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HomeMy WebLinkAboutSolid Waste Management Agenda 10-17-07, 9-19-07 Minutes, and Operational Reports (Sept. 1-30, 2007) . 6CSWMD Board Members Chairman Bruce Hanson Richard Allison Steven Hamilton Jody May Bill Murdock SOLID WASTE MANAGEMENT DISTRICT (SWMD) AGENDA October 17, 2007 Garden Cafe, Manhattan, MT 6:00 p.m. Call to Order 1. Public Comment 2. Approval of Minutes for the September 18, 2007, SW MD Board Meeting 3. Financial Report - Susan Dellinger 4. Old Business 4.1. Draft Four Corners Recycling Commodities Marketing Contract - Larry Watson 4.2. Recycled Cardboard Ownership Discussion - Steven Johnson/Debbie Arkell 4.3. Update on Access/Easement Exchange/State Lands Board - Chris Gray 4.4. Authorization & Document for Change Order for Contracts - Chris Gray 4.5. Finalization of the Cities of Bozeman and Belgrade Joining the District - Chris Gray 5. Compost at the City of Bozeman Landfill - Steven Johnson, City of Bozeman 6. Help Center - Disposal of Clothing Request 7. Chairman Report - BNCe Hanson 8. Great West Engineering Agenda - Bob Church 8.1. Corrective Measures Assessment Work 8.2. Cell 3 Construction 8.3. Master Plan 8.3.1. Additional Seismic Work - Revised Task Order E - Maximum Increased to $18,000 Gallatin County Solid Waste Management District Board Agenda October 17, 2007 - 1 - 8.4. Landfill Expansion 8.4.1. Access Road/Jackson/State Lands/Easement Swap 8.5. 6c:as Monitoring 8.6. Alternative Cover Demonstration 8.7. Shop Building Planning Effort 9. Agenda for Next Meeting on November 20. 2007 10. Adjournment Gallatin County Solid Waste Management District Board Agenda October 17, 2007 - 2 - . BOARD OF DIRECl'ORS Chairman Bruce Hanson Commissioner Bill Murdock Rich Allison Steven Hamilton Jady May Gallatin County SOLID WASTE MANAGEMENT DISTRICf Board Meeting September 19, 2007 Board Members Present: Chairman Bruce Hanson; Jody May; Steven Hamilton; Larry Watson, Gallatin County Grants and Projects Administrator (proxy for Commissioner Bill Murdock). Board Members .Absent: Commissioner Bill Murdock; Rich Allison staff Present: Tom Miller, District Manager; Chris Gray, Gallatin County Chief Civil Deputy Attorney; Larry Watson, Gallatin County Grants and Projects Administrator; Bob Church, Principal, Great West Engineering, Inc.; Susan Dellinger, Gallatin County Solid Waste District Accountant; Dawn Chretien, Recording Secretary Members of the Public: Craig Campbell, Unit Manager, Department of Natural Resources and Conservation Bureau, State of Montana Central Land Office; Debbie Arkell, City of Bozeman Public Works Director; Steve Johnson, City of Bozeman Solid Waste Superintendent; Phil Idelson, Allied Waste Inc.; Dennis Morelock, Tractor & Equipment; Lee Von Hagan, ROO Equipment Co.; Chet Sharbono, ROO Equipment, Co. (Sign-in sheet attached). Call to Order: Chairman Bruce Hanson called the meeting to order at 6:00 p.m. 1. Public Comment Chairman Bruce Hanson called for public comment. There was no public comment. z. Approval of Minutes for the August 15,2007, Solid waste Management District Board Meeting (SWMD) Motion by Board Member Jody May to approve the August 15, 2007, SWMD Minutes as submitted Seconded by Board Member Steven HamJ1ton. All voted aye. Motion carried (Motion# 08- 91907 -01). Gallatin County Solid Waste Management District September 19, 2007 Board Meeting 1 Minutes 3. Financialleport - Susan Dellinger, Gallatin County Solid Waste District Accountant Susan Dellinger, Gallatin County Solid Waste District Accountant, submitted for Board review the following: Gallatin County Solid Waste District Profit & Loss for August 2007; Gallatin County Solid Waste District Balance Sheet as of August 31, 2007; Gallatin County Solid Waste District Profit & Loss Budget Vs. Actual July 2007 through June 2008; Amended Gallatin County Solid Waste District Profit & Loss for August 2007 and; Amended Gallatin County Solid Waste District Balance Sheet as of August 31,2007. She reported the Monthly Statement of Paid Claims received each month is no longer available due to the decentralization of paying claims in the County. She presented options available provided in this month's packet: Submitted Claims for August 2007; Transaction List by Vendor August 2007; Gallatin County Solid Waste District Transaction Detail By Account August 2007; She asked the Board for feedback on which type they would like to get each month. Board Members Bruce Hanson, Steven Hamilton, and Jody May concurred that the Transaction Detail by Account would meet their needs. She reviewed the Operational Report noting August had been a good month. It was one of the biggest months since June of 2006. She referred to the Incoming Tonnage by Month Comparison Chart for Fiscal year 2006 through 2008 showing August of 2007 compared to the past years. She handed out an updated Profit and Loss and Balance Sheet for August 2007, reflecting changes in the net income. She explained the differences, referring to the Profit and Loss August 2007 under Ordinary Income/Expense the $455,276.60 is expenses. The net income for August was $229,800.75. She updated the Board on other changes since the statements, the interest earnings of $8,354 had not been added, along with the closure/post closure payment of $36,385, and additional telephone charges. The net income for August was approximately $221,292. She reviewed the Profit and Loss to Actual year to date figures July 2007 through June 2008. She noted the following changes in the interest budgeted; $1,000 compared to the $8,000 interest actually received this month. She explained the percentage column is a good tool to use to see how much of the budget has been spent each month such as the salaries are under budget because they have new position that has not been filled. The insurance premium is a high percent for a quarter into the budget year because it is an $18,000 expense paid once a year. The postage is off budget because of the unanticipated expense of District refuse mailing. She also noted three million will be set aside in the equipment reserve so money will not have to be borrowed in the future to replace it. In the accounts receivable they have $355,000. One account has been turned over to the County Attorney's office for collection. She asked for Board questions. There were none. Board Member Steven Hanu1ton moved to accept the updated financials l'eportS: the Gallab'n County Solid Waste District Profit & Loss for August 2007 and; Gallatin County Solid Waste District Balance Sheet as of August 2007, as presented (9/21/07 Accrual Gallatin County Solid Waste Management District September 19, 2007 Board Meeting 2 Minutes Basis). Seconded by Board Member Jody May: All voted aye. Motion carried. (Mob'on# 08-91907-02) Prepared for review were the following documents: Operational Reports August 1-31, 2007 and September 1-11, 2007; Memorandum update on the status of charge accounts at the Logan Landfill, balances over 60 days; Aged Summary Report dated and; New Customer List. 4. Old Business: 4.1. FourNComer Mobile Home Park Residents Mobile Home Disposal Discussion: In review, Mr. Kavasnick attended the September 18, 2007, District Board meeting. He requested the District lower/waive a portion of the fees for disposal of mobile homes for a group of citizens living in the Four-Corners Trailer Park. The property the mobile homes were on had been sold to develop a commercial property. The homes had to be removed. He was going to help them haul it to the landfill. The Board requested it be placed on the October agenda for discussion to get input from members who were absent. Mr. Kavasnick was not in attendance. District Manager Tom Miller explained he had received many inquiries from many other entities to waive tipping fees. The mobile homes are not much different except these people are getting paid to vacate and clean the premises. He did not think the District should subsidize the mobile home owners. They do not do it for anyone else. Another option discussed to lower the cost of mobile home disposal for the residents was to have them bulldozed at the site, then haul the demolition to the landfill. It would most likely save substantial dollars verses the $600 dollar charge per mobile home. There were mixed feelings expressed, such as, not getting the steel separated for recycling and saving air space, but it would be better to have them demoed and placed in a roll-off than having many dropped off sitting on site. The Board discussed the previous discussions from other requests brought to the Board. The District made a clear decision to make no exceptions to exception to paying fees at the landfilL They decided since the City of Belgrade and City of Bozeman would soon be in the District, the two entities needed to weigh in on the issues that have been presented. They will discuss it again, once both representatives are on the Board. 4.2. Draft Four Comers Iccycling Commodities Marketing Contract - Larry Watson Larry Watson, Grants and Projects Director, reported the Four-Corners Recycling Commodities Contract is done. However, Dave Leverette, Four-Corners Recycling & Full Circle Recycling, has been on vacation. He has not seen it. He will present it at the next meeting. He explained Gallatin County Solid Waste Management District September 19, 2007 Board Meeting 3 Minutes the remaining steps for completion of the hauling solicitation to the public is to gather the rest of the information District Manager Tom Miller and the sub-committee have been working on, put it together, and get it advertised. Decisions to be made: )0- 30-cubic yard rolloffs )0- 8 yard cardboard containers - two vendors decision by Board )0- How many containers? );.> How many sites? )0- Maintenance of sites in solicitation: how to handle who picks up the non-recyclables or to decide if it would be better managed by a District employee. Board discussion: The City representatives reported the City Council stopped the curbside recycling program. It is anticipated that no action will be taken until after the November election. It would realistically be by the beginning of the new fiscal year. It takes nine-months to get a truck. Headwaters is aware of what it happening. Board Member Jody May brought up ownership of the recycled cardboard the City currently picks up and profits from at the various sites. It was an assumption that once the City is in the District, the District owns the commodities, including the cardboard recycled at those sites. Steve Johnson, City of Bozeman Solid Waste Superintendent, responded it would be an item open for discussion. They invested in 30 eight-yard containers to take pressure off the cardboard bennies at a cost of $1600 a piece. They are not interested in selling the containers to the District. They would retain them for the 200 cardboard commercial collection routes they currently service. The Interlocal Agreement signed between the City and the District says the City can continue its recycling operations. He would leave it open on the table for discussion. Board Member Jody May said he would like to resolve this issue by the next meeting. The District would be writing a Business Plan and Performa that assumed the cardboard would be the Districts. He requested the City representatives come back with a basis of declaring ownership. He asked it be added to the agenda for the next meeting. Larry Watson said West Yellowstone is another district that is interested in piggybacking on the solicitation cost of servicing their route. They can pay for a portion of the solicitation. They want to expand the recycling in West Yellowstone and the Yellowstone National Park. It would be a pilot of what type of containers they need that will have to be Gallatin County Solid Waste Management District September 19, 2007 Board Meeting 4 Minutes modified for bears. He recommended the District let them join in the solicitation. It will all go to the same market. The Board agreed they should be part of the solicitation. It would add 14 sites to the proposal. Mr. Watson will discuss it with the West Yellowstone/Hebgen Lake District at their next Board meeting. It was also agreed to approach Montana State University as well. John Ford was given as a contact person. Larry Watson stated he will write in the solicitation: 12 sites with two potentials added (West Yellowstone, and MSU); 13~16 rolloffs, and one to swap out. It will be a 13-15 bid solicitation. As a base number, he will write 48 cardboard containers. The District may get a price break for more containers. The Board agreed on the sites: WalMart; K-Mart, the Bozeman Ballfield, Valley Ice Garden, Belgrade Business Park; Gallatin Gateway; Manhattan, Amsterdam, Three Forks, River Rock, Big Sky, Babcock, Montana State University, and West Yellowstone. Larry Watson stated he had enough information for a final draft. District Torn Miller said he budgeted $52,000 for site maintenance after discussing the City costs at the sites with Steve Johnson. The Board discussed the site maintenance. They discussed hiring a County employee to do the site maintenance. It could expand to a management position that can manage both the recycling and convenience sites. They decided not to add it to the solicitation. A County employee would need equipment to maintain the sites. The Board felt with an employee they would have a level of control that one employee designated can monitor how well things are going to make sure the contractors are doing it right. The Board agreed that if they take it on, they want to make sure they do it well. 4.3. Update Appraisal- Jociy May Board Member Jody May reported the appraisal had been completed by Keith O'Reilly of Bridger Appraisals. Copies of the appraisal have been sent to the parties involved. They will now have to sit down with the owners to discuss the purchase. The access issue was one concern Mr. Jackson stated he wanted resolved. He asked Chris Gray, Chief Civil Deputy County Attorney, and Craig Campbell, State Bureau of Lands, DNRC, for an update. Chris Gray, Chief Civil Deputy County Attorney, responded he is working with Mr. Jackson, land owner, and Craig Campbell, Unit Manager, DNRC, State Bureau of Lands, in respect to the states interests and Mr. Jackson's private interests in the corner triangle piece of the property. They are moving along. He is working on the legal language. Gallatin County Solid Waste Management District September 19, 2007 Board Meeting 5 Minutes Craig Campbell, Unit Manager for the State Bureau of Lands DNRC responded, as far as the state interests are concerned he wants to make sure what is being expressed and being traded for is apples to apples. It is a critical issue with state lands. Once the document is final, he does not see an issue from the state's perspective. He has talked with Mr. Jackson. He may have issues going from a SO-foot easement to a ZO-foot easement. He suggested the other longer route to make it successful rather than changing the corner. It would be best if the values were equal to be able to present it to the land board. The Board discussed the land purchase. It may not be an issue for Jackson or an issue if the District buys the land. A reciprocal exchange could be approved, exchanging one for the other. It was agreed to get a reciprocal agreement drawn up to take to Mr. Jackson for his approval. If he can agree in principle, Mr. Campbell will take it to the land board to resolve the issues. It may be a state amendment from what was proposed. It is too late to get it done for the October land board meeting, but possibly by the November land board meeting, if the parties can get the legal document and the language both can agree on. Chief Deputy Chris Gray and State Lands Office Unit Manager Craig Campbell will work towards getting it accomplished. 4.4. Authorization to sign Change Order by District Manager District Manager Tom Miller brought up for discussion, his authority to sign change orders in the contract, arising from the Cell 3 project with Bob Church, Great West Engineering. There are times during projects in the field changes are needed and a decision needs to be made immediately. The Board has never outlined his authorization to approve change orders on a project. Larry Watson, Grants and Projects Administrator, responded in contracts he has been involved in there is usually a contingency fee written in the budget, so the manager does not have to come back to the board for small changes. It is typically ten-percent of the project budget. Chris Gray, Chief Civil Deputy County Attorney, suggested giving authority with a cap on the project, and doing it on a project by project basis. It would have a cap on it, and outline restrictions and contingencies. He would need to review the contract in order to identify Bob Church's ability, and determine the cap without approval. He would work on writing something up for the Cell S project to give the manager authority. He might be able to complete it by the following week. 5. Steven Johnson - HOWJehold Hazardous waste Program Steven Johnson, City of Bozeman Solid Waste Superintendent, updated the Board on the Household Hazardous Waste Events the City began. He handed out the August and September schedule to review. He explained the process, splitting the cost of Gallatin County Solid Waste Management District September 19,2007 Board Meeting 6 Minutes material with city and county residents. He will be coming before the board with a bill for those events. The Board agreed in principal to pay for the County residents. 6. Chairman Report - Bruce Hanson Chairman Bruce Hanson reported he visited the landfill. He observed it helpful to have the second person in the scale house. The site looked good. He brought up a complaint with the crew. They are working on changing the working face to address safety concerns. The mechanic is doing a great job. The crew is working hard with a lot on their plates with all the projects underway. Board Member Steven Hamilton added he received a lot of comments in the last month from the Three Forks residents he represents. They said the staff are helpful, friendly, and the landfill is looking good. 7. Manager's Report - Tom Miller District Manager Tom Miller updated the Board on operations. As of October 1, the City of Livingston will not be disposing at the landfill anymore. They have contracted with a landfill in Great Falls. Since April when they started disposing at the landfill to date we received 2552.08 tons totaling approximately $68,739 in revenue from the entity. 7.1. Update on Cell S District Manager Tom Miller reported the application for financing Cell 3 is almost ready to go. They will have a conference call with Helena and Missoula to work out the final details. The loan will be a little over two- million dollars. The project costs may not be recoverable. This will get the District a low interest money for a six-year term, so it will not deplete the cash reserves. 7.2. Equipment Replacement &; Update 7.2.1. Recommendation and Award of Contract for One Track 1)pe Dozer with lAndfill PacJtase (waste handling capabilities) for primary WJC at the IDgan Landfill Chief Civil Deputy County Attorney Chris Gray stated for purpose of awarding the contract, the solicitation was advertised on August 29th in the Bozeman Daily Chronicle. The proposals were to be received by the Clerk and Recorder Office by September 1 ]tho At the December 12th County Commission meeting, the sealed bids received were opened and read. This procurement has been reviewed and authorized in context. A committee evaluated the bids. After evaluating the proposals with the criteria outlined in the contract documents, the Board will need to make findings using the criteria specified in the documents, which dealer best meets the needs of the District, the availability of the equipment, parts, service, and price in order for the Board to make recommendations and award the bid contract. Gallatin County Solid Waste Management District September 19, 2007 Board Meeting 7 Minutes District Manger Tom Miller handed out the RFP For Dozer (Logan Landfill, September 2007, containing Table 1: shows the differences of the three pieces of equipment and/or bids with the trade value offered for the D8L dozer. Table 2: Financing options for the three pieces of equipment five-year lease with and without trade and Municipal lease with trade. He recommended the John Deer 1050J wth a five-year lease or Municipal lease. The machine has a better clearance; it can be kept clean easier because it is more accessible with the trash package. The most expense it will incur in time will be the replacement of the undercarriage, but regardless of which one is awarded, they all would need replacing during its life for approximately 30- 40,000 dollars. He discussed it with Board Member Rich Allison, who contacted professionals in his business. He found no problems reported with the machine or the vendor. The Board discussed the three machines. Concern was raised with the John Deere regarding service. T & E has been good in the past, but the ROO dealership is motivated to get this machine in the area. They have assured the District Manager they would make the machine a priority. They have two mechanics in Belgrade. They will stock routine items and supplies at their store. The John Deere machine is made by Liebherr. It has a hydrostatic drive. The Belgrade mechanics are trained for the repairing the dozer. The parts are guaranteed to be in stock or free and shipped overnight. The dealer will provide a backup if the machine is down and unable to be repaired right away. The trade in of the D8L dozer was discussed. Two private entities and the Gallatin County Road Department are interested in buying it. The process of trading it for a County entity was discussed. The machine can be traded as indicated by the proposals by the bidders; if a County entity wants to purchase it, it can be sold directly to them with no other process but to negotiate; or hold an auction using an outside entity to conduct the auction. The Board discussed the delivery date in the Table 1. T& E had January 1 and ROO had January 15-February 15. The Board agreed if the Road Department wanted the dozer, the District can sell it to them at the trade-in price quoted in the bid for $60,000. They discussed the differences in the five-year and municipal lease financing options in regards to interest, buy back, and payments, finding the John Deere 1050J Municipal lease would be the best option. Motion by Board Member Jady May to award to fWO Equipment for the purchase of john Deere 105Q/ (08) list price of $50~OOO with trade in of the D8L at $6~OOO offere~ finding it meets the Gallatin County Solid Waste Management District September 19, 2007 Board Meeting 8 Minutes needs of the District and is available, financed bya Municipal lease after trade for $449,000. Seconded by Board Member Steven Hamilton. In Board discussion, clarification was made that the motion was made with trade, and not selling it to the Road Department. Since it is not for sure the Road Department would purchase it for $60,000, and reviewing the five-year with and without trade, amount financed with the total paid and the purchase option, the last option, the municipal lease with trade is cheaper. It was clarified by the District Manager, the maintenance contract included in the price, is for the powertrain and hydraulics. Board Members' Bruce Hanson, Jody May, and Steven Hamilton voted aye. Larry Watson, proxy for Board Member Bill Murdock voted nay. Motion carried. Chief Civil Deputy County Attorney Chris Gray stated he would work with District Manager Tom Miller on the contract, the notice of award, and other necessary paperwork to complete the transaction and financing for the new dozer. 8. Great West Engineering Agenda - Bob Church, Principal, Great West Engineering 8.1. Corrective Measures Assessment Work Bob Church, Great West Engineering, reported he is working with the District Manager and his staff with the project. The reclamation product was on site. They will be injecting it tomorrow. It will take a couple days to a week to get the product injected. It will be the beginning of Phase 1 to see if the product will be effective to remediate the plume. They have to heat the product and then mix it with water. They are under budget at this point, due to the drilling coming in under the projected costs. At the earliest, it will take a month to monitor the well and see if it is impacting the well. 8.2. Cell 3 Construction Bob Church, Great West Engineering, reported the contractor completed the sub-grade work in preparation to install the liner. The crew will start installing the liner on Monday. It will take until the end of October to get it completed. After the liner is down, the cover and leachate system will follow. 8.3. Master Plan Bob Church, Great West Engineering, reported he delivered to the District Manager three copies of the final map of the landfill. The higher design changed the estimated end of Phase II from Mayor June of next year and added another full year. The overall estimation of Phase II and Phase III, shows approximately sixteen and a half years of site life left. Phase III is approximately six and a half years, and both will last about eight years until Phase IV. The Gallatin County Solid Waste Management District September 19, 2007 Board Meeting 9 Minutes District is about six years from designing Phase IV. He will be submitting the plan for approval to DEQ this week. He should know in about a month. There was some additional work on the seismic requirements to be completed. He noted the new map has features such as an unlined Class IV cell for heavy construction debris, and an area for a new shop located by Cell 3. The Board discussed the budget in regards to the change in cell1ife. It shows it will be done in 2011, the budget may have to be adjusted. The District Manager noted he added 6.5 million to the cell. It will pay for it. Cell 3 may also increase its life by increasing recycling efforts. Financing for Cell 3 is six years. The District should get six to seven years of life out of it. It is estimated the District will get seven and a half years of life between the two cells. Cell 3 will be paid for before it is full, before both cells are full. They can divert funds to Cell 2 also. Paying the capital expenses earlier than later is preferred. Phase IV is a smaller footprint, going higher will result in more revenue. 8.3.1. Revised High Profile Plan Discussed in the previous Master Plan update. 8.4. Landfill Expansion 8.4.1. Access RoadIJacksonJState lAnds/Easement Swap Previously discussed under Old Business. 8.5. Gas Monitoring No update/discussion 8.6. Financial Assurance Bob Church, Great West Engineering, reported he discussed with Tim Stepp at DEQ, currently the landfill is operating under its 1993 Master Plan. The map is defunct. Cells are in a different location. He is working with him on the new high-profile design. He asked if he can use it for the basis of calculating the financial assurance. He agreed he could use it. He redid it based on the high profile site life approach which resulted in a lower cost per ton from $2.85 down to $2.10 a ton. The District can either keep being conservative by continuing to save at the $2.85 per ton or decide to lower the price per ton to $2.10. It would free up more cash on hand for the District for next year. The Board discussed the financial assurance based on the new plan. They wanted assurance the new plan will be approved. It was clarified, it is not approved at this time, but in discussions, DEQ is working with them, but it is not absolute. Mr. Church referred to the September 5, 2007, letter, he sent to District Tom Miller and copied to Tim Stepp at DEQ. The Board decided they did not have to make a decision tonight. Since the District is in control of the fund, they can continue to do what they are doing. Gallatin County Solid Waste Management District September 19, 2007 Board Meeting 10 Minutes They will know more before the next financial assurance is due. They will continue to put the money in the fund at the $2.85 per ton rate. 8.7. Alternative Cover Demonstration No discussion 8.8. Shop Building Design &; Bidding - Task Order X ($38,500) Bob Church, Great West Engineering, reported District Manager Tom Miller approached him to put together a comprehensive bid process for the landfill equipment building design and bidding services. He presented Task Order X, for $38,500. He reviewed the scope of services #1-14. District Manager Tom Miller reported he had discussions with Chris Gray, Chief Civil Deputy County Attorney on other alternatives the District can take advantage of rather than the comprehensive task order presented. He recommended changing the task order for the first three items, survey, preliminary floor plan, and cost estimate. Chief Civil Deputy County Attorney Chris Gray responded he recommends the District continue this item until the next meeting to explore other options to consider. The Board discussed the project. They expressed concern the plans will need a set of plans stamped by an engineer. They agreed there were some things that needed to be done by Mr. Church as an engineer. The Board was advised the contract with Great West needs to be reviewed to make sure the existing contract allows the task order for the scope of work outlined. There may be a legal issue. Concern was raised trying to save money on the project. They want it done right. Motion by Board MemberJody May to approve Task Order X as presented for $38,500. Seconded by Steven Hamilton. Board Members' Jody May and Bruce Hanson voted aye. Board Members' Steven Hamilton and Larry Watson, proxy for Bill Murdock, voted nay. 2-2 tied vote. Motion failed 9. Agenda for Next Meeting on October 17,2007 The following items were requested to be added to the October 17, 2007, agenda: . Draft Four Corners Recycling Commodities Marketing Contract . The District's Recycled Commodities Proposed Program - Ownership of the Recycled Cardboard Commodities collected once the City of Bozeman is legally part of the District . Access/Easement Exchange/State Lands Board . Authorization & Document for Change Order for Contracts . Revised Task Order X for the Shop Building Design 10. Adjournment: Gallatin County Solid Waste Management District September 19, 2007 Board Meeting 11lMinutes . There being no further business in front of the Board, Chairman Bruce Hanson adjourned the meeting at 8:45 p.m. Gallatin County Solid Waste Management District September 19, 2007 Board Meeting 1 Z Minutes . . . . . . . . . . . . . . . . . . September 1-30, 2007 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Operational Reports Logan Landfill Gallatin County Solid Waste Management District . . . . . . . . . . . . . . . . . . . . . . . . . . September 1-30.2007 Total Tonnage: 10831.51 Projected Tipping Fee Revenue: $373,340.02 Number of Users: 5244 Projected Average $ per Ton: $34.46 Average User Time on Site:16.25 Peak Users Peak Tonnage 09/15/07 (Saturday): 275 9/08/07 (Saturday): 272 9/22/07(Saturday): 242 09/17/07 (Monday): 831.88 9/18/07 (Tuesday): 814.63 09/07/07 (Friday): 558.25 Average Tons and Users Per Dav Monday 571 tons 212 users Tuesday 561 tons 200 users Wednesday 571 tons 208 users Thursday 461 tons 186 users Friday 493 tons 211 users Saturday 155 tons 224 users Incomina Waste bv Classification (with Proiected Revenues) MSW Tonnage: 7150.37 Revenue: $194,480. % of Monthly Tonnage: 66% % of Monthly Revenue: 52% Average Revenue per Ton: $27.19 Number of Users: 2779 % of Total Users: 52% Heavy Construction Tonnage: 1 00.83 Revenue: $5,830.00 % of Monthly Tonnage: >1 % % of Monthly Revenue: >1% Average Revenue per Ton: $57.89 Number of Users: 34 % of Total Users: 3% Light Construction Tonnage: 3551.88 Revenue: $169,548. % of Monthly Tonnage: 32% % of Monthly Revenue: 45% Average Revenue per Ton: $47.72 Number of Users: 2176 % of Total Users: 41 % Other Tonnage: 28.45 Revenue: $3,482.020 % of Monthly Tonnage: <1 % % of Monthly Revenue: <1% Average Revenue per Ton: $122.39 Number of Users: 255 % of Total Users: 4% Kathy L Wilcox Operational Report Sep 1-30- 07 9/10107 . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . Graphs Incoming Tonnage by Month Comparison & Projected Revenue by Month Comparison September 1-30,2007 Logan Landfill Gallatin County Solid Waste Management District . . . . . . . . . . . . . . . . . . . . . I . . . . . . . . . . . . . . . . . $500,000.00 $475,000.00 $450,000,00 $425,000.00 $400,000.00 $375,000.00 $350,000,00 Q) E $325,000.00 i $300,000.00 D:" "g $275,000.00 Gl g $250,000.00 .~ e $225,000.00 a. $200,000.00 $175,000.00 $150,000.00 $125,000.00 $100,000.00 $75,000.00 $50,000,00 Sept 12. 2007. Kathy l. Wilcox Projected Revenue by Month Comparison . FY 2006 . FY 2007 o FY 2008 >- "5 .. ...- en ::I Ol ::I <( .... .... Q) Q) ..0 ..a E .9 Q) 0 0.. 0 Q) en Sept 1-11,2007 .... .... ~ ~ .r::. Q) Q) 0 ..a .0 nl ro .... E E ::J ::J ro c: .... ~ 11) Q) nl .0 > 0 ..., 11) 0 Q) u.. Z Cl Month >. ro ~ Q) c: ::J -, 'C c- <( Sept 12 Graphs Incoming Tonnage by Month Comparison 10000 14000 12000 8000 II) . FY 2006 c ~ 6000 .FY 2007 o FY 2008 4000 2000 0 >- (j) .... ... .... ... ~ ~ L: >- <<> "S Q) Ql <<> Ql "L: ;:, .0 ..c .0 .0 CI:I <<l e a. <<l c .., OJ E ~ E E ::l ::l <<l <C ~ ::l ::l C .... ~ .., <( Q) <<> Q) ~ .0 0. 0 6 u .., <<> Q) Q) u.. (/) Z 0 Sept 1-11, 2007 Month Sepl 12 Graphs Sepl12, 2007, Kal!1y L. W,lcox Date 10/09/07 Time 17:30:39 Gallatin County, .NT Page 1 Grid Summary Report Summary Report for For the Per~od 07/01/2007 - 07/31/2007 S~tes: 1, 2, 11 Grids - zzzzzzzzzz Materials - ZZZZZZZZZZ Material Types - z Accounts o - 999999 CUstomer Types - z Date Gr~d Material Customer 'l'~ckets Count Volume Net Wt. Charge LATE eRG 4 0 0 0.00 25.06 ANIMAL 6 6 0 0.38 180.00 ANIMAL 8M 6 0 6 0.11 90.00 HCO 55 0 0 331.14 19,181.00 LCO 2455 0 0 3800.36 181,367.00 LITTER 10 0 0 1.53 0.00 MOBILE HO 2 0 2 0.00 1,200.00 REGULAR 3123 4 0 7127.41 194,231.00 TIRE 34 109 0 3.35 545.00 TlRE-TRCT 2 3 0 0.64 30.00 WHITE 142 263 0 25.58 526.00 WHITE-REF 32 42 0 3.31 1,260.00 ZDOL 13 0 0 0.00 -1,451.00 Report 'I'otal 5884 427 8 11293.81 397,184.06 Date 10/09/07 Time 1.7:48:49 Gal1at.:Ln County, MT Page 1 Grid Summary Report Summary Report for For the Period 08/01/2007 - 08/31/2007 Sit.es: 1., 2, 11 Gri.ds - zzzzzzzzzz Materials - ZZZZZZZZZZ Material '1'ypes - z Accounts o - 999999 Customer 'I'ypes - z Date Gr:i.d Materi.al Customer T:i.cket.s Count Volume Net Wt. Charge LATE CHG 6 0 0 0.00 154.39 ANIMAL 10 11 0 0.00 330.00 ANIMAL 8M 2 0 2 0.05 30.00 HCO 34 0 0 199.22 11,537.00 Leo 2913 3 0 4824.93 230,366.00 LITTER 9 0 0 5.42 0.00 REGULAR 3310 3 0 7712.99 210,008.00 TIRE 53 139 0 5.04 695.00 TIRE-TRCT 3 7 0 0.75 70.00 WHITE 173 331 0 15.33 662.00 WHITE-REF 41 50 0 2.87 1,500.00 ZOOL 14 0 0 0.00 0.00 Report Total 6568 544 2 12766.60 455,352.39 Date 10/11/07 Ti..me 11:19:02 Gallat:i.n County, M'1' Page 1. Grid Summary Report SWIIIIIary Report for For the Period 09/01/2007 - 09/30/2007 Si.tes: 1, 2, 11 Grids - ZSZZSlIlZZZS Materials - ZZZZZZZZZZ Material '1'ypes - z Accounts o - 999999 CUstomer Types - z Date Grid Material. Customer Tickets Count Vol.ume Net Wt. Charge LATE CRG 4 0 0 0.00 46.02 ANIMAL 5 5 0 0.00 150.00 ANIMAL 8M 1 0 1 0.04 15.00 HCO 34 0 0 100.83 5,830.00 LCO 2176 0 0 3551.88 169,548.00 LITTER 13 0 0 3.67 0.00 REGULAR 2779 2 0 7150.37 194,480.00 TIRE 43 114 0 4.65 570.00 TIRE-HEAV 1 1 0 0.00 25.00 TIRE-TRCT 1 1 0 0.16 10.00 WHITE 157 433 0 16.34 866.00 WHITE-REF 30 60 0 3.59 1,800.00 Report Tota.l 5244 616 1 10831.53 373,340.02