HomeMy WebLinkAbout1999-01-19 Minutes, City Commission
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MINUTES OF THE MEETING OF THE CITY COMMISSION
BOZEMAN, MONTANA
January 19, 1999
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. The Commission of the City of Bozeman met in regular session in the Commission Room,
Municipal Building, on Tuesday, January 19, 1999, at 3:00 p.m. Present were Mayor Stiff,
Commissioner Smiley, Commissioner Rudberg, Commissioner Frost, Commi$sioner Youngman,
City Manager Johnson, Assistant City Manager Brey, City Attorney Luwe and Clerk of the
Commission Sullivan.
The meeting was opened with the Pledge of Allegiance and a moment of silence.
None of the Commissioners requested that any of the Consent Items be removed for
discussion.
Minutes - June 1. June 15. June 29. SeDtember 8. December 7. December 21 and December
28. 1998. January 4 and January 11. 1999
It was moved by Commissioner Smiley, seconded by Commissioner Rudberg, that the
minutes of the meetings of December 7, December 21 and December 28, 1998, and January
4 and January 11, 1999, be approved as submitted. The motion carried by the following Aye
and No vote: those voting Aye being Commissioner Smiley, Commissioner Rudberg,
Commissioner Frost, Commissioner Youngman and Mayor Stiff; those voting No, none.
. Mayor Stiff deferred action on the minutes of the meetings of June 1, June 15. June
29 and September 8, 1998, to a later date.
Discussion - Dolicy direction to staff re budgeting for Fiscal Year 1999-2000
City Manager Johnson noted that the administrat!on has prepared a list of issues upon
which staff is seeking direction, based on the presentations from staff, as follows:
GENERAL FUND
Downtown Parking - sale of houses; General Fund assistance for parking lot construction
Downtown Parking - ballot issue $3,000 to $5,000 per space cash-in-lieu
Grants - matching monies for T21 projects
City Attorney - continue aggressive policy concerning prosecution of DUls and others
City Attorney - continue collection programs
City Attorney - expand, continue or reduce in-house handling of litigation
Police - current level staffing
Police - additional officers ($171,437)
Fire - 3-person response 100% of the time ($ 77,071 )
Fire - BLS non-transport ($18,000)
Fire - ALS non-transport ($18,000 + $11,000)
. Fire - traffic signal pre-emption ($113,000)
Finance - increase staffing in data processing ($30,000)
Library - expanded library facility/new facility in the future
Library - new server to be Y2K compliant
Library - equipment needs for training sessions in meeting room
Library - additional substitute hours ($5,500)
Recreation - electronic pass system ($10,000)
Planning - completion of various major planning initiatives undertaken in FY99
Planning - management of current planning workload
Planning - 201 zoning authority transfer
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Planning. remaining policy issues
Engineering - additional Engineer I
Engineering - annual ordered sidewalk repair program
Engineering - annual ordered new sidewalk installation program
Engineering - sidewalk snow removal program
Engineering - restrict Engineering Division's zone code reviews to infrastructure issues
Parks - increase core parks maintenance; reduce maintenance of neighborhood parks
. Parks - continue watering flowers and collecting garbage downtown
Parks - continue taking care of flower barrels and landscape rocks on North 7th
Parks - add full-time employee
Parks - ballot issue re park maintenance district
City Commission - marketing firm for ballot issues
City Commission - GalaVan ($15,000)
City Commission - senior transportation mill levy on ballot
City Court - convert to municipal court
SPECIAL REVENUE FUNDS
Streets - plow Highland Boulevard path ($5,000)
Streets - level of snowplowing and sanding
Streets - better traffic circulation
Streets - winter sidewalk maintenance
Building Inspection - additional inspector/plans examiner
ENTERPRISE FUNDS
Water
Water Treatment - watershed management program
. Water Treatment - change chlorine system
Water Treatment - discontinue fluoride
Water - water rights storage
Water - Lyman reservoir cover
Wastewater
Solid Waste
Collection - recycling opportunities for local residents
The Commissioners reviewed the individual items, forwarding their comments on each.
As a result of their discussions (which continued into the evening session), the positions voiced
by a majority of the Commissioners on various items were listed.
Responding to Commissioner Rudberg, Assistant City Manager Brey stated that the
Parking Commission has $25,000 cash in hand and $55,000 in accounts receivable. He noted
that they hope to sell the houses and have them moved off the lots, with part of the price
being reclamation of the site. He noted that the estimated cost of reclaiming each lot is
$6,000, or a total of $18,000 for the parking lot. He indicated that the Parking Commission
wishes to borrow $40,000 from the General Fund against its $55,000 in receivables so the lot
. can be constructed during the upcoming fiscal year.
The Assistant City Manager stated that, based on cost estimates, each new parking
space will cost $9,000 to $10,000. In light of these costs, staff is proposing that an increase
in the fee for cash-in-lieu of parking spaces from $3,000 to $5,000 and, under CI-75, that
increase would be subject to a public vote.
Commissioner Smiley stated her support for creating new off-street parking spaces,
noting she does not feel the City has been a good neighbor to those who live close to
downtown.
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Commissioner Rudberg stated she feels it is important to ensure the City has matching
monies for federal grants, particularly in light of the small percentage of local match that is
typically involved.
City Attorney Luwe reviewed the policies his office currently follows regarding various
criminal offenses and the collection policies for bad checks written to the City and past due
books at the Library. He stated that these pOlicies should have no budget implications for this
fiscal year; however, he cautioned that the possible addition of police officers and the
. conversion from a City Court to a Municipal Court might have impacts on future fiscal years,
if the Commission wishes to maintain the same aggressive prosecution of criminal offenses.
City Manager Johnson reminded the Commission that retaining the current staffing level
in the Police Department means the City will be absorbing the whole salaries of six employees
who were previously funded through federal grants. He requested that the Commission provide
policy direction in this instance, noting that the Police Department needs to have the latitude
to determine which positions to keep filled if not all of them are funded. He noted that the
Police Department is also requesting additional personnel, in addition to those who have been
hired under the federal grant programs. He asked that the Commission also address this
through policy direction, noting that the Commissioners could choose to fund only portions of
these requests or could direct staff to implement them over a few years.
Based on responses from staff, Commissioner Frost estimated the costs of absorbing
the six people on grants at $ ~ million.
Commissioner Frost forwarded his priority for hiring of another animal control officer over
another parking attendant, citing the safety issue as the primary factor. A majority of the
Commissioners expressed concurrence. They also encouraged staff to pursue possible funding
of police personnel through federal grants for at least another fiscal year.
. City Manager Johnson asked the Commission to address the personnel level in the Fire
Department by providing policy direction, based on whether they feel it is acceptable to have
a two-man company 66 percent of the time, or if they want to see the level increased to a
three.man company 80 percent of the time or 100 percent of the time.
The Commissioners indicated they feel it would be appropriate to fund the level of
service at a three-man company 80 percent of the time.
Mayor Stiff expressed concern about the lack of inspections, citing the downtown fire
last year as an example of the need for regular inspections.
City Manager Johnson suggested an option would be to get out of the emergency
medical response program, rather than expanding it, and increase the inspection program.
Deputy Fire Chief AI Scholes stated that one of the reasons the Fire Department is
involved in emergency medical response is because it is often part of their business. He also
noted that they are typically the first on the scene, and the public expects them to be able to
respond to the situation. He indicated that at the present time, the Department's level of
response is well below the standard for the industry. He stated that to not continue with the
emergency medical response program will be a major change in policy direction for the
Department.
. The Deputy Fire Chief then noted that a Fire/Life Safety Inspector has recently been
hired in the Building Inspection Division. He noted that individual is beginning to do
inspections, which is an important part of fire prevention. He stressed that, in the instance of
the downtown fire, fire suppression was the critical issue; and a strong fire prevention program
would not have addressed the issues in that fire, which was the result of human error.
Commissioner Smiley stated she feels it is important for the Fire Department to be
involved in emergency life support; however, she stated that the Fire Department must first
focus on fire issues and programs.
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As a result of Commissioner comments, the City Manager noted the direction from a
majority is for the Fire Department to get out of the emergency medical business and into the
building inspection business.
Commissioner Youngman indicated support for adding one person in the data processing
area, stating it is understaffed at the present time. She stated that the City is becoming
increasingly dependent on computers and that, coupled with the effort to provide better
. customer service through technology, is stretching existing staff much too thin.
Administrative Services Director Gamradt stated that if an additional person is hired, that
person will concentrate on the Internet and the electronic medium. He noted the benefits of
the position will spill over into other areas; however, he feels it is important to identify specific
areas on which the person is to concentrate, so the job does not just get absorbed in meeting
existing needs with no visible results.
The Commission discussed the issue of expanding the existing library or constructing
a new building. As a result of that discussion and the strong desire to keep the library
downtown, the Commission direction was to pursue the possibility of expanding the library in
its existing location, recognizing there is no guarantee monies will be available for that
expansion in future years. The Commissioners recognized the need to ensure that the Library's
computer system is Y2K compliant and the need to maintain good computer equipment,
particularly in light of continuing changes in technology. They expressed concern, however,
about the proposal to wire the community room for computer training sessions.
Assistant City Manager Brey noted that the contract for the BridgerNet system was
signed in 1994. He stated that staff is currently reviewing that document to determine if the
Y2K issue is addressed under the contract and, if so, whether the City will encounter any
budgetary issues.
. The Commission indicated support for an electronic pass system into the Swim Center,
recognizing that it is in response to the audit comments. They also recognized that this system
will help to address the City's accounting needs. The City Manager indicated that this system
could also provide useful data when considering future issues at the Swim Center.
City Manager Johnson noted that the City-County Planning Office has a full plate for the
upcoming fiscal year, and cautioned that any additional work will have a budgetary implication.
He then indicated that an intern is being hired through his budget to assist the Planning staff
with the Census 2000 work, to ensure that it is completed in a timely manner.
Responding to questions from Commissioner Frost, Planning Director Andy Epple stated
he feels the existing staff can handle the additional workload that would be incurred with a
shift from the Engineering staff to the Planning staff developing recommended conditions of
approval pertaining to on-site issues. He noted that the planner on a project is already deeply
involved in the review process, and he feels the writing of those additional conditions can be
easily absorbed. He also suggested that requiring the applicant's engineer to provide certified
drawings could help the staff in the review process.
Responding to Commissioner Rudberg, City Engineer Craig Brawner noted the City code
is general in nature, but specific requirements could be incorporated so the applicant's engineer
knows what is required in a certified drawing.
. Mayor Stiff expressed concern about the City-County Planning Office working on the
extraterritorial jurisdictional area, noting that history shows whenever the City staff does work
for the County, it is not reimbursed for actual costs.
Planning Director Epple stated that the proposal for administration of the zoning
regulations in the extraterritorial jurisdiction would be the same as the administration of the
subdivision regulations, which will make it easier for applicants. He then indicated that all input
to the County from residents in the extraterritorial jurisdiction is that they want the County
Commission to make the final decision, and they have not expressed any concern about the
City-County Planning Office processing the applications. He noted that his department has
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maintained information over the last 3 % years on the number of applications processed in the
jurisdictional area, and that is the basis upon which the amount paid by the County could
initially be established.
City Manager Johnson asked if there is any Commission interest in placing an item on
the ballot, in light of CI-75, that would allow for setting of fees at a level to make the Planning
and Engineering reviews self-sufficient; a majority of the Commissioners responded in the
. affirmative.
Commissioner Rudberg forwarded her interest in streamlining the Development Review
Committee process and eliminating the Design Review Board. As a result of Commission
discussion, it was determined a design review process should be retained, but possibly as an
administrative review process.
Responding to Commissioner Rudberg, the Planning Director stated that approximately
200 newsletters are mailed out every two months. He indicated that the newsletters are sent
to architects, engineers, builders, developers and various organizations. He noted that staff
plans to start putting the newsletter on the City's web site so it is available to more people in
the community. He characterized it as a good mechanism for providing information to those
most often involved in the planning processes and indicated that it has been well received.
During review of the Engineering Department issues, the Commission recognized the
need for an additional engineer, particularly if the City is successful in obtaining a $5 million
grant for water and sewer infrastructure improvements. The Commission also determined that
the sidewalk snow removal program should be converted from a contract program to an
enforcement program.
Responding to questions from Mayor Stiff regarding the status report on various
projects, City Manager Johnson suggested that a work session be scheduled to discuss the
. report in depth.
During discussions about whether City staff should water the flowers on Main Street and
North 7th Avenue, Special Projects Coordinator James Goehrung stated that the planting of
trees and landscaping in the islands on North 7th Avenue is part of a CTEP project scheduled
for completion late next summer. As a result of that change in the islands, a majority of the
Commission agreed that the City staff should continue watering the flowers on North 7th
Avenue next fiscal year, in addition to continuing to water the flowers on Main Street.
Street/Sanitation Superintendent Sicz noted that under the City's snow removal policy,
residential streets are not plowed until there is five inches of snow or they are impassible; but,
in reality, his crews typically removal snow from all streets with four or five days of a snowfall.
He cautioned that if additional personnel are not hired, the level of service will deteriorate as
the community expands.
The Commissioners concurred that plowing the snow routes is a high priority, but the
remainder of the streets can be plowed in compliance with the policy. The Commissioners then
determined that the City should be responsible for clearing the snow from only City sidewalks,
and it should be done in compliance with the City's sidewalk snow removal policy.
The Street/Sanitation Superintendent suggested that eliminating parking on certain
streets and possibly creating more one~way streets could improve traffic circulation. Mayor
. Stiff requested that this be discussed further in a work session.
In response to Assistant City Manager Brey, the Commissioners indicated an interest in
putting the level of street maintenance on the ballot, to see if the pUblic wants to fund a higher
level of snowplowing and sanding.
During discussions regarding solid waste, the Commissioners indicated no interest in
budgeting for recycling of plastics but did agree that funding for recycling and composting
should be placed on the ballot.
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The Commissioners indicated support for the hiring of another building inspector/plans
examiner in the Building Inspection Division to ensure the level of customer service is
maintained. They recognized that if the level of building declines, then this position may need
to be eliminated in the future.
Responding to Mayor Stiff, the City Manager stated that during discussions earlier in this
meeting, the Commission's direction was to change the emphasis in the Fire Department from
emergency medical service response to fire inspections and fire suppression. He noted the Fire/
. Life Safety Inspector position is funded through the Building Inspection Division, and that
individual does more technical inspections than the firefighters do. He then stressed that, in
light of the Commissioner discussions, the Fire Department faces a fundamental shift in the
firefighter duties.
Responding to Commissioner Frost, Chief Building Official Neil Poulsen stated that there
are adequate monies in the Building Inspection budget unit to fund another Building Inspector/
Plans Review person. He then stated that some of the bills in the Legislature could impact his
department's workload.
The Chief Building Official indicated that his department got deluged with plan submittals
last week, noting they received a year's worth of work in two days because of the impact fee
increases which just took effect.
City Manager Clark Johnson concluded this portion of the discussion by noting that
senior staff members have been present for the presentations and this discussion because of
the system approach being taken to the budget process. He then reminded the Commission
that the addition of personnel will result in a significant impact on the budget, both now and
in future years.
. Recess - 5:35 c.m.
Mayor Stiff declared a recess at 5:35 p.m., to reconvene at 7:00 p.m., for the purpose
of conducting the scheduled public hearings and completing the routine business items.
Reconvene - 7:00 c.m.
Mayor Stiff reconvened the meeting at 7:00 p.m., for the purpose of conducting the
scheduled public hearings and completing the routine business items.
Ordinance No. 1486 - amending Section 2.28.040 of the Bozeman MuniciDal Code. Drovidina
for revisions to the manner in which the comDensation of the City Judge is calculated
Included in the Commissioners' packets was a copy of Ordinance No. 1486, as approved
by the City Attorney, entitled:
ORDINANCE NO. 1486
AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF BOZEMAN,
MONTANA, PROVIDING THAT THE BOZEMAN MUNICIPAL CODE BE AMENDED
. BY REVISING SECTION 2.28.040; PROVIDING
FOR REVISIONS TO THE
MANNER IN WHICH THE COMPENSATION
OF THE CITY JUDGE IS
CALCULATED.
It was moved by Commissioner Frost, seconded by Commissioner Youngman, that
Ordinance No. 1486, revising the manner in which the compensation of the City Judge is
calculated, be provisionally adopted and that it be brought back in two weeks for final adoption.
The motion carried by the following Aye and No vote: those voting Aye being Commissioner
Frost, Commissioner Youngman, Commissioner Smiley, Commissioner Rudberg and Mayor Stiff;
those voting No, none.
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Ordinance No. 1487 - amending the salarv of the City Judae for Fiscal Year 1998~1999
Included in the Commissioners' packetswas a copy of Ordinance No. 1487, as approved
by the City Attorney, entitled:
ORDINANCE NO. 1487
. AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF BOZEMAN,
MONTANA, AMENDING ORDINANCE NO. 1476, WHICH ESTABLISHED THE
MONTHL Y SALARY OF THE CITY JUDGE OF THE CITY OF BOZEMAN FOR
FISCAL YEAR 1998-1999.
It was moved by Commissioner Youngman, seconded by Commissioner Smiley, that
Ordinance No. 1487, amending the monthly salary of the City Judge for Fiscal Year 1998-
1999, be provisionally adopted and that it be brought back in two weeks for final adoption.
The motion carried by the following Aye and No vote: those voting Aye being Commissioner
Youngman, Commissioner Smiley, Commissioner Rudberg, Commissioner Frost and Mayor Stiff;
those voting No, none.
Conditional Use Permit (continued) - CT A Architects for Machinerv Power & EauiDment
Company - allow construction of 15,088-sauare-foot sales, rental and service facilitv on Lot
2, Tract 3, Gardner Simmental Plaza (30 Deadman's Gulch) (Z-98188)
This was the time and place set for the continued review of a Conditional Use Permit,
as requested by CT A Architects for Machinery Power and Equipment Company under
Application No. Z-98188, to allow construction of a 15,088-square-foot sales, rental and
service facility on Lot 2, Tract 3, Gardner Simmental Plaza. The subject site is more commonly
known as 30 Deadman's Gulch.
. Assistant Planning Director Debbie Arkell gave the staff report on behalf of Associate
Planner John Sherman. She stated that under this application, based on the gross square
footage of the outdoor display area plus the square footage of the building, over 100 parking
spaces are required. She noted, however, the zone code also provides that the City-County
Planning Board may determine the square footage of the outdoor display area upon which the
parking spaces are determined. She stated that the parking area must be paved and curbed
under the zone code requirements.
The Assistant Planning Director reviewed the site plan, which reflects the 100 + parking
spaces required under the code. She stated the Planning Board carefully reviewed the
application and determined that the parking should be based on the approximate footprint of
the equipment to be displayed for rent or sale, and they determined the square footage to be
16,500 square feet. The Board identified the remainder of the area as being circulation for the
large equipment. She indicated that the display area will not be paved, which is appropriate
for caterpillars and backhoes, because maneuvering those large pieces of equipment in tight
spaces on pavement would result in tearing up the pavement. As a result of the Board's
determination, 40 parking spaces are required on the site; and Condition No. 29 of the staff
report provides the justification for that calculation.
The Assistant Planning Director stated that the staff reviewed this application in light
. of the criteria set forth in the zone code, and the staff's comprehensive findings are contained
in the written staff report. She stated that, followi'ng its public hearing on January 5, 1999,
and consideration of the criteria and the staff's findings and recommendations, the Planning
Board forwarded a recommendation for approval, subject to the 29 conditions listed in the
resolution.
Mr. Bob Busching, CTA Architects, applicant, stated general agreement with the
conditions, but submitted a letter requesting that clarifications be incorporated into two of the
conditions. He reviewed those clarifications, noting that under which Condition No.1 would
be modified to allow wood posts, wood-covered steel posts or decorative steel posts to be
used for the chain link fence, noting his client is concerned about being limited to wood posts.
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He stated his client's attorneys have also advised them that language should be included in
Condition No. 29 to specify that the equipment on display is for direct sales, rental or lease.
Assistant Planning Director Debbie Arkell stated that Mr. Busching faxed this letter to
the Planning Office yesterday, and staff has no problems with the requested revisions.
City Manager Johnson cautioned that under Condition No.7, as recommended, the
applicant is required to provide documentation of approval of the water supply plan from the
. Rae Volunteer Fire Dist.rict ~rio.r to final sit~ plan ap~roval. He stated this pr~perty i~. served
by the Rae Volunteer Fire District, over which the City has no control; and this condition has
resulted in problems for previous projects because of the requirements imposed by that entity
before the final site plan can be approved and construction allowed to begin. He stated that,
because the City water line has not yet been constructed, the developer may encounter
expense in meeting requirements for fire protection that will be needed only until the water line
is constructed; and that is anticipated for later this summer. He then proposed that the
condition be revised to require approval of the water supply plan prior to occupancy, with the
anticipation that the water line will be constructed, or nearly constructed, by the time this
building is completed and ready for occupancy.
Mr. Busching stated that he has had numerous conversations with Mr. Brian Crandell,
Fire Chief of the Rae Fire District, regarding the conditions they would impose. He then
indicated that his client is inclined to wait until he knows when the water line will be installed
before proceeding with construction. He noted that, if his client changes his mind, he is willing
to accept the conditions which have been identified by Mr. Crandell so he can begin
construction sooner.
No one present to speak in opposition to the. requested conditional use permit.
It was moved by Commissioner Smiley, seconded by Commissioner Rudberg, that the
. Commission approve the Conditional Use Permit, as requested by CT A Architects for Machinery
Power and Equipment Company under Application No. Z-98188, to allow construction of a
15,088-square-foot sales, rental and service facility on Lot 2, Tract 3, Gardner Simmental
Plaza, subject to the following conditions:
1. The applicant shall provide to the Planning Office a revised landscape plan
which delineates screening of the following areas:
Northern property line of the outdoor display area: The
applicant shall continue the landscaping as indicated on the
prelim.inary landscape plan for the parking areas, to a point
adjacent to the first entrance drive located on Deadman's
Gulch Road. This lC!ndscape plan shall consist of a mix of
deciduous and coniferous trees and a continuous hedge in
addition to a 6 foot in height chain link fence with 4-inch by
4-inch wood, wood covered steel or decorative steel posts.
Outdoor qisplay area adjacent to the North 19th Avenue
Corridor: This area shall incorporate a landscape berm of
not less than four (4) feet in height, and a maximum slope
not to exceed 1 in 4 feet, extending across the entire west
. frontage located onNorth 19th Avenue, and 50 feet back to
the east along the northern
and southern property.
Landscaping materials shalf include a double hedge varying
in height to provide a vertical landscape element, placed
immediately behind the principal outdoor display area
fronting on and running parallel to the North 19th Avenue
entryway corridor greenway. The siting of this berm shall
not encroach into the 50-foot greenway corridor.
Southern property line of the outdoor display area: The
applicant shall continue the landscaping as indicated in the
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preliminary landscape plan for the parking areas in this area,
and duplicate the landscaping as described above in the
northern property line expanded parking and display areas.
Landscaping shall consist of a mix of deciduous and
coniferous trees and a continuous hedge in addition to a six
foot in height chain link fence with 4-inch by 4-inch wood,
wood covered steel or decorative steel posts, until arriving
. at the area defined as outdoor storage.
Outdoor storage area: The entire outdoor storage area shall
be screened by a eight (8) foot in height chain link fence
with 100 percent opaque screening slats.
50-foot greenway corridor: Within the 50-foot greenway
corridor the spacing of one tree per 50 linear feet of frontage
shall apply, as per Section 18.54.110; however, other
landscaping materials may be clustered.
Said landscape plan and legend shall be revised accordingly for review and
approval by the Planning staff prior to final site plan approval.
2. That the display area fronting onto the North 19th Avenue will be limited
to equipment that is not visually obtrusive to the entryway corridor, and
shall be kept clean, and free of dirt, oil and grease. Said equipment shall
not be more than two (2) years old and any used equipment older than
two (2) years shall be freshly repainted before being located in the display
area. Each individual item of equipment shall include a minimum ten (10)
foot "open area" between it and adjoining display equipment(s). The
Improvements Agreement shall include similar language, whereby the
. applicant also agrees to keep the display area in a clean, orderly and
visually attractive manner.
3. The applicant shall provide to the Planning Office a detailed drawing of the
proposed monument sign for review and approval prior to final site plan
approval.
4. Lighting plans and details associated with the building and outdoor display
and storage areas shall be submitted to the Planning Department for
review and approval in the form of a detailed lighting plan, which identifies
the levels of illumination and/or devices to ensure that the lighting of these
areas will not impact the adjacent properties and the North 19th Avenue
entryway corridor.
5. That the applicant provide documentation of executing at the Gallatin
County Clerk and Recorder's Office a "50-foot-wide public greenway
corridor easement", containing language within the easement that
describes a meandering 8-foot-wide asphaltic pathway for pedestrian and
bicycle circulation, and that it be identified and noted accordingly on the
site plan, prior to final site plan approval. The applicant shall install a
meandering 8-foot-wide asphaltic pathway within the greenway corridor
. from the north boundary of said property to the southern property line,
that the asphaltic pathway be a minimum of five (5) feet off the North
19th Avenue property line for placement of the boulevard trees, and that
the site plan be revised accordingly for review and approval. The applicant
has nine (9) months after occupancy of the structure to install the
pathway, if financially guaranteed by a Improvements Agreement, or the
applicant may provide payment into a North 19th Avenue/West Oak Street
Corridor Trails Fund.
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6. The applicant shall provide to the Planning office written documentation
of the review and approval by the County Road Department of the
project's ingress and egress point located on Deadman's Gulch Court.
7. The applicant shall provide
to the Planning Department written
documentation of the review and approval of a fully compliant sprinkler
and water supply plan, as approved by the Rae Volunteer Fire Department,
. prior to final site plan approval.-
8. The applicant shall provide to the Planning Department a copy of a waiver
of right to protest annexation into the City of Bozeman, as filed with the
Gallatin County Clerk and Recorder's Office, prior to final site plan
approval.
9. The applicant shall provide to the Planning Department documentation of
the review and approval by the State Department of Natural Resources
plans and permits for groundwater development, including well permits for
landscape irrigation and potable water, prior to final site plan approval.
10. The applicant shall provide the Planning Department documentation of the
review and approval by the 'County
Health Department regarding
hazardous waste treatment and disposal associated with this project, prior
to final site plan approval.
11. Final site plan approval, including the issuance of building foundation
permits, will not be issued ,until all water development related matters,
including fire protecti~n, potable water and health safety issues, are
resolved.
. 12. The applicant shall enter into an -Improvement Agreement with the City of
Bozeman to guarantee t~e installation of the required improvements. Said
Improvements Ameement shalJ include detailed cost estimates for the
improvements. If occupancy of the structure or commencement of the
use is to occur prior to installation of the required improvements, the
Improvements Agreement shall be secured by a method of security equal
to one and one half times the amount of the estimated cost of the
scheduled improvements not yet installed. Said method of security shall
be valid for not less than twelve months; however all secured site
improvements shall be completed by the applicant within nine (9) months
of occupancy to avoid default on the method of security.
13. A Stormwater Drainage/Treatment Grading Plan and Maintenance Plan for
a system designed to remove solids, silts, oils, grease, and other
pollutants from the stormwater runoff must be provided to and approved
by the City Engineer. This plan must demonstrate adequate site drainage
(including sufficient spot elevations), stormwater detention/retention basin
details (including basin sizing and discharge calculations, pond typical
section and discharge structure details), stormwater discharge destination
and stormwater maintenance plan. The following additional information is
required with this submittal:
. a. Stormwater and discharge structure calculations.
b. Flow direction arrows.
c. Stormwater discharge destination. '
d. Stormwater 'facility operation and maintenance plan.
e. All existing stormwater and drainage facilities shall be clearly
identified.
It is difficult to ascertain the precise extent and location of the proposed
detention pond from the plan submitted. This must be clarified.
Also,
01-19-99
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please note that the maximum recommended side slopes for the pond,
both inside and out is A: 1 .
14. Sewer and water services shall be shown on the final site plan and
approved by the Water/Sewer
Superintendent. City of Bozeman
applications for service shall be completed by the applicant.
15. Any.floor drains proposed for the building interior shall be shown on the
. final site plan. Floor drains located in a vehicle accessible area shall be
provided with a City standard grit/oil separator approved by the City
Engineer. A detail for the grit/oil separator shall be provided with the final
site plan. Due to the difficulty and
expense in providing proper
maintenance and disposal of waste associated with a separator, we
encourage the applicant to seriously consider deleting the proposed floor
drains and operate as a "dry shop".
16. Applicant shall provide and file with the Gallatin Clerk and Recorder's
office executed waivers of right to protest the creation of SIDs and/or
RIDs for the following:
a. Street improvements to Deadman's Gulch Court, Baxter
Lane, Simmental Way and North 19th Avenue, including
paving, curb and gutter; sidewalk and storm drainage
facilities (unless currently filed with the property).
b. Trunk water main improvements to serve the subject
property.
c. Signalization of the intersection of Baxter Lane and North
. 19th Avenue.
The document filed shall specify that in the event SIDs or RIDs are not
utilized for the completion of these projects, the property owner shall
agree to parti.cipate in an alternative financing method for the completion
of said improvements on a fair share, proportionate basis as determined
by square footage of the' property, linear footage of the property, taxable
valuation of the property or a combination thereof.
17. The configuration of the off-street parking shall comply with the
requirements of the zone code unless a d'eviation or variance is granted by
the governing body. This includes parking stall dimensions, drive aisle
widths, lot surfacing, and curbing. Concrete curbing shall be provided
around the perimeter of all new paved areas and adequately identified on
the final site plan.
18. All existing utility and other easements must be shown on the final site
plan.
19. Adequate snow storage area must be designated outside the sight
triangles, but on the subject property (unless a snow storage easement is
. obtained for a location off the property and filed with the County Clerk
and Recorder).
20. Drive approach and public intersection sight triangles shall be free of
plantings which, at mature growth, will obscure vision within the sight
triangle.
21. No plantings shall be allowed in the typical sidewalk location.
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22. A Pretreatment Program Sanitary Sewer Survey shall be completed by the
applicant and submitted to the Engineering Department prior to final site
plan approval.
23. The applicant shall connect to the City water system within one year of
the time such services become available.
24. Should the applicant wish .to connect a fire service line to the City main
. once it becomes available, plans and specifications for the fire service line
must be prepared in accordance with the City's Fire Service Line Policy
and signed by a Professional Engineer (PE) registered in the State of
Montana, and shall be provided to and approved by the City Engineer prior
to initiation of construction of the fire service or fire protection system.
The applicant shall also provide professional engineering services for
construction inspectioh, post construction certification, and preparation of
mylar record drawings.
25. A concrete or asphalt pad shall be provided for the fueling station.
26. The project will require a tap on the 24-inch sanitary sewer on Simmental
Way, following the application for the same.
27. There is presently no domestic water service available to this lot. When
SID No. 655 is completed and accepted, there will be water service
available.
28. There should be a stub for future domestic water made at the time of
construction and installed by the City of Bozeman Water Department
personnel.
. 29. Equipment that is held for direct sales, rental or lease to the ultimate
customer is to be held in the display area. The Planning Board has
determined that the .estimated display area for this use shall be based on
the footprint of the equipment likely to be displayed, and that the
remainder of the area shall be used for circulation. This will provide
approximately 16,500 square feet of display area, which requires 33
parking spaces to serve the display area.
The motion carried by the following Aye and No vote: those voting Aye being Commissioner
Smiley, Commissioner Rudberg, Commissioner Frost, Commissioner Youngman and Mayor Stiff;
those voting No, none.
Continued oublic hearing - COA with deviation from Section 18.50.060.D of the Bozeman
Municioal Code. to allow prODosed wood fence to encroach 25 feet into 35-foot watercourse
setback at Alderson Place Condominiums - Nicholas Zelver and Aida Murga. 131-B East
Alderson Street (Z-98155)
This was the time and place set for the continued public hearing on a Certificate of
Appropriateness, as reque~ted by Nicholas Zelver and Aida Murga, under Application No.
Z-98155, with a deviation from Section 18.50.060.0 of the Bozeman Municipal Code, to allow
. a proposed wood fence to encroach 25 feet into the required 35-foot watercourse setback at
Alderson Place Condominiums.
Included in the Commissioners'. packets was a letter from the applicant, dated January
10, 1999, requesting that this public hearing be continued to give time to respond to questions
raised regarding the Alderson Place Condominiums project.
It was moved by Commissioner Rudberg, seconded by Commissioner Frost, that the
Commission continue the public hearing to February 16, 1999, in response to the applicant's
request. The motion carried by the following Aye. and No vote: those voting Aye being
01-19-99
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Commissioner Rudberg, Commissioner Frost, Commissioner Youngman, Commissioner Smiley
and Mayor Stiff; those voting No, none.
Public hearina - draft Wastewater Facilitv Plan for the City of Bozeman. as DreDared bv
MSE/HKM Enaineerina
This was the time and place set for the public hearing on the draft Wastewater Facility
. Plan for the City of Bozeman, as prepared by MSE/HKM Engineering.
City Engineer Craig Brawner gave a brief introduction, noting that this plan was
undertaken in October 1993, and the first draft was submitted to the City staff in January
1995. He stated that at that time, staff began using it for guidance in master planning of the
wastewater facilities. He indicated that minor changes have been made between the first draft
and the draft that is now before the Commission. He characterized it as a good model facilities
plan, stating it will provide guidance and serve as an evaluation tool for several years.
Mr. Ray Armstrong, MSE/HKM Engineering, gave an overview of the Wastewater Facility
Plan, dated August 1998. He stated that this plan includes both the collection system and the
wastewater treatment plant. He reminded the Commission that MSE/HKM was under contract
with the City for both the water and wastewater facility plans, and the population numbers and
design years in this plan coincide with those in the Water Facility Plan.
Mr. Armstrong stated that this plan is based on an average between straight line growth
and compound rate growth, noting that Bozeman's historical growth rate most closely parallels
that average. He stated that the planning area boundary for this plan was established in
conjunction with City staff, after carefully considering where growth is occurring.
Mr. Armstrong stated that they also looked at the inflow/infiltration problem, which
. imposes high loads on both the collection system and the treatment plant. He noted that
Bozeman has a significant inflow/infiltration problem, as evidenced by the flow variations
between summer and winter. He estimated that 40 to 50 percent of the annual flow in the
system is from groundwater infiltration of some type, with the winter flow at 1.6 million gallons
per day and summer flow at 3 million gallons per day. He stressed that this results in 40 to
50 percent of the flow into the treatment plant not needing to be treated. He indicated one of
the recommendations in the plan is that the lines be inspected with a television camera, to
isolate areas of high infiltration. He noted many of the lines in the central part of the city were
installed in the 1900s, and they are beginning to create major maintenance problems.
Mr. Armstrong provided information on each of the eight zones in the system, using
overheads to illustrate their locations and potential problems. He noted that the computer
model on the existing system, which accompanies this study, will help to identify bottlenecks
and how those lines need to be expanded to accommodate growth.
Mr. Armstrong stated that Zone 1 is located on the east side of town, east of the
hospital. It drains into the East Main line and connects to the Rouse line. He stated that the
lines in Zone 1 currently have adequate capacity, although there is a potential problem with the
lift station in the Burrup Annexation. He noted that the lift station pumps at the rate of 450
gallons per minute and, as development continues in that area and more sewage is generated,
the lift station could create a surcharge downstream. He indicated that this problem can be
. addressed through upgrading of the lift station or installing a new gravity flow outfall line to
the Rouse line. He characterized the upgrading of the lift station as a short-term fix, noting that
replacement of the lift station with a gravity flow line will be more cost effective with
development of the area.
Mr. Armstrong stated that the Valley Unit area is a large zone, and it is encountering
pressures because of development. He identified the zones in the area, noting that Zone 7
covers the undeveloped area immediately north and west of the Valley Unit Subdivision. He
indicated the Zone 7 lines can be connected to those in Zone 2, which includes the Valley Unit
Subdivision, until that zone reaches capacity; then an overflow line will be needed. He stated
that the Main Mall line is a 12-inch line located in Zone 2. He also stated that Zone 3, which
01-19-99
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is a long, narrow zone lying immediately east of Zone 2, ties into Zone 2 at Durston Road. He
indicated that the -line in Durston Road is at capacity now, and Stated that installing a diversion
manhole is one of the higher priority items.
City Engineer Craig Brawner stated- that the line in Zone '7 has been constructed and
connected to the Valley Unit line: He also noted that the A 1 line, which has also been
identified as an immediate need, is currently being designed in conjunction with the Harvest
. Creek Subd ivision. He indicated that the installation of this line will be funded under the impact
fee capital improvement program. He also indicated that the Far West trunk line will need to
be upgraded as full development occurs in that ar.ea, through the installation of either a larger
line or an additional line.
Mr. Armstrong turned his attention to-Zone 3, noting that the 18-inch and 15-inch lines
along Durston Road are near capacity. He also noted that the 8-inch line along 19th Avenue,
north of West College Street, is projected to run at 90 percent of capacity when full
development is reached. He stated that this will not require replacement of the line, but it
should be watched closely because it could become a potential problem or a bottleneck.
Mr. Armstrong stated that Zone- 4 is a long, narrow zone which covers part of the
central portion of the community; He characterized the lines as being "in pretty good shape"
and indicated that they can accommodate infill development. He noted that two areas have
been identified for monitoring, one at the wastewater treatment plant where the zone dumps
into a 30-inch line. He stated that increasing the size of that line to 36 inches is recommended
as flows increase. He also noted that increasing the size of the line on South Willson Avenue
at Kagy Boulevard from 12 inches to 15 inches is recommended; and he recognized that
removal of infiltration flows could extend the life of 'the line.
City Engineer Craig Brawner stated that the subject 12-inch line has been replaced with
a 16-inch line, and impact fees were used to fund the project.
. Mr. Ray Armstrong stated that Zone 5 is a large zone, with a significant potential for
growth. He noted that the area south of Graf Street could be served with a new line flowing
into the interceptor and then into a new outfall line along Sourdough Road and Rouse Avenue.
He stated that when this project is to be done, the exact routing of the line will need to be
determined because of the creek, the wetlands and the deep cuts along Sourdough Road. He
recommended that the existing 20-inchline in North Rouse be replaced with a 33-inch line. He
recognized that there is a significant amount of inflow/infiltration in that line, but he stressed
that increasing the size of the line will still be needed even if some of the I & I problem is
add ressed.
The older portion of the city is included in Zone 6, as well as a significant amount of
undeveloped land to the north. Mr.Armstrong stated that all of the lines in this area are
adequate at this time, although the outfall line to the plant will eventually need to be replaced.
He stated that a portion of that outfall line is 20-inch line, and upsizing to a 42-inch line is
recommended.
Mr. Armstrong then addressed Zones 7 and 8, which are new service areas with a
potential for significant growth. He noted that Zone 7,is to be served with 24winch and 27-inch
lines to accommodate that growth. He stated that Zone 8 is located as far north as it can be
and still be served by gravity flow to the wastewater treatment plant. He indicated that if any
. property to the north of 'Zone 8 is to be served by the wastewater treatment plant, its
wastewater will need to be pumped.
Mr. Ray Armstrong then showed the Commission an overhead of the estimated costs
of the system improvements, indicating the total of those projects is $25.8 million in today's
dollars. He indicated that the cost of addressing the existing deficiencies in the system is $1.9
million.
City Engineer Craig Brawner stressed that the existing needs in the system are fairly
minimal, noting that the lines identified in this' plan will serve the community for years beyond
the period identified in this document.
01-19-99
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Mr. Ray Armstrong turned his attention to the wastewater treatment plant portion of the
facility plan, noting that the plant was substantially improved in 1980 and 1981. He
characterized the plant as a conventional activated sludge treatm'ent plant. He showed the
Commission a flowchart of how the plant operates, noting that with the upgrades that have
recently been made to the sludge storage ponds, additional improvements are relatively minor.
Mr. Armstrong noted that the projected annual flow is 5.6 million gallons per day, and
the plant design value is 5.7 million gallons per day. He stated that the size of the plan is
. adequate for a 20-year period, based on population figures; however, its capacity is negatively
impacted by the inflow/infiltration in the collection system. He then identified the existing
needs, which include the replacement of the sludge injection equipment that was purchased
in the early 1980s, replacement of the heat exchanger in the digester, and purchase of sludge
metering equipment. He estimated the costs of those items of $325,000.
Commissioner Rudberg thanked Mr. Armstrong and HKM/MSE Engineering for a well-
done report.
Responding to Mayor Stiff, Mr. Armstrong stated that the sludge injection truck and the
transport trucks do riot last forever. He noted that they are used extensively in the summer,
in what can often be classified as rough duty. He stressed that the reason they have lasted
as long as they have is because of the good serv,ice they receive.
City Engineer Brawner cautioned that if the equipment breaks down, there is no other
equipment in the area to use on a temporary basis, so a sludge injection period may be lost;
and, as a result, the City may encounter sludge storage problems the following winter.
Responding to Assistant City Manager Brey, Mr. Armstrong stated the cost estimates
in the report are based on 1996 dollars. He noted that the costs were based on bids the City
has received, as well as figures his firm has on the books. He indicated that if street
. restoration is requiredfor a proje.ct, he inGluded a per-foot cost for asphalt. He then stated that
groundwater dewatering and utility conflicts are not Included In the cost estimates.
Further responding to the Assistant City Manager, Mr. Armstrong stated that the $25
million in improvements and the $2 million in existing deficiencies are separate.
Responding to Commissioner Youngman, Mr. Armstrong stated that if the inflow/
infiltration problems are not addressed, the wastewater treatment plant is at hydraulic capacity
on peak days. He cautioned that if the community experiences another wet year, the lines may
be surcharged, there may be overflows in the plant, or reduced treatment may result.
Responding to City Manager Johnson, City Engineer Craig Brawner stated that fixing
inflow/infiltration problems is generally beneficial. However, he noted that he has the draft I & I
report, and it does not appear that addressing the problem in Bozeman will be cost effective
because the problem is so widely dispersed. He suggested that, as a result, expansion of the
plant may be cheaper.
Responding to Mayor Stiff, the City Engineer stated that there seem to be no places
where fixing the inflow/infiltration problems will have significant results. He noted the I & I
report suggested that $160,000 in repairs could eliminate 500,000' gallons of the 1 Y:z to 3
million gallons per day. He then noted that, as lines are replaced, the inflow/infiltration
problems associated with those lines should be eliminated.
. Mr. Keith Swenson, 603 South Willson Avenue, recognized that this is a well-done plan.
He stated that he has reviewed ,the plan and asked if it reflects anticipated growth or if it
establishes a policy to grow in a particular way. He expressed concern about the reference on
Page 15 to a "master zoning plan", noting that the City has a "master plan" and a "zoning
ordinance", and the zoning must follow the master plan designation. He also noted that this
document talks about residential zones but not commercial or industrial districts. He concluded
by asking if density calculations for the RS zoned properties are based on one dwelling unit per
acre.
01-19-99
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Mr. Ray Armstrong responded by stating that the study is based on the city as a whole,
with an average density of 12.6 persons per gross acre. He stated that figure was used for
calculations in undeveloped areas; and in areas already develop,ed, the information from the
census data was used. .
Mr. Swens!=)n questioned how the plan will be used and interpreted, whether proposals
to develop the property at densities greater than what is identified in this plan will be rejected,
and how it will impact development on the edges of the community.
. Mr. Armstrong responded that this plan is based on the assumption that the new growth
areas will be developed at approximately the same density as the existing community, and he
did not try to identify types of development in specific locations.
Further responding to Mr. Swensori, City Engineer Craig Brawner stated the facility plan
serves as a document to anticipate growth and provide for an infrastructure to accommodate
that growth. He noted that it aS5ure"s the lines are sized to handle the flows for the foreseeable
future. He indicated that if a development with higher densities than anticipated is proposed
and the lines cannot accommodate that development, the developer can wait until the needed
improvements have been made or undertake the improvements himself so the project can move
forward.
Since there were no Commissioner objections, Mayor Stiff closed the public hearing.
City Engineer Craig Brawner indicated that this plan will be brought back to the
Commission for further discussion and adoption on an upcoming agenda.
Discussion (continued) - Dolicy direction to staff re budgetina for Fiscal Year 1999-2000
. City Manager Johnson proposed the hiring of a marketing firm for ballot issues.
Commissioner Rudberg noted that even if the City hires a marketing firm, staff will have
to do all of the work and provide the educational information.
Commissioner Youngman noted that the City did a newsletter at one time. She
suggested that approach could be .reimplemented, to provide educational information on
upcoming ballot issues as well as a number of other issues and programs, rather than retaining
a marketing firm. She suggested that information on the ballot issues may be better received
if the City is communicating with the public on- other issues as well.
Responding to Mayor Stiff, the City Manager stated that City staff members are
constantly monitoring opportunities for obtaining grant monies to help fund City operations.
He noted that some of the timelines fqr submitting applications are short, and he has little time
in which to decide whether to make application or not.
Assistant City Manager Brey noted that when the
Neighborhood Coordinator/
Grantsperson position was first created, the City" had several rather expensive subscriptions,
and James Goehrung would go to the MSU Library o'nce a month to review their publications
before the City got its Internet access. He noted that those sources did not seem to be very
helpful, since the information was typically expired by the time it was reviewed. He stated that
the new approach, which includes review of the professional magazines received by the
. individual departments, seems to be much mpre effective.
Responding to City Manager Johnson, Mayor Stiff stated that the Commission has
determined a pot of monies, for matching monies fbr grants, is not needed; rather, those
matches can be covered by dipping into reserves.
Commissioner Youngman asked about setting aside monies for food and heat if a Y2K
problem arises. She stated that the City government must be prepared to address the issues
of public concern and public harm, and setting aside monies could assure the public that the
Commission takes the issue seriously. She recognized the potential that no problems will arise,
01-19-99
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but suggested that the City should be prepared. She noted that the steps taken by the City
could result in no cost, and could be as simple as identifying the buildings with wood stoves
in the community. As a result of discussion, the Commissioners recognized that reserves could
be used to fund this item, if the level of reserves is high enough.
City' Manager Johnson indicated that he will provide updates to the Commission from
the in-house meetings that staff will be starting later this week.
. Commissioner Youngman asked if the Commissioners are willing to consider funding for
cable television franchising. The Commissioners asked that a work session be scheduled on
this issue; Commissioner Youngman indicated she has information on costs which she will
provide prior to that work session.
As a result of the Commission discussion during the afternoon session and the evening
session, as highlighted above, the following list was developed, with the priorities listed in
parentheses after the items:
GENERAL FUND
Downtown Parking - sale of houses; GeneralFund assistance for parking lot construction (low)
Grants. matching monies for T21 projects (medium)
City Attorney - continue aggressive policy concerning prosecution of DUls and others (yes)
City Attorney - continue collection programs (yes)
City Attorney - expand, continue or reduce in-house handling of litigation (continue)
Police - current level staffing (very high)
Police - additional officers ($171,437) (partial funding-high)
Fire - 3-person response 100% of the time ($77,071) (1-high, 2-low)
Fire - BLS non-transport ($18,000) (concentrate on inspections) (medium)
Fire - ALS non-transport ($18,000 + $11,000) (concentrate on inspections) (low)
. Finance - increase staffing in data processing 1$30,000) (high)
Library - expanded library facility/new facility in the future (yes)
Library - new server to be Y2K compliant (high)
Library - equipment needs for training sessions in meeting room '(medium)
Library - additional substitute hours ($5,500) (high)
Recreation - electronic pass system ($10,000) (high)
Recreation ~ Bogert Park parking paving (medium)
Planning - completion of various major planning initiatives undertaken in FY99
Planning - management of current planning workload
Planning - 201 zoning authority transfer
Planning - remaining' polici issues
Planning - administrative design review instead of ,ORB
Engineering - additional Engineer I (high)
Engineering - sidewalk snow removal program (change to enforcement)
Engineering - restrict Engineering Division's zone code reviews to infrastructure issues (yes)
Parks - increase core parks maintenance; reduce maintenance of neighborhood parks (yes)
Parks - continue watering flowers and collecting garbage downtown (yes)
Parks - continue taking care of flower barrels and landscape rocks on North 7th (yes)
Parks - businesses assume maintenance in front of businesses (Beautification Committee)
Parks - add full-time employee ($23,000 + benefits). (high)
City Commission - marketing firm for ballot issues (medium)
City Commission - GalaVan ($15,000) (high)
. City Court - convert to municipal court (yes)
Building Maintenance - maintenance plan (yes)
City Commission - band (high)
City Commission - pot of money for match
City Commission - Y2K re public life safety (bolster reserves by $100K) (high)
City Commission - cable TV franchising (work session)
SPECIAL REVENUE FUNDS
Streets - plow Highland Boulevard path ($5,000) (very low)
, 01-19-99
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Streets - level of snowplowing and s"anding (snow routes-high)
Streets - better traffic circulation (work session)
Streets - winter sidewalk maintenance (only City sidewalks-high)
Building Inspection - additional inspector/plans examiner (high)
SID Revolving Fund - mainframe computer replacement ($130,000)
Fire - traffic signal pre-emption ($113,000) (high)
. ENTERPRISE FUNDS
Water
Water Treatment - watershed management program
Water Treatment - change chlorine system
Water Treatment - dis'continue fluoride (no)
Water - water rights storage (keep moving)
Water - Lyman reservoir cover (not tempOfary)
Wastewater
Solid .Waste
Collection - recycling opportunities for local residents (plastics-no)
ON THE BALLOT
Downtown Parking - ballot issue $3,000 to $5,000 per space cash-in-lieu
Planning/Engineering fees for self-sufficiency
Engineering - annual ordered sidewalk repair program (high)
Engineering - annual ordered new sidewalk installation program (medium)
CIP issues - water and sewer rates
Parks - ballot issue re park maintenance district
. Level of street maintenance district - snowplowing
Recycling/compost on ballot .
City Commission - senior transportation'mill levy on ballot (high)
Discussion - Commissioner Droiects
None 'of the Commissioners forwarded any comments under this agenda item.
Discussion - 'FYI Items
City Manager Johnson presented to the Commission the following "For Your
Information" items.
(1 ) Letter from Kay Ruh, 609 Dell Place, dated January 12, in support of Judge
Carlson.
(2) Legislative bulletin from the Montana League of Cities and Towns.
(3) Memo from City Engineer Craig Brawner, dated January 12, forwarding an update
. on various projects.
(4) Agenda for the Drug Court Planning Coalition meeting scheduled for noon on
Thursday, January 21, at the Courthouse, along with minutes from the December 17, 1998,
meeting.
(5) Minutes from the December 10 meeting of the Parking Commission.
(6) Agenda for the Development Review Committee meeting which was held at
10:00 a.m. today in the Commission Room.
01-19-99
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(7) Agenda and revised agenda for the County Commission meeting which was held
at 1 :30 p.m. today at the Courthouse.
(8) Agenda for the Bozeman Area Transportation Coordinating Committee meeting
to be held at 10:00 a.m. on Wednesday, January 20, in the Commission Room.
(9) Agenda for the City-County Planning Board meeting to be held at 7:00 p.m. on
Wednesday, January 20, in the Commission Room.
. (10) Agenda for the Board of Adjustment meeting to be held at 1 :30 p.m. on
Thursday, January 21, in the Conference Room at the Professional Building.
(11 ) Commissioner Rudberg expressed concern about the use of dues for the Montana
league of Cities and Towns, which are paid from taxpayer monies, to fund a campaign against
CI-75.
Commissioner Rudberg left the meeting at 8:45 p.m.
( 12) The City Manager announced that nine legislative bills have been prepared
regarding the bed tax. He indicated that he likes Representative Raney's bill, which would
allow local governments to use up a portion of the revenues for planning and zoning related
costs. He noted that the bill would also allow local governments to use some of the monies
for tourism related promotions, infrastructure and services. He stated that the bill would
eliminate the exemption for those rooms which are rented for less than $22 per night.
The City Manager noted that HB212 would allow a governing body to designate any
building tobacco free or smoke free.
The City Manager noted that a number of bills regarding property taxes have been
. introduced. He then indicated that it appears the impact fee bill will die in committee.
(13) Clerk of the Commission Sullivan announced that Nickie Dues is working as a
temporary employee in the office for the month of January.
Consent Items
City Manager Johnson presented to the Commission the following Consent Items.
Commission Resolution No. 3277 - authorizing City Manaaer to sign Change
Order No.2. Bozeman Water Treatment Plant Imorovements (Corrosion
Control) - Williams Brothers Construction - add $6.509.00 and 68 calendar
mra
COMMISSION RESOLUTION NO. 3277
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN,
MONTANA, APPROVING ALTERATION/MODIFICATION OF CONTRACT WITH
WilLIAMS BROTHERS CONSTRUCTION, BilLINGS, MONTANA.
ADDointment of Commissioner Frost and Commissioner Youngman to sub.
. committee to review Pled Qed Securities as of December 31. 1998
Authorize Mavor to sign - Findinas of Fact and Order - Bridger Peaks Town
Center Preliminarv Plat. subdivide 42.24 acres known as Tracts 4A and
4B. COS No. 1215A. into four chases and 13 commercial lots (P-9833)
01-19-99
- 20 -
Authorize Mayor to sign - Findings of Fact and Order - Gallatin Park Preliminary
Plat - subdivide 29.686- acres described as a portion of COS No. 1988.
located in the NE%. SE%. Section 36; T1 S. R5E. MPM. into 1 commercial
lot and 33 business and liaht industrial lots (along west side of Manlev
Road) (P-9844) .
Authorize City Manaaer to sian - Contract Agreement with Big X. Inc..
. Bozeman. Montana. for insta-llation of water main in the 2300 block of
West Beall Street: contingent upon receipt of insurance certificates
Deny payment of cost recovery demand
from the State of Montana
Department of Environmental Qualitv for the Bozeman Soivent Site for the
period April 1 'through June 30. 1998. until adeauate and accePtable
iustification is provided
Reiect-bids of Wildfire Pacific Eauipment. Inc.. L.N. Curtis & Sons: and D&R
Fire &Safety Eauipment for self-contained breathing apparatus (SCBAs)
for Fire Department as non-responsive: award bid to Wheatland Fire
Eauipment Companv. Wheatland. Wvomina. in the bid amount of $79.805
Authorize City Manager to use annual leave: confirm aopointment of Assistant
City Manager Brey as Acting City Manaaer
Building Inspection Division report for December 1998
Claims
It was moved by Commissioner Frost, seconded by Commissioner Youngman, that the
Commission approve the Consent Items as listed, and authorize and direct the appropriate
. persons to complete the necessary actions. The motion carried by the following Aye and No
vote: those voting Aye being Commissioner Frost, Commissioner Youngman, Commissioner
Smiley, Commissioner Rudberg and Mayor Stiff; those voting No, none.
Adiournment - 8:57 p.m.
There being no further business to come before the Commission at this time, it was
moved by Commissioner Frost, seconded by Commissioner Smiley, that the meeting be
adjourned, The motion carried by the following Aye and No vote: those voting Aye being
Commissioner Frost, Commissioner Smiley, Commissioner Youngman and Mayor Stiff; those
voting No, none.
ATTEST:
9~ ;/~
. ROBINL. SU~Ll'JA~ ~----
Clerk of the c~,mf~;~l~n.
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01-19-99