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HomeMy WebLinkAbout1998-01-12 Minutes, City Commission MINUTES OF THE WORK SESSION/AGENDA MEETING OF THE CITY COMMISSION BOZEMAN, MONTANA January 12, 1998 ***************************** . The Commission of the City of Bozeman met in work session and agenda meeting in the Commission Room, Municipal Building, Monday, January 12, 1998, at 3:00 p.m. Present were Mayor Stiff, Commissioner Smiley, Commissioner Rudberg, Commissioner Frost, Commissioner Youngman, City Manager Johnson, City Attorney Luwe and Clerk of the Commission Sullivan. The meeting was opened with the Pledge of Allegiance and a moment of silence. Agenda Meeting - for regular meeting and Dublic hearings to be held on Januarv 20, 1998 Since this is an agenda meeting, only those issues requiring staff action are contained in the minutes. City Manager Johnson briefly reviewed the background information which was included . in the Commissioners' packets. (4) Planning Director Andy Epple briefly reviewed this request, stating that staff is recommending approval of a one-year extension from the date of expiration of the initial approval. (5) City Manager Johnson stated that a copy of the Engineering staff's recommendation for approval, subject to conditions, has been forwarded to the Commission. He noted that in this instance, the property can be connected to the City sewer through extension of a service line from the trunk line in West Babcock Street, although the property is to be served by a main in Durston Road when the area is annexed and City sewer is provided to the entire area. He stated that City sewer is being sought for the four-plex on this subject property because the existing septic system fails in the spring and summer because of the high . groundwater. He then asked for Commission direction on the issues of connecting properties outside city limits to City sewer versus requiring annexation upon connection to City sewer. Responding to Mayor Stiff, the City Manager stated that, while this general area is essentially surrounded by city limits, the subject property is not contiguous to city limits. 01-12-98 -- - 2 - Responding to Commissioner Youngman, the City Attorney indicated he must review State statutes to determine if the City can legally annex properties that are not contiguous, and confirmed that he will submit a response prior to next week's meeting. He then noted that, with a waiver of right to protest annexation, the City is able to annex the property immediately . upon its becoming contiguous or wholly surrounded. Further responding to Mayor Stiff, Director of Public Service Phill Forbes stated that there are other areas around the community where sewer service has been extended to properties not contiguous to city limits, citing North 7th Avenue/Frontage Road as an example. He then stated that there are a number of residential properties along Valley Drive. He noted that none of those properties are contiguous to city limits, and the area does not meet the legal definition of wholly surrounded, even though it is essentially surrounded by properties inside city limits. (7) Staff Attorney Tim Cooper stated that, as a result of Commission direction in conjunction with provisional adoption of this ordinance, he has prepared proposed language pertaining to the definition of "low income" in the subsection providing for waiver of the . nuisance abatement costs. He suggested that, if the Commission chooses to provide for a waiver, it limit the number of waivers granted for a property or property owner. Commissioner Rudberg questioned whether granting a waiver is legally defensible, and suggested that this section should possibly be eliminated. Staff Attorney Cooper stated that issue is the primary reason he wrote his memo to the Commission. He then characterized this as a policy issue upon which the Commission must provide direction. Commissioner Frost stated he was under the impression that the waiver was to be provided for low-income elderly people only. Staff Attorney Cooper suggested that the Commissioners could either approve the waiver provisions as submitted, amend the waiver to apply to only the low~income elderly, or . eliminate the waiver provisions. Commissioner Stiff forwarded his interest in eliminating the waiver provisions. City Attorney Luwe noted the Commission can discuss this issue further prior to finally adopting the ordinance at next week's meeting. 01-12-98 ---.------ - 3 - (9b) Commissioner Rudberg asked if the City's only financial obligation for the Northwest Waterline SID is for Rose Park; the City Manager responded that it is. (ge&f) Assistant City Manager Ron Brey reminded the Commission that at last week's meeting, the trail corridor easement for Sourdough Trail was removed from the consent . agenda because the City did not have an adopted Adopt-A-Trail or Park program in place, although the Recreation and Parks Advisory Board has developed an agreement, based on the State's Adopt-A-Highway program, and has entered into an agreement with six to eight groups to maintain segments of the trail system. He stated that the agreement has been slightly revised, to include specific reference to weeds and to provide for the possibility of facilities maintenance and facilities enhancement under specific guidelines. He noted that, since the trail corridor easement for Sourdough Trail and the easements for the Simkins Trail reference the Adopt-A- Trail program, it is important for the Commission to adopt the program prior to authorizing the City Manager to sign the easements. He then indicated that if the necessary changes can be made to the trail corridor easement for Sourdough Trail prior to next week's meeting, it will be on the consent agenda. . Responding to Commissioner Rudberg, the Assistant City Manager stated that, while the Gallatin Valley land Trust has been actively involved in obtaining the trail easements and getting individual organizations to adopt portions of the trail system, all agreements are between the individuals or groups and the City. Work Session - (A) Review of CIP Workina Document; (8) Review of conduct of Commission business; (C) Discussion re future work session aaenda items (A) Review of CIP Working Document City Manager Johnson and Administrative Services Director Miral Gamradt walked the Commission through the CIP Working Document, generally using the summaries at the beginning of each fund group as the basis for discussion. . Responding to Commissioner Rudberg, the Administrative Services Director stated that this document typically reflects the priority order forwarded by each individual department. He noted that in a few instances, the priority order was slightly changed because of the costs involved. 01-12-98 - 4 - Commissioner Frost suggested that the reconstruction of Durston Road between North 7th Avenue and North 19th Avenue be moved forward on the priority list, since West Oak Street is now open and does not seem to have relieved the congestion. He then asked if a funding source other than the General Fund can be found for implementation of the parks . master plan. City Manager Johnson responded that the Parkland Trust Fund can be used, however its balance is currently $65,000. He then indicated that the Recreation and Parks Advisory Board is considering options for using those monies to leverage additional monies from an outside source. Commissioner Youngman asked about installing electric gates to the cemetery from Buttonwood Avenue in conjunction with completing enclosure of the cemetery, which should be completed within the next three years. City Manager Johnson recognized that it would be preferable to install the security gate in conjunction with enclosure of the cemetery, however, there was not adequate funding to do so. He suggested that, if matching funds can be found, it may be possible to make these . improvements earlier than scheduled. Mayor Stiff asked about the extension of Oak Street from North 7th Avenue to North Rouse Avenue as well as the installation of a traffic signal at the intersection of West Oak Street and North 19th Avenue, suggesting that those improvements could further alleviate the traffic on Durston Road and, thus, eliminate the need for improving Durston Road. Responding to Mayor Stiff, Director of Public Service Forbes stated that improvements to Durston Road were deferred until West Oak Street was constructed between North 7th Avenue and North 19th Avenue and the changes in traffic patterns occurred. He noted that traffic counts were taken on Durston Road before West Oak Street was constructed and have also been taken quite recently, since West Oak Street was opened. He noted that construction of West Oak Street between North 7th Avenue and North Rouse Avenue is scheduled for this . summer and, if the Commission wishes, new traffic counts can then be taken on Durston Road to see if the new segment of road further changes traffic patterns. Responding to City Manager Johnson, the Director of Public Service stated that only that portion of the improvements to Durston Road that can be tied to expansion to accommodate growth, both now and in the future, can be funded through impact fees. 01-12~98 - --. ...--.---- - 5 - Responding to Mayor Stiff, the Director of Public Service stated that the $771,000 budgeted in the line item for Durston Road improvements is the difference between the improvements to intersections and full improvement of the roadway. Responding to Commissioner Youngman, City Manager Johnson stated that no facility . improvements for the Library have been scheduled because he is awaiting input from the Library personnel. City Manager Johnson stated that the information in the capital improvement program will be constantly reviewed and updated, particularly in light of changes in funding balances at the end of each fiscal year. He also forwarded a commitment to ensuring that the document remains a five-year programming document. Responding to Mayor Stiff, the Administrative Services Director stated that in the past, capital items have competed with salaries and operating costs for funding each year, and it has always been much easier to cut a piece of equipment than a position. He noted that has now been done for too many years, and the City's infrastructure and capital items have suffered as a result. He stated it is administration's intent to reverse the process and ensure that the . capital items listed for funding in the upcoming fiscal year in this CIP Working Document are, indeed, contained in the budget. Commissioner Youngman asked if administration anticipates projecting other funding sources in this document. She noted that, in additional to General Fund monies, GO bonds and possibly INTERCAP monies could be used to fund a number of the projects listed. Mayor Stiff asked when the Commission will review the CIP Working Document again and how it is to be used in the future. City Manager Johnson stated that the CIP Working Document is to be used in conjunction with the annual budget document. He stressed that the items listed in this document for the upcoming fiscal year will be included in the City Manager's recommendations for the budget. . Responding to Commissioner Frost, the Administrative Services Director stated that the number assigned to a capital improvement item can be included in the budget document for ease of cross referencing. Commissioner Frost asked how many projects are not included in this document. 01-12-98 ... __. . __n_._. - 6 - Administrative Services Director Gamradt stated that administration debated whether additional projects and equipment should be included in this document, particularly since there is no way that funding would be available. He stated that they determined the additional information would not have any real value and, therefore, did not include any additional items, . such as the remainder of the list in the transportation plan listing. Responding to questions from Commissioner Youngman, the Administrative Services Director stated that general obligation bonds must be issued for a single purpose, and it is not typically considered economically feasible to issue bonds in an amount less than $1 million. He then stated that the maximum for an INTERCAP loan is now $1 million in certain instances. City Manager Clark Johnson turned the Commission's attention to the Special Revenue Funds portion of the document. He noted that, throughout the remainder the document, administration has proposed rate changes in some of the funds to cover the costs of capital items. The Administrative Services Director stated that in the Planning Fund, they have proposed that 2 percent of the next fiscal year's revenues be earmarked for capital . expenditures. Commissioner Frost suggested that the fees for the Planning Department be reviewed and possibly adjusted upward, noting it has been at least four years since that has been done. Under Street Maintenance, the Administrative Services Director forwarded a proposal for a 15-percent increase in the rates next fiscal year, with that portion of the rates to be earmarked for capital expenditures for next year and future years. He noted that no monies for capital items have been included in this year's budget for the Street Department, and there are not adequate monies in the current Street Maintenance District assessments to fund capital items. Under Forestry, the Director forwarded a suggestion for increasing the assessment rate . by 2 Y2 percent per year in each of the next five years for capital items. Administrative Services Director Gamradt stated that staff has proposed incremental increases in each of the impact fees to increase them to 90 percent of the levels identified in the study except for the fire impact fees, which are already at 90 percent. He noted that, for a developer to potentially receive credit for impact fees, an off~site project must be included in the list of projects under each of the impact fees. He stated that the street impact fees are 01-12-98 -..---..-- - 7 - proposed to increase from 10 percent to 90 percent over a four-year period, with the level of revenues from impact fees being projected at 80 percent of the previous year's level, to account for the anticipated decline in the rate of construction over the next few years. Under Fire Impact Fees, the Commissioners asked questions about siting of a new fire . station and equipping that station. City Attorney Luwe cautioned that impact fees must be used for growth-related items, and timing for obtaining equipment for a new fire station is critical. Administrative Services Director Gamradt turned the Commissioners' attention to the Enterprise Funds portion of the document. He stated that the Water Treatment Plant Superintendent has requested some revisions in project priorities, and reviewed those changes. City Manager Johnson stated that staff is proposing rate increases of 4 percent per year in each of the five years to cover the costs of the capital items. Director of Public Service Phill Forbes stated that staff has maps for both water and sewer line improvements, and those maps will be used in determining which lines will be rehabilitated under this program. He noted that the older part of the community seems to be . where this could be most effectively done, stating that the area around the Federal Building is probably the highest priority because the area is currently served with 4-inch and 6-inch water mains. He stated the top priority for sewer improvements is the New Hyalite View Subdivision, where the sewer mains are located in the park, behind the back yards. He noted that, because many trees and shrubs are planted in that area, those sewer mains have a significant amount of root intrusion, and it is almost impossible to service those mains in the winter months. Responding to City Manager Johnson, the Director of Public Service stated that if improvements to water and sewer mains are undertaken at the same time whenever possible, a reduction in costs will be recognized, and estimated those savings at around 20 percent. He stressed that the largest expense in rehabilitating the existing water and sewer lines is . maintaining service to existing customers while working on the lines. Responding to Commissioner Youngman, Director of Public Service Forbes stated that, because of existing staffing levels, it is not possible to accommodate any more improvements on an annual basis than is being proposed in this document. He then stated that the proposed level of funding should enable the City to stay even, or possibly gain a little, rather than falling further behind in the maintenance of existing infrastructure. 01-12-98 . __u. __ .___....... ._____ - 8 - Mayor Stiff noted that under this CIP program, as proposed by administration, the level of impact fees assessed is to be increased from 35 percent to 90 percent over the next two years and, in addition, revenues from the water rate increases are to be used to fund major deferred maintenance of the older system. He then questioned if this is appropriate. . Director of Public Service Forbes stressed that impact fees are used for growth related items. He then stated that he feels it is appropriate for individuals or developers to be responsible for extending infrastructure to a subject parcel, but that the rate payers should then be responsible for maintenance of the system. Responding to the Administrative Services Director, the Director of Public Service characterized an SID as a viable funding mechanism for the replacement of old water and sewer mains, since many of those mains are 100 years old. Administrative Services Director Gamradt stated that the administration has proposed no capital expenditures in the Wastewater Fund for the upcoming fiscal year because of the fund's negative cash position. He stated, however, that a 25-percent rate increase is proposed for Fiscal Year 1999, followed by a 5-percent increase in Fiscal Year 2000, with those . increases to be earmarked for capital items. He recognized that it would have been nicer to implement 6-percent increases in each of the next five years to reach the 30-percent funding level for capital items; however, that scenario did not generate revenues quickly enough to meet capital needs. The Administrative Services Director stated that in the Solid Waste Fund, administration is proposing a 1-percent rate increase per year for the next five fiscal years to generate revenues for capital items. He cautioned that, while this fund is currently in good financial condition, it is volatile because if either or both of the private haulers quit hauling to the City landfill, revenues will plummet. Responding to Commissioner Rudberg, Director of Public Service Forbes stated that . under the Headwaters Cooperative Recycling Project, three commodities are being recycled. He stated that, in addition, the City is collecting cardboard and glass in a rather makeshift manner. He noted that with a recycling truck and trailer, this service can be more efficiently and effectively provided. City Manager Johnson reminded the Commissioners that recycling has been one of the Commission's top goals for several years. He further noted that recycling, while it barely pays 01-12-98 ---.-...-..--..-. - 9 - for itself, helps to reduce the amount of garbage being land filled and, thus, increases the life of the landfill. Responding to Commissioner Frost, Director of Public Service Forbes confirmed that approximately 104 cubic yards of dirt is used daily to cover the garbage. He noted that, under . State regulations, garbage must be either covered with a tarp or six inches of dirt at the end of the work day. He noted that at the present time, dirt is used to cover the garbage, and it is not removed prior to the start of the next business day. He then indicated that the tarping system in this CIP document is a fully automated system and is not scheduled for funding until Fiscal Year 2003. He stated that, in the meantime, staff plans to implement a less costly alternative for using tarps in lieu of dirt. Administrative Services Director Gamradt stated that under this proposed CIP, the impact fees for both water and wastewater will increase from 35 percent to 90 percent over a two-year period. He noted that the projects to be funded through those fees are included in the listing, reminding the Commission that these are the projects for which developers could possibly receive credits if they are funded through private sources in conjunction with a specific . development. Commissioner Frost suggested that a complete listing of capital items and projects could be beneficial, even though everyone recognizes that those items would not be funded for many years. He stressed that those items could simply be included in the listing, without any support pages provided, so that they are not lost. He asked how many pages would be added as a result of the expanded listing. Administrative Services Director Gamradt stated that expanding the listings would add very few pages to the document, and indicated that it could be easily accomplished if the Commission so desires. Director of Public Service Phill Forbes cautioned that the comprehensive listing of . projects and items contained in the transportation plan and the facilities plans for water and wastewater should not be viewed as a substitute for those documents. He encouraged the Commission, rather, to use the documents in conjunction with each other. The Commissioners thanked City Manager Johnson and Administrative Services Director Gamradt for the CIP Working Document, characterizing it as well-prepared and informative. 01-12-98 - 10- Commissioner Rudberg asked if, in light of this document and the memo included in the Commissioners' packets, the Commission's goal setting process will be significantly revised. City Manager Johnson stated that this information may lead to a change in the types of goals set and possibly a different process for setting those goals. He reminded the Commission . that one of the goals for this fiscal year was the development of a capital improvement program, and this document is the result. Commissioner Frost stated that the goal-setting process involves much more than just capital improvement program items. He noted, however, that this information should assist the Commission in its goal setting for the upcoming fiscal years. City Manager Clark Johnson turned the Commission's attention to his memo dated January 8, 1998, which was included in the Commissioners' packets. He noted that with this memo, he is forwarding a proposal to completely change the way in which the operating budget for the City is prepared. He stated that the emphasis is to be changed from line item budgeting to performance budgeting, which results in a shift from inputs and outputs to outcomes. He asked for Commission concurrence in this change in budgeting, so that the new . format can be incorporated into the upcoming budgeting process. The City Manager stated that the concept behind performance budgeting is continual improvement and a feeling of ownership by the employees. He noted that this can result in both cost savings and improved processes and outcomes. He stressed that the central principle is process rather than measures, and assisting employees in achieving continuing improvement over the long run. City Manager Johnson noted that, attached to his memo, is a draft of how a performance budget for his office would appear. He recognized that the amount of financial information is significantly decreased, although a substantial amount of different information is provided. He stressed that, while the financial information included in this type of budget . is limited to totals for personnel, operating, capital, debt service and transfers, all of the line item information that has been included in previous budgets will be available for Commissioner review since that is the supporting information for the totals. He further noted that the "highlights" box will include any major differences between the current year's budget and last year's budget as well as identifying peculiar or one-time expenditures. 01-12-98 -. .--. - -.. --- -.---.-- ... --. . ---- - 11 - Responding to Mayor Stiff, the City Manager stated that under this proposed change, it is all right to fail within the system, although the reason for that failure must be carefully reviewed and analyzed to determine if it is the employee's fault or an outside influence that cannot be corrected by the employee. . Commissioner Smiley stated that she watched a program on this concept on PBS this past week, and that program suggested that employees will often find ways to do the jobs that are easier for them and more cost effective for the company. The City Manager stated that performance budgeting also balances management control and gives ownership back to employees. He further noted that this system will allow for better allocation of available resources. He then stated that if the Commission approves this proposed change in budgeting, he plans to work with the Local Government Center and bring in a speaker to begin educating and motivating staff on this new method. Mayor Stiff asked for Commissioner input on the loss of line item budgeting detail in the proposed new format. Commissioner Rudberg stated her support for the new format, stating she feels it will . make the information more useful to the Commissioners while limiting the potential of their crossing the line into administration by trying to adjust individual line items. Commissioner Youngman stated she feels the highlights will be useful. She recognized that this format will make the Commissioners more dependent on staff. She then indicated that she wants to review the current budget to identify what information the Commissioners will be losing. Administrative Services Director Gamradt noted that in the current format, an entire page is devoted to narrative about the budgeted items, but only a few of those items are of real interest. He stated that those are the items that will be included in the new budget format. Responding to Commissioner Frost, the City Manager confirmed that staff will go through the same budgeting process for developing the numbers in the budget, and the support . information will still be available for Commissioner review. Commissioner Frost stated that, with the support information previously provided still being available for Commissioner review, he is supportive of the proposed change. Commissioner Smiley forwarded her support for the new format. 01-12-98 - 12 - Commissioner Youngman stated that at the Recreation and Parks Advisory Board meeting, a couple of items that had been cut from the budget were identified. She expressed concern that the Commission did not know about those items because they were cut before the City Manager's recommendations were submitted to the Commission. She stated that in . one instance, the item deleted was obligated through a subdivision review and, in another instance, the item deleted was the result of an agreement in conjunction with the special improvement district for improvements to Valley Unit Park. She then suggested that staff develop a running list of budget-related items resulting from negotiations. She recognized that these items will then compete with all other items for budgeting, but they can then be consciously cut rather than simply omitted from the process. As a result of the discussion, Mayor Stiff indicated that staff may proceed with the new budget format, as proposed. (B) Review of conduct of Commission business City Manager Johnson noted that several items were included in the Commissioners' packets, including a listing of miscellaneous items pertaining to the conduct of City business; . the City's code of ethics as set forth in Chapter 2.01 of the Bozeman Municipal Code; Chapter 2.04 of the Bozeman Municipal Code, pertaining to the City Commission; and Commission Resolution No. 3122, adopting the current rules of procedure. Responding to Mayor Stiff, City Attorney Luwe stated that it is not mandatory that the Commission authorize the absence of a Commissioner prior to that absence; rather, the Commission may authorize the absence at a meeting or may ratify it after the fact. He noted there is no statutory requirement for authorizing an absence; however, after five consecutive unauthorized absences, a Commission seat is vacated under State statute. At Mayor Stiff's request, City Attorney Luwe addressed the issue of voting on an agenda item when a Commissioner was not at the public hearing. He stated that under statutory provisions, a Commissioner is not precluded from voting on a matter when he or she has not . been in attendance at the public hearing. He noted, however, that the Commissioner must review all of the materials and read the minutes from the meeting, and possibly listen to the tapes if the meeting has been recorded, prior to voting on the issue. In response to questions from Commissioner Rudberg, City Attorney Luwe stated that the agenda session may be handled in a variety of ways. He noted that the Commission may 01-12-98 - 13 - continue with the current format or possibly change it to provide for a more informal session in the Conference Room, with the meeting then relocating to the Commission Room at a specified time for a work session in a more formal setting. Responding to Mayor Stiff, the Commissioners generally agreed that breaks should . continue to be upon request rather than at a scheduled time. City Attorney Luwe noted that, distributed just before the meeting, was a memo dated January 8, attached to which was a copy of the State's code of ethics. He then stated that Section 2.01.020.E. of the Bozeman Municipal Code references a $15 limitation on financial interest, which does not apply to gifts. He noted that the new State code of ethics, as set forth in Chapter 2, Part 1, of the Montana Code Annotated, includes the definition of "gift of substantial value" as a gift with a value of $50 or more. City Attorney Luwe recognized that the code of ethics requires some discretion in its application. He cautioned that if an individual is buying a Commissioner lunch or some other gift and has a project pending before the Commission, then a definite conflict of interest exists even though the amount of the gift may be small. . Responding to Mayor Stiff, the City Attorney reiterated that if the value of the movie passes offered Commissioners each year exceeds $50 because of the number of times it is used, then it is considered a gift of substantial value. Commissioner Rudberg stated that one's conscience and judgment must also enter into the equation. She noted that if an offer or gift "feels bad", then it should not be accepted, not matter what its value. City Attorney Luwe encouraged the Commissioners to visit with him about specific instances where it is difficult to ascertain whether a violation of the code of ethics may exist. He stressed the importance of recognizing that several variables enter into the equation, and they must all be taken into consideration when making the determination. . Due to the late hour of the meeting, the City Attorney suggested that the Commissioners may raise additional questions about this issue at next week's meeting. (C) Discussion re future work session agenda items Due to the late hour of the meeting, this item was deferred to next week's meeting. 01-12-98 - 14 - Discussion - FYI Items City Manager Johnson presented to the Commission the following "For Your Information" items. (1 ) Letter of resignation from the City-County Planning Board, dated January 1, . 1998, as submitted by Sandra Smiley. (2) Copy of newspaper articles from the newspaper in Belfast, Maine, regarding Council meetings there, as forwarded by former Mayor Don Stueck. (3) Memo from James Devitt, President of the City-County Planning Board, to the Gallatin County Planning Board, City Commission and Gallatin County Commissioners, dated January 9, 1998, regarding the wetlands protection workshop scheduled for 1 :30 p.m. on Wednesday, January 28, in the Community Room at the Bozeman Public Library. (4) Copy of a letter from Planning Director Andy Epple to Recreation Superintendent Sue Harkin, dated January 8, 1998, regarding the need for supplemental policies. (5) Agenda for the Development Review Committee meeting to be held at 10:00 a.m. on Tuesday, January 13, 1998, in the Commission Room. . (6) Agenda for the Design Review Board meeting to be held at 3:30 p.m. on Tuesday, January 13, 1998, in the Commission Room. (7) Agenda for the County Commission meeting to be held at 1 :30 p.m. on Tuesday, January 13, 1998, at the Gallatin County Courthouse. (8) Agenda for the Montana Transportation Commission meeting to be held on January 14, 1998, in Kalispell. (9) Agenda for the Transportation Coordinating Committee meeting to be held at 10:00 a.m. on Wednesday, January 21, 1998, in the Commission Room. (10) The City Manager stated that he attended several meetings last week, including the Parking Commission meeting. (11 ) City Attorney Luwe stated that he will prepare a memo regarding the annexation . questions raised earlier in this meeting, for distribution in the packet for next week's meeting. Adjournment - 6:04 c.m. There being no further business to come before the Commission at this time, it was moved by Commissioner Rudberg, seconded by Commissioner Smiley, that the meeting be 01-12-98 ~ 15 ~ adjourned. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Rudberg, Commissioner Smiley, Commissioner Youngman, Commissioner Frost and Mayor Stiff; those voting No, none. . ~#r~ ~D M. STIF , Mayor ATTEST: r}~;/ ~ ROBIN l. SULLIVAN Clerk of the Commission . . 01-12-98