HomeMy WebLinkAbout1998-04-27 Minutes, City Commission
MINUTES OF THE AGENDA MEETING/WORK SESSION
OF THE CITY COMMISSION
BOZEMAN, MONTANA
April 27, 1998
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. The Commission of the City of Bozeman met in agenda meeting and work session in
the Commission Room, Municipal Building, on Monday, April 27, 1998, at 3:00 p.m. Present
were Mayor Stiff, Commissioner Smiley, Commissioner Rudberg, Commissioner Frost,
Commissioner Youngman, City Manager Johnson, Assistant City Manager Brey, City Attorney
Luwe and Clerk of the Commission Sullivan.
Agenda Meeting - for regular meetina and Dublic hearings to be held on Mav 4. 1998
Since this is an agenda meeting, only those issues requiring staff action are contained
in the minutes.
City Manager Johnson briefly reviewed the background information which was
. included in the Commissioners' packets.
(4) The City Manager noted that this item is dependent on one of the work
session items.
(5 ) Commissioner Rudberg asked if staff will send a letter to alarm companies
when this ordinance becomes effective.
Staff Attorney Tim Cooper stated there are no actual alarm monitoring companies in
Bozeman, rather, they are alarm installers. He then indicated that letters can easily be sent to
those companies, noting there may be only one letter to send.
(6) The City Manager noted that the bids will probably come in higher than
originally anticipated because of the asbestos which has been identified, so a budget
amendment will be needed.
. Director of Public Service Phill Forbes recognized that the costs of the project have
increased with the identification of asbestos; however, he suggested that it probably needs to
be removed as soon as possible in this public facility. He then noted that since the old cell at
the landfill has been closed and the new lined cell is now being used, there is no place for the
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asbestos materials in the City's landfill. He stated, as result, the old materials will probably be
taken to the Logan landfill, further increasing the costs of the project.
(10a) City Attorney Luwe stated the ordinance pertaining to parades and public
assemblies that was recently adopted gives approval authority to the City Manager, so this item
. will be removed from the agenda.
( 1 Oc) Commissioner Rudberg asked if the Montana Department of Transportation
is required to approve closure of Main Street for a parade before the City departments review
the application.
The City Manager stated that the application will be circulated to all the reviewing
departments at the same time, although he recognizes that a "no" from the MOOT could stop
the event.
Responding to Commissioner Rudberg, Staff Attorney Cooper stated the rules
contained in the ordinance could be printed on a separate sheet that is given to those applying
for a parade, public assembly or walk.
Staff Attorney Cooper distributed to the Commission copies of the information he
. received from the Street Department and the Police Department regarding the costs they have
incurred for each of the parades this past year. He stated that the ordinance requires the
upfront payment of costs and, as a result, the resolution will require revision to include a
schedule of costs in Section 2.
City Attorney Luwe asked for Commission input on the fees to be included in Section
1, suggesting that the input could be provided to his office by Wednesday. He then reminded
the Commissioners that the fees in Section 1 are designed to cover the administrative costs
of reviewing the application while the fees in Section 2 are designed to cover the costs of City
services provided for the event.
Commissioner Rudberg suggested that two different permit fees, based on time and
space, be established in Section 1. She then proposed that those fees could be set at $35 for
. walks and activities on the sidewalks and $100 for those events using the streets.
Mayor Stiff expressed concern about the impacts these fees might have on parades
and community events, noting that many of them are barely surviving financially at the present
time.
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Commissioner Youngman noted the issue is whether the City wishes to subsidize or
partially subsidize parades or not. She then suggested that the Commission invite public input
before making a decision on this resolution.
Commissioner Smiley cautioned that it is inappropriate to continue undervaluing the
. City's services to the community. She suggested that identifying the actual costs and then
making a conscious decision to absorb a portion or all of those costs is better than identifying
costs at a lower level.
Commissioner Youngman suggested that the costs of barricades, cones and signs be
separated from the other costs in the schedule. She noted that those costs are not real costs
to the City, while the equipment and manhours are.
Responding to Commissioner Frost, Staff Attorney Cooper stated the same distinction
can be made between the costs for parades and walks under Section 2 as is being proposed
for the permit fee in Section 1. He once again asked the Commissioners to forward any
suggestions they may have regarding the fees to his office.
City Manager Johnson stated that, to accommodate those who wish to address the
. Commission regarding this issue, he will move this agenda item to the evening session, as Item
No. 14A.
(10d&e) Mayor Stiff expressed concern about affordable housing, especially in light
of how fast the proposed affordable housing in Harvest Creek Subdivision has slipped away.
He then asked how quickly this issue can be addressed, to ensure that the intention to provide
affordable housing is actually met.
Senior Planner Dave Skelton stated that, in conjunction with this application for
annexation, the applicant has filed an application for a master plan amendment to create a
"traditional neighborhood development" land use designation, and an attendant zone code
amendment pertaining to affordable housing could help to complete the regulatory provisions
necessary to ensure that affordable housing is provided.
. City Attorney Luwe suggested that the issue of affordable housing can be addressed
in the annexation agreement. He cautioned that if it is not identified in the annexation
agreement, then the Commission is bound by the subdivision laws when it considers
preliminary plats for development of this property.
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Commissioner Frost noted that the options being discussed may address affordable
housing on this particular parcel; however, there are 600 acres of annexed land for which
subdivision or development proposals have not yet been submitted that will not be affected by
these suggestions, including the Valley West Annexation and the XL Annexation. He stressed
. that, while this specific annexation must be addressed, the bigger picture must also be
add ressed.
The City Attorney recommended that the Commission conduct the public hearing that
will be established under these agenda items and then direct staff to prepare an annexation
agreement, if they decide to annex the subject 422 acres.
Senior Planner Skelton stated that, between now and the public hearing, staff will
draft language for consideration during the public hearing. He then cautioned that staff is still
awaiting the legal description for this parcel, so there is a possibility that it may be pulled from
the agenda and rescheduled for a future date.
(13) Assistant Planning Director Debbie Arkell gave an overview of the proposed
amendments to the subdivision regulations, reminding the Commissioners that the need to
. address parkland dedication requirements precipitated these amendments. She noted that,
while addressing that issue, staff identified typographical errors and oversights in the previously
adopted regulations, and they have also been included in these amendments. She also noted
that the County Commission has updated its regulations, and those changes should also be
included in the City's subdivision regulations so that both bodies have the same adopted
regulations.
The Assistant Planning Director stated that City Attorney Luwe has also provided a
couple of additional changes, which are housekeeping in nature, and they will be forwarded for
consideration at next week's public hearing.
Break - 4:10 to 4:15 D.m.
. Mayor Stiff declared a break from 4: 1 0 p.m. to 4: 15 p.m. to allow the Commissioners
and staff an opportunity to relocate for the work session.
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Roll Call. Pledge of Alleaiance and Moment of Silence
The meeting was opened with the roll call, Pledge of Allegiance and a moment of
silence.
. Work Session - (A) Review of Fire DeDartment Dolicies/Drocedures - Fire Chief Holst: (8) Review
of Public Involvement Plan DreDared bv Woodward-Clvde for Sourdouah Creek Droiect - Director
of Public Service Forbes: and (C) Review of imDact fee credit Droaram
(A) Review of Fire Department policies/procedures - Fire Chief Holst
Fire Chief Aaron Holst distributed an outline of the presentation entitled "We Were
Lucky", regarding the fire at 140 East Main Street. He stated that, in light of that fire, in the
building which houses the Western States Insurance Company, he felt it was important to
provide the Commission with an update on the Fire Department's policies and procedures. He
noted that this will be accomplished by reviewing this specific fire, the choices made by the
firefighters and the results.
Deputy Fire Chief Alan Scholes gave a quick overview of the fire, which the
firefighters characterize as a major incident. He noted that there is a fine line between success
. and failure; when the firefighters are successful, the public doesn't see what they've done; and
when they are not successful, the result is "fairly spectacular". He characterized the subject
building as a fairly typical downtown building, built just before the turn of the century as a
masonry structure. He stated there are eight residences above the business, and the basement
is connected to the adjacent buildings. He noted that in the entire block, there are
five
buildings housing ten or eleven businesses and 24 residences, not counting the upper floors
of the US Bank.
The Deputy Fire Chief gave a chronology of the fire, noting that at 12: 14 p.m. on
Saturday, April 18, the Fire Department received a call reporting smoke somewhere in the
building. He stated that the crews from both Station 1 and Station 2 responded, with three
firefighters in each crew. Engine 1 arrived on the scene within three minutes, and Engine
2
. arrived one minute later. He noted that Acting Captain Tim Shearman determined an offensive
fire attack would be the best approach, given the situation and the fact that six firefighters
were present. Captain Dan Archer became the base commander at that point. He stated that
seven minutes after arriving, Captain Archer upgraded the incident to a Level 1 mutual aid;
however, because of technical problems with the 9-1-1 service, the call for support crews did
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not go out. He noted, however, that since it was Saturday afternoon, several off-duty
firefighters were downtown and gave their support.
The Deputy Fire Chief stated that firefighters broke out the window to gain access
to the building, and a three-man crew proceeded through the building to the back, where the
. stairs access the basement. He noted that smoke was in the stairwell, indicating the fire was
in the basement. He stated that when the firefighters entered the basement, flames were
licking across the ceiling toward the stairwell and the fire was rapidly reaching flashover and
ignition. He stated the fire was in the break room area and spread into the computer room.
He stated that smoke went up through the chases, which are unobstructed from the basement
to the second floor, and smoke spread into the adjacent business.
Deputy Fire Chief Scholes stated that, because of the single access to the basement
and the extent of the fire when the firefighters arrived, this was a significantly dangerous fire;
and the firefighters did an excellent job of containing and extinguishing it. He then distributed
pictures of the fire for the Commissioners to review. He stated that, because
of the quick
response and the fact that six firefighters were on duty, and because of the new equipment
. recently purchased, the firefighters were successful. He noted that on Sundays and Mondays,
there are only five firefighters on duty, and the results could have been different on one of
those days.
Deputy Fire Chief/Fire Marshal Chuck Winn stated that the firefighters try to learn
from incidents like this. He indicated that incident command is a key component, noting that
position is typically filled by a Deputy Chief or the Staff Captain. He noted that when one of
the Deputy Chiefs in that position, the firefighters can devote their energies to fighting the fire.
The Fire Marshal stated that water supply is a critical issue. He noted that the fire
hydrants in the downtown area are some of the "more interesting hydrants in town", noting
that in this instance, the firefighters were able to turn the hydrant on but could not turn it off.
He suggested that if the Fire Department, the Water Superintendent and the Director of Public
. Service work together on a more aggressive hydrant testing program, such problems could
possibly be alleviated in the future. He recognized that the testing of hydrants
can create
turbulence in the water distribution system, which creates a different set of problems for the
Water Department. He then stated that he and Director of Public Service Forbes
have been
working on a policy for temporary connections for sprinkler systems through the domestic
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water supply since the cost of a separate line for permanent connection is an additional
$22,000 to $25,000. He recognized that approach is not the preferred but, if a sprinkler
system had been in place in the building at 140 East Main Street, it would not have sustained
$200,000 in damages.
. Fire Marshal Winn stated that one of the positions in the Building Inspection Division
has been converted to a Life/Safety Specialist position, and it is anticipated that position will
be filled in the near future. He stated that with this position filled, some of the concerns about
existing buildings can be identified before they become problems.
The Fire Marshal stated that the firefighters have identified the need to work on pre-
fire planning with the downtown community. He noted that under this program, the firefighters
will tour each building and draw the floor plan, so they know how to address an emergency
situation. He stated that this will increase the effectiveness of the firefighting operations and
can improve the safety of firefighters because they are familiar with the structure.
Responding to Commissioner Frost, Fire Marshal Winn stated that 90 to 95 percent
of the time, one or two sprinkler heads will put a fire out with an average of 18 gallons of
. water per minute. He stated that a typical domestic water line will supply the water needed
in that type of situation, but it will not supply the entire system. He noted that the potential
of addressing the need for dedicated water lines for fire sprinkler systems through the tax
increment financing district was very exciting, but everyone is aware of what happened to that
district as a result of the last legislative session.
Responding to Commissioner Rudberg, Fire Marshal Winn stated that the Montana
Department of Transportation has requirements for cutting Main Street that do not apply to City
streets. He then stated that the businesses must get their water supply from Main Street,
except for a few businesses that can get water from an adjacent side street.
Responding to Commissioner Rudberg, Director of Public Service Forbes stated the
water crews do not get to test as many hydrants as they would like on an annual basis, but
. they test as many as possible.
Responding to Mayor Stiff, the Fire Marshal stated that emergency calls have risen
from 200 calls in 1984 to over 1300 calls in 1997, so the firefighters do not have the time to
conduct annual inspections on businesses like they did in the past. He stated that at
the
present time, the department is concentrating its inspection efforts on bars, schools, and
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fraternities and sororities, and then attempt to inspect churches, but even those inspections
have been very minimal in the past few years.
Responding to Commissioner Rudberg, the Fire Marshal stated that fire walls are an
existing code requirement for basements. He noted that the lack of fire walls in the downtown
. areas creates a dangerous situation that needs to be addressed. He then stated that the
combining of the Fire Department and Building Inspection Division is one of the most exciting
partnerships that has occurred recently. He noted that, with the combining of their files,
identifying buildings with code deficiencies will be easier. He also stated that with the hiring
of a Life Safety Inspector, it may be possible to begin inspecting commercial buildings in the
community. He then indicated that the new computer aided dispatch center will have the
capability of providing the floor plan for a fire call if the data has been gathered, loaded into the
computer and updated; however, he cautioned that will require a substantial amount of staff
time.
Responding to Commissioner Frost, the Fire Marshal stated that there are five people
on staff 66 percent of the time, and that is not adequate to fight a fire without backup.
. Responding to Commissioner Youngman, Fire Marshal Winn stated that pre~fire
planning should be conducted by the fire crews, so they are familiar with the buildings and can
determine how to best fight a fire in the structure. He stated that this pre~fire planning requires
a significant amount of training on fire behaviors and firefighting operations, and that
background is typically found only in firefighters.
The Commissioners thanked Fire Chief Holst, Deputy Fire Chief Scholes and Deputy
Fire Chief/Fire Marshal Winn for their presentation.
Break - 4:58 to 5:03 D.m.
Mayor Stiff declared a break from 4:58 p.m. to 5:03 p.m., in accordance with
Commission policy.
.
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Work Session (continued) - (A) Review of Fire Deoartment oolicies/orocedures - Fire Chief Holst:
(B) Review of Public Involvement Plan ore oared by Woodward-Clvde for Sourdouah Creek
croiect - Director of Public Service Forbes: and (C) Review of imoact fee credit oroaram
(B) Review of Public Involvement Plan prepared by Woodward-Clyde
for Sourdough Creek project - Director of Public Service Forbes
Included in the Commissioners' packets was a copy of the draft Sourdough Creek
. Public Involvement Plan, dated January 1998.
Director of Public Service Phill Forbes stated that the scope of the contract for the
engineering component for this project is fairly narrow, noting that it looks at the feasibility of
building a dam in the Sourdough Canyon. He noted that the public involvement is designed to
identify and evaluate alternatives for water resources. He stated that the contract with
Woodward-Clyde is for a project to be completed in approximately twelve months. He noted
that public input is an important part of the process, and the document generated as a result
of this project is to be used as the foundation for environmental review of any project in the
future. He stated that once the document is completed, it is anticipated that it will be regularly
updated and amended as necessary.
. The Director of Public Service stated that the document is divided into four major
sections, the introduction and community background, public input, public involvement plan,
and broad spectrum task force. He noted that two newsletters have been proposed, and an
open house is currently scheduled for May 18, with a second broad spectrum task force
meeting to be held on May 19.
Director of Public Service Forbes stated the purpose of this work session is to solicit
comments and suggestions from the Commission prior to any public distribution of the plan.
He stated that he and staff members have been through the document and identified some
small housekeeping items that should be addressed.
Responding to Mayor Stiff, the Director of Public Service stated that information
generated prior to the time the consultant was selected was forwarded to the consultant as
. background information for this project, and was designed to give a sense of community
feeling. He characterized this as part of the public involvement process.
Commissioner Youngman stated she has identified some little things in the plan that
need to be corrected, noting that the history reflects some confusion about which groups
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sponsored which meetings. She also noted that the name of the local PBS television station
was incorrectly listed.
Commissioner Frost noted that, according to the survey responses listed in this
document, 48 percent of the people had little or no knowledge of the water situation in
e Bozeman. He expressed concern about this statistic, noting that means the City has quite an
educational effort ahead of it.
Commissioner Rudberg stated she feels the plan is well done and contains no
surprises.
Commissioner Youngman suggested scheduling a meeting with the Commission
during the consultants' visit to Bozeman, rather than scheduling a trip later just to meet with
the Commission.
Director of Public Service Forbes stated that additional trips are being planned,
including a field trip to the Sourdough Canyon in mid-July.
The Director of Public Service stated he plans to forward any suggested changes to
the consultant on Wednesday and asked that Commissioners provide their input to him prior
. to that time.
The Commissioners thanked the Director of Public Service for his presentation.
(C) Review of impact fee credit program
Associate Planner/Impact Fee Coordinator Chris Saunders stressed that the City's
infrastructure needs cannot be addressed solely with impact fees. He noted that bonds, private
financing, grants, paybacks and the City's general fund provide some alternatives for
addressing the infrastructure needs; and repairs and maintenance must be funded through a
mechanism other than impact fees.
The Impact Fee Coordinator noted that, included in the packets, was a memo from
him, dated April 22, outlining the issues to be covered in this discussion and forwarding
handouts to illustrate some of the points. He noted that the items to be reviewed include the
. existing codes, how a project qualifies for credits, proposed changes, and how credits are
requested and calculated.
The Impact Fee Coordinator noted that Chapter 3.24 of the Bozeman Municipal Code
lays out the impact fee program, and Section 3.24.100 pertains to credits. He gave a brief
overview of the subsections in that section, which pertain to what qualifies for credits, the
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mechanism for requesting those credits, how the work is valued, how credits are used, and
alternatives for use of impact fee credits. He characterized the credit program as an equity
issue, stating that if a developer installs infrastructure that benefits both his project and the
larger community, that individual should be compensated for the portion which benefits the
. larger community. He stated that some projects do not qualify for credits under any
circumstances, if the improvements relate only to the project. He noted that in some instances,
the excess sizing is incidental to the project and is, therefore, not subject to impact fees. He
gave an example of that situation, noting that if calculations reveal an 8 Y2-inch sewer line is
needed to serve a development, in reality a 10-inch sewer line must be installed because that
is a standard size; and the excess capacity is not eligible for credits. He stated, however, that
if the facilities plan calls for a 14-inch line and that is what the developer is required to install,
the oversizing may be eligible for credits. He noted that, at the present time, paybacks and
oversizing agreements are two mechanisms used for funding of those oversized iines.
The Impact Fee Coordinator stated that, to be eligible for credits, a project must be
listed on the Impact Fee Capital Improvement Program short list and identified as one of the
. projects which the City proposes to fund through impact fees. He noted the timing for those
projects is at the Commission's discretion, and that gives the Commission the ability to approve
a developer's request for use of impact fee credits for a project that may be at the bottom of
the list. He stated that staff has proposed the impact fee funds be kept in a positive balance
over a five-year period, recognizing that there may be times when the balance becomes
negative for a short period of time.
Impact Fee Coordinator Saunders stated that under the proposed changes to this
portion of the code, the manner in which impact fee credits is calculated will be changed. He
noted that at the present time, credits are calculated on a unit basis. He reminded the
Commission that during consideration of the StoneRidge Planned Unit Development and Harvest
Creek Subdivision, part of the discussion revolved around credits on a dollar-for-dollar basis.
. He noted that the dollar-for-dollar basis is much simpler than the manner in which credits are
currently calculated, and the staff is generally supportive of the change. He stated the second
proposed change pertains to when a request for credits must be made. He noted that the
current language allows for a request for credits at quite some time in the future. He forwarded
staff's suggestion that a request for credits must be made at the time of annexation or
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installation of improvements, so that the balance of the impact fee funds can be more
accurately projected and the Impact Fee Capital Improvement Programs more accurately
identified.
The Impact Fee Coordinator briefly reviewed some of the other proposed revisions to
. the impact fee program, including clarifications on how projects are approved and how the
balance of the impact fee program is maintained. He noted that under another proposed
amendment, updates of the original fee studies would be incorporated into the program without
requiring an amendment to the ordinance.
Responding to Commissioner Rudberg, the Impact Fee Coordinator stated that under
the impact fee program, the Commission must review the entire program after three years.
Further responding to Commissioner Rudberg, the Impact Fee Coordinator stated that
under the current code, a developer may ask for a credit up to the issuance of the first building
permit, and that could be four years after a subdivision has been approved. He stated that this
proposed change does not disadvantage the development community, but it does protect the
City.
. In response to Commissioner Rudberg, the Impact Fee Coordinator stated that impact
fee monies must be spent within ten years of their receipt; and those monies are spent on a
first-in, first-out basis.
Responding to Commissioner Youngman, Impact Fee Coordinator Saunders stated that
the proposed changes in calculating credits will eliminate the percentage issues which
accompany the lower percentages at which impact fees are currently assessed.
Responding to Mayor Stiff, the Impact Fee Coordinator stated that staff shares his
concerns about the potential of the credit program bankrupting the impact fee funds. He
stated, however, that moving toward a five-year balanced system helps to avoid that potential,
noting that the Commission may amend the impact fee capital improvement program if it
appears that there are more projects on the list than can be funded through impact fees. He
. then indicated that the projected revenues for each impact fee fund will be estimated based on
the percentages at which the fees are being assessed, so any changes in the percentages can
be easily factored into the overall program.
Assistant City Manager Brey stated that if the Commission is comfortable with the
proposed changes, staff will prepare an ordinance for Commission consideration.
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The Commissioners indicated they are comfortable with the proposed changes and
thanked Impact Fee Coordinator Saunders for the handouts and the presentation.
Discussion - FYI Items
. City Manager Johnson presented to the Commission the following "For Your
Information" items.
( 1 ) Letter from Alice Oblander, dated April 1 0, regarding
the traffic situation on
Durston Road.
The City Manager asked if the Commission wants someone to respond to this letter.
Director of Public Service Forbes reminded the Commission that this is not a new
topic. He stated that the safety of pedestrians crossing Durston Road at the Rest Home and
Legion Villa was included in the engineering contract with HKM for improvements to Durston
Road. He noted that, unfortunately, that process has lengthened out more than originally
anticipated, but staff has every intention of addressing the situation appropriately. He
then
stated that, as a personal observation, he has yet to see anyone actually crossing the street
. at this location.
Responding to Commissioner Frost, the Director of Public Service stated that this is
the time of year when traffic counters are placed around the community, and he does not know
if one has been installed on Durston Road. He then noted that the model in the Transportation
Plan suggests that, with the extension of West Oak Street between North 7th Avenue and
North 19th Avenue, traffic on Durston Road would decrease; however, he stated that he and
City Engineer Brawner feel the full effects of that road extension will not be known until the
eastward extension of West Oak Street from North 7th Avenue to North Rouse Avenue is
completed.
Commissioner Rudberg noted that one gentleman from the Legion Villa drives his
wheelchair across the street and generally rides on the sidewalk on the south side of the street,
e although there are times he drives his wheelchair down the westbound lane of the road.
The Director of Public Service reminded the Commissioners that the warrants in the
Manual on Uniform Traffic Control Devices may not be met for providing any traffic control
beyond the existing striping and signage; and that is a situation that may not be deemed
acceptable by those who live in these two facilities.
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(2) Copy of a letter from Frank and Joanne Elliott to
the City-County Planning
Board, dated April 21, regarding the bus barn, as forwarded by Commissioner Smiley.
(3) Copy of a letter from the City-County Planning Board
to the School Board
of Trustees, dated April 23, regarding the Patterson Road bus barn proposal.
. (4) Letter from Jim Caird requesting that a Cemetery
Board meeting be
scheduled for May 7.
Mayor Stiff expressed concern that it appears the role of the Board needs to be
clarified.
(5) Copy of a letter from Ralph A. Olsen, 1602 West
Kagy Boulevard, to the
County Commissioners, dated April 20, regarding traffic on Kagy Boulevard.
(6) Agenda for the Community Affordable Housing Advisory
Board meeting
scheduled for noon today in the Conference Room.
(7) Agenda for the Development Review Committee meeting
to be held at 10:00
a.m. on Tuesday, April 28, in the Commission Room.
(8) Agenda for the Design Review Board meeting to be
held at 3:30 p.m. on
. Tuesday, April 28, in the Commission Room.
(9) Agenda for the County Commission meeting to be held
at 1 :30 p.m. on
Tuesday, April 28, at the Gallatin County Courthose.
(10) City Manager Johnson submitted his weekly report,
as follows. (1) Stated
that, on behalf of the City, he accepted a certificate of appreciation from the Breakfast
Optimists for the City's contribution to the Bozeman Ponds project. (2) Stated he has received
a letter from TCI Cablevision of Montana indicating their intent to change the rates for basic
service. The Commissioners requested copies of the letter.
(11 ) Assistant City Manager Brey stated that he and City
Manager Johnson
attended the Greater Open Spaces City Management Association (GOSCMA) meeting last
week.
. ( 12) City Attorney Luwe stated that two weeks ago, he
had a meeting with a
member of a group proposing to place an initiative regarding impact fees on the ballot. He
indicated that he will prepare his response to the petition and submit it to the County Clerk and
Recorder.
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( 13) Clerk of the Commission Sullivan stated that the Montana Municipal Clerks,
Treasurers and Finance Officers Association (MMCT&FOA) Institute is being held in Billings this
week, and she is scheduled to attend the last three days of it. She then indicated a willingness
to drive back and forth and work in the office on Wednesday and Friday, if necessary.
. Following a brief discussion, the Commissioners confirmed her attendance at the
three-day seminar.
(14) Commissioner Rudberg asked if the Pedestrian/Traffic Safety Committee,
which is in the process of reorganizing, is seeking a temporary Commissioner Liaison since
Street Superintendent Roger Sicz has indicated he no longer wishes to serve.
Director of Public Service Phill Forbes stated that County Commissioner Bill Murdock
has offered to help get the Committee started again.
(15) Commissioner Frost submitted the following. (1) Attended the High School
concert on Saturday night, and was impressed with their excellent performance. (2)
Noted
there was an article in last week's US News regarding who pays for growth.
( 16) Commissioner Youngman submitted the following. (1) Attended a number
. of meetings last week, including the Community Affordable Housing Advisory Board and the
banquet for international students. (2) Stated there is a group connected by electronic
mail
working on a mechanism for providing electronic information to the community.
She
characterized this as an exciting step in technology, with many valuable resource people in the
community assisting in the project. She stated that in Bozeman, 25 percent of the people have
their homes connected to the Internet, which is substantially higher than the national average.
(3) Attended the RSVP dinner last night. (4) Participated in Clean Up Bozeman on Saturday and
attended the barbecue which followed.
( 17) Mayor Stiff submitted the following. (1) Stated he was contacted by a firm
from California who wants to interview the Mayors of the six largest cities in Montana.
(2) Attended the Retired Senior Volunteer Program (RSVP) dinner last night. (3) Met
the
.
President of the Rose Bowl Parade and his wife during their visit to Bozeman.
(18) Commissioner Smiley submitted the following. (1) Attended the activities
at the Museum of the Rockies for the high school band. (2) Attended the Healthy Communities
meeting at the Hospital. She noted the group wants to see what they can do to help create
a mental health system in Gallatin County. (3) Stated she would like to know how many of the
04-27-98
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1,300 calls received by the Fire Department last year were emergency medical service (EMS)
calls. She suggested that, depending on how many calls there were, it may be appropriate to
consider establishing an EMT unit in the Fire Department.
( 19) Commissioner Smiley stated that she attended the Planning Board meeting
. last week. She noted that she talked to them about using the microphones, since many of the
members don't speak directly into them and, therefore, cannot be heard by other members or
the public. She stated that the Planning Board members asked about the possibility of installing
speakers behind the bench to improve the sound in the room. She stated that she also talked
to the Board about the recent request for which it took staff six hours to prepare a response
and suggested that the Board may wish to adopt a policy on handling this type of request in
the future, to take some of the pressure off staff.
(20) Commissioner Rudberg submitted the following.
(1) Announced that a
community meeting on planning and zoning jurisdiction in the donut area will be held on
Thursday night. (2) Stated that the wife of the President of the Rose Bowl Parade was very
surprised to see the high school band at the airport. (3) Stated that, based on the problems
. with the crossing at North 19th Avenue and West Beall Street, students from the elementary
schools are participating in a bumper sticker contest, and 1,000 of the successful stickers will
be distributed in the community. (4) Stated that the information on budget management
recently distributed to the Commissioners was excellent. She noted that this
new process
helps put the Commission back into making policy and allows staff to maintain responsibility
for the day-to-day operations.
Adiournment - 6:05 D.m.
There being no further business to come before the Commission at this time, it was
moved by Commissioner Frost, seconded by Commissioner Youngman, that the meeting be
adjourned. The motion carried by the following Aye and No vote: those voting Aye
being
. Commissioner Frost, Commissioner Youngman, Commissioner Smiley, Commissioner Rudberg
and Mayor Stiff; those voting No, none.
04-27-98
- 17 .
~#~~; .~
ALFR M. S IFF, Mayor
ATTEST:
. GJk ./~~
ROBIN l. SULLIVAN '.
Clerk of the Commission
.
.
04-27-98