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HomeMy WebLinkAbout1998-11-16 Minutes, City Commission MINUTES OF THE MEETING OF THE CITY COMMISSION BOZEMAN, MONTANA November 16, 1998 ***************************** . The Commission of the City of Bozeman met in regular session in the Commission Room, Municipal Building, Monday, November 16, 1998, at 3:00 p.m. Present were Mayor Stiff, Commissioner Smiley, Commissioner Rudberg, Commissioner Youngman, City Manager Johnson, Assistant City Manager Brey, and City Attorney and Acting Clerk of the Commission Luwe. Commissioner Frost was absent. The meeting was opened with the Pledge of Allegiance and a moment of silence. None of the Commissioners requested that any of the Consent Items be removed for discussion. Authorize absence of Commissioner Frost from this meeting. in comDliance with Section 7-3-4322(2)' M.C.A. . It was moved by Commissioner Smiley, seconded by Commissioner Rudberg, that the Commission authorize the absence of Commissioner Frost from this meeting, in compliance with Section 7-3-4322(2), M.C.A. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Smiley, Commissioner Rudberg, Commissioner Youngman and Mayor Stiff; those voting No, none. Minutes - June 1. June 15. June 29. Seotember 8.. October 26. November 2 and November 9. 1998 It was moved by Commissioner Rudberg, seconded by Commissioner Youngman, that the minutes of the meetings of November 2 be approved as amended and the minutes of October 26 and November 9, 1998, be approved as submitted. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Rudberg, Commissioner . Youngman, Commissioner Smiley and Mayor Stiff; those voting No, none. Mayor Stiff deferred action on the minutes of the meetings of June 1, June 15, June 29 and September 8, 1998, to a later date. 11-16-98 _n__.._...__.__..__. - 2 - Pledged Securities as of SeDtember 30. 1998 In compliance with the provisions of Sections 7-6-201 to 7-6-212, Montana Code Annotated, Commissioner Rudberg and Commissioner Frost have examined the receipts of Depository Bonds and Pledged Securities held by the Director of Finance as security for City . funds deposited in Bozeman banks. Commissioner Rudberg reported that the inventory of Depository Bonds and Pledged Securities was found to be in order. It was moved by Commissioner Rudberg, seconded by Commissioner Youngman, that the Commission approve the Pledged Securities as of September 30, 1998, listed as follows: DEPOSITORY BONDS AND SECURITIES SEPTEMBER 30, 1998 RATE MATURITY RECEIPT NO. TOTAL AMOUNT AMERICAN BANK ~ Bozeman Federal Deposit Insurance Corporation $ 100.000.00 Sub-total - FDIC $ 100,000.00 . Trusteed with American Bank, N.A.: 7.00 04/15/1999 80775 $ 200.000.00 U.S. Treasury Note Federal Nat'l Mortgage Assn 8.55 08/30/1999 182008672 100,000 .00 Federal Home Loan Bank 5.45 02/25/2000 243001736 1,500.0 00.00 Federal Home Loan Bank 5.68 08/24/2000 303001835 1.200.0 00.00 Sub-total - Trusteed bonds and securities $ 3.000.000.00 TOTAL - American Bank ~ Bozeman $ 3.100.000.00 This is to certify that we, the Commission of the City of Bozeman, in compliance with the provisions of Section 7-6-207, M.C.A., have this day certified the receipts of the American Bank, N.A., for the Depository Bonds held by the Director of Finance as security, for the deposit for the City of Bozeman funds as of September 30, 1998, by the banks of Bozeman and approve and accept the same. . ALFRED M. STIFF, Mayor JOE N. FROST, Commissioner JOAN M. RUDBERG, Commissioner SANDRA L. SMILEY, Commissioner MARCIA B. YOUNGMAN, Commissioner 11-1 6-98 - 3 - The motion carried by the following Aye and No vote: those voting Aye being Commissioner Rudberg, Commissioner Youngman, Commissioner Smiley and Mayor Stiff; those voting No, none. . Ordinance No. 1482 - addina ChaDter 1.20 to the Bozeman MuniciDal Code. Drovidina for the immunization. defense and indemnification of Dublic officials and Dublic emDlovees for liabilitv resultina from alleged violation of CI-75 Included in the Commissioners' packets was a copy of Ordinance No. 1482, as prepared by the City Attorney, entitled: ORDINANCE NO. 1482 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF BOZEMAN PROVIDING THAT THE BOZEMAN MUNICIPAL CODE BE AMENDED BY ADDING A NEW CHAPTER TO BE NUMBERED CHAPTER 1.20; PROVIDING FOR THE IMMUNIZATION, DEFENSE, AND INDEMNIFICATION OF PUBLIC OFFICIALS AND PUBLIC EMPLOYEES FOR LlABILlTYRESUL TING FROM AN ALLEGED VIOLATION OF CONSTITUTIONAL INITIATIVE 75. City Attorney Luwe stated that Constitutional Initiative 75 has created a question about whether the protections of Section 2-9-305, M.C.A., still apply. He noted that the City of Great Falls has adopted a similar ordinance, and encouraged the Commission to consider . adoption of the ordinance, to ensure indemnity for the Commission, members of boards and public employees performing their duties who unintentionally violate the provisions of CI-75. He stated the purpose of this ordinance is to ensure that the City continues to have qualified people serving as Commissioners, board members and employees. He noted that, recently, one of the School Board members has indicated his intent to resign in light of CI-75, and a Commissioner in Great Falls has also contemplated similar action. He then noted that the United States Supreme Court has stated immunity for local legislators finds support not only in history but also in reason. "Regardless of the level of government, the exercise of legislative discretion should not be inhibited by judicial interference or distorted by fear of personal liability. That any restriction on a local legislator's freedom undermines the public good by . interfering with the rights of the people to representation in the democratic process. Furthermore, the time and energy required to defend against a lawsuit or a particular concern at the local level, where the part-time citizen legislator remains commonplace. And the threat of liability may significantly deter service in local government, where prestige and pecuniary rewards may pale in comparison to the threat to the civil liability ." He then indicated the intent 11-1 6~98 - 4 - of CI-75 is to allow suits against a governmental entity; and, under this ordinance, the City would be allowed to defend and then pay any damages that result from unintentional violations of CI-75. He stressed that this does not preclude the filing of any lawsuits. Responding to Mayor Stiff, the City Attorney stated that this ordinance is designed to . keep the liability protections that existed prior to the passage of CI-75. He noted that uncertainties remain regarding the provision of insurance coverage at a reasonable cost to the taxpayers. He recognized that, until a court decision is made, an uncertainty remains about whether indemnification of employees is allowed under CI-75. He indicated that each individual must make a determination about whether additional insurance is needed. Further responding to the Mayor, the City Attorney stated that when an employee or Commissioner is operating within the scope of his or her powers and duties, that individual is covered for unintentional violations; however, if that individual intentionally violates the law, then he or she is not covered. Responding to Commissioner Rudberg, the City Attorney stressed that nothing precludes an individual from filing a lawsuit against the City for an unintentional violation. He then . indicated that staff is still trying to determine all the effects of CI-75. Responding to Commissioner Youngman, the City Attorney stated that the Supreme Court decision which he cited was issued this past summer. Commissioner Rudberg stated she hopes the City is not over-reacting to CI-75, however, she recognizes the importance of protecting the City's employees. It was moved by Commissioner Youngman, seconded by Commissioner Smiley, that Ordinance No. 1482, providing for the immunization, defense, and indeminfication of public officials and public employees for liability resulting from an alleged violation of Constitutional Initiative 75, be provisionally adopted and that it be brought back in three weeks for final adoption. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Youngman, Commissioner Smiley, Commissioner Rudberg and Mayor Stiff; those . voting No, none. Discussion re budget Drocess for uDcoming fiscal year City Manager Clark Johnson stated this discussion is designed to identify what staff would like to see and what the Commission wants to see in the budgeting process for the 11-16-98 - 5 - upcoming fiscal year. He noted that CI-75 has created a process with a significant amount of public input, since any increases in fees and rates will be subject to a vote. He noted that, as a result, public education will be a key component, and the new budget process initiated last year, which includes performance measures, will assist in that process. . The City Manager referenced the seven overarching goals, the mission statement and the vision statement, as developed by staff last year. He noted that staff has since identified another overarching goal to be added, regarding the providing of emergency response; however, the exact wording of that goal has not yet been developed. He reminded the Commissioners that last year, at his encouragement, they stepped away from the setting of goals. He characterized the goals established by the Commission two years ago as generally being tasks rather than goals. City Manager Johnson asked that the Commission establish some policy direction in this year's budget process. He proposed that the process be changed to have staff presentations about their day-to-day operations at the beginning of the process, with the Commission asking some very difficult questions during those presentations and ensuing discussions. He noted . that the knowledge gained from those discussions will be used in developing the City Manager's recommendations for the budget for the upcoming fiscal year. He also indicated that he wishes to develop a prioritized list of activities for the upcoming year and the types of programs to be implemented, maintained or terminated as a result of this initial process. The City Manager then asked the Commissioners to develop a list of questions to be addressed during the presentations. Mayor Stiff briefly highlighted the Commission's goal setting process in the past, characterizing a majority of the goals as pertaining to health, safety and welfare. City Manager Johnson stated staff concurs that is the essential part of the City's operation. He then noted that the professional staff considers policy direction in determining how to conduct operations in the upcoming year. He cautioned, however, that when the . Commission assigns a specific task, it must also dedicate the resources to accomplish that task. Mayor Stiff asked what checks and balances are available to ensure that the Commission does not spend an inordinate amount of time responding to one Commissioner's lists of items. 11-1 6-98 __.._u .____.__ -.-- __._.__.________n _.__.n ...__. - 6 - The City Manager stressed that his desire is to receive overall direction and not a "to do list". He noted that if the Commission wishes to develop a "to do list", then the process will need to be built accordingly. He indicated that, under overall direction, he will ensure resources are appropriately assigned during the budget process. He stressed that this year, the City will . be undertaking some large tasks, such as updating the transportation plan and the master plan. Commissioner Rudberg stated she was delighted to see the results based budgeting process implemented last year. She asked that this year's presentation include a listing of the goals identified last year and where staff is in the process of meeting those goals, since that process helps to dictate the budget for the upcoming fiscal year. She also noted that the mill levy is currently capped, and staff and the Commission must determine the menu of items to be submitted to the voters. She then stressed that, personally, she does not want to become involved in the setting of goals, particularly since she views the Commission's responsibility as making policy and not getting involved in the day-to-day management of the City. She concluded by stating she has confidence in the City Manager and department heads and feels that they will identify the tasks that are important in the upcoming fiscal year. . City Manager Johnson stated that one of the outstanding issues at this time is whether the 1-105 cap remains in effect under CI-75. He suggested that, since the voters will now be asked to vote on all new fees and increased fees, it may be possible to seek funding greater than would be allowed under the 1-105 cap. He noted that, since the performance measure process was started last year, staff is now in a position to begin answering the hard questions like "what is it you do" and "what is the outcome" and "how is it measured". He stressed that the answers to these questions will provide policy direction and help staff identify resources that can be appropriated to other programs. Commissioner Smiley stated she would like to see information from different departments about their priorities and what direction they would like to go. She also asked that they identify the requests they have received from the public and the resources that would be needed to . accomplish those items. The City Manager stated that with the presentations, he anticipates the development of a tally sheet that identifies the requests for additional personnel and additional equipment, which will then be used during development of the budget. 11-1 6-98 .-.-------...--.----....-.------ --- -.-.---- - 7 - Responding to City Manager Johnson, the Commissioners confirmed that they would prefer discussion and a question and answer session rather than presentations. Commissioner Youngman stated that what she missed last year was Commission direction on the unmet needs. She characterized that as the policy making arena, stating that . Commission guidance is needed on whether programs are to be cut. She further noted that no public hearing has been held on the capital improvement program and it has not been adopted, and she feels that is important. She also suggested that, in light of CI-75, identifying the current and future needs is even more important. She stated it would be good for the Commission to know what the public wants or feels it is important for government to be involved in, while fully recognizing that it may not be possible to fund those items. She characterized this as moving back into the big picture and away from tasks. She stated that, in previous budgeting processes, the Commission has not sought or received public input at a time when it could be meaningfully used and suggested that a mechanism for informal discussion could generate some beneficial information. Mayor Stiff noted that the budget process has been open to the public and "they stay . away in droves". Commissioner Smiley stated she would like to hear what employees are hearing and suggested that public input could also be beneficial. Mayor Stiff noted that the Commissioners are in contact with the public on a regular basis, and they should also be hearing the same type of input as the staff members are. City Manager Johnson stated the process he had envisioned is that presentations would be given in December and the first part of January. He suggested that the schedule of presentations could be published, and a segment could be included at the beginning of each meeting in which public comment would be received on those budgets which are to be discussed. Commissioner Smiley stated she wants to be able to ask questions rather than receiving . presentations. The City Manager encouraged the Commissioners to consider the public comment received in context of the overall budget. He recognized that he and the Commissioners must say "no", given the limited resources available and the issues to be balanced. He stated that 11-16-98 - 8 - he has asked all senior staff to be present during all of the presentations, so they understand their individual programs in the context of the whole. Commissioner Rudberg stated she has no problem receiving public comment; however, she noted it takes the Commissioners an incredible number of hours of reading to understand . the budget. She does not believe the public will take the time to develop an in-depth understanding of the budget prior to submitting comments, that input will be "wants" rather than "needs", and that it may represent a small group rather than the community as a whole. Commissioners Smiley suggested that public input be accepted after the presentations and discussions rather than at the beginning of each meeting, so they have more information prior to submitting their input. Mayor Stiff requested that the Commission be provided with an estimate of revenues for the upcoming fiscal year, subtracted from which are a reasonable increase for all employees and the capital improvement program. The City Manager stated that is how staff approached the budget last year. He noted the commitment was made to fund the capital improvement program; and a significant portion . of the budget is devoted to personnel. Responding to the City Manager, Administrative Services Director Gamradt estimated that 60 percent of the budget is devoted to personnel, noting the percentage is so low because of the large construction projects currently being funded. Mayor Stiff suggested that the community could better provide input after they know the amount of monies available to fund the City's programs. City Manager Johnson asked that the Commissioners develop the hard questions to be asked, including the program changes and restructuring that can be done with the funding available. He then stressed the importance of considering at least an inflationary increase in all funding sources, noting the alternative is to lose ground. Responding to Mayor Stiff, the City Manager stated that the voters will vote on every . single fee that the City proposes to increase, on an annual basis. He then indicated that voters will be voting on essentially a menu of budget items for services from the City, the County, and the State each year. City Manager Johnson stressed the importance of beginning the budgeting process as quickly as possible, stating that the budget must be pretty well identified by March so that staff 11-16-98 ------- - 9 ~ knows what items are to be submitted to the voters. He also noted that the budgeting process must include how the budget will look if the requested fee adjustments are not approved by the voters. Commissioner Rudberg stated she will not spend an extended amount of time discussing . how to spend a very limited amount of monies, and encouraged staff to identify a very efficient manner in which to make those determinations. City Manager Johnson asked if the Commissioners wish to articulate their priorities in a manner similar to previous processes or if they are comfortable raising their issues during each department's presentation and discussion. A majority of the Commissioners indicated support for articulating their priorities during each department's presentation. Commissioner Youngman stated that, as a result of the presentations, the Commission may identify items they feel are less important than others. She suggested that the Commission could develop a list of those items and submit it to the public in obtain additional input prior to making a decision. . Commissioner Smiley indicated that if the Commission receives public comment at the end of the staff presentations each day, the comment will be more informed. She then recognized that, while public input can be valuable, she wishes to avoid "haranguing". Responding to Commissioner Rudberg, Commissioner Youngman stated she feels it is important to consider the three~year impact fee review in conjunction with the budget process because of the budgetary impacts that could result from any changes in the program. City Attorney Luwe stated that part of the purpose of the three~year review of impact fees is to determine whether the assumptions on which they are based are still valid. Administrative Services Director Gamradt reminded the Commission of the numerous hours of meetings last year during which the staff made presentations on individual budget units. He characterized the process as informative; however, there were minimal changes to . the budget from those meetings. He stated that under this proposal, the information will be provided at the beginning of the process instead of the end. He then indicated that this change will allow the Commission to provide guidance on how the budget is to be developed, so it reflects their desires. 11 ~ 1 6~98 ___u____....._ .. - 10 - Commissioner Smiley suggested questions that staff members could use include "what are the biggest complaints about your department", "what does public want you to change", "what do they like", and "what do you really need to provide services that everybody wants for the next year"? . The Administrative Services Director stated the most difficult step will be to prioritize items. He suggested that it may be best to provide philosophical direction rather than identifying items to be funded. Responding to Mayor Stiff, the Administrative Services Director concurred that all too often, the public comments received are from those on the extreme ends of the curve rather than from the large majority in the middle. He then characterized the Commissioners as the best able to represent the public as a whole, since they hear from the public on a regular basis. He indicated that if the budget is prepared based on the direction provided by the Commission during these initial discussions, it should be acceptable to the majority when it is completed. Further responding to Mayor Stiff, the Administrative Services Director stated the City Manager has suggested it may be beneficial, from a planning standpoint, to develop a tentative . budget for the second year out when developing the budget for the upcoming fiscal year. He noted that this could help to avoid some of the surprises that occur in the annual budgeting process. Responding to Mayor Stiff, City Attorney Luwe noted that long-range planning can be accomplished with the budget, although the statutory requirements for enacting the annual budget must be followed. He stated that, while meeting those requirements, it will be possible to adjust the tentative budget to reflect changes in the Commission, changes in needs, and changes in society and citizen desires. Commissioner Smiley stated she feels the capital improvement program is beneficial because it helps to foster financial stability and ensure infrastructure needs are met. Assistant City Manager Brey stated that the capital improvement program reflects the . one effort to do some forecasting of financial needs. He cautioned, however, that the CIP is predicated on some rate increases that must now go to the voters, creating some uncertainties. He then stressed the importance of taking every opportunity to inform the public about the City's needs. 11-1 6-98 - -----. ----.-------...- -----.-.. .- - -.-.. ..-.----. -- .- - 11 - Commissioner Smiley suggested that the City may need to start placing articles in the paper to inform the public about various issues. Assistant City Manager Brey noted that the City is facing some challenges in the upcoming fiscal year, including updating of the transportation plan and the master plan; and . those commitments of resources have already been made. He then indicated that he endorses the type of process that has been proposed, including public input early in the process. Discussion - Commissioner Droiects ( 1 ) Commissioner Smiley stated the Commissioners need help from the public in getting posters off the poles again. Commissioner Rudberg suggested it may beneficial to encourage the Beautification Advisory Board to become involved in this issue. (2) Commissioner Rudberg asked about articles she has recently read in the newspaper from around the State, noting that Whitefish was trying to increase its tax base through forced annexations, and it has been determined inappropriate. She then asked if voluntary annexation . is different from forced annexation. She also indicated she has several questions about 1-19 and CI-75, particularly regarding impact fees, exactions, waivers of right to protest and annexation agreements. She requested that a discussion be placed on an upcoming agenda regarding these issues and questions. City Manager Johnson stated that, as staff plods through the various issues, they will share the information with Commissioners. He stressed that CI-75 does not stop the City from doing business; however, he noted that it does change the way in which the City does its business. He recognized that the only time the issues will be answered is when they are tested in Court. He also stressed that the answers may be different in different communities because of their sizes and the amenities available. Responding to Mayor Stiff, the City Manager stated there is good communication among . the various cities to help minimize duplication of efforts in determining what is allowed under CI-75. Discussion - FYI Items City Manager Johnson presented to the Commission the following "For Your Information" 11-16-98 -..-..--- - 12 - items. (1 ) Letter from M.C. Jenni, 517 South 14th Avenue, dated November 7, encouraging the development of a paved trail for bicyclists along Frontage Road between Bozeman and Belgrade. . (2) Copy of an article from the November 1998 issue of Agricultural Research, entitled 20-Year Test Finds Sewage Sludge Safe, Beneficial. Commissioner Rudberg stated she will distribute copies of this article at the next City- County Board of Health meeting. Commissioner Smiley noted that fertilizing too late in the year could be contributing to the higher nitrate levels that have been identified. (3) Copy of a letter from Engineering Assistant Andy Kerr, dated November 5, regarding parking restrictions along South 5th Avenue at West Lincoln Street. (4) Minutes from the Beautification Advisory Board meeting held on August 5. (5) Agenda for the Downtown Bozeman Improvement District Board meeting which was held at 5:30 p.m. on Thursday, November 12, along with minutes from their October 8 . meeting. (6) Agenda for the Development Review Committee meeting to be held at 10:00 a.m. on Tuesday, November 17, in the Commission Room. (7) Agenda for the City-County Planning Board meeting to be held at 7:00 p.m. on Tuesday, November 17, in the Commission Room. (8) Agenda for the County Commission meeting to be held at 1 :30 p.m. on Tuesday, November 17, at the Courthouse. (9) City Manager Johnson submitted his weekly report, as follows. (1) Attended the Chamber of Commerce Board of Directors annual retreat in West Yellowstone on Thursday. He characterized the retreat as beneficial, stating he anticipates the Chamber will be supportive of the City during the upcoming year. . (10) Responding to Commissioner Youngman, the City Manager stated that on November 18, some of the senior staff will attend a teleconference on management in Helena. He also noted that a growth conference is scheduled in Helena on Friday. (11 ) Commissioner Youngman submitted the following. (1) Noted that an internet workshop is also scheduled for this weekend, and she will be out of town. She then asked if 11-1 6-98 ._.__n_._.___.".._..___.___.. _. _._________._. .. n. .__. _ ___n_._ ___ - 13 - any Commissioners are interested in attending. (2) Stated that 30 Moroccan teachers and superintendents were in Bozeman last week, and she met with them at City Hall for an hour. ( 12) Responding to Commissioner Rudberg, Commissioner Smiley noted that Commissioner Frost is liaison and she is alternate liaison to the Downtown Improvement District . Board; and she has been attending their meetings. (1) Highlighted some of the (13) Commissioner Rudberg submitted the following. quarterly statistics from the victim witness program, indicating that she will provide additional information to any interested Commissioners. (2) Noted that in July, the Commission heard a request for raising of fees for subdivision and annexations. She stated those fees were to be referred to the Planning Board and then back to the Commission for action; however, since that did not occur prior to the election, it is not possible to implement new fees without a vote of the people. (3) Thanked the Cemetery Board for the minutes from their meetings. She then asked if burial rates are subject to CI-75, particularly for the columbarium. The City Manager noted that the question to be answered is whether there is competition for the City services and, if there is, then the City may set cemetery fees without a vote. (4) Stated she received . an invitation for dedication of the bridge by Longfellow students, on November 25 at 2:30 p.m. (5) Noted that next week's Commission meeting has been cancelled. (14) Mayor Stiff stated that he attended the Drug Court Planning Coalition meeting and was impressed by the manner in which the meeting was conducted. ( 15) Mayor Stiff suggested it may be in the City's best interests to take a second look at the bids for the backhoe for the Water Department, in light of the net bid amounts reflected on the bid tabulation. Following research, City Attorney Luwe stated that no trade in is proposed, so the gross bid amounts are the ones to be considered; and the staff recommendation is to take the second low bid, which is the lowest responsive bid. . Consent Items City Manager Johnson presented to the Commission the following Consent Items. Acknowledae receiDt of staff reDort - Farmhouse Partners - annexation of 6.9046 acres described as lot 1 A and lot 3A. Minor Subdivision No. 162A. and lot 2. Minor Subdivision No. 162 (along west side of Haggertv lane at Ellis Street) (A-9a06) 11-1 6-98 ---.-- ---- - 14 - Commission Resolution No. 3271 - intent to annex 6.9046 acres described as lot 1A and lot 3A. Minor Subdivision No. 162A. and lot 2. Minor Subdivision No. 162 (alona west side of Hagaerty lane at Ellis Street): set cublic hearing for December 21. 1998 COMMISSION RESOLUTION NO. 3271 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, . MONTANA, DECLARING IT TO BE THE INTENTION OF THE CITY OF BOZEMAN, THE INHABITANTS THEREOF AND THE INHABITANTS OF A TRACT OF lAND CONTIGUOUS TO SAID CITY OF BOZEMAN, AND HEREIN MORE PARTICULARLY DESCRIBED, TO EXTEND THE BOUNDARIES OF SAID CITY OF BOZEMAN SO AS TO INCLUDE SAID CONTIGUOUS TRACT WITHIN THE CORPORATE LIMITS THEREOF. Rename Dortion of Hiahland Ridae Trail in Burke Park to the "Chris Boyd Trail". Der reauest from Gallatin Valley land Trust and recommendation from Recreation and Parks Advisory Board Authorize City Manager to sian - Agreement between City and Montana State University GeoaraDhic Information and Analysis Center (M5U-GIAC) for assistance in develoDing GIS Droaram Appointment of David Smith to reDlace Racene Friede as the City of Bozeman's recresentative on the Yellowstone Country Board Award bid for backhoe for Water DeDartment - Gallatin Eauipment ComDany. Belarade. Montana - in the aross bid amount of $ 57 .724.24 clus $11.675.76 for attachments. for a total of $69.400.00 . Authorize City Manaaer to sign - Aareement with leo C. Schlenker for snow removal services: continaent UDon crovidina croof reaarding workers' comDensation insurance coverage Authorize City Manager to sian - Sewer and Water Pipeline and Access Easement and Aareement with Bozeman Deaconess HosDital - three water easements and one sewer easement across hosDital and medical office site on Hiahland Boulevard Authorize City Manaaer to sian - Water PiDeline and Access Easement and Aareement with Bozeman Deaconess foundation - four utilitv easements across hosDital and medical office site on Highland Boulevard Proclamation - "World AIDS Day" - December 1. 1998 Buildina InSDection Division recort for October 1998 Claims It was moved by Commissioner Smiley, seconded by Commissioner Rudberg, that the . Commission approve the Consent Items as listed, and authorize and direct the appropriate persons to complete the necessary actions. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Smiley, Commissioner Rudberg, Commissioner Youngman and Mayor Stiff; those voting No, none. 11-1 6-98 ---.--- --..---..- -. - 15 - Adjournment - 5:15 c.m. There being no further business to come before the Commission at this time, it was moved by Commissioner Rudberg, seconded by Commissioner Youngman, that the meeting be adjourned. The motion carried by the following Aye and No vote: those voting Aye being . Commissioner Rudberg, Commissioner Youngman, Commissioner Smiley and Mayor Stiff; those voting No, none. ~~~Or~ ATTEST: -~c&'~:/ -..... -,/,... ~_.~--_. - , ._-~ - . . 11-1 6-98