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HomeMy WebLinkAboutWWTP Early Out REPORT TO: FROM: Honorable Mayor and City Commission Bob Murray, Project Engineer Chris Kukulski, City Manager SUBJECT: WWTP Early Out Project MEETING DATE: 7/23/07 RECOMMENDATION: Approve and authorize City Manager to sign the Notice of Award. BACKGROUND: Attached is a copy, of the Notice of Award for the above referenced project. The WWTP Early Out project is the title that has been given to the conversion of the existing aeration basins to a "semi" BNR configuration which is necessary to keep the plant in compliance with the DEQ permit from now until the larger plant upgrade comes on line. This represents the first portion of the smaller interim project. It is on a very tight time line, so it was decided to procure the mixers separately since they have a long lead time, and that way we would not have to wait until a contractor is under contract and has approved submittals, ect. This is the bid for the mixers. Bids were opened on July 11th, with one bid being received from Wilo EMU in the amount of $44,395.00. Although there was only one bid received, it was under the Engineer's Estimate of $55,000.00. Attached is a recommendation of award from the Engineer stating that having reviewed the bid documents they feel it is a responsible, responsive bid in accordance with what was specified. FISCAL EFFECTS: AL TERNA TIVES: Respectfully submitted, To be paid from the Wastewater Fund Disapprove Chris A. Kukulski, City Manager Attachments: Notice of Award A ward Recommendation Report compiled on 7/13/07 05723/4 1 July 13, 2007 Mr, Bob Mmray City of Bozeman 20 E, Olive S1. P,D" Box 1230 Bozeman, Mt 59771-:-1230 RE: Phase 1 Ear'Iy Out Project Mixer Procur'ement Contract Recommendation of Award Dear Bob: HDR has completed our review of the project bid proposal received on July 11 tho 2007 fOJ'the above referenced project. VIe did not identifY any irregulalities in the bid documents presented to us fh?m James Nickelson atMMl. Although the City received only a single bid by WILD. EMU LLC, the coritract amount of $44,395 was consistent with the value estimated by HDR.. We have fQund WILD-EMU LLG to be responsive with their bid, and the references HDR has for them ale satisfactiny., As you ate aware, the design pi'esented in the Eally-out Contract was developed using the WILD-EM(] equipment data Our review ofthe EMU Bid Proposal identifieq two iterris requiring further clarification, which have clarified by HDR tlu"ough telephone conversations with WILO':EMU, These items included:' )0- Item #1. Mixer Unit controls - The mixer seller did not interpret the contract cOlI'ectly, and overlooked they are required to provide sever~l control relays as part of their supply for the City to incorporate into the control MCC buckets, They aI'e listed in Section 11948 on Page 7 and include motor thermal sensor relay, under voltage relay, and pha<;e protection relay, WILD-EMU indicated these items will be provided as part oftheir supply, and they will make sure to provide the electtical control diagram necessalY for completion ofthe MCC buckets by the City's electrical subcontr'actor );> Item #2. Mast Assembly - HDR was unsure of the length pt'esent~d for the mast assembly at 20 F T" We had to cHuify this scope of supply with /lOR fngineering lnc 1715 South Reserve Suite C Missoula MT 5980H70B f'I,ulle 14061532,-2200 fax: 14061541-61J!. wwwhdrinc-coAl .'/ Mr B.ob Munay ~age 2 WILD-EMU as the mast length needs t.o be 22 F I in length far each unit. . WILD-EMU has confirmed that this lengtb will be provided . Given the above. HDR recammends that the City .of Bozenlan award the project ta WlLO-EMU, LLC far a total contract price .of $44,395 . If yau have questioris .or w.ould like ta meet ta discuss further please feel free ta contact me at (406) 532-2200, extension 207, ' . Sincerely; HDRENGINEERING, INC. r-~~i~~_~_ Dan Harmon, PE Pr.oj eet Engineer cc Tom Adams, City of Bazeman Amanda McInnis, HpR Nancy COlmierJ,James Nickelson, MMI "DR Engineering Ine NOTICE OF AWARD July _' 2007 TO: Mr. Michael Prayoonvech WILO~EMU USA P.O. Box 51302 Riverside, CA 92517 c. WILO-EMU USA, LLC 170 Big Star Drive Thomasville, GA 31757 RE: City of Bozeman WRF Phase 1 Early Out Aeration Basin Mixer PreDurchase The BUYER has considered the BID submitted by you for the above described WORK in response to its Advertisement for Bids dated June 24,2007, and Instructions to Bidders. You are hereby notified that your BID has been accepted for items in the amount of $44.395 (Forty Four Thousand Three Hundred Ninety Fiye Dollars). You are required by the Information for Bidders to execute the Agreement and furnish the required Performance Bond, Labor and Materials Payment Bond, Certificates of Insurance, within ten (10) calendar days from the date of this Notice to you. In addition, you are required to submit Shop Drawings to Morrison Maierle Inc., 901 Technology Blvd., Attention James Nickelson, Bozeman, Montana, 59715 within ten (10) calendar days from the date of this Notice to you. If you fail to execute said Agreement and to furnish said Bonds and other required documents within ten (10) days from the date of this Notice, said OWNER will be entitled to consider all your rights arising out of the BUYER's acceptance of your BID as abandoned and as a forfeiture of your BID BOND. The OWNER will be entitled to such other rights as may be granted by law. You are required to return an acknowledged copy of the NOTICE OF AWARD to the BUYER. DATED this _ day of July, 2007. City of Bozeman. Montana 411 E. Main Street Bozeman. MT 59715 BUYER By: Chris A. Kukulski, City Manager ******************** ACCEPTANCE OF NOTICE Receipt of the above NOTICE OF AWARD is hereby acknowledged by the Seller, , this_day of ,2007. By: Title NOTICE OF AWARD July _,2007 TO: Mr. Michael Prayoonvech WILD-EMU USA P.O. Box 51302 Riverside, CA 92517 c. WILD-EMU USA, LLC 170 Big Star Drive Thomasville, GA 31757 RE: City of Bozeman WRF Phase 1 Earlv Out Aeration Basin Mixer Prepurchase The BUYER has considered the BID submitted by you for the above described WORK in response to its Advertisement for Bids dated June 24,2007, and Instructions to Bidders. You are hereby notified that your BID has been accepted for items in the amount of $44.395 (Fortv Four Thousand Three Hundred Ninety Five Dollars). You are required by the Information for Bidders to execute the Agreement and furnish the required Performance Bond, Labor and Materials Payment Bond, Certificates of Insurance, within ten (10) calendar days from the date of this Notice to you. In addition, you are required to submit Shop Drawings to Morrison Maierle Inc., 901 Technology Blvd., Attention James Nickelson, Bozeman, Montana, 59715 within ten (10) calendar days from the date of this Notice to you. If you fail to execute said Agreement and to furnish said Bonds and other required documents within ten (10) days from the date of this Notice, said OWNER will be entitled to consider all your rights arising out of the BUYER's acceptance of your BID as abandoned and as a forfeiture of your BID BOND. The OWNER will be entitled to such other rights as may be granted by law. You are required to return an acknowledged copy of the NOTICE OF AWARD to the BUYER. DATED this _ day of July, 2007. City of Bozeman. Montana 411 E. Main Street Bozeman. MT 59715 BUYER By: Chris A. Kukulski, City Manager ******************** ACCEPTANCE OF NOTICE Receipt of the above NOTICE OF AWARD is hereby acknowledged by the Seller, , this _ day of ,2007. By: Title NOTICE OF AWARD July _' 2007 TO: Mr. Michael Prayoonvech WILD-EMU USA P.O. Box 51302 Riverside, CA 92517 c. WILD-EMU USA, LLC 170 Big Star Drive Thomasville, GA 31757 RE: City of Bozeman WRF Phase 1 Earlv Out Aeration Basin Mixer Prepurchase The BUYER has considered the BID submitted by you for the above described WORK in response to its Advertisement for Bids dated June 24, 2007, and Instructions to Bidders. You are hereby notified that your BID has been accepted for items in the amount of $44.395 (Fortv Four Thousand Three Hundred Ninety Five Dollars). You are required by the Information for Bidders to execute the Agreement and furnish the required Performance Bond, Labor and Materials Payment Bond, Certificates of Insurance, within ten (10) calendar days from the date of this Notice to you. In addition, you are required to submit Shop Drawings to Morrison Maierle Inc., 901 Technology Blvd., Attention James Nickelson, Bozeman, Montana, 59715 within ten (10) calendar days from the date of this Notice to you. If you fail to execute said Agreement and to furnish said Bonds and other required documents within ten (10) days from the date of this Notice, said OWNER will be entitled to consider all your rights arising out of the BUYER's acceptance of your BID as abandoned and as a forfeiture of your BID BOND. The OWNER will be entitled to such other rights as may be granted by law. You are required to return an acknowledged copy of the NOTICE OF AWARD to the BUYER. DATED this _ day of July, 2007. City of Bozeman. Montana 411 E. Main Street Bozeman. MT 59715 BUYER By: Chris A. Kukulski, City Manager ******************** ACCEPTANCE OF NOTICE Receipt of the above NOTICE OF AWARD is hereby acknowledged by the Seller, , this _ day of ,2007. By: Title NOTICE OF AWARD July _' 2007 TO: Mr. Michael prayoonvech WILO-EMU USA P.O. Box 51302 Riverside, CA 92517 c. WILO-EMU USA, LLC 170 Big Star Drive Thomasville, GA 31757 RE: City of Bozeman WRF Phase 1 Early Out Aeration Basin Mixer Prepurchase The BUYER has considered the BID submitted by you for the above described WORK in response to its Advertisement for Bids dated June 24,2007, and Instructions to Bidders. You are hereby notified that your BID has been accepted for items in the amount of $44.395 (Forty Four Thousand Three Hundred Ninety Five Dollars). You are required by the Information for Bidders to execute the Agreement and furnish the required Performance Bond, Labor and Materials Payment Bond, Certificates of Insurance, within ten (10) calendar days from the date of this Notice to you. In addition, you are required to submit Shop Drawings to Morrison Maierle Inc., 901 Technology Blvd., Attention James Nickelson, Bozeman, Montana, 59715 within ten (10) calendar days from the date of this Notice to you. If you fail to execute said Agreement and to furnish said Bonds and other required documents within ten (10) days from the date of this Notice, said OWNER will be entitled to consider all your rights arising out of the BUYER's acceptance of your BID as abandoned and as a forfeiture of your BID BOND. The OWNER will be entitled to such other rights as may be granted by law. You are required to return an acknowledged copy of the NOTICE OF AWARD to the BUYER. DATED this _ day of July, 2007. City of Bozeman. Montana 411 E. Main Street Bozeman. MT 59715 BUYER By: Chris A. Kukulski, City Manager ******************** ACCEPTANCE OF NOTICE Receipt of the above NOTICE OF AWARD is hereby acknowledged by the Seller, , this _ day of ,2007. By: Title NOTICE OF AWARD July _, 2007 TO: Mr. Michael Prayoonvech WILO-EMU USA P.O. Box 51302 Riverside, CA 92517 c. WILO-EMU USA, LLC 170 Big Star Drive Thomasville, GA 31757 RE: City of Bozeman WRF Phase 1 Earlv Out Aeration Basin Mixer Prepurchase The BUYER has considered the BID submitted by you for the above described WORK in response to its Advertisement for Bids dated June 24,2007, and Instructions to Bidders. You are hereby notified that your BID has been accepted for items in the amount of $44.395 (Fortv Four Thousand Three Hundred Ninetv Five Dollars). You are required by the Information for Bidders to execute the Agreement and furnish the required Performance Bond, Labor and Materials Payment Bond, Certificates of Insurance, within ten (10) calendar days from the date of this Notice to you. In addition, you are required to submit Shop Drawings to Morrison Maierle Inc., 901 Technology Blvd., Attention James Nickelson, Bozeman, Montana, 59715 within ten (10) calendar days from the date of this Notice to you. If you fail to execute said Agreement and to furnish said Bonds and other required documents within ten (10) days from the date of this Notice, said OWNER will be entitled to consider all your rights arising out of the BUYER's acceptance of your BID as abandoned and as a forfeiture of your BID BOND. The OWNER will be entitled to such other rights as may be granted by law. You are required to return an acknowledged copy of the NOTICE OF AWARD to the BUYER. DATED this _ day of July, 2007. City of Bozeman. Montana 411 E. Main Street Bozeman. MT 59715 BUYER By: Chris A. Kukulski, City Manager ******************** ACCEPTANCE OF NOTICE Receipt of the above NOTICE OF AWARD is hereby acknowledged by the Seller, , this _ day of ,2007. By: Title NOTICE OF AWARD July _, 2007 TO: Mr. Michael Prayoonvech WILD-EMU USA P.O. Box 51302 Riverside, CA 92517 c. WILD-EMU USA, LLC 170 Big Star Drive Thomasville, GA 31757 RE: City of Bozeman WRF Phase 1 Early Out Aeration Basin Mixer PreDurchase The BUYER has considered the BID submitted by you for the above described WORK in response to its Advertisement for Bids dated June 24,2007, and Instructions to Bidders. You are hereby notified that your BID has been accepted for items in the amount of $44.395 (Forty Four Thousand Three Hundred Ninety Five Dollars). You are required by the Information for Bidders to execute the Agreement and furnish the required Performance Bond, Labor and Materials Payment Bond, Certificates of Insurance, within ten (10) calendar days from the date of this Notice to you. In addition, you are required to submit Shop Drawings to Morrison Maierle Inc., 901 Technology Blvd., Attention James Nickelson, Bozeman, Montana, 59715 within ten (10) calendar days from the date of this Notice to you. If you fail to execute said Agreement and to furnish said Bonds and other required documents within ten (10) days from the date of this Notice, said OWNER will be entitled to consider all your rights arising out of the BUYER's acceptance of your BID as abandoned and as a forfeiture of your BID BOND. The OWNER will be entitled to such other rights as may be granted by law. You are required to return an acknowledged copy of the NOTICE OF AWARD to the BUYER. DATED this _ day of July, 2007. City of Bozeman. Montana 411 E. Main Street Bozeman. MT 59715 BUYER By: Chris A. Kukulski, City Manager ******************** ACCEPTANCE OF NOTICE Receipt of the above NOTICE OF AWARD is hereby acknowledged by the Seller, , this _ day of ,2007. By: Title NOTICE OF AWARD July _' 2007 TO: Mr. Michael Prayoonvech WILO-EMU USA P.O. Box 51302 Riverside, CA 92517 c. WILO-EMU USA, LlC 170 Big Star Drive Thomasville, GA 31757 RE: City of Bozeman WRF Phase 1 Earlv Out Aeration Basin Mixer PreDurchase The BUYER has considered the BID submitted by you for the above described WORK in response to its Advertisement for Bids dated June 24,2007, and Instructions to Bidders. You are hereby notified that your BID has been accepted for items in the amount of $44.395 (Fortv Four Thousand Three Hundred Ninetv Five Dollars). You are required by the Information for Bidders to execute the Agreement and furnish the required Performance Bond, Labor and Materials Payment Bond, Certificates of Insurance, within ten (10) calendar days from the date of this Notice to you. In addition, you are required to submit Shop Drawings to Morrison Maierle Inc., 901 Technology Blvd., Attention James Nickelson, Bozeman, Montana, 59715 within ten (10) calendar days from the date of this Notice to you. If you fail to execute said Agreement and to furnish said Bonds and other required documents within ten (10) days from the date of this Notice, said OWNER will be entitled to consider all your rights arising out of the BUYER's acceptance of your BID as abandoned and as a forfeiture of your BID BOND. The OWNER will be entitled to such other rights as may be granted by law. You are required to return an acknowledged copy of the NOTICE OF AWARD to the BUYER. DATED this _ day of July, 2007. City of Bozeman. Montana 411 E. Main Street Bozeman. MT 59715 BUYER By: Chris A. Kukulski, City Manager ******************** ACCEPTANCE OF NOTICE Receipt of the above NOTICE OF AWARD is hereby acknowledged by the Seller, , this_day of ,2007. By: Title