HomeMy WebLinkAboutResolution 2449 Resolution No. 2449, Establishing capital improvement program (CIP) - 6 year plan
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RESOLUTION NO. 2449
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
BOZEMAN, MONTANA, ESTABLISHING A CAPITAL
IMPROVEMENT PROGRAM (CIP) CONSISTING OF A SIX (6)
YEAR PLAN AND PROVIDING POLICY FOR IMPLEMENTATION
THEREOF.
WHEREAS, the City Commission recognizes that limited
financial resources and increased demands for services
require an informed blending of short and long term capital
outlays; and
WHEREAS, a CIP will force the City to assess revenues,
expenditures and debt trends to pinpoint conflicts and
challenges to fiscal solvency on an annual basis; and
WHEREAS, a CIP promotes and provides for active
community participation into long range planning, keeps the
public informed and reduces funding pressures for new
programs on public officials; and
WHEREAS, a CIP encourages personnel and service
delivery productivity by providing concrete community
objectives and a schedule of resources to accomplish them;
and
WHEREAS, an active CIP enhances participation in
Federal or State grants-in-aid by maintaining a current
justification and schedule for capital improvement needs of
the community; and
WHEREAS, a CIP will enhance the maintenance of the City
infrastructure, leading to a stable economy which is highly
competitive; and
WHEREAS, a well maintained City infrastructure provides
a positive environment for new business and commercial
growth promoting new job opportunities and a stable tax
base in the City.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION
OF THE CITY OF BOZEMAN, MONTANA:
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Section 1
That the following definitions shall be established for
the purpose of the ClP:
A. Types of expenditures to include in the ClP;
1. Four distinct cla~E;5l~5l_of__S:9:pi-!:.?L_i-_.t~!!\~;
a. Equipment;
b. Land;
c. Bui Idings;
d. Improvements to land or buildings;
2 . Type s 0 f acgu i sit ion, e ~!P~.!'__E~.s:~r r i n..9..-.9~
nonrecurring;
a. New;
b. Improvement to existing capital;
c. Replacement;
3. Cost limitati9PE;
a. Items costing less than $1,000 shall be
budgeted in the annual operating budget
under the capital classification, as
individual items;
b. A specific dollar amount shall be
designated by the City Commission, to
be transferred from the annual operating
budget to the ClP fund to accommodate
capital items costing more than $1,000
but less than $10,000;
c. Items exceeding cost of $10,000 shall
be included in the CIP;
4. Useful life--items included in the ClP shall have
a life expectancy of three years or greater;
5 . Priorities for rat~flP__E~9.Y~~!E;
a. Critica1--firstpriority, proposals to
complete existing projects, maintain
established programs or meet legal or
expansion needs;
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b. Essential--second priority, projects to
replace unsatisfactory facilities or
anticipate needs;
c. Desirable--third priority, projects needed
for proper expansion or department operation;
d. Acceptable--fourth priority, projects for
ideal operation that can be postponed without
detriment to service delivery;
e. Not Acceptable--requests not in conformance
with established community goals and/or
funding capability;
6. Project duration;
a. Short Term project--a project that can be
funded and completed in one (1) program year;
b. Long Term project--a project that
necessitates multi-year funding and can be
complp.ted within five (5) years;
7. Future ope~ati~~osts--costs that will demand
future operating budget funding considerations;
a. Personnel staffing costs;
b. Employee benefit costs;
c. Maintenance costs;
d. Utility costs;
e. Specialized equipment or other minor capital
costs;
f. Materials and supply costs.
Section 2
Annual adoption of the CIP and appropriation of funas
by the City Commission shall be completed not later than the
second Commission meeting of the month of November each
year.
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Section 3
The City Manager shall annually submit to the City
Commission a recommended plan for consideration by the third
Commission meeting in the month of September each year.
Section 4
The City Manager shall promulgate instructions, forms,
and time schedules for obtaining capital project requests
from all departments, boards, and agencies of the City.
Section 5
Procedure __t_~"llES>P!_ !~~_f5!Pi- !-511_~1.!1pro~emen t Pro....9.!5lg:t--
Upon receipt of the City Manager's recommended plan, the
Commission shall:
a. Prioritize individual projects:
b. Prepare a tentative ordinance coptaining
designated projects and appropriations to
fund the CIP:
c. Fix a time and place for holding a public
hearing upon the tentative CIP ordinance:
d. Give public notice of the public hearing by
advertising in a daily newspaper of general
circulation within the city at least ten
(10) days prior to the conduct of the public
hearing:
e. Adopt the CIP ordinance not sooner than the
next Commission meeting following conclusion
of the public hearing.
PASSED, ADOPTED AND APPROVED by the City Commission of
the City of Bozeman, Montana, at its regular session held on
the 13th ______ day of __11!!!.~_______"_' 1983, and effective
thirty (30) days after said date.
ATTEST:
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Ma r: d'~-"-
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Clerk of the City Commission
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