mayor Jacobson wanted to add "PROSY Plan: begin to develop a long-term strategy for funding those priorities identified in that plan." 2:57:52 Cr. Krauss Cr. Krauss stated it would be new addition, not an ongoing priority. 2:58:47 Mayor Jacobson. Mayor Jacobson said she would put it on the other list. 2:59:1 ] Cr. Becker Cr. Becker wanted to add ordinances that are being worked on: water rights (acquisition and pricing). 2:59:38 Mr. Kukulski Mr. Kukulski stated that water rights doesn't need to be added because it is being drafted right now. 3:00:03 Cr. Becker 9 Bn~ernuaa (.Ytn Cnnami.csinaa (final-Setting N~'ork Session, Tue.rda~~, Feha•taur'v 19, z00A' Cr. Becker asked to list the graffiti ordinance on the Ongoing Priorities' list, and the Commissioners and Mr. Kukulski agreed. 3:00:42 Cr. Becker Cr. Becker thinks that putting North 7th in a Central Business District to get that designation for impact fees is an ongoing priority. It's also the implementation of North 7th Plan. 3:01:37 Ms. Wolfe Ms. Wolfe said they would hold onto that for the next list (as with PROST Plan). 3:01:48 Cr. Becker Cr. Becker wanted to add bus shelters to the Ongoing Priorities' list. 3:02:51 Crs. Bryson and Becker Crs. Bryson and Becker agreed to wrap "Streamline" and/or "Public 'transit" into the same item as "Bus Shelters." 3:03:04 Additions Written on the Ongoing Priorities' List Ms. Wolfe wrote "13. Bus Shelters/Streamline" on the Ongoing Priorities' list, following the additions of "11. Story Mansion" and "12. Graffati Ordinance." 3:03:19 Mayor Jacobson Mayor Jacobson asked about putting more information about the Climate Protection Task T'orce (minutes, etc.) on the City's website. 3 :04: ] 4 Ms. Wolfe Ms. Wolfe verified that "Climate Protectian Cornmunicatian" can be on the next list. 3:04:36 Cr. Rupp Cr. Rupp wanted to add "Parking Garage and Public Restrooms" to the Ongoing Priorities' list. 3:04:43 Ms. Wolfe Ms. Wolfe verified with the Commission that it belongs, and she wrote "l4. Parking Garage and Public Restrooms" on the Ongoing Priorities' list. 3:05:05 Process for Phase Two with the Ongoing Priorities -Required Actions' List Ms. Wolfe stated that they are going to do phase two with the ongoing priorities' list: ask any questions of staff or clarification, have fave minutes of discussion (or more if needed), and take a vote with thumbs to keep it or take it off the list. 3:06:23 Ongoing Priorities -Required Actions #1 Vote with Thumbs "Break ground on Phase I of the Wastewater Treatment Plant expansion ($43 - $54 million): five thumbs up. Ms. Wolfe wrote "approved." 3:07:16 Ongoing Priorities -Required Actions #2 Vote wish Thumbs 10 Borcrruun Cih~ C'onanaission Coal-S'e11ir7g 17%r-k Session, Tuesday, Fehruur•y J9, 2008 "Complete testing and select the engineering team to design the new Water Plant": five thumbs up. Ms. Wolfe wrote "approved." 3:07:41 Ongoing Priorities -Required Actions #3 "Adapt and implement a Forestry Management Plan for the City's sections of land consistent with the Gallatin NFS Watershed Management Plan protecting the health of Sozeman's watershed" 3:09:27 Mr. Kukulski Mr. Kukulski stated that this has to be coordinated with the Forest Service. 3:10:01 Mr. Kukulski Mr. Kukulski stated that the best wording would be "Adopt, implement, and coordinate ... " or "Adopt and coordinate ... " 3:11:23 Ongoing Priorities -Required Actions #3 Vote with Thumbs "Adopt and implement a Forestry Management Plan for the City's sections of land consistent with the Gallatin NFS Watershed Management Plan protecting the health of Bozeman's watershed": five thumbs up. The Commission agreed the language is good as is. Ms. Wolfe wrote "approved." 3:11:36 Ongoing Priorities -Required Actions #4 "Adopt a Climate Action Plan consistent with the principles outlined in the Mayor's Climate Protection Agreement -adopted November 27, 2006" 3:12:15 Ongoing Priorities -Required Actions #4 Vote with Thumbs "Adopt a Climate Action Plan consistent with the principles outlined in the Mayor's Climate Protection Agreement -adopted November 27, 2006": four thumbs up, one thumb flat. Ms. Wolfe wrote "approved." 3:12:37 Ongoing Priorities -Required Actions #S "Complete the Transportation Flan Update in 2008" 3:13:31 Ongoing Priorities -Required Actions #S Vote with Thumbs "Complete the Transportation Plan Update in 2008": four thumbs up, 1 thumb flat. Ms. Wolfe wrote "approved." 3: ] 3:56 Ongoing Priorities -Required Actions #6 "Adopt 20/20 Plan Update" 3:15:28 Cr. Rupp Cr. Rupp wants the Chamber of Commerce to have this economic development conversation, oat just Frospera. 3:15:54 Cr. Bryson ~~ L3oWernan C'i!y C omn~issk~n Coal-Selling N'rn~k .Session, '14~ca~a~~, F'crhr~aarv 19, <008 Cr. Bryson wanted to add "Development of Economic Development in the 2020 Plan" to the Ongoing Priorities' list. 3:16:10 Mr. Epple Mr. Epple stated that they are trying to get that going yet this fiscal year, and it is a chapter in the 2020 Plan. 3:17:28 Ongoing Priorities -Required Actions #6 Vote with Thumbs "Adopt 20/20 Plan Update": five thumbs up. Ms. Wolfe wrote "approved." 3:17:49 Ongoing Priorities -Required Actions #7 "Complete infrastructure development of Mandeville Business Park" 3:1$:S4 Cr. Krauss Cr. Krauss wants to defer this item. 3:20:46 Ongoing Priorities -Required Actions #7 Vote with Thumbs "Complete infrastructure development of Mandeville Business Park": four thumbs down, one thumb up. It was taken off the list. 3:20:59 Mr. Kukulski Mr. Kukulski verif ed that the Commission wanted them to finish the preliminary plat, get an estimate for infrastructure, and sit on it. 3:21:39 Ms. Arkell Ms. Arkell stated that the pre-application was all they did, and they are working on the preliminary plat now, and then they will have three years. 3:23:18 Mr. Brey Mr. Brey said that the thing to do is to complete the development of the subdivision plat and then time it from there. 3:23:SS Ongoing Priorities -Required Actions #8 "Schedule a working trip to Fort Collins in order to learn what has Bane well or failed since Fort Collins grew from our current size to over twice our size (include staff, Chamber & MSU)" 3:25:17 Ongoing Priorities -Required Actions #8 Vote with Thumbs "Schedule a working trip to Fart Collins in order to learn what has gone well or failed since Fort Collins grew frozx- our current size to over twice our size (include staff, Chamber & MSU)": three thumbs dawn, one thumb flat (Cr. Rupp didn't vote.). It was taken off the list. 3:25:56 Ongoing Priorities -Required Actions #9 "Adopt a process for utilizing the economic development portion of the Big-Box funds" 3:27: ] 4 Ongoing Priorities -Required Actions #9 Vote with Thumbs 12 BnWen~an City C'una»7issia7 (final-Selling YVor•k Session, Tuesda~~, Feb~•uan~ 19, ?DDS "Adopt a process for utilizing the economic development portion of the Big-Sox funds": three thumbs down, two thumbs up. It was taken off the list. 3:27:44 Ongoing Priorities -Required Actions #10 "Mystic Dam" 3:27:52 Ms. Arkell Ms. Arkell stated that it is important for our water rights that we continue to keep it on a list and at least say we are going to do something with the dam. 3:28:24 Cr. Krauss Cr. Krauss stated it is important to continue and move forward since we've included the engineering and siting of the dam in our impact fees. 3:28:41. Ongoing Priorities -Required Actions #10 Vote with Thumbs "Mystic Dam": five thumbs up. Ms. Wolfe wrote "approved." 3:29:03 Ongoing Priorities -Required Actions # l 1 (Added) "Story Mansion" 3:29:19 Cr. Rupp Cr. Rupp asked about the wording of this item, whether it's from the City Manager's list or the New Initiatives' list. 3:30:27 Clarification of Wording of #11 Ms. Wolfe verified with the Commission and City Manager that #11 should read: "Complete the first phase of the Story Mansion's interior restoration." 3:30:52 Ongoing Priorities -Required Actions #11 (Added) Vote with Thumbs "Complete the first phase of the Story Mansion's interior restoration": two thumbs down, three thumbs up. Ms. Wolfe wrote "approved." 3:31:01 Mr. Kukulski Mr. Kukulski asked the Commission at what paint they want to have a discussion about dates and timelines. 3:32:08 Cr. Rupp Cr. Rupp wants to take a look as we begin this process and see what we can afford and what's required. 3:32:23 Mr. Kukulski Mr. Kukulski stated that the architect they hire through the bid process will advise the Commission as to how to chop that phase one project up to make it $1 million. 3:32:48 Mayor Jacobson 13 /3o~entar~ ('its' (. n177777l5570i9 Cr0a1-.Sc'1ti17~ N%nr°k .Scssiav, Tuesday, Fehr•uary 19, 2008 Mayor Jacobson stated that we need to be looking at other granting opportunities, and the community group is forming to raise funds. Meanwhile, go ahead and contract for $1 million dollars. 3:33:39 Mr. Kukulski Mr. Kukulski stated they are moving forward on the action that was taken to spend. the SAT Grant and matching dollars. 3:33:47 Cr. Krauss Cr. Krauss requested that if any group or work is happening under the official auspices of the City, the Commission needs to be updated, and it needs to be under the City Manager's purview. 3 :3 S :10 Cr. Rupp Cr. Rupp stated that's the law. 3:35:13 Mayor Jacobson Mayor Jacobson stated that if the group forms on its own it won't be under City auspices. 3:35:37 Cr. Krauss Cr. Krauss stated that if there is going to be a foundation to raise money for a piece of City property there needs to be an agreement. 3:37:48 Ongoing Priorities -Required Actions #12 (Added) "Graffiti Ordinance" 3:38:11 Mr. Fontenot Mr. Fontenot stated that the graffiti ordinance is going to come as a recommendation from the task force that the City Manager was given the authority to assemble. 3:38:40 Cr. Bryson Cr. Bryson suggested changing the wording to reflect the work of the task force since it's more than just an ordinance: for example, "Support the Graffiti Task Farce." 3:39:00 Mr. Kukulski Mr. Kukulski suggested, "Review and consider adopting the direction of ... " 3:39:05 Ms. Wolfe Ms. Wolfe clarified that the wording would be changed to be something like "Review and consider the Graffiti Task Force's work." 3:40:01 Ongoing Priorities -Required Actions #12 (Added) Vote with Thumbs "Review and consider the Graffiti Task Farce's work": two thumbs dawn, two thumbs up, one thumb flat. Ms. Wolfe wrote "approved." 3:40:32 Ongoing Priorities -Required Actions #13 (Added) 14 /3o~e»aay7 Crty Colrm~i.r.cioia Coal-Seltiiab 11~ork Sessrnn, Tuesc~ur, Fehr°uarl~ 19, 2008 "Bus Shelters/Streamline" 3:40:57 Mr. Kukulski Mr. Kukulski read the item already listed on the New Initiatives' list: "Expand the Streamline system (Transportation District)." 3:42:03 Ongoing Priorities -Required Actions #13 (Added) Vote with. Thumbs "Bus Shelters/Streamline": three thumbs up, one thumb down, (Cr. Krauss had left the meeting.). Ms. Wolfe wrote "approved." 3:42:18 Ongoing Priorities -Required Actions #14 (Added) "Parking Garage and Public Restraoms" 3:42:51 Ms. Rosenberry Ms. Rosenberry suggested the wording, "A facility that supports itself." 3:42:56 Cr. Bryson Cr. Bryson suggested the goal be worded, "Finish the parking garage." 3:43:00 Ms. Wolfe Ms. Wolfe stated the goal, "Complete the parking garage." 3:43:15 Ongoing Priorities -Required Actions #14 (Added) Vote with Thumbs "Parking Garage and Public Restroorns: Complete the parking garage"; four thumbs up. Ms. Wolfe wrote "approved." 3:43:27 New Initiatives' List Ms. Wolfe asked what needed to be added to the New Initiatives' list. She hoped the Commission could go through the New Initiatives' list quickly. 3:43:58 Cr. Bryson Cr. Bryson wanted to have the prolonged discussion about the new police and municipal court facility. 3:44:14 Discussion of Police and Municipal Court Facility Site 3:45:13 Mr. Kukulski Mr. Kukulski gave an update from the meeting that he and Mr. Brey attended on Friday morning with the County Commission and Sheriff. The County has decided to build a jail on their current site, and they want the City to contribute to the architectural design. 3:47:30 Cr. Rupp Cr. Rupp stated that if the County daesn't get approval on the jail, then the whole thing is off. Cr. Rupp wants to ga to Mandeville, and if the County wants to caordinate, they have to came to him. 15 Bo=e/11a1~ C lIh 001711117.5.5701? CiOpJ-Sellll7S; I'~%nrk Session, Tuesda}~, Fehruarl~ 19, 2008 3:48:35 Mayor Jacobson Mayor Jacobson suggested civic panels and getting input from the public. She is concerned that the public thinks separating from the County Sheriff is duplicating costs. 3:50:17 Cr. Krauss Cr. Krauss stated that he wants the citizens to understand our predicament: marrying ourselves to the County it could be 15 years before we get there. 3:52:50 Mr. Kukulski Mr. Kukulski stated that he never expressed anything but a desire to ca-locate, but with a desire to own our own campus. Mr. Brey and the PD have been working with the Westlakes to sell the City six acres. 3:54:07 Cr. Rupp Cr. Rupp stated that he can't decide on a parcel until he knows ifthe jail passes in August. 3:54:37 Mr. Tymrak Mr. Tymrak gave an update and implored the Commission to give him direction about what to do. 4:00:19 Mayor Jacobson Mayor Jacobson stated that the best argument for the citizens is that there isn't room for us there. If the City moves off, the County can do what it wants to do. 4:05:21 Mr. Kukulski Mr. Kukulski stated that we need to get it in writing asking the County Commission to sell us five acres on this site. 4:05:45 Cr. Rupp Cr. Rupp suggested this language, "Sell us five acres in 45-60 days or we go somewhere else." 4:07:40 Cr. Bryson Cr. Bryson is ready far a decision on co-location right now. 4:07:52 Mr. Kukulski Mr. Kukulski verified that if the Commission's minimum request is five acres, we can draw up a letter to the County Commission saying, "We need you to carve out a minimum of a five acre parcel at your discretion on your site, and we need a decision from you within two weeks or 30 days or something." 4:08:17 Cr. Bryson Cr. Bryson isn't willing to spend any money on architectural design for something that the County is piecing together and suggesting that we go on the second floor of a jail that they don't have the bonding for. 16 I3o~c~naa~~ City (.'nirnnission Goal-SEttii7~ N~'n~°k .Session, Tuesday, Febi'ua~~~ 19, 2008 4:09:03 Mr. Kukulski Mr. Kukulski stated that we can tell the County that it's our stand-alone site campus setting with you, so you don't have to worry about designing our portions ofthe building. We need a five acre footprint. 4:09:37 Ms. Wolfe Ms. Wolfe verified that she heard the suggestion that it be in writing so you have some record to go on when you make the decision to not co-locate. 4:12:35 Mr. Kukulski Mr. Kukulski clarified that a letter needs to be drafted to the County Commissioners from the City Commission asking to purchase five acres at their current site. It will be on the City Commission's agenda next Monday to get it to the County Commission next Tuesday. 4:14:53 Mr. Kukulski and Commission Mr. Kukulski and the Commission agreed that a 30 day deadline is fine for the letter. 4:14: S 6 Mr. Tymrak Mr. Tyrnrak stated that he will be able to get the letter drafted for the City Commission meeting in two weeks (March 3). 4:16:04 Mr. Kukulski Mr. Kukulski stated that the City will get its own architect and build our own design. 4:16:29 New Initiatives #2 Vote with Thumbs "Build a new police and municipal court facility: • Select and purchase a site • Select architect and complete • IJducate the community on the need for bond approval • Award bids for the construction" Ms. Wolfe verified that this item is approved with the agreement that this letter go out and that decisions will flow Pram what happens thereafter. The Commission and Mr. Kukulski agreed. There were four thumbs up (five?), and Ms. Wolfe wrote "approved with a draft letter." 4:17:17 Proposals of New Items for the New Initiatives' List Ms. Wolfe checked to make sure each Commissioner wanted to propose new items for New Initiatives, and then we can go back to the current New Initiatives' list. 4:19:02 Cr. Rupp Cr. Rupp wanted to add this goal, "Building a new outdoor swim center on the west side" (in the CIP, page S9). 4:20:53 Cr. Becker Cr. Becker stated that all of his issues have been addressed. 17 l3o~etttata City Cottnnissior~ Coal-Settitt~r 4i~ot°k Sessinta, 'I'uesdca)~, Febt'uat~1~ ]9, 1008 4:20:59 Mayor Jacobson Mayor Jacobson wanted to add this goal (with Mr. Epple's wording assistance), "Systematically implement elements of the PROST Plan through the CIP and the budget process." 4:22:43 Cr. Bryson Cr. Bryson wanted to add, "10% reduction in all general. fund expenditures to be reserved for the Law and Justice Facility." 4:24:16 Cr. Bryson read on behalf of Cr. Krauss Cr. Krauss wanted to add this goal, "Set aside any vacancy savings." 4:25:49 Ms. Rosenberry Ms. Rosenberry stated that Cr. Krauss told her that he wanted to set aside the cash carryover to spend it on the Law and Justice Center each year. Cr. Bryson agreed that is what Cr. Krauss wanted. 4:27:20 Cr. Rupp Cr. Rupp wanted to make sure to pull from the unscheduled category the Kagy Improvements to make them much higher on the CIP under streets. 4:2$:15 Cr. Rupp Cr. Rupp wanted to add this goal, "Move Kagy higher up on the priority list for streets." 4:29:50 Cr. Becker Cr. Becker wanted to add this goal, "Figure out what to do with Library Lands and the South Wallace Redevelopment." 4:30:34 Mayor Jacobson Mayor Jacobson wanted to add this goal, "Putting the recommendations of the Climate Protection Task Force into the CIP." 4:31:35 Cr. Bryson Cr. Bryson wanted to add this goal, "Determine full implementation of the curbside recycling program." 4:33:06 Cr. Bryson Cr. Bryson said to keep going with the curbside recycling plan they're doing, but it has to show up on the Commission's list of priorities: full implementation. 4:34:25 Cr. Rupp Cr. Rupp wants to plant 1,000 trees in one or two years at the cemetery through a massive tree- planting campaign. With the help of Ms. Arkell, he wants the goal to be "Plant 1,000 trees at the new cemetery expansion area." 4:36:52 Mayor Jacobson 18 Bnaen~an C~i1v Ccrrnn~issior~ Goal-Seltir7g Work ,S'ession, Tuesday, Fehruarn 19, 2008 Ms. Jacobson referenced the frsi New Initiative # 1: "Improve communications with our citizens. Develop a public information strategy using traditional and non-traditional media, the Internet and cable access (Chico goals)." She wanted to add, "Including more information (on the website) about the Climate Protection Task Farce, minutes of meetings, what they are doing." 4:40:28 Suggestion to delete New Initiatives #I4 Mr. Kukulski suggested getting rid of New Initiatives #14 since he will not have staffing to host it: "Host Sustainability Conference for Rocky Mountain West." 4:41:08 New Initiatives # 14 Vote with Thumbs "Host Sustainability Conference for Rocky Mountain West": four thumbs down. It was taken off the list. 4:41:23 Process to vote about adding to New .initiatives Ms. Wolfe stated that the Commission is going to vote on these newly suggested New Initiatives quickly and try to limit discussion, and then they will go back to the New Initiatives' list. 4:41:43 Vote with Thumbs about adding Swimming Pool "Build a swimming pool on westside": three thumbs up, one thumb down. Ms. Wolfe stated that this is approved as a goal. 4:42:07 Vote with Thumbs about adding PROST through CIP and Budget "Systematically implementing PROST Flan through CIP and the budget process": four thumbs up. This is approved as a goal. 4:42:24 Vote with Thumbs about adding 10% Reduction in General Fund "10% Reduction in the General Fund for all departments and set aside for Law and Justice": three thumbs down, one thumb up. Ms. Wolfe stated that this wasn't added to goals. 4:42:57 Vote with Thumbs about adding Cash Carryover "Set aside the cash carryover for the Law and Justice Center": three thumbs down, two thumbs up (Cr. Bryson also voted for Cr. Krauss in absentia.). This wasn't added to goals. 4:44:25 Vote with Thumbs about adding Kagy Improvements "improvements to Kagy": three thumbs up, one thumb dawn. The Commission wants it to be part of the CIP discussion. This is approved as a goal. 4:45:00 Vote with Thumbs about adding Library Lands and South Wallace Redevelopment "Library Lands and South Wallace Redevelopment": four thumbs up. This is approved as a goal. 4:46:26 Vate with Thumbs about adding Recommendations of Climate Protection Task Force "Approve recommendations of Climate Protection Task Force in the C1P and in the budget process": four thumbs up. This is approved as a goal. 4:46:37 Vote with Thumbs about adding Full Implementation of Curbside Recycling 19 f3o~enaara Cih~ C'nnaanission Goal-SeiiiaaK 1'Vnrk Sessiaa, Tucsdar, Feha•araa.>> 19, 200f+ "Full implementation of curbside recycling": four thumbs up. This is approved as a goal. 4:47:02 Vote with Thumbs about adding Planting 1,000 Trees "Plant 1,000 trees in the cemetery expansion area": three thumbs up, one thumb down. "Phis is approved as a goal. 4:47:31 Ms. Wolfe Ms. Wolfe referenced Mr. Kukulski's proposal to quickly drop things off the original New Initiatives' list so they don't have to be dealt with again. 4:49:04 Suggestion to delete New Initiatives #23, #26, and #27 Mr. Kukulski suggested quickly taking things off the new Initiatives' list that he shouldn't have put on there: #23 "Identify and purchase photographs from the Pioneer Museum/MSU for displays and decoration in the new City Fall" #26 "Resolve the vacant hotel building issue on N 7th" #27 "Amend Gambling Ordinance to limit gaming machines to five or less if outside gaming district (legislative changes may be needed)" 4:50:23 Cr. Rupp Cr. Rupp wanted to change the llD0 to require a developer to put up a performance bond for private development to guarantee that a project will be finished (so that the vacant North 7th hotel doesn't happen again.). 4:51:36 Mr. Kukulski Mr. Kukulski verified that it's a priority to report back to the Commission about options for guaranteeing the completion of projects. 4:52:22 Cr. Bryson Cr. Bryson suggested scheduling this topic for a policy meeting. 4:52:39 Mr. Kukulski With the Commission's approval, Mr. Kukulski stated that he will leave New Initiatives #26 ("Resolve the vacant hotel building issue on N 7th") on the list until the next discussion, but it will be revised to better reflect the general policy question. 4:53:21 Suggestion to delete New Initiatives #20 Crs. Bryson and Becker are in favor of taking the eastside wetlands off the list. #20 "Resolve the desire to acquire the east side wetlands for preservation as a migratory bird sanctuary with the need for a transportation link through. the transportation planning process" 4:54:32 New Initiatives #20 Vote with Thumbs "Resolve the desire to acquire the east side wetlands for preservation as a migratory bird sanctuary with the need for a transportation link through the transportation planning process": four thumbs down. It was taken off the list. 20 Bozeraaun C'ifti- Conanaissioaa Gnul-Selling 1~'or'k Session, Tuesday, Fehruury 19, 2008 4:56:31 Suggestion to delete New Initiatives #21, #22, #23, and #24 Ms. Wolfe verified the staff s and Commission's proposal to delete New Initiatives #21-24. #21 "Investigate the return of the National Finals Rodeo to Bozeman" #22 "Make Bozeman's urban area a premier destination far holidays and festivals (ex:, Earth Day event, the Telluride Bluegrass Festival, the Jackson Hale Music Festival, Symphonic Music Festival, expand the Christmas Stroll and/or Sweet Pea, partner with Hatch Fest or other independent festival organizers)" #23 "Identify and purchase photographs from the Pioneer Museum/MSU far displays and decoration in the new City Hall" #24 "Car and ride sharing co-operative, bath local and to the surrounding ski hills" 4:57:23 New Initiatives #20-#24 Vote with Thumbs Ms. Wolfe summarized to make sure that everyone is in agreement that we have deleted the first Eve items on the top of page two of the New Initiatives' list (#20-24). #20 "Resolve the desire to acquire the east side wetlands for preservation as a migratory bird sanctuary with the need for a transportation link through the transportation planning process" #21 "Investigate the return of the National Finals Rodeo to Bozeman" #22 "Make Bozeman's urban area a premier destination fox holidays and festivals (ex:, Earth Day event, the Telluride Bluegrass Festival, the Jackson Hole Music Festival, Symphonic Music Festival, expand the Christmas Stroll and/or Sweet Pea, partner with Hatch Fest or other independent festival organizers)" #23 "Identify and purchase photographs from the Pioneer Museum/MSU for displays and decoration in the new City Hall" #24 "Car and ride sharing co-operative, both local and to the surrounding ski hills": four thumbs up. These five items were taken off the list. 4: S $ :21 Mr. Kukulski Mr. Kukulski suggested going up from the bottom of page one of New Initiatives to see if any of those can be deleted. 4;S9:1b Ms. Wolfe and Ms. Delaney Ms. Wolfe and Ms. Delaney verified Mr. Kukulski's and Cr. Rupp's suggestion to revise New Initiatives #19 to combine that with the South Wallace Redevelopment. Revised #19 "Acquire land adjacent to Lindley Park on Main Street combined with the South Wallace Redevelopment" 4:59:47 Discussion of New Initiatives #18 "Amend the on-street parking regulations in order to improve snow removal and street sweeping (possibly use a reverse 911 system for notification)" 5:01:40 Cr. Rupp Cr. Rupp stated that he is ready to take the Marwyn-Lindley example of the reverse 91.1 calls and invest in that calling system for neighborhood notification about plowing streets. 21 Bo~er~am~ Ci{y C'on~~~afssior7 Coal-Se1li~~~ Wog°k Session, Tuesda>>, F~eh~°ua~~~ 19, 2008 5:04: ] 7 New Initiatives # 18 Vote with Thumbs "Amend the on-street parking regulations in order to improve snow removal and street sweeping (possibly use a reverse 91 ] system for notification)": two thumbs up, two thumbs down. The vote was split. 5:04:33 New Initiatives #18 Revised Vote with Thumbs "Notification": three thumbs up. Ms. Wolfe verified that the Commission isn't okay with amending on-street parking regulations but is okay with notification. 5:04:56 Discussion of New Initiatives #17 "Create additional sources of funding for park maintenance and operation" 5:07:25 Cr. Bryson Cr. Bryson suggested revising this item's language to "Explore funding sources for park maintenance." The Commission agreed, and the change was noted by Ms. Wolfe and Mr. Kukulski. 5:07:5$ Mr. Kukulski Mr. Kukulski suggested that the last two bullets (New Initiatives #15 and #16) should stay on the list until another discussion since they've run out of time. #1.5 "Replacement of 40% loss on Street Impact Fees (gas tax; arterial/collector assessment)" #16 "Watershed management -increased winter public access to Hyalite, guard rails and public restrooms" 5:08:26 Discussion of New Initiatives #1 S "Replacement of 40% loss on Street Impact Fees (gas tax; arterial/collector assessment)" 5:0$:41 Mr. Kukulski Mr. Kukulski suggested that the last bullet (New Initiatives #16) should stay on the list until another discussion. #16 "Watershed management -increased winter public access to Hyalite, guard rails and public restrooms" 5:09:44 Ms. Wolfe Ms. Wolfe verified that New Initiatives #16 is staying on the list. 5:10:1.8 Mr. Kukulski Mr. Kukulski verified that next time we would have this discussion he would bring what we've accomplished tonight (the City Commission's list and the City Manager's list) to work with to move forward. 5:11:44 Mr. Kukulski Mr. Kukulski stated that on February 25 he will bring options for a few dates to schedule the follow up meeting. 22 Bo~errrur7 Cih' C'onrmissiar~ final-,5eltin~ Work Sc,csiat, Tuesdp~~, FEbraarry 19, ?008 5:12:05 Ms. Wolfe Ms. Wolfe verified the Commission's desire that she return to facilitate and that they will schedule a meeting to pick up and go over the goals and the New Initiatives. 5:12:47 Ms. Arkell Related to New Initiatives #16 "Watershed management -increased public access to Hyalite," Ms. Arkell stated that she talked with Sen. Baucus' staff person Tom Lynch about the possibility of funding those Hyalite Road improvements because Sen. Baucus is on an environmental committee. 5:13:13 Addition of Item #4 to the Federal Funding Requests' List Mr. Kukulski asked the Commission if that item should be added to the list of Federal Funding Requests as #4, and the Commission agreed. Mr. Kukulski read off the revised Federal Funding Requests' List: sewer plans (WWTP), Kagy, College, and fund these watershed improvements for improved access to the forest. 5:14:01 Adjournment The meeting ended at $:OS p.m. K en Jacobso ayor ATTES"1': ',,.-- ~~~;l~l 1( ~l tr11'1G,'~ Stag U>~n~n,-City-C"lerk PREPARED BY: ~. Cy is Jordan aney, Deputy City Cle Approved on ~'"~ 23