Loading...
HomeMy WebLinkAbout1998-06-08 Minutes, City Commission -..-.--.- -.--- MINUTES OF THE AGENDA MEETING/WORK SESSION OF THE CITY COMMISSION BOZEMAN, MONTANA June 8, 1998 ***************************** . The Commission of the City of Bozeman met in agenda meeting and work session in the Commission Room, Municipal Building, on Monday, June 8, 1998, at 3:00 p.m. Present were Mayor Stiff, Commissioner Smiley, Commissioner Rudberg, Commissioner Frost, Commissioner Youngman, City Manager Johnson, Assistant City Manager Brey, Staff Attorney Cooper and Clerk of the Commission Sullivan. Aaenda Meetina - for regular meeting and Dublic hearinas to be held on June 15. 1998 Since this is an agenda meeting, only those issues requiring staff action are contained in the minutes. City Manager Johnson briefly reviewed the background information which was included in the Commissioners' packets. . (5) Responding to Mayor Stiff, Assistant Planning Director Arkell stated that the comprehensive master plan for development of parks is a general document, and this master plan for Cooper park is a more detailed plan for improvement of this park. (6) Assistant Planning Director Arkell gave a brief overview on behalf of Associate Planner Jody Olsen. She reminded the Commissioners that during review of the preliminary plat at the June 1 meeting, concern was raised about the traffic that might result, and staff will forward suggestions prior to next week's meeting. City Manager Johnson stated he spoke briefly with Mr. Giard from the Montana Department of Highways, and he is closely monitoring the need for signalization at the corner of West Beall Street and North 19th Avenue. (7) Planning Director Epple stated that under this agreement, the State monies . available for updating of the transportation plan will be committed, and matched with monies from both the City and the County. He noted that this plan update will include a review of corridors into the county, and will extend as far as Manhattan and Belgrade. He stated the Planning Board approved this agreement at last week's meeting, and it must be approved and 06-08-98 --..- ----....--. -..-.....-...-. .-..-....--.--.-- - ....-------.-. - 2 - signed by both the City and the County as well. He noted that the scope of work and request for proposals should be prepared by August, with the consultant being selected and beginning work in September or October. Responding to City Manager Johnson, the Planning Director stated that he feels completion of the transportation plan update before undertaking the master plan update is . appropriate, although he recognizes that others feel the process should be reversed. He noted that updated water and wastewater facilities plans, an updated parks master plan and an updated transportation plan will provide a very good basis for a new infrastructure-based comprehensive master plan. He then indicated that, given the anticipated timing of these two updates, they will probably overlap by four or five months, thus ensuring good coordination of the documents. (10a&b) Associate Planner Chris Saunders stated that a problem with the language in the annexation agreement has been identified, and it needs to be revised and sent back to the applicant for new signatures. He noted that if the revised document is executed and returned prior to next week's meeting, these items will remain on the agenda; if not, they will . be deleted. Assistant Planning Director Arkell briefly reviewed this application. She then (10c&d) noted that the public hearing date listed on the agenda must be changed from July 6 to July 20, to provide adequate time to meet the publication requirements. (10f) Assistant City Manager Brey stated this is the first step in identifying the most dangerous intersections in the community. He noted that three years of data is typically used to identify those intersections, but in some instances the past year or two reflect a trend that needs to be carefully considered. (11 & 12) City Manager Johnson stated that these two agenda items reflect a duplication, and one of them will be eliminated. (15) Associate Planner Chris Saunders stated that, depending on the Commission's . action on this ordinance, it mayor may not pertain to the application submitted by KMMS to allow a 300-foot AM tower to be erected. He also noted that AM towers do not lend themselves to doubling up with other antennae, which interfere with the AM signals. Assistant City Manager Brey stated that the legal staff will look into the legality of the options prior to next week's meeting. 06-08-98 ~ . -.. -- - ...-- --- - -- - ~ 3 ~ Responding to Commissioner Rudberg, the Associate Planner stated he does not know of any other applications for broadcast that have been submitted or will be submitted prior to next week's meeting. (16) Assistant Planning Director Debbie Arkell gave a brief overview of this . application on behalf of Historic Preservation Officer Derek Strahn. She noted that under this application, a new two-story home is to be constructed on a lot in a manner that will allow construction of a second unit on the site at some time in the future. (17 & 18) Assistant Planning Director Debbie Arkell gave brief overviews of this applications on behalf of Historic Preservation Officer Derek Strahn, which involve modifications and improvements to existing residences. (19 & 20) Assistant Planning Director Debbie Arkell gave a brief overview of these applications, which involve annexation of a 13-acre "T" ~shaped parcel owned by the Bozeman Deaconess Health Services, south of the Hillcrest Retirement Home, and a zone map amendment for the 37 acres lying between Hillcrest and the Highwood Estates. She noted the parcel is wholly surrounded, however, substantial limitations in the sewer mains serving this . property may impact development. Responding to Commissioner Frost, the Assistant Planning Director stated that the plan is to expand the Hillcrest Retirement Home, to include duplex to four-plex units for those who wish to enjoy a more independent living situation than the home currently offers. She stressed that a 13-acre portion of the property is being annexed under this application, and the requested zone map amendment is for the entire 37-acre parcel. Commissioner Frost expressed concern that a condition addressing the affordable housing issue is not being proposed for this annexation. Commissioner Rudberg recognized that affordable housing for seniors is important. She questioned, however, how the Commission could place conditions on the annexation to ensure that the property is developed as an extension to the Hillcrest Retirement Home and to ensure . that affordable units are provided. Commissioner Youngman expressed an interest in ensuring consistency by adding the condition regarding affordable housing to all future annexations. She noted that an exemption could be made for those annexations which are used for existing housing developments. She then suggested that this issue be added to the annexation policy, to ensure that it is addressed 06-08-98 - 4 - during initial review of a request for annexation. She recognized that requiring affordable units on small annexations probably doesn't make sense; however, she suggested that for larger undeveloped acreages, it makes a lot of sense. The Assistant Planning Director stated that at the Planning Board hearing, . representatives of Bozeman Deaconess Foundation indicated it is their intent to construct condominiums to be rented to seniors, thus giving them the ability to ensure the rents are maintained at an affordable level for those individuals that this project is designed to serve. Commissioner Frost forwarded his interest in taking whatever steps are necessary to ensure that the type of development proposed is what actually occurs on this site. He then indicated his concerns that if this property is zoned "R-3" instead of "R-2", an inappropriate type of development for this area could occur. Assistant City Manager Brey suggested that, with the appropriate conditions in the annexation agreement, the type of development on the parcel to be annexed, which is in the center of the property to be developed, can be established. Assistant Planning Director Debbie Arkell stated that the Planning Board has forwarded . a unanimous recommendation that an "R-2" zoning designation be established rather than the "R-3" zoning requested. She noted that the type of development being proposed can be undertaken through the planned unit development process, and the area would be assured that the inappropriate types of development allowed under the "R-3" zoning designation would not occur. She then indicated that at the Planning Board meeting, nobody had any problem with the type of development being proposed for this site; however, the Board felt it as important to ensure the neighborhood is protected. Commissioner Rudberg stated she feels that small units in multi-family structures could provide a level of housing not readily available to senior citizens. She also noted that as more personal care becomes necessary, the seniors could then move into the existing Hillcrest facility. . Responding to the Assistant City Manager, Assistant Planning Director Debbie Arkell stated that the subdivision review process is needed, even if the condominiums are for rent or lease. Responding to Mayor Stiff, Commissioner Youngman stated that age, under very specific limitations, is exempt from the fair housing requirements. 06-08-98 ------. --- - 5 - The Assistant Planning Director reminded the Commission that the requested rezoning includes 24 acres which are not part of the 13-acre annexation. She then indicated that the Planning Department has received four letters of opposition to the requested "R-3" zoning, and she anticipates a petition of opposition from several of the condominium owners adjacent to . this parcel. She stated that if that petition is received, a 4 to 1 vote will be required to approve the zoning. (Additional item) Assistant Planning Director Arkell stated that staff is currently processing the final site plan for Phase I of the Sundance Springs Subdivision. She noted that water and sewer services lines have been installed and roads are currently being constructed. She then noted that during review of the final plat, staff has found the applicant has shown 5 percent less open space than was identified in the preliminary plat application. She stated the written narrative for the preliminary plat stated that 71 acres, or 48 percent open space, would be provided, and no site statistics were identified on the accompanying plat. She noted that the final plat, as prepared by Morrison-Maierle, is almost identical to the preliminary plat, as prepared by Thomas, Dean and Hoskins, Inc., with the reconfigurations of open space, . wetlands and ponds generating just under one acre less open space than originally planned; however, the engineering firm has determined that, rather than the 71 acres of open space identified in the narrative, the plat shows 57 acres. She stressed that the issue before the Commission is whether the final plat is essentially the same as the preliminary plat. She concluded by noting that the final plat, as submitted, provides 39 percent open space, which is 9 percent more than what is required under the code. She then noted that the Commission must determine whether the plan is the same as what was previously submitted or is significantly different. Commissioner Youngman stated she would not have voted for the project with such a low percentage of open space. Commissioner Frost stated that the significant amount of open space being provided . under this plan was one of the key issues raised repeatedly throughout the public hearing. In response to the City Manager, the Assistant Planning Director identified the lots on which the City has the first right of refusal. Responding to Commissioner Frost, the Assistant Planning Director stated that staff does not re-calculate the information provided to applicants to ensure that it is correct. 06-08-98 - 6 - Commissioner Rudberg stated she wants a legal opinion before making a decision on this issue, stating she is not willing to go to court over it. Following discussion City Manager Johnson stated this item will be placed on the July 6 agenda, to give staff ample time to address the questions and issues raised. . Break - 4:07 to 4:18 p.m. Mayor Stiff declared a break from 4:07 p.m. to 4: 18 p.m. to allow the Commissioners and staff an opportunity to relocate for the work session. Roll Call, Pledae of Alleaiance and Moment of Silence The meeting was opened with the roll call, Pledge of Allegiance and a moment of silence. Work Session - (A) Discussion re proposals/recommendations submitted by the Community Affordable Housina Advisory Board at May 11 work session and Dossible revisions to request for DroDosals for consultant: (B) Continued review of City Manaaer's budget recommendations for Fiscal Year 1998-1999 . (A) Discussion re pro posa Is/re co m me n d a tio n s submitted by the Community Affordable Housing Advisory Board at May 11 work session and possible revisions to request for proposals for consultant Included in the Commissioners' packets was a memo from the Community Affordable Housing Advisory Board, dated June 3, along with a copy of the minutes from the Boards' telephone call vote. City Manager Johnson stated that Commissioner Frost is the only Commissioner to submit comments regarding the request for proposals which was previously developed. He then noted that under the Phase I recommendations, the Board has recommended the hiring of a consultant to organize meetings with housing industries professionals, such as lenders, builders and realtors, City staff and affordable housing advocates to research relaxed development standards, regulatory reforms and affordable housing planned unit developments . and to document the resulting cost savings; conducting educational meetings; and presenting a list of suggested reforms and savings to the Commission, Board and City staff. He noted that the Community Affordable Housing Advisory Board (CAHAB) has offered to facility the meeting, and Commissioner Smiley has suggested that volunteers be used to organize the meetings. He 06-08-98 -- -- .----- --. -- _. ._.______._n____._.._________._____ _ ___.. - 7 - then indicated that Joni Killebrew, an MPA intern with the City, worked on the performance measures contained in this year's budget and has quite a bit of experience in the working world. He suggested that she could possibly be available to provide staff support for the Board and help facilitate the items identified in Phase I. . Commissioner Youngman distributed to the Commissioners a memo dated June 8. She then stated that she talked to Del Bakke, the new Executive Officer for the Southwest Montana Building Industry Association, and he is very interested in the Board's suggestions. She noted he is also interested in conducting meetings with the building industry before the meetings suggested by the Board, in an effort to identify possible ways in which the industry could assist in providing affordable housing units. She then suggested that, rather than trying the conversational approach again, it may be better to look at a specific project in an attempt to identify ways to decrease the costs. She also noted that the letter from Homelands Development could serve as a beginning point for generating ideas. Commissioner Youngman then stated the Community Affordable Housing Advisory Board is willing to do research on the web to find examples of other programs, and suggested . that Ms. Killebrew could possibly serve as the staff person to do that research. She stressed that the City has a contract with HRDC for staffing of this Board; however, she noted that the City's contribution could be considered the volunteer portion of this project. She then recognized the importance of identifying any policy or regulatory changes which would promote affordable housing without creating impediments for the building industry. Commissioner Smiley noted that Vermont has extensive codes regarding affordable housing. Ms. Caren Couch, Housing Director for the Human Resource Development Council stated that they have the Vermont web page. Commissioner Youngman noted that the National League of Cities has a number of examples on various subjects and, as a Commissioner, she has access to that information. . Commissioner Youngman identified several items which cannot be done by volunteers or City staff, at least in the near future, noting that many of those items involve revisions to the City's regulations. Mayor Stiff expressed his interest in gathering input from the Southwest Montana Building Industry Association and other professionals as well as from the community in general 06-08-98 ---...-..-- ---.- ..- --..-.-.--- .- --. .----.---.-..---- - 8 - on ways to provide affordable housing, including the possibility of an affordable mobile home park. Commissioner Youngman stressed the importance of recognizing that, after various mechanisms for providing affordable housing have been identified, revisions to the regulatory . standards to implement those recommendations will still be necessary. - Commissioner Frost stated support for the City Manager's suggestion that volunteers be used to complete the items identified under Phase I in the Board's recommendations, noting that a consultant could then possibly be used to complete the tasks identified in later phases of the project. Mayor Stiff stated that he read with interest Assistant Finance Director Peg Biekert's comments in her voting at the June 3 Board meeting, stating his concurrence that City staff must be involved in discussions about relaxation of development standards. Responding to City Manager Johnson, Staff Attorney Cooper stated he has not seen model ordinances regarding affordable housing regulations, but he has seen balancing tests to be applied to those regulations. . City Manager Johnson suggested that regulatory changes could possibly be drafted by staff, with the attorneys reviewing and assisting in ensuring that they are properly drafted. Commissioner Rudberg and Mayor Stiff both expressed concern that they have not had an opportunity to review and consider the items in Commissioner Youngman's memo prior to this meeting, and recognized the need to bring it back for further discussion after they have had an opportunity to do so. Commissioner Frost suggested that the Commission could reach an agreement on Phase I of the project at this time, bringing back discussion on future phases at a later date. Commissioner Youngman noted that the Southwest Montana Building Industry Association's board will be meeting within the next two weeks and suggested that if the Commission and the Community Affordable Housing Advisory Board could develop a rough . draft letter asking for input on cost savings, it could be forwarded to the builders for their consideration. Responding to Mayor Stiff, Commissioner Youngman stated the next step would be meetings coordinated by either Caren Couch or Joni Killebrew. She noted that those meetings would be within the building industry, with staff and the CAHAB. She stated the step after 06-08-98 - 9 - that would be to do the web research, noting that could be undertaken when the City awaits responses to its letters to the local construction community. She then indicated that at this time, she does not anticipate any legislative changes will be necessary; rather, the changes could be accomplished at the local level. . Responding to the Mayor, the City Manager stated the first step in the process is to have MPA Intern Killebrew write a letter, for Commission review and approval, with that letter then being sent to the appropriate agencies. He also asked for Commission direction to the CAHAB about what it would like to receive at the end of the process. He noted that Ms. Killebrew could then do the legwork and research for the committee and facilitate meetings, and could possibly draft documents for the CAHAB. Responding to Mayor Stiff, Director of Public Service Phill Forbes stated he feels it is important for his department to be involved as early in the process as possible. Commissioner Frost suggested that, in addition to the first three items identified in Commissioner Youngman's memo, a fourth should be added pertaining to the affordable mobile home park. . Commissioner Rudberg noted that not all builders belong to the Southwest Montana Building Industry Association. She further noted that affordable housing is already being provided in this community by Habitat for Humanity, Bozeman Interfaith Housing and the Human Resource Development Council. She suggested that steps should be taken to ensure that input is received from those other sources because much of that input could be very valuable. Ms. Couch recognized the importance of involving as many different groups and disciplines as possible. She noted that the different perspectives could help to identify different areas in which regulatory changes could be made. Assistant City Manager Brey noted that Building Official Neil Poulsen may provide some valuable expertise on this issue as well. . Commissioner Rudberg noted that the Commission went through the Homelands Development letter about a week ago, and most of the items listed in that letter fly in the face of the City's minimum standards. She then noted that some builders are currently providing affordable units in the community, following existing rules, while others want to bend the rules. 06-08-98 - 10 - She stressed the importance of ensuring that any modifications to existing requirements do not result in compromising the safety of the homes or the community. Commissioner Smiley stated that, in conjunction with each proposed regulatory revision, she wants to also receive information on how it will benefit the community and how . it will work here. At Mayor Stiff's request, City Manager Johnson summarized the Intern's role in the project, noting that he will ask her to do research on programs in other communities. He also noted that she can help to facilitate meetings and serve as staff support to the CAHAB. He indicated the next step will be for Ms. Killebrew, in conjunction with Staff Attorney Cooper and the CAHAB, to develop a letter to be submitted to the Commission for review and approval. Mayor Stiff stressed that the safety and welfare of the community must be foremost in the Commissioners' minds as they consider each proposal submitted. Commissioner Frost noted, however, that the Commissioners must also be open- minded when considering the suggestions. . Discussion - FYI Items City Manager Johnson presented to the Commission the following "For Your Information" items. (1 ) Letter of resignation from the Design Review Board, effective July 1, as submitted by Paul Gleye. (2) Letter from Louise Hosking, 2305 Arrowleaf Hills Drive, dated June 4, encouraging the Commissioners to not approve the annexation or master plan amendment for the Bozeman Deaconess property. (3) Snowpack report for the Gallatin River basin as of May 25. (4) Notice of the special Commission meeting scheduled for June 11. (5) Memo from the County Commission announcing that a special meeting will be . held at 10:00 a.m. on June 9 to appoint and swear in an interim Gallatin County Commissioner. (6) Agenda for the Development Review Committee meeting to be held at 10:00 a.m. on Tuesday, June 9, in the Commission Room. (7) Agenda for the Design Review Board meeting to be held at 3:30 p.m. on Tuesday, June 9, in the Conference Room at the Professional Building. 06-08-98 _n __..___._ __.___...____..._".._____ _.._. ____.__.. ... ..........-- - 11 - (8) Agenda for the County Commission meeting to be held at 10:00 a.m. and 1 :30 p.m. on Tuesday, June 9, at the Courthouse. (9) The City Manager submitted his weekly report, as follows. (1) Stated that on Saturday, he worked on the trails, as part of National Trails Day. (2) Attended a fund raiser . for Eagle Mount on Saturday night. 131 Stated that on Sunday, he anended the tour of the cemetery, noting that Historic Preservation Officer Derek Strahn gave a very nice presentation. He characterized the tour as very informative, noting that he now understands how graves can become sunken. (4) Noted that negotiations with the fire and pOlice are essentially complete, and negotiations with the MPEA have not yet begun. (10) Clerk of the Commission Sullivan announced that she will be out of town on Thursday; and the packets will be ready on either Thursday or Friday. (11 ) Commissioner Rudberg submitted the following. (1) Asked for several copies of the letter to people who have illegally posted signs and posters on poles in the public right- of-way so she can begin contacting those individuals. (2) Suggested that, in light of resignations from the various boards and the number of appointments that need to be made . for the June 30 expirations, the Commissioner liaisons contact the chairs of the boards of the openings on their respective boards, so they can encourage the filing of applications to fill those vacancies. (3) Attended the MSU advisory board meeting on Friday. (4) Noted that a tombstone in the cemetery in Key West reads "I told you I was sick". (5) Stated she picked up an historic calendar of Bozeman, noting it provides some interesting and good information about Bozeman's history. (12) Commissioner Smiley submitted the following. (1) Stated that she attended the public meeting at the Hospital last week. She noted that there were 55 questions asked about the annexation and proposed development of this large parcel of land. (2) Announced that the Public Service Commission will conduct a meeting at 7:30 p.m. on Wednesday at the HOliday Inn to talk about the City of Helena's efforts to become an electrical broker. . (13) City Manager Johnson stated that the 5:00 to 7:00 p.m. schedule for work sessions on the budget for the upcoming year is not working well and suggested that the schedule be revised. He then noted that last year, work sessions were held from 6:30 to 9:30 p.m. 06-08-98 - 12 - Following a brief discussion, the Commissioners set work sessions on the budget for the upcoming year for 6:30 to 9:30 p.m. on Thursday, June 11, Tuesday, June 16, and Thursday, June 18, in the Conference Room at the Professional Building. . Recess - 5:10 p.m. Mayor Stiff declared a recess at 5: 1 0 p.m., to reconvene at 6:30 p.m. for the purpose of continuing the work session. Reconvene ~ 6:30 C.m. Mayor Stiff reconvened the meeting at 6:30 p.m. in the Conference Room of the Professional Building for the purpose of conducting the continued work session. Work Session (continued) - (8) Continued review of City Manaaer's budget recommendations for Fiscal Year 1998~ 1999 (8) Continued review of City Manager's budget recommendations for Fiscal Year 1998-1999 . This is the third in a series of work sessions on the City Manager's budget recommendations for Fiscal Year 1998-1999. The Commission continued its review of the individual budget units, as follows. Public Service. The City Manager briefly highlighted this budget unit, as contained on Pages C-10 through C-13. He noted this is one area in which the Commission will notice a jump in the overall total, due in large part to the significant number of projects being funded. He stated that, spread across a number of budget units, is some clerical assistance for the Director. He also noted that one more engineer is to be added, to support those projects funded through the capital improvements program, and those costs are to be spread throughout a number of budget units. He then reminded the Commission that two engineers are currently on "soft" monies, and he was unable to transfer those engineers to "hard" funding sources. . He also noted that one of the engineers has dedicated a significant amount of her time to landfill activities, thus reducing the time she has available for other projects. He then noted that items not funded include expansion of the travel budget and a new computer. City Engineer Craig Brawner addressed the performance measures, stressing that it was important to first determine what his department has control over and what it does not. He 06-08-98 - 13 + noted that the quality of submittals and the size of the projects has a significant impact on his staff's workload. He then stated that, as a result, he has identified qualitative performance measures rather than quantitative measures. He stressed that the infrastructure that results from their reviews lasts 75 to 100 years, and it is important to ensure that the quality is good. . He recognized that, without an increase in the staffing levels, his department will continue to get calls from those who feel the review process is taking too long. The City Engineer gave the Commissioners a handout on the projects which are currently being undertaken by his department. He noted the bottom line is that over $6.2 million in projects were installed last year, and another $4.5 million were monitored. He noted that an anticipated $12 million in projects will be installed in the upcoming year. The City Engineer noted that the City has 3 full time engineers working on projects, and the workload is heavier than it has been in the past couple of years. He also expressed concern about those engineers who are on "soft" monies and the need to get them on a more stable funding source. Administrative Services Director Miral Gamradt noted that the interest income from the . $5 million general obligation bond issue has not been appropriated because those monies were identified as the source to cover shortages. Responding to Commissioner Frost, the City Engineer stated that another full-time engineer was requested because of the water, wastewater and street projects being undertaken. He once again stressed the importance of those investments in the community and the need to ensure that they are properly done. Responding to additional questions from the Commission, the City Manager stated that the $12 million in infrastructure improvements listed will not be entirely funded by the City; but the City Engineering Department will oversee all of those improvements. Responding to Mayor Stiff, the Administrative Services Director stated that the interest earned by the $5 million transportation general obligation bond issue remains in that fund, . although it has not been budgeted for expenditure. He then estimated the interest income at $150,000 per year, recognizing that that amount decreases as the proceeds of the bond issue are expended. City Engineer Craig Brawner stated that, under State law, a professional engineer must 06-08-98 n_____ __. - 14 - maintain a certain number of educational units to retain certification, which is why he had requested an expansion of the travel budget. City Manager Johnson stated he is impressed with the performance measures for the Engineering Department, noting that they are leading toward outcomes. . Special Projects. The City Manager briefly reviewed this budget unit, as found on He noted that the projects funded during last fiscal year and next Pages 0-30 through 0-31 . fiscal year are listed, reminding the Commission that some of the projects are funded partially through this budget unit and partially through the general obligation bond issue. The City Manager then reviewed the information contained in the handout submitted by the City Engineer. He noted that the South Third Avenue project exceeded the amount budgeted by almost $700,000, and that project was funded through the bond issue. He then briefly highlighted some of the other projects listed and the shortages and overages that have been recognized or anticipated. G.O. Bond. Director of Public Service Forbes noted that $2.8 million has been appropriated in this budget, as found on Pages F-2 through F-3. He then indicated that . progress continues to be made on the projects listed. Responding to Commissioner Frost, the Director stated that these projects should be completed and all of the bond proceeds spent in two years. He then encouraged the Commission to recognize that these projects have been administered by the City's Engineering Department without the addition of any personnel. Water Operations. The City Manager gave a brief overview of this budget unit, as found on Pages G-2 through G-5. He noted that a backhoe mounted jack hammer was not funded in this budget. Acting Water Superintendent Mike Certalic reviewed the performance measures, noting that his department began to keep records on its costs and the time to do specific tasks four years ago, so he had good statistical information upon which to base those measures. He then . noted that the State regulations include testing requirements, and those requirements will be increasing with the lead and copper rule. He noted that the reservoir people do those samples and send them in for testing. He stated that operating every valve and every fire hydrant in the system is important because it keeps the system working well and more predictably. He stated that these programs were started approximately four years ago and, while they are not 06-08-98 - 15 ~ operated as often as may be desired, the improvements are quickly recognized. He noted that with the recent fire on Main Street, the fire hydrant at the corner of Bozeman Avenue and Main Street would turn on but would not turn off; and it has now been replaced. He estimated the cost of replacing fire hydrants at $2,000 per hydrant. . The Acting Superintendent stated that the department tries to flush every main annually, starting on the south end of town. He recognized that this process causes turbidity for the customers in that area of town, but stressed that the level of turbidity has decreased as the lines have been more consistently flushed. Acting Superintendent Certalic stated he and the foreman of the meter reading division are working on gathering information on an automated meter reading system. He noted that $65,000 was added to last year's budget to begin a pilot program, but those monies have not yet been expended. He stated that the results of this program will include a savings in staff time and a higher percentage of actual readings each month. He stated the department has a pOlicy of changing out meters every fifteen years because, as they get old, they don't read accurately, but tend to read less than the actual consumption. He recognized that, because . of the growth which the community is currently incurring, his department is behind in changing out meters. Director of Public Service Forbes noted that the backflow prevention program is an essential component in protecting the public health. Acting Superintendent Certalic responded to questions from Commissioner Rudberg regarding the numbers in the performance measures and workload indicators. He noted that samples are taken in eight locations throughout the city every day while other samples are taken on a less frequent basis. He also noted that if a customer calls and requests that a sample of their water be taken, the crew does so. Commissioner Rudberg noted this is one area in which the City must comply with a significant number of State mandates. . The Acting Superintendent stated that the Lyman Creek cover is one of the department's current problems, noting it was rated to last seven years and has been on the reservoir for between seven and eight years. He indicated that the $187,000 in the budget will only cover the costs of designing a new cover. He then stated that over 700 customers are served by this water source. 06-08-98 ..--.--- -------..--- -----. - 16 - Administrative Services Director Gamradt noted that in the past, $250,000 has been budgeted for water renovations projects every other year, and a review of the projects completed at that level of funding revealed that it is inadequate. He noted the amount has been doubled in an effort to more adequately address these needs. . Responding to Commissioner Smiley, Acting Superintendent Certalic stated that a few years ago, the estimated cost of replacing the cover on the Lyman Creek reservoir was $1.2 million. Wastewater Operations. Administrative Services Director Gamradt summarized this budget unit, as contained on Pages G-1 0 through G-13. He stated that, as with the previous budget unit, portions of a secretary and an engineer have been funded through this budget. He reminded the Commission that capital projects in the water and wastewater operations have been undertaken in alternate years, to ensure a more even workload for City crews. He characterized the $265,000 included in this budget for the Bozeman Solvent Site as being small in comparison to past years. Acting Water/Sewer Superintendent Certalic briefly highlighted the equipment items . included in this budget. He then turned his attention to the performance measures, noting that mains over 18 inches in size are not flushed because of the volume of water needed to effectively flush them. He then noted that root cutting is also an important part of maintaining the system, particularly close to clay lines. The Superintendent noted that crews have not received very many sewer back-up calls this year, and they have typically responded within ten to fifteen minutes when those calls have been received. He indicated that crews have also renewed several services and made several main repairs, in an effort to update the system and minimize problems. He stated that TV inspection of the mains has enhanced those efforts significantly. He noted that the final inflow and infiltration report has not yet been received, but he anticipates it will reflect there is more infiltration in the clay lines than originally thought. . Responding to Commissioner Smiley, the Acting Superintendent stated that several repairs have been made in the Hyalite View Subdivision, and those repairs eliminated many of the problems, but some still remain. Director of Public Service Forbes thanked the Acting Superintendent and his staff, noting that the building boom has impacted many City departments. He noted that, through 06-08-98 - 17 - those impacts, the crews have continued to expand their preventative maintenance programs. Parks. City Manager Johnson gave a brief overview of this budget, as found on Pages C-48 through C-51. He noted that a majority of the increase in this budget unit is contained in capital improvements, including $75,000 to support the development of parks under the park . master plans. He suggested that, through the use of these monies as matching funds, the amount of improvements completed could be expanded. Park Superintendent John McNeil addressed the performance measures for this budget, noting that without the added personnel he had requested, the level of service will drop dramatically in the upcoming year. He stressed that the level of trail maintenance will continue to be very low, even though the trail system has been continually expanding. He noted that volunteer groups pick up trash along portions of the trails, which does help to alleviate some of the complaints. He stated that $3,000 in gravel is included in this budget to assist in the development of new trails and some nominal upkeep of existing trails. He noted that one of the items not funded in this budget is an ice skating rink in Valley Unit Park. He indicated that the City has no water rights to use the well in the winter, since the State has ruled it is for . irrigation purposes only, so an alternative water source is needed. Responding to Commissioner Youngman, the Park Superintendent stated that a .3 FTE would be able to build ice and maintain the surface of the rink. He then stressed that this would be an on-going position, noting it takes a full-time crew to make and maintain the other ice skating rinks in town. He stated that he had requested a .73 FTE to maintain the new parks which the City has acquired over the last five years, since the existing crews have been able to do little with those new park areas. He noted that the park master plan calls for mowing of most natural parks a minimum of three times per year; however, those parks are currently being mowed only once a year. Responding to questions from Commissioner Rudberg, the Park Superintendent stated that some of the parks in the community have been designated as natural parks in the park . master plan, with some of those parks being designated for no mowing at all. He noted that other natural parks are identified for mowing up to three times a year, while the linear parks and the grass parks are to be more constantly maintained. He stated that the volunteer support of the linear trails consists of picking up litter and possibly some very minor repairs. 06-08-98 -. --- -..- . ..u __. - 18 - Responding to Commissioner Youngman, the Park Superintendent stated that under the budget as submitted by the City Manager, some of the percentages reflected in the performance measures will drop in Fiscal Year 1999 while others will not be affected. He identified some of the items affected, including the acquisition of playground equipment, the . level of security and the number of times the parks are mowed and trimmed. Director of Public Service Forbes indicated that he will ask the Park Superintendent to revise the performance measures to more accurately reflect the level of service provided by this budget as submitted by the City Manager. Responding to questions from the Commission, Park Superintendent John McNeil stated he has requested used pickups so his crews can move from one park to another, noting that it is much easier on the mowers to haul them than to drive them on the streets. Responding to Commissioner Youngman, the Park Superintendent identified people as the first item to be added back into his budget. He noted that trail maintenance is probably the most neglected element in his program, although he noted that Westfield Park has been developed and turned over to the City for maintenance, thus stretching those crews even . further. He cautioned that when the park in the North Meadows Subdivision is completed, it will also be turned over to the City for maintenance. Responding to the City Manager, Park Superintendent McNeil stated his crews continue to water the flowers along Main Street, noting he has not been told not to do so. Commissioner Rudberg questioned why the City should water the plants along Main Street, suggesting that if the business owners cannot water the flowers, they shouldn't plant them. She also noted that many of the merchants already set out water for dogs and water the flowers which they plant next to the buildings, and noted it would take little additional effort for them to water the planters at the curb. Responding to Commissioner Frost, the Park Superintendent stated that the watering of planters is done in the early morning hours and takes approximately four hours every day. . He noted that the crews also pick up the garbage in the trash containers along Main Street with the small garbage truck on a daily basis in the summer, as a result of arrangements with downtown merchants. Commissioner Frost requested that when the revised figures are submitted to the Commission, the costs of watering the planters in the downtown area be submitted also. 06-08-98 ..------------..--- - --. --..---.-- --.-.- - 19 ~ Commissioner Youngman expressed concern that, while the demands on the Park Department increase each year, the amount budgeted for capital expenditures continues to decrease every year, thus making obligations even more difficult to meet. She also expressed concern that the City is not meeting some of the commitments it has made during subdivision . reviews in recent years, such as providing an ice skating rink in Valley Unit Park. She noted that communities typically contribute toward the construction and maintenance of trails; however, the City is making very minimal efforts to assist in this area. Commissioner Rudberg suggested the possibility of implementing a moratorium on accepting easements for trails until a cooperative arrangement has been reached with the community for maintenance of the trails. Responding to questions from Commissioner Rudberg, the Park Superintendent stated that the amount budgeted for security has increased because of increased hours of operation and increased vandalism. City Manager Johnson suggested one alternative for funding park operations is the creation of a city-wide park maintenance district. . Commissioner Frost stated that a good city to live in must have good parks and a good trail system, and those facilities must be well maintained. Park Superintendent McNeil stated that the parks are "being flat loved to death", particularly Bogert Park, Kirk Park and Lindley Park. He noted, as a result, the level of maintenance must be increased in an effort to mitigate the impacts of use. He stated that at the present time, those parks are receiving maximum use and minimum care, and it shows. Responding to Commissioner Youngman, City Manager Johnson stated that a park maintenance district would be under special revenues and would, therefore, be outside the 1- 105 cap, like the street and tree maintenance districts. He then noted that the Commission can establish a park maintenance district and set the assessment at whatever level it chooses. Commissioner Frost noted that the City would need to be frugal if it chose to . implement a park maintenance district, and be able to show the public that the district is really needed. Commissioner Youngman noted that in a recent needs survey, open space acquisition had more support than any other issue identified. 06-08-98 .--------- -. .______........_n_.__ . ~-- - 20 - City Manager Johnson stated that this year, staff is tracking the addresses of participants in recreational programs in an effort to determine what percentage of the participants reside outside city limits. He suggested that those statistics will probably reflect quite accurately the impacts of non-residents on other City programs. . Cemetery. City Manager Johnson briefly reviewed this budget unit, as found on Pages C-52 through C-55. He noted that this budget unit reflects a slight increase, mainly due to capital improvements. He noted that the same staffing level has been budgeted, although one position remains open while management tries to identify the best way to fill it. He then stated that the performance and efficiency measures reflected in the budget unit reflect efforts to distill several pages of good information and statistics into the space available. Park/Cemetery Superintendent John McNeil stated that staff is working on a survey to determine the levels of staffing and workloads in other municipal cemeteries of similar size, and a report will be provided when that information is available. He then identified security as a key issue, noting that if the gates to the cemetery are locked, the police cannot patrol it. He suggested, however, that locking the gate to Burke Park and increasing security in the parks . and the cemetery could help to minimize vandalism and other problems. He also suggested that limiting access to the cemetery from Lindley Park during nighttime hours could further reduce problems in the cemetery. The Park/Cemetery Superintendent stated that a meter has been installed at the cemetery, so the irrigation costs involved in using City water should be significantly lower than they have been on the flat rate. He also noted it is their objective to add underground sprinkling in one block each year until the entire cemetery is irrigated. Responding to Commissioner Rudberg, the Park/Cemetery Superintendent stated that some of the numbers listed in the performance measures are actual or very close to actual, while others reflect estimates. He noted that on the number of repairs to gravest minor repairs that take a minimal amount of time are probably not reflected. . Further respondingto Commissioner Rudberg, the Park/Cemetery Superintendent stated that he has encountered problems in getting seasonal help, and it is even more difficult to get that help in time to prepare the cemetery for Memorial Day. As a result, he noted that monies are budgeted for contracting the trimming around the approximately 25/000 headstones in the cemetery before Memorial Day and two other times during the summer. He noted that years 06~08-98 --.-- - ---- - 21 - ago, preparing for Memorial Day was no problem because all of the other City crews were assigned to help with the mowing and trimming. Tree Maintenance. The City Manager noted that under this budget unit, as contained on Pages 0-26 through 0-29, a ten-month position was requested but not funded. He stated . that this would essentially be conversion of an existing .67 FTE to a .83 FTE, but it would also be a conversion from a seasonal employee to a regular employee with the attendant changes in compensation and benefits. Park/Cemetery/Forestry Superintendent John McNeil stated that the cost share program for planting trees and the program with Montana Power Company to replace trees under power lines have been much more successful than originally anticipated. He noted that with the two- person crew when one person is pulled from a site, the operation is shut down because of legal and practical issues. He noted that this operation currently has a seasonal person who is well qualified to fill the requested position; and he is uncertain how long the City will be able to retain this individual at the current level of pay for seasonals. He stressed that this position is needed for only nine or ten months each year, and that individual could cover when one of the . full-time employees is away for training or on vacation. Administrative Services Director Gamradt stated the cost of the proposed additional position would be $17,125 per year. Responding to Commissioner Rudberg, the Superintendent stated the City currently contracts for the removal of stumps. He noted, however, that under the tree planting program with Montana Power Company, once a tree is cut down, the stump must be removed immediately so a new tree can be planted. He then noted that approximately twenty trees are scheduled for removal this fall, and there remain some stumps where trees have been cut but the stumps not taken out immediately. He stated there are certain weather conditions in which the crews cannot legally be up in the boom truck, and during those times, the crews could be removing stumps as well as doing other types of work. He then cautioned that if the City . continues to contract for the removal of stumps, it will continue to get further and further behind in this operation. In response to questions from Commissioners, City Manager Johnson stated that at the present time, the Forestry crew rents the equipment needed for stump removal. He then suggested that the performance measures for this department should not necessary be based 06~O8-98 ..___n_.____ - 22 - on how far and how fast the crews can work; rather, the completeness of the task should be a more important factor in evaluating this department's performance. Park/Cemetery/Forestry Superintendent McNeil stated that the stump removing equipment is not readily available, and his crews must reserve it a month ahead of time to be . assured it is available when they need it. Commissioner Frost requested the figures for hiring the additional person requested. The Superintendent briefly reviewed the performance measures for this budget unit, noting that while the number of trees trimmed is decreasing, the number of trees being planted is increasing. Fish, Wildlife and Parks. The City Manager briefly reviewed this budget unit, as contained on Pages 0-52 and 0-53. He stated this budget unit includes the East Gallatin Recreation Area and the Bozeman Ponds. Park/Cemetery/Forestry Superintendent John McNeil stated a used truck to haul equipment from one park to the other was requested but not funded. He noted that these areas are also being "loved to death", as revealed by the amount of use they receive. He noted . that some of the users have moved from the East Gallatin Recreation Area to the Bozeman Ponds because geese have made it undesirable. He then cautioned that when The Ponds area is fully developed, including the shelters and restrooms, the cost of maintaining it will increase. Director of Public Service Forbes thanked Park/Cemetery/Forestry Superintendent McNeil for his many years of service to the City, noting this may be his last budget cycle. He noted that the Superintendent has been with the City for the past 34 years, and has served as Superintendent for the past 16 or 17 years. He then noted that everyone has his or her own idea about how the parks and cemetery areas should be operated and maintained, characterizing Superintendent McNeil's position as "working for 26,000 people". Gas Tax. Administrative Services Director Miral Gamradt highlighted this budget unit, as found on Pages 0-14 through 0-17. He noted that these monies are devoted to major street . projects, while the Street Maintenance District budget unit funds the personnel, operating supplies and capital equipment items. He noted that this year's allocation is estimated at $461,973 and, with carry-over funds from past years, $700,000 in projects have been funded in this budget. 06-08-98 _..._._u__ - 23 - Street/Sanitation Superintendent Roger Sicz reviewed the projects to be completed under this budget unit, noting that in some instances, the amount budgeted is for supplies which will be used for in-house completion of the projects. He noted that the City is beginning to take a more aggressive approach to addressing the maintenance of water and sewer mains, . and he hopes that a more aggressive approach will also be taken on street maintenance issues. The Street/Sanitation Superintendent stated he intends to expand the performance measures in future years, noting he feels they will help to ensure the department is addressing the issues which are really important. He stated that the performance measures for both this budget unit and the Street Maintenance District are the same. He then reviewed the performance measures which have been included in this budget, noting that with the new annexations he is uncertain how long the current staffing level will be able to meet these measures. He stated that at the present time, it takes four days to plow the entire community when it snows, and the Department has a policy of plowing after every 4 inches of snowfall. He noted that the department also sweeps the downtown area twice a week and the arterials, such as North 7th Avenue, twice a month. . The Street/Sanitation Superintendent stated that he has identified some efficiency measurers; however, as of this date, he has not been able to identify the costs. He stated that, based on statistics gathered during this fiscal year with a new software program, that information should be available in time for the next budget document. The Street/Sanitation Superintendent stated that the two people in the Sign Department have spent 65 to 85 percent of their time working on traffic signals. He then noted that at the present time, a request for proposals is being sought for the signals on the State routes, and those costs will be billed to the State. He stated that the City will be responsible for only four traffic signals and two bouncing ball signals under this new system. The Superintendent noted that the updating of many of the stop signs in the City must be undertaken this year. He stated that, under the federal standards, those signs with . reflective letters are to be changed out on a periodic basis. Responding to Commissioner Rudberg, Street/Sanitation Superintendent Sicz stated that the Commission has adopted a policy that established the snow routes throughout the community, and it is his department's policy to plow all streets when there are four inches of snow. He then indicated that some of the streets are not plowed because the snow cover 06-08-98 ono .___.___..___..._ .--..-- ."., ~ - 24 - helps to protect the water lines, which are not buried as deep as the other lines in the community. He recognized that his department could do less plowing of residential streets and, thus, accommodate the new subdivisions that are being developed and proposed. Responding to Commissioner Smiley, the Street/Sanitation Superintendent stated that . some of the intersections have been redone recently with petro mat, and those intersections have held up well since then. He stated that he would like to redo more intersections with this mat, but he recognizes that it takes time and manpower to do so. Responding to Commissioner Rudberg, Director of Public Service Phill Forbes stated that the mileages of streets and alleys on which the gas tax allocation is distributed is updated on an annual basis. Street Maintenance District. City Manager Johnson reviewed this budget unit, as contained on Pages D~22 through 0-25. He noted that the increase in assessment rate this year is designed to cover the costs of a new motor grader with a snow gate. Street/Sanitation Superintendent Sicz noted that using motor graders is not as cost effective as using trucks to do the plowing because the trucks can be used for sanding at the . same time. He stated, however, that the motor graders help to keep the driveways clear in the residential areas, thus reducing complaints from residents. He stated that his crews try to have all snow routes plowed by 7:30 or 8:00 a.m. The Superintendent noted it is illegal to plow or shovel snow out into the street, but it occurs on a quite frequent basis. He then noted that when the crews plow the street, that snow is pushed back onto the curb. The Street/Sanitation Superintendent turned his attention to the items not funded in this budget, which include .5 FTE for substitutes, who could also be used to help paint curbs and put up signs. He also noted that he asked for two new employees to help maintain the streets in the community as it continues to grow. He stated that at the present time, employees are working twelve to fourteen hours a day to plow the streets in the winter. He . noted that people want more services for less monies. The Superintendent stated that he also requested computer software to help generate information needed for the performance measures and other reports which could be of benefit to the Director of Public Service. He indicated that a used pick up was requested so the crews could use it to travel from one job site to another or to breaks instead of using a dump truck. 06-08-98 ~ 25 ~ He noted that he has also requested new two~way radios, in an effort to update the radios in his department to meet the new frequency changes which will be implemented in 2003. He stated the other item not funded was a pup trailer to pull behind a dump truck, thus increasing its capacity and making the crews more efficient. . Responding to Commissioner Rudberg, Street/Sanitation Superintendent Sicz acknowledged that some of the figures in the workload indicators are estimates rather than actual counts. He then stated that his department is counting the potholes in the streets and will determine how long it takes to repair a pothole. He noted that, as a result, the information underthe workload indicators and performance measures in the budget would be more accurate and more valuable. Responding to Commissioner Frost, the Superintendent stated that the thermo-plastic striping at intersections is working well and he would like to use it more extensively throughout the community. He then stated that he is also interested in the idea of using concrete in the intersections to help stabilize them. Responding to Mayor Stiff, the Street Superintendent stated that Durston Road needs . to be redone from North 7th Avenue to North 19th Avenue and then on westward to Yellowstone Avenue. Solid Waste Collection. Street/Sanitation Superintendent Roger Sicz reviewed this budget unit, as contained on Pages G-18 through G-21. He stated that with the new automated collection truck, many changes have occurred in this operation. He noted that one automated truck and two rear-load trucks are currently being used to serve the community. He stated the driver of the automated truck is becoming more efficient, and he is now working very little overtime to cover the entire community. Director of Public Service Forbes noted that during initial start up of the automated garbage collection truck, it took thirteen hours to complete the stops for one day, and the time has been reduced to eight or nine hours. . The Street/Sanitation Superintendent noted that compost collection is provided twenty weeks each year, and under this budget unit an additional .5 FTE will be devoted to the recycling program to accommodate the success of that program. He noted that, since September, 562 tons of aluminum, newspaper, steel, cardboard and glass has been collected; and stressed the importance of recognizing that this amount has not gone into the landfill. He 06-08-98 _n._______ - 26 - stated that this program costs $1.20 per person, however, he feels it is well worth it and actually results in savings in other portions of his operation. Assistant Street/Sanitation Superintendent Tom Wold reviewed the performance measures for this budget, noting that, at the present time, the City is signing an average of four . customers per day for the automated collection system. He noted that, because of the deals which the private firms are currently providing, however, it is difficult for the City to attract four-plexes. He then stated that, despite the competition, he anticipates the automated truck will be running at capacity before the end of the year. Responding to Commissioner Frost, Street/Sanitation Superintendent Roger Sicz stated that many of the customers who had initially requested 35-gallon containers have exchanged them for 60-gallon containers, and there has been relatively high interest in the 100-gallon containers as well. In further response to Commissioner Frost, the Superintendent stated he would like to see the percentage of recycling increase from 2 or 3 percent to 12 percent. Solid Waste Disposal. Street/Sanitation Superintendent Sicz reviewed this budget unit, . as contained on Pages G-22 through G-25. He stated that several changes have been made in this operation because of the recent opening of the Sub-title D cell at the landfill and construction of the gas extraction system in the old portion of the landfill. He noted that the one item not funded in this budget is a full-time landfill engineer, expanding that position from its current level of approximately 3/4 time. He expressed concern that with the other items which the Project Engineer currently is assigned, the time she can devote to the landfill and its operation is less than he would like to see. He expressed concern that, even if the Engineering Department does receive funding for another engineer, there are enough issues to be addressed that the landfill will not receive the full-time attention of one of the engineers. In response to comments from Administrative Services Director Gamradt, the Street/Sanitation Superintendent recognized that if the engineering support for the landfill is . retained under the Engineering Department, it will eventually work out. He stated, however, that everyone is very busy at the present time; and he is concerned that not all reports will be written or all timeframes for the landfill met. Assistant Superintendent Wold stated that a new dumpster area is being built at the landfill, in an area that should be less visible to the neighbors. He also noted that a new 06-08-98 - 27 - building is to be constructed at the landfill, to house the landfill equipment and the garbage trucks. The Assistant Superintendent reviewed the performance measures for this budget unit, stating that the Engineering Department is responsible for ensuring compliance with the State . regulations for both the gas extraction system and the new cell. He then stated that the compaction rate per cubic yard is important. He recognized that the 700-pound rate listed in the performance measures is low when compared to national standards; however, he noted that when dirt is used instead of an alternative cover, the compaction rate drops. Street/Sanitation Superintendent Roger Sicz stated that an alternative daily cover would help to conserve space at the landfill because it would be removed daily so that more garbage can be added to the open area. He noted that under the current practice, a layer of dirt is added over each day's garbage, resulting in many different layers of cover material. He indicated that the price of an alternative cover was estimated for last year's capital improvement program, but staff was unable to justify spending over $200,000 for it. . The Superintendent stated that 300 to 350 tons of white goods are removed from the landfill annually, approximately 8 tons are recycled annually, and the compost program has also removed a significant amount from the amount landfilled. Director of Public Service Forbes noted that, without any significant increases in resources for the solid waste program, the Superintendent has expanded the services provided to the public, to include the recycling program, the white goods program, the compost program and the used motor oil collection program. City Court. Administrative Services Director Gamradt stated that he checked into the issues raised at the last meeting, and found that all time worked has been recorded, and the four employees have an average of 38 hours of compensatory time. . Adjournment - 10:05 p.m. There being no further business to come before the Commission at this time, it was moved by Commissioner Frost, seconded by Commissioner Youngman, that the meeting be adjourned. The motion carried by the following Aye and No vote: those voting Aye being 06-08-98 -----..- ~,'. -- - - 28 - Commissioner Frost, Commissioner Youngman, Commissioner Smiley, Commissioner Rudberg and Mayor Stiff; those voting No, none. .~~~ ~ ALF . STIFF, Mayor . ATTEST: ~ 01 Jd1~ R IN L. SULLIVAN . Clerk of the Commission . . 06-08-98