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HomeMy WebLinkAbout1999-03-29 Minutes, City Commission - ----..-.-..-- ..-.--.--------- - ._n____ ._... MINUTES OF THE SPECIAL MEETING/AGENDA MEETING/WORK SESSION OF THE CITY COMMISSION BOZEMAN, MONTANA March 29, 1999 ***************************** . The Commission of the City of Bozeman met in agenda meeting and work session in the Commission Room, Municipal Building, on Monday, March 29, 1999, at 3:00 p.m. Present were Mayor Stiff, Commissioner Smiley, Commissioner Rudberg, Commissioner Frost, Commissioner Youngman, City Manager Johnson, Assistant City Manager Brey, City Attorney Luwe, Clerk of the Commission Sullivan and Deputy Clerk of the Commission Prosser. The meeting was opened with the Pledge of Allegiance and a moment of silence. Signing of Notice of SDecial Meetina Each Commissioner, in turn, signed the Notice of Special Meeting. Award bid - bond sale for SID No. 665. Northwest Waterline - Dain Rauscher CorDoration. Denver. Colorado Administrative Services Director Miral Gamradt stated that three bids were received for the bond sale for SID No. 665, Northwest Waterline. He noted the bids were very competitive with interest rates ranging from 4.7906 percent to 4.563476 percent, which are equivalent to . a very good general obligation bond. He concluded by stating he believes everyone will be extremely pleased, noting the beneficiaries will be those within the district. It was moved by Commissioner Smiley, seconded by Commissioner Rudberg, to award the bid for the sale of bonds for SID No. 665, the Northwest Waterline, be awarded to Dain Rauscher Corporation, Denver, Colorado in the total amount of $1,488,000, at the total interest cost (TIC) of 4.563476 percent. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Smiley, Commissioner Rudberg, Commissioner Frost, Commissioner Youngman and Mayor Stiff. Those voting No, none. Award bid - SID No. 665. Northwest Waterline - Williams Plumbing and Heatina.lnc.. Bozeman. Montana. in the total bid amount of $941.741 for Schedules I and II Included in the Commissioners' packets was a memo from Project Engineer James Nickelson, dated March 23, forwarding staff's recommendation for award of the bid. It was moved by Commissioner Rudberg, seconded by Commissioner Frost, that the bid for construction of Special Improvement District No. 665, the Northwest Waterline, be awarded to Williams Plumbing and Heating, Inc., Bozeman, Montana, in the total bid amount of $941,741 for Schedules I and II. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Rudberg, Commissioner Frost, Commissioner Youngman, . Commissioner Smiley and Mayor Stiff; those voting No, none. Agenda Meetina - for reaular meeting and Dublic hearing to be held on ADril 5. 1999 Since this is an agenda meeting, only those issues requiring staff action are contained in the minutes. City Manager Johnson briefly reviewed the background information which was included in the Commissioners' packets. 03-29-99 ..- --------- - 2 - (6) City Manager Johnson noted that this ordinance creates a municipal court, and should address a number of the concerns that have been raised over the past few months. He stated this ordinance will provide for a full-time judge whose only obligation is to the City. The Court will be staffed under the Finance Department for establishment of procedures and supervision. He also noted that the Commission will set the Judge's salary annually by ordinance. Responding to Commissioner Rudberg, the City Manager indicated that the Judge is an . elected official and, under State law, is not subject to leave provisions. He indicated that the court must be open for business from 9:00 a.m. to noon and 1 :00 p.m. to 4:00 p.m. daily, but there is no requirement that the elected judge preside during those hours. He stated the only control which the Commission has over the use of substitute judges which will cover approximately two weeks of leave plus a reasonable amount to cover conflict of interest cases. He suggested that historic data could be used to develop that number for this first year. City Manager Johnson compared this position to several different elected County officials, recognizing that autonomy is a part of being elected. (7) Responding to Mayor Stiff, Assistant City Manager Brey confirmed the cash-in-lieu payment is determined based on raw undeveloped land, but the City pays full retail price when purchasing land for park purposes. (8) Responding to Commissioner Rudberg, Clerk of the Commission Sullivan stated there are applications for the majority of the boards. Commissioner Rudberg suggested that the chairperson of each board for which there are no applicants should be contacted. (11 a) Commissioner Rudberg requested that the Proclamation for "Clean Up Bozeman" day be moved to a line item. . (14) Historic Preserva1ion Planner Derek Strahn gave a brief overview of this project and the recommended conditions. He also reviewed the differences between a guest house and an accessory dwelling unit, noting that a 220 volt electrical service for cooking facilities is one of the main differences. Mr. Strahn stated he receive a letter from Mr. and Mrs. William Kolwyck expressing some concerns about the project, namely the issues of parking and the guest house becoming another rental property. Commissioner Rudberg requested that Mr. Strahn have the applicant address the concerns of the Kolwycks at next week's meeting; Mr. Strahn indicated he will do so. Work Session with County Commission - (A) West Babcock Street uodate: (B) Detention Center uodate: (C) Discussion re Dossible construction of new oavilion at Fairgrounds: (D) Discussion re possible develooment of flyer for Red Cross distribution: (E) Discussion re hauling of garbaae: (F) Discussion re iurisdictional and extraterritorial boundary issues--the "donut": and (G) Discussion re City's financial obligations for Oak Street County Commissioners Bill Murdock and Jennifer Smith Mitchell were present for this portion of the meeting. . (A) West Babcock Street update Chief Deputy County Attorney Susan Swimley stated the survey is almost complete, noting that one portion was to have been on her desk a week ago. She stated the survey will show where the edges of the pavement, fences, and boundary lines are located, so everyone knows what is involved when discussing the building of a road between fence lines. Ms. Swimley stated that immediately after the survey is received, the County Commissioners will contact all property owners involved to discuss the survey and negotiate for any additional right-of-way. She stated they want to do everything possible to avoid going to court. 03-29-99 ------- ---..... ----..------ - 3 - County Commissioner Murdock stated that the minutes do not reflect whether the City Commission is in favor of the fenceline to fenceline proposal, and asked the City to clarify its position in the official record for support for an upcoming meeting. Responding to a question from Mayor Stiff, County Attorney Lambert stated the County will initially meet with individual property owners, and then will meet with them either individually or as a group, whichever they decide. . (B) Detention Center update Mr. Roger Curtis, Drug and Alcohol Services Director, stated he is representing several committees working on the detention center. Mr. Curtis provided a short overview of events as they have transpired since 1992. He stated that in 1992, a committee was formed to look at capital improvements for the County, and in 1994 another committee was formed for the same purpose. In 1995, an assessment of County facilities was done, with as many as 50 people being involved with the various committees. Mr. Curtis stated that in 1996, a Task Force of 22 or 23 people was formed to evaluate just the detention center. He noted they also looked at the Law and Justice Center and 9-1-1 facilities. The Task Force was given information from the previous evaluations and, after 18 months, came up with seven recommendations. He stated the recommendations were (1) pursue the construction of a new facility; (2) make the new facility larger than the previous facility; (3) give consideration to building a juvenile facility in conjunction with an adult facility; (4) give consideration to a direct supervisor model for the new facility; (5) have a formal County Corrections Alternative Program; (6) consider the capabilities for video hearings; and (7) continue to pursue the benefits and possibility of a regional facility during the future planning process. Mr. Curtis stated these seven recommendations were accepted by the County Commission, who then appointed a project team. He stressed the importance of recognizing the number of people that are providing input, noting that public meetings are being held at . locations throughout the County. Mr. Curtis stated the County has hired a Criminal Justice Consultant to develop a proposal for a new facility. He stated the plan would be projected out for five years growth prior to the doors opening, and designed for the year 2020. He noted the current facility is 20 years old and, in the meantime, the County has grown significantly. He stated a facility to house juveniles is also being considered. Mr. Curtis stated some of the benefits are increase security for the staff and inmates, the potential jobs available to those in the community, juveniles staying in the community, better working conditions for the staff, the ability to expand down the road, a design for the community and future, savings, and the safety of the citizens of our community. Responding to County Attorney Lambert, County Commissioner Murdock stated the Commission is currently outlining the term of an interlocal agreement with Park and Sweetgrass Counties. He noted, however, they are waiting on the same answers as everyone else concerning costs. Responding to Mayor Stiff, Mr. Curtis stated the facility will be constructed so that additions can be made, so the facility isn't outdated by the year 2020. County Commissioner Murdock stated the current facility, which was constructed in 1979, has outgrown its usefulness; and it is not cost effective to add on. Detention Center Captain James Cashell stated the recommendations from the Task . Force include changing the management philosophy of the facility from podular indirect to podular direct supervision. Captain Cashell stated this would allow the staff member to anticipate problems and help to decrease the likelihood of an escape. Commissioner Smiley stated she has toured the current facility, and it is unsafe for both the staff and inmates. Responding to Mayor Stiff, County Commissioner Murdock stated the County plans for a November bond election, and if the bond passes, completion of construction in the year 03-29-99 --.-.-- . .-.- .-.- - 4 - 2002. Based on preliminary needs assessments, the facility will have 192 beds. The current facility is rated for 44 beds, but has a functional capacity of 37 beds. County Commissioner Murdock stated there is an endorsement from the Southwest Juvenile region, which includes nine counties, for juvenile facilities. As a result, there may be some regional dollars available to aid in construction. Responding to City Manager Johnson, County Commissioner Murdock stated that asking . other Counties to approve the sale of bonds to fund this facility in Gallatin County would be politically difficult. He stated the best option seems to be long term agreements to house inmates from those Counties, particularly since 80 to 90 percent of the cost is in maintenance and not in construction. Responding to County Attorney Marty Lambert, Mr. Cashell stated that historic data for other facilities is $68 to $114 per bed, but noted that $75 to $85 is realistic. Commissioner Murdock stated that 20 years ago corners were cut and now, 20 years later, we have a facility that is not big enough. He concluded that corners can be cut again, but we will face the same problems in another 20 years. (C) Discussion re possible construction of new pavilion at Fairgrounds City Manager Johnson stated he has had conversations with County Commissioner Murdock about the possibility of constructing a pavilion on fairground property. He noted that Deputy County Attorney, Mr. Chris Gray is working on an interlocal agreement for consideration by the City and the County. He stated one item discussed is the need for a park-like setting. He then voiced concern that with the way the fencing is currently closed during events, there is no direct access to the proposed site, and very limited access through the fairgrounds. He concluded by asking if the County is willing to financially support the landscaping and building . an accessible road and ensuring access. Responding the City Manager Johnson, County Commissioner Mitchell stated that, as liaison to the Fair Board, she asked them to develop a master plan for the fairgrounds. She has also inquired about the use of County parkland monies for landscaping, and that seems to be an alternative. She noted that the fair grounds need to be viable. Mayor Stiff stated it would make a statement to the community for the City and County to build a facility together, possibly in conjunction with the Bozeman Amateur Hockey Association. He noted that using the Haynes money for a joint City/County project would be a great long term tribute to the Haynes family. Commissioner Smiley stated it would be a great benefit to have the pavilion located in that part of town. There is lots of parking, and the facility could be used year-round. County Commissioner Murdock confirmed that the County will fund landscaping at the fairgrounds, stressing his commitment to making the fairgrounds a viable facility. He stated they are committed to the project and would like to see the pavilion at the fairgrounds. He noted Mr. Gray has drafted the terms of the agreement. County Commissioner Mitchell stated that she has been informed a problem may be encountered with the location of the pavilion because the vacation of streets has not been . completed, even though it has been in the City's hands for two years. Commissioner Youngman stated several people have expressed their concerns about access, particularly since children will be crossing Tamarack Street and handicapped parking. Commissioner Smiley stated a light could be installed at the crosswalk that would change when activated by a pedestrian. County Commissioner Murdock recognized that fencing, landscaping, access, and security are all issues. 03-29-99 -.. ----.--- - 5 - County Commissioner Mitchell suggested that the City Commission put together a list of their concerns, so that the County Fair Board can address them. Responding to Commissioner Rudberg, Planning Director Epple stated the pavilion will be subject to the standard zoning review process or an informational hearing before the Board of Adjustment, noting the County typically chooses the later process. (D) Discussion re possible development of flyer for Red Cross distribution . Included in the Commissioners' packets was a memo dated March 24 forwarding a rough draft of the flyer that could possibly be distributed by the Red Cross in its door-to-door campaign. Commissioner Youngman stated that she, along with Mike Hoey and James Goehrung have designed a rough draft Y2K brochure that could be included in the folders which the Red Cross will be distributing door-to-door later this year. She distributed copies of the folders to the Commissioners, noting they include brochures from FEMA and the Red Cross. Commissioner Youngman stated the key question is whether or not the County wants to be included on the brochure and, if the County wants to include other municipalities such as Belgrade, Manhattan or Three Forks. She stated it has been many years since a basic disaster preparedness brochure has been distributed, noting the information in the proposed Red Cross folder would be designed to assist people in all emergency situations, not just Y2K issues. She noted that if the City-County brochure is to be included in the Red Cross folder it must be completed by May. Commissioner Youngman stated the Bozeman Public library has a set up a display on Y2K and noted maybe other cities would be interested in doing the same thing. Responding to Commissioner Rudberg, Mr. Jason Smith, Executive Director of the Red . Cross, stated the goal of the Red Cross is to deliver the folders door-to-door throughout the County. Responding to Commissioner Youngman, County Commissioner Murdock stated he has no problem with putting their name on the brochure, noting information on disasters of any kind is good, but warned the County doesn't want to unduly alarm people. County Commissioner Mitchell stated she would prefer the County staff look over the brochure due to the many departments will be involved. She noted that she will hand it out at the staff meeting on Wednesday, and the County Commission will respond after it receives its staff responses. Responding to Commissioner Rudberg, Commissioner Youngman stated the City would split the cost of printing with the County in an equitable manner. She then suggested that Y2K information on both web sites be considered. The Commission directed the sub-committee comprised of Commissioner Youngman, Disaster Services Director Mike Hoey and Special Projects Coordinator James Goehrung to see if a University student can be retained to put the information on both web sites, at no cost to either governmental entity. Commissioner Frost stated that if the County decides not to participate, the City should go forward with distribution of the brochures. The Commission directed the sub-committee to get information on the costs of the printed brochure, to help in the decision-making process. . (E) Discussion re hauling of garbage City Manager Johnson stated this is an ever changing industry that can impact both the City and the County, since both entities own landfills. He noted that the area now has one independent garbage hauler, who has the ability to impact either one landfill or the other, or use a transfer station to move the garbage completely out of the area. County Commissioner Murdock stated he received a telephone call from Waste Management this morning, informing him that they are going to purchase land and construct 03-29-99 _._.___.__. .n. __.,.. .__ - - .... -.. --- n__. _______ .._u_ - 6 - a landfill at East Helena, and that facility should be operational by July. He then suggested that, in an effort to minimize the costs to taxpayers, it may be in the best interests of both the City and the County to explore the possibility of shutting down one landfill until the other is full rather than duplicating services. Commissioner Frost noted that the last time the City and the County considered a joint landfill, they found it was a five-year process to obtain a permit. . City Manager Johnson stated the County Commission has voiced its intent to get into the garbage hauling business, and that process also takes approximately five years. The Commissioners recognized the benefit of working together to address the issues of hauling garbage and operating landfills. (F) Discussion re jurisdictional and extraterritorial boundary issues -- the " donut" Included in the Commissioners' packets was a letter from Planning Board Chair Lonny Walker, dated March 24; and a copy of a letter from Planning Board Chair Lonny Walker to the County Commission, dated March 3, attached to which was a copy of the map showing the city limits and the extraterritorial boundary. County Commissioner Murdock stated that the County will hold public hearings, starting tomorrow, on recommendations from the City-County Planning Board on zoning regulations and the boundaries for zoning and planning. He stated that during this process, the County will also accept input on which board should have jurisdiction over the extraterritorial area. He stressed that, at any time, the process may be stopped, which would mean the planning and zoning processes in the extraterritorial area will continue as they are. . County Commissioner Murdock noted that the County taking over the extraterritorial jurisdiction is not a new concept; rather, it has been discussed over the past few years. He recognized, however, that the term means different things to different people. He suggested that alternatives could range from simply changing the final voting authority from the City Commission to the County Commission to the County assuming full control of the program, with no input from the City-County Planning Board, which would then become a City Planning Board. He then stated that the County has held seven public hearings over the past 1 Y:z years, and the input has been diverse. Responding to questions from Commissioner Frost, County Commissioner Murdock stated that there seems to have been more input in support of the County Planning Board assuming jurisdiction over the extraterritorial area than allowing the City-County Planning Board to continue in that capacity. He indicated that he is interested in maintaining some type of input from the city, suggesting that could possibly be accomplished through the appointment of city residents to the County Planning Board. County Commissioner Murdock recognized that the extraterritorial jurisdictional area has been operating under an interlocal agreement signed in 1957, and the City's concerns for infrastructure and the development of lands adjacent to city limits have been taken into consideration because growth was an important factor. He stated the County is now faced with addressing growth issues and the need to address the leap frog developments that are occurring just outside the extraterritorial jurisdiction. He stated this can best be accomplished . under a county-wide planning program which encourages growth in certain areas and discourages it in others. He stressed that if this approach is taken, the City-County Planning Board cannot participate in it due to statutory constraints. Commissioner Frost stated his immediate concern is that there is no master plan for the County only. He also noted that under this scenario, the County will be doing defacto planning for the City. He then asked what successful model the County will be following. Commissioner Smiley noted that this same type of program was implemented in Helena, but it lasted only two years because they found it didn't work. 03-29-99 - ----. -------.-- - 7 - County Commissioner Murdock recognized the importance of Commissioner Frost's concerns. He stated that under the zoning portion of the program, the County intends to receive input from the City and, in fact, has accepted the City-County Planning Board's recommendations regarding the 201 zoning regulations. He noted that this will help to ensure the existing zoning designations and land use patterns are retained. Commissioner Youngman stated that city residents vote for County officials, and asked how that segment of the voters will be represented by a County Planning Board. She cautioned . that this change could result in the same type of backlash from city residents as the County is receiving from county residents. She stated it is much more difficult to grow wisely if the City is not a formal part of the process. Commissioner Frost stated the uniqueness of the area immediately around Bozeman requires a special process, noting that the process used for the past forty years has proven that it works. He then asked for research to be done, and that he be shown a model of what is being proposed that has worked well in another location before this proposed change is undertaken. Commissioner Murdock responded that, by law the County's 201 zoning regulation must be compatible with the City's zoning ordinance. Commissioner Youngman stated this proposal will result in asking a lot of the County Planning Board. She noted that all of the communities in Gallatin County are growing rapidly, but Bozeman has many of the necessary tools in place, including a master plan and a transportation plan. She also expressed concern that under this proposal, it could be more difficult and more expensive to grow. Commissioner Rudberg stated that she feels the County's proposed 201 zoning is an appropriate response to the concerns she has heard voiced by those who live in the . extraterritorial jurisdiction. She also indicated her support for a County Planning Board and a County Board of Adjustment. Responding to comments from Commissioner Frost, Commissioner Murdock stated the County has not made any promises to date. He then stated that, particularly because of the options being considered, the County Commission felt it was imperative to tell the City Commissioners about them. Mr. Lonnie Walker, Chair of the City-County Planning Board, characterized the extraterritorial jurisdiction as a transitional area between the county and the city. He noted that the Planning Board has been working on the 201 zoning and has held a handful of public meetings. He then stressed the importance of maintaining a joint City/County effort in the jurisdictional area, in whatever format may be deemed most appropriate. He then concluded by stressing the importance of ensuring that the jurisdictional area is represented on the board. County Commissioner Mitchell noted that the master plan has been accepted by both the City and the County, and it is important to recognize that zoning will not go away in the jurisdictional area. She then suggested that, given some of the County's processes and opportunities, it may be possible to create a process under which desired objectives can be better achieved than under the current structure, citing transfer development rights and open space acquisition opportunities as examples. . County Commissioner Mitchell stated the County needs the City Commission to approve the official map of the city limits, as prepared for the County. Associate Planner Chris Saunders posted copies of the maps prepared by the surveyor, noting that they reflect the city limits and the jurisdictional boundaries for both zoning and planning, along with shaded areas which are proposed for deletion or addition to those boundaries, based on the surveyor's research. He noted that, if accepted, these boundaries will create the 201 zoning area. 03-29-99 _.___.._. ___ .__u_.._ - 8 - In response to Commissioner Frost, the Associate Planner identified the general boundaries for the water and sewer facilities plans, recognizing that in some instances, those plans extend to or beyond the boundaries of the zoning jurisdiction. Responding to Commissioner Youngman, the Associate Planner confirmed there is a way to extend the zoning jurisdictional boundary, particularly around the northwest portion of the community. He stated, however, that is quite a lengthy process, and staff was under the impression that speed was an important part of this process. . Planning Director Andy Epple stated that, in response to a request from the County Commission, the City-County Planning Board has recommended a 201 zoning regulation for their consideration. He noted that the proposed process was generally based on the subdivision review process which has been in place for several years and seems to work well. He then reminded the Commissioners that updating of the master plan has recently been undertaken, and the decisions on the extraterritorial jurisdiction could have some impacts on that process. Responding to the City Manager Johnson, County Commissioner Murdock stated it is their intent to assume responsibility for the extraterritorial jurisdiction on or about July 1. As a result, there are three concurrent items on their agenda for tomorrow's meeting. He then asked that the City Commission vote on the Ron Allen map as quickly as possible, so they can achieve that goal. City Manager Johnson stated there are several processes that the City needs to begin if the City-County Planning Board will be disbanded, and the staffing levels in that department could be dramatically impacted if the County assumes all aspects of the processes. As a result, he requested that the City be kept apprised of the process. He then asked if all other communities will face this same issue at the time when budgets are to be set; County Commissioner Murdock indicated Bozeman will be the only community affected with the initial adoption of the 201 regulation. . Responding to a question from City Manager Johnson, Planning Director Andy Epple stated the GIS services project and the transportation plan update could be impacted since the City-County Planning Board has entered into contracts for grant monies for those projects, if the County assumes jurisdiction on July 1 and the Board is dissolved. He then expressed concern that, until now, the possible elimination of the City/County program has not been discussed. Responding to Commissioner Smiley, Chief Deputy County Attorney Susan Swimley stated that the proposed process is complicated and involves multiple changes, but those changes can be completed by July 1 if an aggressive effort is undertaken. She then indicated that the public hearing is to be held on April 20, after which there is a statutory sixty-day protest period for changing the County Planning Board's authority and boundaries. Responding to City Manager Johnson, the Chief Deputy County Attorney recognized that the City could pull out of the interlocal agreement that created the City-County Planning Board; however, she cautioned that would create the same crisis for the County that is now being created for the City, could leave gaps in authority and the planning and zoning jurisdictions, and could lead to litigation. (G) Discussion re City's financial obligations for Oak Street . County Commissioner Bill Murdock stated there is an unsigned agreement formalizing what the County Commission viewed as a City Commission commitment to provide water and sewer services to the property line of the Fairgrounds in exchange for right-of-way along the northern edge of the Fairgrounds for the extension of Oak Street. He noted that the County incurred slightly over $31,000 in expenses in extending the sewer main from North Fifth Avenue to the Fairgrounds, and is awaiting reimbursement for that expenditure for over a year. He stated the County paid those expenses from the Fair Board's money, and the Board is now asking for that money to cover the landscaping costs at the Fairgrounds. 03-29.99 -.-------- - 9 - Responding to comments from Commissioner Rudberg, County Commissioner Murdock stated that County Attorney Lambert has indicated the County may not donate right-of-way across its property; it must be exchanged or purchased. City Manager Johnson stated that, without the right-of-way for Oak Street to the east of the Fairgrounds, the street cannot be extended to North Rouse Avenue. He noted, as a result, he is uncertain about whether the right-of-way along the north side of the Fairgrounds should be acquired. As a result, he has hesitated to sign the agreement and pay the County . for the extension of the sewer main. County Attorney Lambert characterized the reimbursement for extension of the sewer main as being separate from the right-of-way and stated that, in his opinion, the City owes the County the money. City Engineer Craig Brawner gave a brief update on the acquisition of the remaining right- of-way. He noted that an amended plat for the Fairgrounds property, dedicating the right-of- way, has been approved but will not be filed until the agreement has been signed. He then gave an update on the Pea Cannery property, noting that he has received word the ownership has been cleared up. He indicated that he has ordered a new title report and is awaiting the results. He stated that if the title report is good, an amended plat will be processed and the right-of-way acquisition can be pursued. He then indicated that amended documents are being prepared for the Westlake property, and he anticipates those will be executed within a short period of time. He suggested that, within the next thirty days, acquisition of the needed right- of-way should be near completion. Responding to Commissioner Rudberg, the City Engineer stated that if JTL Group is willing to honor its bid from last year, he feels the City can proceed with award of that bid; however, if they do not, the project will need to be rebid. . In response to a Commissioner request, the City Engineer indicated he is willing to report back to the Commission in two weeks. Discussion re setting of agenda for joint City/County meetings County Attorney Marty Lambert requested that the Chair of the County Commission and the Mayor meet a week or ten days prior to any joint City/County meeting and set the agenda so there are no surprises to the Commissioners or staff. Discussion re City's financial obligation for 9-1-1 County Commissioner Mitchell stated she has documentation showing that the City owes the County $366,372 for its share of the 9-1-1 expenses and asked that the County be paid. Commissioner Rudberg stated the City Commissioners cannot respond at this time and asked that they be provided with information prior to any meeting. She also stated that she needs Administrative Service Director Gamradt's response to the request prior to taking any action. City Manager Johnson stated that the proper procedure is for the County's Fiscal Officer to send a request for payment to the City's Administrative Services Director, along with all . necessary supporting documentation, for review and a recommendation. He stressed that this is not the proper venue for consideration of this type of request. The Commissioners concluded this joint meeting and set the next meeting for 3:30 p.m. on Monday, May 24. Discussion - Commissioner Droiects None of the Commissioners forwarded any comments under this agenda item. 03-29-99 - 10 - Discussion - FYI Items City Manager Johnson presented to the Commission the following "For Your Information" items. (1 ) Copy of a memo from the Montana League of Cities and Towns, dated March 22, regarding HB91, the extraterritorial building code jurisdiction, and HB393, local option taxes. Attached to the memo was a status page on HB393 reflecting that the bill failed on second . reading. (2) Agenda for the Downtown Bozeman Improvement District Board meeting which was held at 5:30 p.m. on Thursday, March 25. (3) Minutes for the Cemetery Board meeting held on November 12, 1998. (4) Agenda for the Development Review Committee meeting to be held at 10:00 a.m. on Tuesday, March 30, in the Commission Room. (5) Agenda for the County Commission meeting to be held at 1 :30 p.m. on Tuesday, March 30, at the Courthouse. Adjournment - 5:55 D.m. There being no further business to come before the Commission at this time, it was moved by Commissioner Frost, seconded by Commissioner Youngman, that the meeting be adjourned. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Frost, Commissioner Youngman, Commissioner Smiley, Commissioner Rudberg and Mayor Stiff; those voting No, none. . A~,~r ~7Y ATTEST: r)J~ 2'~~ ROBIN L. SULltlfAN Clerk of the._C"o~!!1iss-roo - u_ - .'-. . , -.- -"':". > . - - --"- -.~~--' --" . - r. ,'\ , ,r _ "":\.J ------._-:...:..:./,-'" ,',:- . - . 03-29-99 ...--