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Home My WebLink AboutSWMD Agenda May 16, 2007 and 4-18-07 MinutesO` GALL,9 Try C /, , O k q). , Q,'t1 f OF MO'1~ GCSWMD Board Members Chairman Bruce Hanson Richard Allison Steven Hamilton Jody May Bill Murdock SOLID WASTE MANAGEMENT DISTRICT (SWMD) AGENDA Mny 16, 2007 6:00 PM, Gorden Cafe, Manhattan, MT AGENDA 1. Public Comment 2. Approval of Minutes for the April 18, 2007, SWMD Board Meeting 3. Larry Watson - RFP/Recycling Time-line Project Plan 4, Earl Mothers Ballot status 5. Manager's Report, Tom Miller 5.1 GCSWMD FY 08 Budget 5.2 Equipment Review 5.3 Cell Three Update b. Chairman Report, Bruce Hanson 6.1 Interlocal Agreement with the City of Bozeman 6.2 Household Convenience Site City of Bozeman 6.3 Recycle Wood 7. Subcommittee Reports 7.1 Financial Committee Report -Jody May Gallatin County Solid Waste Management District Board Agenda May 16,2007 1 7.2 Financial Report -Bob Dellinger 7.3 Accountant Position 7.4 Update Appraisal Process 7.5 Logan Landfill Signnge Update 7:00 p.m. 8. Great West Engineering, Engineering Report 9. Other Business 10. Agenda for Next Meeting on June 20, 2007 Gallatin County Soiid Waste Management District Board Agenda May 16, 2007 2 a ~~ G:1LC,~T!^ ~~~''% 'p w., _~ j u}i @° ~L. or Ma,.~r BOARD OP DIRECTORS Chairman Bruce Hanson Commissioner Bill Murdock Jody May Steven Hamilton Richard Allison Gallatin County SOLID WASTE NMANAGEMENT DISTRICT Board Meeting April 18, 2007 Board Members Present: Chairman Bruce Hanson, Commissioner Bill Murdocl., Jody May, Steven Hamilton, and Rich Allison Board Members Absent: None Staff Present: Tom Miller, District Manager; Earl Mathers, Gallatin County Chief Administrator; Ed Blackman, Gallatin County Finance Director; Larry Watson, Grants and Projects Adminishator; Bob Church, Principal, Great West Engineering, Inc.; Dawn Chretien, Recording Secretary Members of the Public: Debbie Arkell, City of Bozeman Public Works Director; Steve Johnson, City of Bozeman Solid Waste Superintendent; Phil Ideson, Allied Waste, Inc., David Leverett, Full Circle Recycling & 4- Corners Recycling (sign-in sheet attached) Call to Order: Chairman Bruce Hanson called t12e meeting to order at 6:07 p.m. Public Comment: Chairman Bruce Hanson called for public comment. There was no public comment. 2. Approval of the Minutes for the March 21, 2007, Solid Waste Management District Board Meeting (SWMD): Motion by Board Member Bi11 Murdock to approve the March 21, 2007, SWMD Minutes, as submitted. Seconded by Board Member Jody May. All voted aye. Motion carried. 3. LOGO (Local Government Financial Test): Chairman Bruce Hanson gave a brief history on the history of the LOGO, a funding method a government entity can use if it satisfies certain requirements outlined in the Federal regulations to provide the financial assurance requirements for the closure post-closure costs verses setting up a pay-in-trust account with the Department of Environmental Quality (DEQ). He turned over the floor to Ed Blackman, Gallatin County Finance Director. Ed Blaclanan, Gallatin County Finance Director, presented a written recommendation (Located in 4/18/07 Permanent GCSWMD Minute File, Exhibit A) on providing the financial assurance requirement of the closure post-closure costs. He explained that the landfill used the LOGO mechanism when it first became a District, but had not Gallatin County Solid Waste Management District April 18, 2007, Board Meeting Minutes submitted the LOGO test documents the past two years. The LOGO test uses the full faith and credit of the County to guarantee the financial assurance of a closure post- closure event. The District started placing funds in a separate account for the closure post-closure fund, but the regulations call for apay-in-trust with the DEQ. DEQ then would be in control of the fund. District Manager Tom Miller, Bob Church, Great West Engineering, Tim Stepp, DEQ, all have been working together with him on the available methods to get the District in compliance with the closure post-closure financial assurance requirement. He recommended the Board request the County Commission to continue with the LOGO for the District, with the District agreeing to transfer on a monthly or quarterly basis into a separate account, the engineer's most recent per-ton cost for closure post-closure costs. The District will then have the flexibility to use the money for capping existing cells or other activities included in the engineer's estimates. The County then would not be solely liable in case there is an emergency or an event that would cause a closure. The County and the District would still be setting aside the money, just as they would be doing if they were using the option of using apay-in-trust with DEQ, but the District and County would have control of the monies, not DEQ. DEQ will need the District to complete the required financial information for the past years, FY05-07, to bring the District back into compliance to use the LOGO financial assurance mechanism. The Board discussed the approximate $1.4 million in the account. The amount that has been set aside in the fund is currently about right on target. Questions were asked regarding the budget for the fund, finding $300,000 11as been allocated in the preliminary FI'08 budget for the assurance, but $75,000 was the approximated cost estimate for t11e drilling portion of the corrective measure plan that will be taken out of that $200,000 allocated amount. Clarification was made that t11e $1.4 million dollars does not cover the entire site of the landfill, if the whole site had to be closed. It was calculated by using a 30-year post closure cost using the largest anticipated footprint, planned for 10 acres at any one given time. If it were a bigger footprint, the $1.4 million would have to be adjusted. They inquired about the accrual of interest in the account, but found it fluctuates monthiy. The Board agreed it would be in the best interest of the District and the County to set the money aside at the rate of $2.85 per ton, using the Great West Recommendation. They agreed and directed Gallatin County Finance Director Ed Blackman and District Manager Tom Miller to work together on completing #3, preparing the FY 05-07 worksheets, and agreed with #4 of the recommendation, to annually prepare and submit the LOGO worksheets to the Board prior to them being sent to the State. They agreed to work towards approval from DEQ, using the financial assurance calculations done last fall by Bob Church, Great West Engineering, and to by and identify possible liabilities, and include those cost estimates for the Corrective Measures Plan in the fund's budget. Board Member Bill Murdock moved to accept the recommendation (Exhibit A, located in 4/I8/07 Permanent GCSI~VMD Minute File), presented by Ed Blackman, Gallatin County Finance Director, and agreed to by Tom Miller, District Manager, and the Gallatin County Solid Waste Management Board, to request the County Commission continue using the Local Government Financial Test and directs them to complete the processes set forth in the written recommendation, # 1-4. Seconded by Board Member Rich Allison. All voted aye. Motion carried. Gallatin County Solid Waste Management District April 18, 2007, Board Meeting 2 Minutes 4. Gallatin County Solid Waste Management District FY 08 Budget: Chairman Bruce Hanson opened discussion on the Preliminary Fl' 08 budget. He asked staff present representing the City of Bozeman if they had a chance to review the budget. Tl1ey responded they=did not get a copy in their packets. He asked a copy be given to them to review. He asked District Manager Tom Miller to meet with them to get any input they might have on it. The Board asked questions regarding capital improvements, interest received on capital reserves; telephone expense 510; environmental insurance, recommending a review of the environmental insurance be done along with a hard look at the current insurance policy; Questions were asked regarding waste diversion a~125,000 (recycle bins, Headwaters fees); 905 Reserves (a~$816,000; Item 920: $300,000 for an Administration Building and $800,000 for a new shop; 910 land acquisition requested to add to the FY08 Budget; discussion on fine-tuning the estimated costs, such as, the administration building, v~=ill it be stick-built versus a modular, contracted or will the landfill be the general contractor? Specifications for the shop will need to be determined, if it will be used for just maintenance and servicing the equipment, or will it be used to perform major repairs, engine overhauls, etc.? The Board agreed they needed tllore of a business plan and timeline for the projects he is considering. Further discussion was on the budgeted amounts allocated for the completion of cell three, equipment lease/purchase, cost for the corrective measures, continuing professional services and engineering costs. The Board asked about the new compactor, finding it was in the amended Fl'07 budget submitted under a lease and projected as part of a lease in the FY08 budget. The Board found the amended Fl'07 Budget was presented to the Commission for consideration. The amended budget did not change the total budget allocated for the District, dust how= the money was spent. C1airman Bruce Hanson asked Finance Director Ed B1ac1:~11an if 11e was confident in the preliminary budget submitted. Ed Blackman, Finance Director, responded he felt comfortable with the budget as far as operations, but there are still questions in the Capital Improvement area, but he felt it is flexible enough to be able to determine the debt level and be changed if a shop and administration building are approved for the FY08 Budget. District Manager Tom Miller pointed out it was a prelitninar}= budget. He wanted to get a baseline cost to run operations estimated on the tonnage. The rest is a wish List he budgeted for in this first draft of the upcomitlg budget year. He projected $3.97 million in sales, atld operation consists of sixty-three percent of the budget. He took the engineers figures and plugged them into the budget. The figure may be on the high side at this point. Bob Church, Great West Engineering, responded he started with aten-year spread sheet. The District needs to take this budget and start looking at the next fifteen years and plan for the type of expenses that will be incurred. District Manager Tom Miller said 11e placed equipment @ $413,633. He asked Board Member Rich Allison to visit the site and give his input. Board Member P.ich Allison responded they talked about the equipment needs at t11e landfill. The compactor cannot afford to be down. It is not in good shape. The D8 Gallatin County Solid Waste Management District April 18, 2007, Board Meeting 3 Minutes dozer appears to be in fair worlang order. The rented scraper will last a long time. The water truck is needed, but there will not be a lot of hours put on it. They discussed what type of machines should be owned or leased. He argued leasing a compactor and a dozer, you have a set expense and hours for three years, at three years the expenses level out, and the equipment is turned back for new equipment. If the grader goes down, a grader can be borrowed from the road department if need be or the District can rent one on a short-term basis. He feels the same regarding the water truck. To him it makes good sense to get the costs figured out, the cost of the 623 and 637 scrapers, replacement costs, downtime, it all hurts operations. He stated he needed more tune developing an equipment plan. Board Member Jody May responded the District needs to identify the equipment, the machine problez2zs, fluctuations, downtime, and set the money in reserve as opposed to a lease. The bottom line is that it will be the same, a regular monthly expense. District Manager Tom Miller responded the $413,000 represents the worst-case scenario. Board Member Rich Allison recommended leasing the compactor then eventually purchasing it. The appropriate amendments can be made at that time. District Manager Tom Miller responded the D8 dozer and the 963 track compliment one another. One or the other can feed the compactor. The 963 is running good right now. Right now he would like to look at a dozer as one of his primazy pieces of equipment on a lease for a definite period of time and then turn it back. He is looking at keeping it for three to four years. He will work on it. Board Member Rich Allison responded he does not want the District to get in a trapped situation. The equipment appears to be in good shape. If the District waits another year to sell it, and it goes down, it will cripple the District because of the downtime. He recommended getting a good price and placing it in the budget as a fixed cost each month. He added that the D8 should be purchased on a Lease. It will be a fixed cost. The District bought the new compactor on a lease. Both pieces of equipment will be new and will require Low maintenance. Board Member Bill Murdock requested at next month's meeting a revised preliminary budget be presented that has a three to five-year plan for equipment with a ten to fifteen-year revenue projection. The land acquisition needs to also be included in the budget. District Manager Tom Miller stated the amended FY07 Budget included $130,000 for a water truck and an Integrated Tool Carrier Loader. The water truck is for sale for $33,600. It appears to be a sound machine. Rich Allison responded he looked at it. The water truck fits in the five-year plan. It should be bought not leased. It appeared like a good piece of equipment. District Manager Tom Miller requested authorization to purchase two pieces of equipment, the water h uck and the Integrated Tool Carrier Loader. Gallatin County Solid Waste Management District April 18, 2007, Board Meeting 4 Minutes The Board discussed the equipment, agreeing to authorize the purchase of the water truck. The Board requested more information on the hltegrated Tool Carrier Loader. The District Manager agreed to bring more information about it to the neat meeting. Motion by Board Member Bill Murdock to authorize the expenditure of $33,600 for the purchase of a water truck. Seconded by Board Member,Jody May. All voted aye. Motion carried. Board Member Jody May commended Finance Director Ed Blackman and District Manager Tom Miller for diligently working on the draft preliminary Fl'08 Budget presented tonight. Ed Blaclallan, Finance Director, responded he would attend the neat meeting. He will work with District Manager Tom Miller on changes to the draft budget after 11e meets with Debbie Arkell and Steve Johnson, City of Bozeman, to get their input on the preliminary budget. 5. Request for Proposal for Recycling Services: Larry Watson, Grants and Projects Administrator, submitted a NEW Gallatin County Solid Waste Management District Recycling Program worksheet (Located in 4/18/07 Permanent GCSWMD Minute File, Exhibit B) to help in drafting an RFP plan for recycling and help with writing a business plan for the Dishict to purchase the roll-offs. It outlines existing roll-offs, proposed roll-offs, their locations, routes, sei~~ice needs, and bid requirements. He estimated replacing nine existing roll-offs @ $6,500 each. He included criteria that gives a baseline. He does not have the processing costs; Mr. Leverett is working on those costs. Montana State University has three sites on campus that do not pay the Headwaters Recycling per capita fee. Discussions with Montana State University will have to be done to find out if they will use their own trucks. He is not promoting the business plan to make money, but to develop a plan that will tape care of current sez~vices with the ability to grow. The Board discussed the current services where bennies are often overflowing. The bennies will be serviced more, so larger sites with bigger bennies nligl~t not be needed. The Board agreed the District needs to break-even contracting service and buying the equipment. Recycling will save airspace at the landfill. It was recommended to use the per capita contribution to Headwaters to buy the bennies, then anal}~ze the first couple of quarters and determine the return on the investment and then use the revenue from the commodity sales to expand the sites. A suggestion was made that some sites that do not do as well, such as in the Churchill area, can be serviced once a week instead of two times per week. The Board discussed placing bennies on school district property now that glass has been removed from the Bennie sites. Other items discussed: possible sites for curbside pickup in the County. Recommendation: notify Headwaters of the intent to issue an RFF and let them respond. Sort out Montana State University sites; if the $125,000 waste stream diversion is approved, prepare an RFF for the District bennies and for a contracted service provider, and send another letter to Headwaters to notify them when their services will no longer be needed. Chairman Bruce Hanson asked Froject Adininisti°ator Larry Watson if he would take lead on the project. Gallatin County Solid Waste Management District April 18, 2007, Board Meeting 5 Minutes Larry Watson, Grants and Projects Adminishator, responded he is aone-person office. He does not have the time. He will assist when he can with the business plan and RFP with District Manager Tom Miller. Board Member Jody May asked Larry Watson if he could provide a timeline relative to what needs to be done that includes implementation: contract, approval of convenience sites, purchase of equipment, etc. He would like to see some sort of check-off List of the things that will need to be done. He asked if he could create a project plan. Larry Watson agreed to try and provide information for the neat board meeting. 6. Chairman's Report: Chairman Bruce Hanson reported on the following: 6.1 Update on the City of Bozeman and City of Belgrade Joining the District: Chairman Bruce Hanson reported the City of Bozeman and the City of Belgrade are going to join the District. According to the County Attorney, a ballot has to be sent to everyone in the District. It will be a substantial cost of approximately $12,767.82 at the current postal rates. The formal process will be followed by the Commission, the protest period and final adoption of a resolution amending the original resolution that created the District. Steve Johnson, City of Bozeman, responded that the City landfill has extended its hours and will be open until 3:30 p.m. They are preparing to accept County residents household waste at a minimum rate of $15 per trip. The timeframe for implementation, if approved, will be approximately thirty-days. Motion by Board Member Bill Murdock to approve the request by the City of Bozeman to accept Gallatin County residents household waste at the City of Bozeman landfill. Seconded by Board Member Fich Allison. None voting aye. Motion carried unanimously. 6.2. Amendment to the GCSWMD By-laws for Board Reimbursement: Chairman Bruce Hanson reported the GCSWMD By-laws were amended at the last meeting to change the number of Board meetings a member can be compensated for attending. The Board secretary presented the Chairman the Amended GCSWMD Board By- laws for signature. Signed copies of the Amended GCSWMD By-Laws will be sent out to the Board. 7. Subcommittee Reports 7.1. Financial Committee Report -Jody May Board member Jody May reported Bob Dellinger, Dellinger and Gallagher, Inc., was not presetlt to report the March financials. He apologized there was a Gallatin County Solid Waste Management District April 18, 2007, Board Meeting 6 Minutes miscommunication that he would contact him for the financial report. He will get copies to the Board. 7.2. Accountant Position -Jody May Board member Jod}' May reported there are no applicants for the Accounting position. Two applications were received, but bot11 decided to not interview for the position. They will continue to advertise for the position. 7.3. Update Appraisal Process -Jody May Board member Jody May reported he met with Mr. Jackson, County Attorney Marty Lambert, and Craig Campbell, DNRC, State Bureau of Lands. The parties decided on an appraiser. County Attorney Marty Lambert said they do not have to have a court appointed appraiser if the two parties agreed on the appraiser. They discussed water rights for the spring, mineral rights, and access issues with the State Bureau of Lands. Mr. Jaclaon expressed concerns with runoff issues at the landfill that are silting up the spring. District Manager Tom Miller responded he has been in contact with Mr. Jaclaon regarding his concerns. Board Member Jody May said he is pleased there is some progress that has been made. 7.4. signage for the Entryway to the Logan Landfill -Jody May Board member Jody May reported research on signage around the County produced the pictures in the Board pacl:ets. The three signs staff lil:ed were the City of Three For1a entry srgn, the Three Forks Golf Course, and the Manhattan Elementary School sign. The two people responsible for the signs were interested in doing a sign for the landfill. The Board discussed the pictures submitted. They liked the ones suggested. A recoYnmendation was made and agreed upon to solicit more sign companies that may be interested in the area that can produce that type of signage. The Board requested the sign companies submit a cost estimate, a timeline, and a drawing of the sign. After t11ey are received, the bids can be brought back to the Board for consideration. 7.5. Weather Station Update -Steven Hamilton Board member Steven Hamilton reported the weather station is operational, but there have been some problems with logging data overnight. He wants to make sure the data is sent to the website at all times. He is working to solve t11e problems. 8. Manager's Report -Tom Miller 5.1. Montgomery Contract: District Manager Tom Miller reported the last survey indicated there was approximately 147,000 tons remaining. As of April 11 tn, Gallatin County Solid Waste Management District April 18, 2007, Board Meeting 7 Minutes 11e estimated 29% or 42,927 tons were in place. He referred to the representative graph, Cell #2, Usage. To date, Montgomery had excavated 118,006 tons, leaving 131,994 left on the contract. There will be approximately 126,000 to finish after the contract ends. Bob Church, Great West Engineering, reported he negotiated a price with Montgomery for the remainder of the excavation prior to the liner contract start date. It contracts the final grading for the landfill cell to within two inches of the design grade. The price increased from the $1.18 per cubic yard to $1.40 per cubic yard. He prepared a change order to be signed that increases the contract price to $165,000, still keeping it within the original completion date of 120 days. The price still came in under the next lowest bid, $1.4 5 per cubic yard, front the original bids received. The contract should be completed by July 1St. The Board discussed the schedule finding the two projects, the Montgoznez°y excavation and the bid izlstallation projects, will dovetail together. Mr. Church is completing the contract bid documents and hopes to get them out by next month. The bid will be advertised. The bid opening will be scheduled by June 15th, award the bid, and have a July 15th start date. He anticipates the contract will be completed by September. Mr. Church will not send out the bid documents until he receives an official approval letter fiom DEQ. By the end of the conhact, once the liner is installed and the leachate pond completed, the as- builts will be submitted to DEQ for final approval The landfill can then start using the new cell. Tl1e Board asked questions and discussed the zlew road system, the primaz°y and access design options available. Motion by Board Member Steven Hamilton to approve the Montgomery Contract's April 18, 2007, Change Order #1, which is a net increase of $165,000, to the original contract, with no changes made in the substantial completion date of 120 days. Seconded by Board Member Jody May. All voied aye. Motion carried unanimously. 8.1. Severe Weather Closure Policy District Manager Tom Miller presented the Severe Weather Closure Policy final draft to discuss and formally adopt. The Board discussed the first draft with the recommended changes and the new changes made. They agreed it was a good start on a policy that will help get the information out to the public and commercial haulers in case of a closure. 8.3. Secure Load/Tarping Policy District Manager Tom Miller presented the Secure Load/Tarping Policy. The Board discussed the $25 penalty for not securing or tarping loads during transport to the landfill. They agreed it is needed to help control the litter problem. The penalty may not be enough to make an impact to the public hauling waste, but policies can be chazlged, the penalty increased. Along with the other recomz2lendations to inform the public: informational brochures; Gallatin County Solid Waste Management District April I8, 2007, Board Meeting 8 Minutes Public Service Announcements in the different types of media, etc. all avenues tal:en, will be a good step in helping educate t11e public in understanding and following the policy. Motion by Board member Steven Hamilton to adopt the Severe Weather Closure Policy and the Secure Load/Tarping Folicy as written. Seconded by Board Member Jody May. All voted aye. Motion carried unanimously. 9. Great West Engineering Report -Bob Church Bob Church reported he is working with O'heefe Drilling to get the contract signed for the drilling of the well for the Corrective Measures Plan. He expects drilling to begin in the next month or two. He is waiting on DEQ's letter. He is working on warranty issues with the scale house project. He will by to get resolution to get the problems solved. The warranties expire after a year. He suggested doing an eleven-month inspection. Chairman Bruce Hanson brought up other business: He reported on reading an editorial regarding recycling wood construction waste and finding a marl:et for it. He reported he and Board Member Jody May are meeting with a Pail Link representative to discuss finding options so the landfill can stop disposing of light construction in the cell. EnviroCon and I:anta Products may have ideas for markets. In discussions he found potato processing plants can use wood. They turn it into flog fuel. It runs the processors. It does not have to be clean. He has placed some calls to see if there is an interest. He will see what happens and will go from there. He reported research needs to be done on the insurance policy that was in effect at the. time of the well contamination. He would bird-dog it until they got answers. He did not understand why they would pay a high premium for insurance if it cannot be used. He felt an insurance expert is needed. The Board agreed it needed to be followed through on to find out v~~hat insurance was in place then and now, and what type of coverage. It was recommended to ask Tyler Delaney, the County's insurance agent with First West Insurance, to provide a copy of the old policy. 10. Agenda for Next Meeting on May 16, 2007 There being no further business, Chairman Bruce Hanson adjourned the meeting at 8:43 P.M. Gallatin County Solid V4~aste 1\~Ianagement District April IS, 2007, Board Meeting 9 Minutes Memorandum To: GCSWMD Board`Mei bees From: Dawn Chretien Date: 0~/ 10/2007 Re: PSA Attached are the two display ads that will be in running in the Bozeman Daily Chronicle, Belgrade News, Three Forks Herald, and the Big Sky Journal. Three PSAs are running on 9 radio stations. The first two are the same as the display ads, the third one is a change in the windy conditions/closure PSA that had been playing already. I changed it to make it the same as the adopted Severe Weather Policy. You should have gotten an email so you can listen to them. This is the beginning of the campaign, so I think other areas of positive marketing need to be done. My ideas were at the theater blips, get one for the District with a positive message thanking everyone for doing their part, such as the community/civic groups/ highway adoption programs, etc. The brochures we are currently working on will be handed out as part of new customer packet that will have al( sorts of current information on fees, hours of operation, items we accept and the process... scale etiquette, policies for closure, Carping/secure, new forms for charge requests/waste tracking.... etc. I asked the County Commissioners to work on a county wide litter ordinance. It had been brought up before with the prior Board, but not done. The reasons are not clear, so they said they would discuss it with Marty Lambert, County Attorney in an upcoming meeting. Commissioner Murdock can fill us in after that discussion. It will help us enforce our program with the other ordinances the state and city have in effect for litter. -- I'Iease help ~~allatin County remain debris free. Tape responsibility for safely transporting your loads to the Logan. Landf ll by covering it with an adequate tarp, sheet, or sitnila.r protection that adequately secures the load.. Starting July 1st the .Logan landfill will impose a penalty for all loads not following its "Secure Load Tar ping" policy. Let's work together to keep our views pristine. Call 5 82- 2493 to request a copy of the policy, or access it online at http://www.g~ll~tin.mt.gov/Pzzblic .Documents/g~zllr~tinco~nt Fis~ogdn/landfill Paid for by the Gallatin County Solid Waste Management District Bruce Hanson, Chairman ~ tfr,• ,((~~'~ ~~ i r~ ,~ ~ ~ ~ ~~` ~ ~ ~~ ~ C.._., ~~" ~~~, ~.~ `~,, o~ ~o~ ,~' Gallatin County Logan Landfill is extending its hours starting Sat- urday, June 2nd. The landfill will open at 8:00 a.m. and stay open until 4:30 p.m Monday through Saturday, closed Sundays. The Gallatin County Solid Waste Management District is committed to improving services for its customers. ~Ue appreciate your business. e To: From: Date: Re: !mo GCSWMD Board Members ~ Dawn Chretien ~.' 05/9 0/2007 Entryway Sign for Logan Landfill I Dave been iz contact with four compaiies who are interested in puttiig in a bid for the sign. Iiip Kapinos -Signs and Designs Unlimited -sign only, not stonework or installations Scott Kolzer, Tluee Forks Monument - did the Three Forks Entry sign and Headwaters Golf Course. He would do the installation, etc. Does not do the wood sign, just foundation, stonework. Attached are 1>is two rough sketches/cost. Duncan Kippen -Bozeman (he did the entryway signs for the City of Bozeman and the Manhattan Elementary Sign). Does sign, but not stonework/foundation. Signs of Montana -Bozeman The people I contacted are ii the process of coming up with sometl>ing for me. It has been hard because all the signs are different sizes, etc. They wanted more information to submit a cost, timefrazne, to be competitive with the other sign compares. Scott Kolzer; gave me two rough sketches with two prices for the rock work, similar to the Tlu-ee Forks signs. He is a stone craftsman, lots of kudos for his work in the al•ea. The rock he would use is better looking/he would better craft it, for the project than the river rock work he saw used for the Elementary sign. He does not do the wood sign work, oily the foundation stone work. Dtuican Kipper does the wood sign, but not the rocs: work in the Manhattan Elementary Sign. Tlney could possibly work together. Duncan was recommended by Steve Jolunson as the one who did the signs for the City of Bozeman entryway signs. I air still waiting on their submittals. By the board meeting, I hope I will have more information for you. I told them I wanted them prior to the Board meeting on the 16~'. Mr. Kipper sold lus house and was trying to get moved. I have not heard back from anyone else, just that they would get back to nne. ***The other thing that was brought up by the signage companies was "Do we have a Logo?" During the meetings I have been having with staff, we all thought we should come up with our oval Logo and we could incorporate it in the entryway sign, as well as, the shirts/wufonns we may get in the future (explained in our staff meeting update). It would be good for letterhead, etc. We could use it as a marketing ploy and get the conunui>ity involved, schools....for art programs, artists to hold a contest for it. Award $$$ for best logo we picked. Something to tlui~ic about... *** ..:. n . ,~~, ``w r - ~~ ._ _ - --- -- , - ~ ~ ; i -- - -_ _ __ _ ~ i _. ~ t i , _ ._ -_.. _ ._._-_ __ -_ ~ ' 1 1 I i i-. - - I i - - - -- -- - -- .y, ..E. ,..... ~ yam _ ._._. _. -- .. _. _ _--- - - -- -- _ _ _ _ _-- -- .. _ ._ _- - - ___... _. __._--..._ _____ __..__ . _.._ ~5.....,..~e.. i 'I ' ~ ~•._ 111 _. _. i I I ; ~ ` r ~ ~ 3 _ ~_ __ , .__-. ._._.___ __ ._-.. _.-_._.__. ____ __ ______ __ _. ._. _ _ _ .. _. __.. .__ ._ _. _ ..__._ _ _ _-- --- - -- - -- - _. __ _. _ __ _ _ ___ _ _- - - _. . _ , _ ~, - _ ~. _ _ ~_. - -- - .Y _ - _ _ _ _ __ - _. ~. _ __ , i _ -~wiF..,1 - '. I ~ __. .._. ,_ .__ _.._ .. _. _.. _.. _. ._ _ ._.. __. _ _. .- _~. s .. _._ _: - ._y. _ ... _ ___ _. ~,~._ _-.- ~ ~ ; ~ ~»~~ --_ __ _ :~,, ~.-~-- .4 4 ~ +l 4•a a E .. ~ L 1 t `. r~ ~,E a t t ~~aa !" a 4~Yx a, ~~R~ .~~ _ , . ~.. -~~ '*~_ , ~ .~~, .j - _~__ ~ :..., ._i ~ ~ `~ ~':~ ~. ¢,. .~-~. ",,~ xu • ,. ,. 3~. A ~. '*l ¢~;~ ;sue ~ ~ ~.. Mks .s~ ~' ~ .. ~ a ~~ ~y * ~> ~,g ~ ~k .. x ~,, ~` k .::~:.:: ~_ °~.~~~, ';. ~~..,w b ~. s ~~ f ~ i ~ M°~ "7' ~E~ ~~ k k ~ ~ ~~. t - ai • ~ s: ? f. ". ~. z:; <. &, ,. y$ "' ~ " O ' z a~ 4. , . tt F :• ~ ~; k k ~: h v' : ~Y p ~ % . i ~ ~ °K,.y, ~ .ice r'4r ' u i; ~ ~~ i~ . t ~ Y ' jT . yi ~/ a [ ,.~~ ,. :_. ~- ~~.. L.a 'w ~` , ~ "+ p . w~v`:~ 3 y~ ~n sdR ~ .y?,M1 --,~Y'r.A %k ^4.:. - . ~" S ,~. ~,~'° ai ~ qtr.- ~~ ~~ 1t~~1 i~~9 p" Memorandwn To: GCSWMD Board Members From: Dawn Chretien ~~ Date: 05/10/2007 Re: March/April Financials Bob Dellinger asked me to include the March and April Profit and Loss Statements and Balance sheets. He will be present at the May meeting to explain the financials. He will have a final report at that time. 1:24 PM Gallatin County Solid Waste District 05/09/07 Balance Sheet Accrual Basis AS of March 31, 2007 Mar 31, t?7 ASSETS Current Assets Checking/Savings 10-1000 • Cash operational 1,065,641.22 10-2000 • Restricted cash -closure costs 1,397,088.56 10-2130 • Cash Res for security deposit 59,500.00 10-2210 • Loan payment reserve 281,176.43 Total CheckinglSavings 2,803,406.21 Accounts Receivable 12-2000 • Accounts receivable 415,531.61 Total Accounts Receivable 415,531.61 Total Current Assets 3,218,937.82 Fixed Assets Fixed assets 18-2000 • Buildings 186,970.46 18-2100 • Allow for depr- buildings -16,741.98 18-4000 • Improv other than buildings 197,273.15 18-4100 • Allow for depr-Imp other than -6,876.12 18-6000 • Machinery & equipment 1,292,495.14 18-6100 • Allow for depr -Mach & equip -191,348.79 Total Fixed assets 1,461,771.86 Total Fixed Assets 1,461,771.86 TOTAL ASSETS 4,680,709.68 LIABILITIES & EQUITY , Liabilities Current Liabilities Other Current Liabilities 20-6120 • Wages payable 15,641.35 20-6130 • Payroll liabilites 13,048.05 20-9100 • Compensated absences payable 36,183.72 21-4000 • Security deposits payable 59,500.00 Total Other Current Liabilities 124,373.12 Total Currenf Liabilities 124,373.12 Long Term Liabilities 23-5400 • Loan payable Phase 2 Cell liner 453,157.18 23-5401 • Loan payable- FY 2006 equipment 393,750.00 23-6000 • Closure cost liability 1,393,088.20 Total Long Term Liabilities _ 2,239,995.38 Total Liabilities 2,364,368.50 Equity 3000 • Net assets 1,126,924.76 Net Income 1,189,416.42 Total Equity 2,316,341.18 TOTAL LIABILITIES & EQUITY 4,680,709.68 Page 1 1:23 PM Gallatin County Solid Waste District o5io9/o7 Profit & Loss Accrual Sasis March 2007 Mar 07 Ordinary IncomelExpense Income Charges for services 3430-42 • Disposal charge 332,163.00 3430-45 • Sale of junk or salvage 0.00 Charges for services -Other 0.00 Total Charges for services 332,163.00 3710-10 • Interest earnings 9,612.53 Total Income 341,775.53 Expense Suspense 0.00 Personnel 110 • Salaries & wages- permanent 33,648.19 112 • Salaries &wages-temporary 1,937.60 120 • Overtime- permanent 6,227.97 140 • Employer contributions 13,159.25 Total Personnel 54,973.01 Maintenace 230 • Repairs & maintenance supplies 3,701.01 235 • Equipment (Not capital outlay) 829.09 360 -General repair & maint by other 187.50 361 • Automotive repairs & maint 1,034.10 362 • Office equip repair & maint 0.00 Total Maintenace 5,751.70 Utilities 341 • Electric uitilities 1,633.08 345 • Telephone 2,397.74 346 • Cell phones 1,151.93 Total Utilities 5,182.75 Supplies 210 • Office supplies 686.17 220 -Operating supplies 19,875.03 224 • Food 294.91 226 • Clothing & uniforms 866.60 232 • Tires 0.00 Total Supplies 21,722.71 Insurance 513 • Liability Insurance Allocated 0.00 Total Insurance 0.00 Fuel Jul '06 -Mar 07 2,842,323.11 16,255.90 -20.00 - - _ - 2,858,559.07 73,102.77 _ 2,931,661.84 0.00 292,039.59 16,664.63 47,401.32 113,493.20 469.598.74 80, 931.00 14,257.26 2,955.59 56,636.71 4,086.80 _ 158,867.36 5,292.62 6,048.56 2,690.71 _- _ - - - 14,031.89 5,235.64 107,900.30 1, 073.06 2,950.94 7,698.90 124,858.84 36,059.00 36,059.00 231 • Gas, oil, fuel, grease 19,287.60 137,828.39 Total Fuel 19,287.60 137,828.39 Postage 312 • Postage 246.43 1,363.32 Postage -Other 0.00 28.42 Total Postage 246.43 1,391.74 Printing & duplicating 320 • Printing & duplicating 20.52 935.12 Printing 8 duplicating -Other 0.00 524.08 Total Printing & duplicating 20.52 1,459.20 Subscriptions i3< dues 330 • Subscriptions & dues 0.00 38.00 Total Subscriptions & dues 0.00 38.00 Page 1 1:23 PM Gallatin County Solid Waste District 05/09/07 Profit & Loss Accrual Basis March 2007 Mar 07 Jul 'O6 -Mar 07 Advertising 331 • Publications legal notices 73.00 134.00 337 • Advertising 298.93 2,599.16 Total Advertising 371.93 2,733.16 Medical services 351 • Medical services, vet services 0.00 1,200.00 Total Medical services 0.00 1,200.00 Travel 370 • Travel 3,628.90 4,706.41 Travel -Other 0.00 1,859.25 Total Travel 3,628.90 6,565.66 Training 380 • Training 42.00 130.D0 Total Training 42.00 130.00 Purchased or contracted service 350 • Professional services 37,362.76 186,014.26 390 • Purchased or contracted service 9,426.76 68,348.85 Total Purchased or contracted service 46,789.52 254,363.11 Licenses 570 • License fees 488.00 32,487.94 Total Licenses 488.00 32,487.94 Rent 530 • Rent 577.32 122,266.32 `` Total Rent 577.32 122,266.32 Service charges 630 • Service charges 38.55 80.16 Total Service charges 38.55 80.16 Administrative fixed costs 590 • Administrative costs 0.00 21,150.00 Total Administrative fixed costs 0.00 21,150.00 Depreciation 830 • Depreciation 16,145.38 80,701.51 Depreciation -Other 0.00 13,203.40 Total Depreciation 16,145.38 93,904.91 Reserve funds 580 • Closure/post closure costs 157,479.20 272,297.56 585 • Closure Costs Contra 0.00 -57,409.36 Total Reserve funds 157,479.20 214,888.20 Loan payments 610 • Principal 0.00 229,376.78 615 • Principal Contra 0.00 -229,376.78 620 • Interest 0.00 48,388.80 Total Loan payments 0.00 48,388.80 Page 2 1:23 PM Gallatin County Solid Waste District 05/09/07 Profit & Loss Accrual Basis March 2007 Capital improvements 920 • Buildings 925 • Buildings Contra 930 • Improv other than buildings 935 • Improvements Contra 940 • Capital exp- Machinery & equip 945 • Machinery & Equip Contra Total Capital improvements Tota! Expense Net Ordinary Income Other lncomelExpense Other Income 3620-00 • Security deposits Total Other Income Net Other Income Net Income Mar 07 Jul '06 -Mar 07 205.00 -205.00 4,469.00 -4,469.00 107, 260.24 -107,260.24 0.00 332,745.52 9,030.01 155, 674.89 -155,674.89 184,869.16 -184,869.16 484,434.14 -484,434.14 0.00 1,742,291.42 1.189.370.42 0.00 46.00 0.00 46.00 0.00 46.00 9,030.01 1,189,416.42 Page 3 1:27 PM Gallatin County Solid Waste District 05/09/07 Balance Sheet Accrual Basis As of Apri! 30, 2007 Apr 30, 07 ASSETS Current Assets Checking/savings 10-1000 • Cash operational 1,122,622.37 10-2000 • Restricted cash -closure costs 1,424,161.65 10-2130 • Cash Res for security deposit 61,000.00 10-2210 • Loan payment reserve 300,580.14 Total Checking/Savings 2,908,364.16 Accounts Receivable 12-2000 • Accounts receivable 461,700.66 Total Accounts Receivable 461,700.66 Total Current Assets 3,370,064.82 Fixed Assets Fixed assets 18-2000 • Buildings 187,575.46 18-2100 • Allow for depr- buildings -17,121.26 18-4000 • Improv other than buildings 310,755.18 18-4100 • Allow for depr- Imp other than -8,534.44 18-6000 • Machinery & equipment 1,292,495.14 18-6100 • Allow for depr -Mach & equip -206,296.27 i` Tota! Fixed assets 1,558,873.81 Total Fixed Assets - 1,558,873.81 -- - - TOTAL ASSETS .~ ~ 4,928,938.63 LIABILITIES & EQUITY ~~ ~ ~'. ~' ~' k- Ft L~abiht~es Current Liabilities Other Current Liabilities 20-6120 • Wages payable 20-6130 • Payroll liabilites 20-9100 • Compensated absences payable 21-4000 • Security deposits payable Total Other Current Liabilities Total Current Liabilities Long Term Liabilities 23-5400 • Loan payable Phase 2 Cell liner 23-5401 -Loan payable- FY 2006 equipment 23-6000 • Closure cost liability Total Long Term Liabilities Total Liabilities Equity 3000 • Net assets Net Income Total Equity TOTAL LIABILITIES & EQUITY 15,641.35 13,048.05 36,183.72 61,000.00 125,873.12 125,873.12 453,157.18 393,750.00 1,420,161.29 2,267,068.47 2, 392, 941.59 1,126,924.76 1,409, 072.28 2,535,997.04 4,928,938.63 Page 1 11:54 AM Gallatin County Solid Waste District osloslol Profit & Loss Accrual Basis Apt'il 2007 Apr 07 Jul '06 -Apr 07 Ordinary IncomelExpense Income Charges for services 3430-42 • Disposal charge 338,931.02 3,181,254.19 3430-45 • Sale of junk or salvage 9,913.00 26,168.90 Charges for services -Other 0.00 -20.00 Total Charges for services 348,844.02 3,207,403.09 3710-10 ~ Interest earnings 0.00 73,102.77 Total income 348,844.02 3,280,505.86 Expense Suspense 0.00 0.00 Personnel 110 • Salaries & wages- permanent 0.00 292,039.59 112 • Salaries & wages- temporary 0.00 16,664.63 120 • Overtime- permanent 0.00 47,401.32 140 • Employer contributions 0.00 113,493.20 Tota! Personnel 0.00 469,598.74 Maintenace 230 • Repairs & maintenance supplies 6,658.35 87,589.35 235 • Equipment (Not capital outlay) 1,798.37 16,055.63 360 • General repair & maim by other 3,124.70 6,080.29 361 • Automotive repairs 8 maim 579.90 57,216.61 362 • Office equip repair & maim 250.00 4,336.80 Total Maintenace 12,411.32 171,278.68 Utilities 341 • Electric uitilities 456.66 5,749.28 345 • Telephone 936.48 6,985.04 346 • Cell phones 110.72 2,801.43 ~ Total Utilities 1,503.86 15,535.75 Supplies 210 • Office supplies 698.29 ,9 220 • Operating supplies 224 • Food 2,744.83 302.64 >~ 13 1,3 5.70 226 • Clothing & uniforms 0.00 2,950.94 232 ~ Tires 0.00 7,698.90 Total Supplies 3,745.76 128,604.60 Insurance 513 • Liability Insurance Allocated 0.00 36,059.00 Tota! Insurance 0.00 36,059.00 Fuel 231 • Gas, oil, fuel, grease 8,087.83 145,916.22 Total Fuel 8,087.83 145,916.22 Postage 312 • Postage 109.55 1,472.87 Postage -Other 0.00 28.42 Total Postage 109.55 1,501.29 Printing & duplicating 320 • Printing 8 duplicating 28.83 963.95 Printing & duplicating -Other 0.00 524.08 Total Printing & duplicating 28.83 1,488.03 Subscriptions 8 dues 330 • Subscriptions 8 dues 0.00 38.00 Total Subscriptions & dues 0.00 38.00 Page 1 11:54 AM Gallatin County Solid Waste District 05109/07 Profit & Loss Accrual Basis April 2007 Apr 07 Jul '06 -Apr 07 Advertising 331 • Publications legal notices 0.00 134.00 337 ~ Advertising 248.20 2,847.36 Total Advertising 248.20 2,981.36 Medical services 351 • Medical services, vet services 0.00 1,200.00 Total Medical services 0.00 1,200.00 Travel 370 • Travel 502.48 5,208.89 Travel -Other 0.00 1,859.25 Total Travel 502.48 7,068.14 Training 380 • Training 0.00 _ _ 130.00 Total Training 0.00 130.00 Purchased or contracted service 350 • Professional services 9,568.39 195,582.65 390 ~ Purchased or contracted service 25,034.33 93,383.18 Totat Purchased or contracted service 34,602.72 288,965.83 Licenses 570 ~ License fees 0.00 32,487.94 Total Licenses 0.00 32,487.94 Rent 530 ~ Rent 23,889.44 146, i 55.76 Total Rent 23,889.44 146,155.76 Service charges 630 • Service charges 0.00 ~ 80.16 Total Service charges 0.00 80.16 Administrative fixed costs 590 • Administrative costs 0.00 21,150.00 Total Administrative fixed costs 0.00 21,150.00 Depreciation 830 • Depreciation 16,985.08 97,686.59 Depreciation -Other i 0.00 ^ 13,203.40 Total Depreciation 16,985.08 110,889.99 Reserve funds 580 • Closure/post closure costs 27,073.09 299,370.65 585 • Closure Costs Contra 0.00 -57,409.36 Total Reserve funds 27,073.09 241,961.29 Loan payments 610 • Principal 0.00 229,376.78 615 • Principal Contra 0.00 -229,376.78 620 • Interest 0.00 48,388.80 Total Loan payments 0.00 48,388.80 Page 2 11:54 AM Gallatin County Solid Waste District 05!09/07 Profit & Loss Accrual Basis April 2007 Apr O7 Capital improvements 920 • Buildings 925 • Buildings Contra 930 • Improv other than buildings 935 • Improvements Contra 940 • Capital exp- Machinery & equip 945 • Machinery & Equip Contra Total Capita! improvements Total Expense Net Ordinary Income Other Income/Expense Other Income 3620-00 ~ Security deposits Total Other Income Net Other Income Net Income 605.00 -605.00 113,482.03 -113,482.03 0.00 0.00 0.00 129,188.16 219,655.86 Jul '06 -Apr 07 156,279.89 -156,279.89 298,351.19 -298,351.19 484,434.14 -484,434.14 0.00 1, 871,479.58 1,409,026.28 0.00 46.00 0.00 46.00 0.00 46.00 219,655.86 1,409,072.28 Page 3 Statement Of Paid Claims April 1- 30, 2007 Logan Landfill Gallatin County Solid Waste Management district ~urron~ Y`~D ~ooount Balanoes as of o5/D~/~OD7 ~~.:~ PIS * This report is for reference only. Please refer to Eden's Expenditure Detail Report for official balances. Account Reconciled with Eden? 5411-810-43-08-00-29'0 OFFICE `SUPPLIES 04-26-2007 41094 Bozeman Office Express ADM: File sorter and binders 55477 $85.94 04-05-2007 41020 Quill ADM: Sticky notes, correction tape 5801677 $356.36 04-18-2007 41056 Quill ADM: Envelopes, paper, sticky not 6064082 $58.80 04-18-2007 41056 Quill SCH: Printer cartridges 6064082 $129.58 04-26-2007 41088 Quill ADM: Paper, air duster, envelopes 6314895 $176.87 (~ 04-05-2007 41020 Quill ADM: Pens, dust off 5726598 $47.70 04-16-2007 41043 Quill ADM: Monitor wipes 6023865 $6.29 04-26-2007 41088 Quill ADM: Card file 6320195 $1.73 Q 04-09-2007 41027 Terrel's Office Machines ADM: Toner for copier 3475 $119.20 04-18-2007 41058 Selby's ADM: Gallatin County map for SW Z-146725 $83.22 Begtwing B~enCe $10,000.00 Ml~ TetBl ~ $6,176.20 ~ YTD Balance $3,823.80 5411-810-43-08-00=ZZ0 OPERATING SUPPLaES 04-18-2007 41060 Napa Auto Parts SHP: Key copies (disc .08) 763131 $4.06 0 04-18-2007 41060 Napa Auto Parts SHP: Sanding disk, carbuerator cl 761360 $10.55 Q 04-26-2007 41092 Rocky Mountain Supply SCH: Dog biscuits 694219 $14.95 Q 04-16-2007 41052 A & M Fire and Safety Su SHP: Gloves, safety glasses, dust 85583 $170.75 (~ 04-26-2007 41098 Lawson Products Inc SHP: Washers, nuts, screws, fittin 5539094 $850.12 04-18-2007 41063 Gases Plus SHP: Brush, welding helmet tense 917100 $61.12 04-18-2007 41063 Gases Plus SHP: Welding gas, helmet bag 918811 $100.07 (~ 04-26-2007 41081 Seller's Hardware ADM: Fty swatters, fly paper, show 10264320 $22.70 04-18-2007 41059 Slue Water Works LLC ADM: Water (Logan Landfill) L98586 $8.75 0 04-26-2007 41084 Three Forks Motor Supp! SHP: Respirators and hose D334588 $45.80 04-26-2007 41084 Three Forks Motor Suppl SHP: Too! holders D334821 $9.78 (~ 04-26-2007 41084 Three Forks Motor Suppi SHP: Respirators and brake clean D334820 $87.95 04-19-2007 41076 Three Forks Motor Suppl SNP: Floor dry (cust 14625) D334133 $56.66 04-09-2007 41028 Red Tiger Drilling LFO: Bentonite for well abandonm 6941 $120.00 04-16-2007 41041 Lyle Signs inc. LFO: Signs for marking landfill are 492224 $766.44 Begawmg B»dance $113,210.00 ~8S T0~ ~~g $109,887.88 = Yjp ~~~ $3,322.1 2 5411-810-43-08.00-224 FOOD 04-26-2007 41092 Rocky Mountain Supply ADM: Soda for training luncheon 694219 $4.29 04-09-2007 41032 Three Forks Market ADM: Coffee and creamer 1513420329 $18.67 Being Balantn: $1,300.00 Mows Total Clans $966.10 = ~ B~~ge $333.90 5411 810-43.=0.8-00-230... REPAIR &'MAtNTENANCE'SUPPLIES 04-09-2007 41031 Machinery Power &Equi LFO: 963 -Gaskets, Seals, Cover 42CS0386358 $59.83 04-09-2007 41031 Machinery Power &Equi LFO: 963 -Bumpers and cap sere 42CS0386359 $17.46 04-09-2007 41031 Machinery Power &Equi LFO: 826 -Bolt 42CS0386381 $4.11 04-26-2007 41087 Machinery Power &Equi LFO: D8L -Solenoid 42CS0386484 $162.51 Page 1 of 5 l~~~Ollnt 04-26-2007 41087 Machinery Power ~ Equi LFO: D8L -Return Solenoid 42CR0380579CM 04-18-2007 41068 Machinery Power &Equi LFO: 16G -Seals, cutting edges 42CS0386472 04-18-2007 41068 Machinery Power &Equi LFO: 637 -Bearing inserts 42CS0386513 04-16-2007 41050 Story Distributing Inc SHP: Fuel filters for fuel tanks 235905 04-18-2007 41065 Tractor & Equipment Co LFO: D8L -Return cutting edges BLCR0047638C 04-26-2007 41086 Tractor & Equipment Co LFO: Air elements BLCS0367693 04-18-2007 41065 Tractor & Equipment Co LFO: 826 -Hose, seals, flanges BLCS0366256 04-26-2007 41086 Tractor & Equipment Co LFO: D8L -Switch BLCS0367952 04-26-2007 41086 Tractor & Equipment Co LFO: 963B -Hoses BLCS0368117 04-26-2007 41086 Tractor & Equipment Co LFO: 637 -Parts to repair final driv BLW00088789 04-18-2007 41065 Tractor & Equipment Co LFO: 826 -Hose, seals BLCS0366866 04-16-2007 41042 Belgrade Sales and Serv SHP: Repair parts for weed trimm 55293 04-26-2007 41091 Kamp Implement Co. LFO: Switch for water truck CT98072 04-19-2007 41075 Whalen Tire LFO: Parts to repair tires on 637 a 237590 04-18-2007 41062 S. J. Perry Co., Inc. LFO: Water tk -Parts to repair wet V07626 04-18-2007 41062 S. J. Perry Co., Inc. LFO: Water tk -Parts to repair wet V07650 04-18-2007 41062 S. J. Perry Co., Inc. LFO: Water tk -Hose for water tru V07625 04-26-2007 41089 HD Supply Waterworks L LFO: Coupler for water truck 5066551 Be~nninq Balat~ $101,270.00 MBtus iatal Claims $79,835.50 = ~~ B~~e Reconciled with Eden? ($156.93) $444.42 (~ $167.120 $65.70 0 ($153.85) $497.98 Q $121.71 ,> $165.19 $168.45 0 $3,088.38 0 $90.15 0 $24.30 $49.89 $29.40 Q $24.12 $13.39 Q $128.60 $20.00 Q $21,434.50 5411-8T0-43-08-00-237 GAS, OIL. FUEL, GREASE 04-16-2007 41050 Story Distributing Inc LFO: 760 gal #2 dyed diesel 32863 $2,055.95 0 04-16-2007 41050 Story Distributing Inc LFO: 46.93 gal gasoline for pickup 235670 $111.59 k. 04-16-2007 41050 Story Distributing Inc LFO: 402 gal #2 dyed diesel 32806 $1,007.09 0 04-16-2007 41050 Story Distributing Inc CL3: 212 gal #2 dyed diesel 32806 $531.10 Q 04-16-2007 41050 Story Distributing !nc CL3: 461 gal #2 dyed diesel 32863 $1,247.09 0 04-16-2007 41050 Story Distributing Inc LFO: 294 gal #2 dyed diesel 32935 $800.24 04-16-2007 41050 Story Distributing Inc CL3: 316 gal #2 dyed diesel 33003 $859.59 Q 04-18-2007 41053 Story Distributing Inc CL3: 464 gal #2 dyed diesel 33023 $1,263.74 04-18-2007 41053 Story Distributing Inc LFO: Credit for overpayment 145CM ($31.42) 04-18-2007 41053 Story Distributing Inc LFO: 169.75 gal gasoline for picku 236445 $41823 04-18-2007 41053 Story Distributing Inc LFO: 444 gal #2 dyed diesel 32852 $1,116.66 Q 04-18-2007 41053 Story Distributing Inc LFO: 408 gal #2 dyed diesel 33023 $1,111.23 04-16-2007 41050 Story Distributing Inc LFO: 524 gal #2 dyed diesel 33003 $1,425.38 04-16-2007 41042 Belgrade Sales and Serv SHP: Repair parts for weed trimm 55293 $8.00 ID 04-26-2007 41084 Three Forks Motor Suppl SHP: Lithium grease D334588 $48.80 Q Be4nning Balance $143,380.00 Minus iota) Glenna $149,558.39 = Yip ~}~~ ($6,178.3 9) .:5411-810-43-08-00-235 :EQUIPMENT (NOT OUTLAY) 04-18-2007 41064 Murdoch's Ranch & Hom SHP: Diesel jug, hooks, water trou 413659/1 $509.94 04-18-2007 41060 Napa Auto Parts SHP: Electric refridgerant scale 761360 $320.46 04-18-2007 41060 Napa Auto Parts SHP: Wastecan for oil rags (disc 1 763787 $82.91 04-05-2007 41020 Quill ADM: 3 hole punch, step stools 5726598 $79.17 (~ 04-19-2007 41071 Rocky Mountain Supply SHP: Hooks for used oil tank 692949 $21.98 Page 2 of 5 p~0un+ Reconciled Ii ` with Eden? 04-26-2007 41092 Rocky Mountain Supply SHP: Pump and floor flange 480640 $142.42 04-16-2007 41050 Story Distributing Inc SHP: Tanks for used oil 32860 $375.00 04-16-2007 41046 Snap-On Industrial SHP: Socket 23V/13744984 $3.61 04-19-2007 41072 Kenyon Noble Lumber & SHP: Hinge for used oil tank 1319305 $10.34 (~ 04-26-2007 41085 Gases Plus SHP: Magnetic squares 929851 $26.15 04-16-2007 41047 Pacific Steel & Recycling SHP: Parts for used oil container 1187423 $71.64 04-19-2007 41076 Three Forks Motor Suppl SHP: Pliers and drill bit (cust 146 2 D334173 $68.81 Beginning Balance $45,000.00 Minus Total Cleans $15,749.25 = YTB ~~ $29,250.75 5411-810-43-08-00-320 'PRINTING AND DUPLICATING 04-09-2007 41035 Speedy Print ADM: Copies of engineering report 2714029 $28.08 0 04-26-2007 41082 Selby's ADM: Prints of min sub lease site Z-146759 $44.10 Beginning Balance $700.00 Minh Total Cleans $1,507.08 . YTD Balance ($807.08) 5411-810-43-08-0D-337 ADVERTISING 04-18-2007 41070 Bozeman Daily Chronicle ADM: Ad for Accountant position 1641639001 $248.20 Begaming 681ance $4,000.00 Mlltus Total Clams $2,867.38 = Y~ ~~ $1,132.62 .5411-810-43-08-00-.349 04-26-2007 41093 04-26-2007 41093 Beginning Balanlm ELECTRIC UTIL"ITIES Northwestern Energy SHP: Electric for 3!19/07-4/17/07 1269469-1 Northwestern Energy ADM: Electric for 3/19/07-4/17/07 1516787-7 $0.00 MaIUS Total Clnims $5,749.28 . YTD Bniance $237.66 Q $219.00 Q ($5,749.28) 5411-810-43-08-00-345 TELEPHONE 04-16-2007 41051 Qwest ADM: Phone service 4/1-30/07 M-406-284-0013 $510.06 04-18-2007 41057 Qwest ADM: Phone service for 4107-5/06 406-284-4029 87 $108.59 Begalnitlg Balance $4,950.00 Magus Total Claims $5,998.24 = YTp Ball ($1,048.24) 5411-81D-43-08-00350 PROFESSIONAL:SERVICES 04-09-2007 41029 Carolina Software ADM: Invoicing conversion 33817 $750.00 ©X 04-26-2007 41083 Industrial Towel & Cover SHP: Shop towels and coveralls 3484 $76.65 04-16-2007 41040 Industrial Towel & Cover SHP: Shop towels and coveralls 1605 $76.65 04-16-2007 41040 Industrial Towel & Cover SHP: Shop towels and coveralls 2547 $76.65 04-09-2007 41026 Great West Engineering LFO: CMA (Task Order J) 2979 $165.00 m 04-09-2007 41026 Great West Engineering ADM: Update Financial Assurance 2979 $605.00 04-09-2007 41026 Great West Engineering CL3: Phase 1 & 2 Const Mgmt (Ta 2979 $6,779.04 Q 04-09-2007 41026 Great West Engineering CL3: Liner Installation Bidding (Ta 2979 $1,039.40 Beg"nnalg Balance $185,000.00 ~~ Total Calgllls $201,293.65 = YTp Balance ($16,293.65) 5411-810-43-08-00.360 GENERAL REPAIRS & MAINT BY OTHERS 04-16-2007 41045 Blossom Bros. Door Co. SHP: Repair shop door 3121a $75.00 04-16-2007 41042 Belgrade Sales and Serv SHP: Repair parts for weed trirnm 55293 $105.00 Beginning Balance $125,000.00 NCmUS Total Claims $3,135.59 = Y~ ~~ $121,864.41 Page 3 of 5 ~cruuunt Reconciled with Eden? -5411-810-43-08-00-361 AUTOMOTIVE REPAIRS & MAINT. 04-09-2007 41033 Andy's Glass Co. LFO: Windows for DS and 16G 11727 $559.90 Q 04-26-2007 41086 Tractor & Equipment Co LFO: 637 - Labor to repair final dri BLW00088789 $2,136.50 04-19-2007 41075 Whalen Tire LFO: Labor to repair tires on 637 a 237590 $403.20 04-19-2007 41075 Whalen Tire LFO: Repair tire on pickup 236596 $20.00 Bejnnltlg Balatlive $140,000.00 ~~ Ted ~~ $37,292.87 = ~Tp ~~~ $102,707.13 5411-810-43-D8-00-.362 OFFICE .EQUIP. REPAIR & MAINT. 04-16-2007 41044 Carolina Software ADM: WasteWorks support quarte 33453 $250.00 (~ Bejnning Bafal~e $3,000.00 MlnusTetaE Claims $4,336.80 = ~-~ ~~~ {$1,336.80) 5411-810-43-OS-00-370 TRAVEL 04-19-2007 41080 May, Jody ADM: Travel to various meetings TV03-07 $61.11 (~ 04-19-2007 41080 May, Jody ADM: Travel to various meetings TV04-07 $103.31 04-26-2007 41097 Hamilton, Steven ADM: Travei to meeting TV03-07 $11.64 0 04-26-2007 41097 Hamilton, Steven ADM: Travel to meeting, consult at TV04-07 $16.9 8 04-26-2007 41096 Chretien, Dawn ADM: Travel to courthouse, Manh TV01-07 $128.0 4 04-26-2007 41096 Chretien, Dawn ADM: Travel to Manhattan, courth TV03-07 $49.96 04-26-2007 41096 Chretien, Dawn ADM: Travel to courthouse, Manh TV02-07 $105.25 ~i 04-16-2007 41039 Arrington, Tanya ADM: Travel for meeting with B. D TV04-07 $18.43 04-18-2007 41054 Stine, Myldred ADM: Travel to bank & post office TV04-07 $7.76 (~,; Be jnnil~ Bafal~e $2,500.00 Mid jell ~~ $7,065.26 ~ ~iD Balanu^e {$4,565.2 6) 5411-810-43-D8-00-390 PURCHASED OR CONTRACTED SERVICES 04-05-2007 41021 Headwaters Cooperative WDV: April 07 per capita fee 587 $5,273.75 0 04-19-2007 41073 Hanson, Bruce ADM: Stipend for regular SWMD 04-18-2007 $100.00 ~X 04-19-2007 41080 May, Jody ADM: Stipend for special meeting 04-11-2007 $50.00 (~ 04-19-2007 41080 May, Jody ADM: Stipend for special meeting 04-13-2007 $50.00 (~ 04-19-2007 41080 May, Jody ADM: Stipend for special meeting 04-11-2007 $50.00 04-19-2007 41080 May, Jody ADM: Stipend for special meeting 04-13-2007 $50.00 (~ 04-19-2007 41080 May, Jody ADM: Stipend for special meeting 03-14-2007 $50.00 04-19-2007 41080 May, Jody ADM: Stipend for special meeting 03-13-2007 $50.00 04-19-2007 41080 May, Jody ADM: Stipend for SWMD regular 04-18-2007 $50.00 (~ 04-19-2007 41077 Hamilton, Steven ADM: Stipend for regular SWMD 04-18-2007 $50.00 0 04-19-2007 41074 Allison, Richard ADM: Stipend for regular SWMD 04-18-2007 $50.00 0 Bepnning Balance $465,900.00 Minus Total Claims $67,916.92 = y~ ~~~ $397,983.0 8 5411-810-43-08-00-530 RENT 04-09-2007 41038 Tractor & Equipment Co CL3: Scraper rent for 2/1-28107 815240032 $10,000.00 04-09-2007 41038 Tractor & Equipment Co CL3: Credit for unused scraper ren B15154033CM ($11,250.00) 04-09-2007 41038 Tractor & Equipment Co CL3: Credit for unused scraper ren B15240033CM ($11,250.00) 04-09-2007 41038 Tractor & Equipment Co CL3: Scraper rent for 2/1-28/07 815154032 $10,000.00 Q 04-09-2007 41038 Tractor & Equipment Co CL3: Credit for unused scraper ren B15154031CM ($10,000.00) 0 04-09-2007 41038 Tractor & Equipment Co CL3: Scraper rent 2/1-28/07 81515403 $15,000.00 ( Page 4 of 5 Account Reconciled with Eden? 04-09-2007 41038 Tractor & Equipment Co CL3: Credit for unused scraper ren 815240031 CM ($10,000.00) 04-09-2007 41038 Tractor & Equipment Co CL3: Scraper rent 2/1-28/07 B1524003 $15,000.00 04-18-2007 41063 Gases Plus SHP: Welding cylinder rentals 924583 $50.84 04-26-2007 41095 Big John's Toilets, Septic SHP: Toilet rental 3/10-4/6 53646 $105.00 m 04-09-2007 41034 Western States Equipme CL3: Rent for 623 scraper 3/12-4/ E1346001 $22,220.00 04-09-2007 41034 Western States Equipme CL3: Credit for Idaho Sales tax E13460011CM ($1,020.00) 04-09-2007 41034 Western States Equipme CL3: Credit for insurance protectio E13460012CM ($1,700.00) (~ Beginning Balance $275,500.00 Minus iota! Clams $149,488.50 = ~ ~~ $126,011.5 0 5411-810-43-08-00-920 BUILDINGS 04-18-2007 41055 Schlauch Bottcher Const SCH: Labor to retrofit scale house 03-19-07 $605.00 Beginning Balance $300,000.00 ~~ iat8l ~~g $122,090.36 = y~ ~ $177,909.6 4 5411-810-43-08-00-930 IMPROVEMENTS-OTHER THAN BLDGS 04-18-2007 41067 Pacific Steel & Recycling LFO: Metal for windscreens 1187918 $117.88 04-11-2007 41036 St of Mt Bus Tax Section CL3: 1 % tax Montgomery Contract 04-09-07 $192.11 04-19-2007 41079 St of Mt Bus Tax Section CL3: 1 % tax Montgomery Contract 04-19-2007 $1,130.74 04-19-2007 41078 Montgomery Contracting CL3: Excavation of 100869 cu yd 2 $111,943.41 04-18-2007 41061 S. J. Perry Co., Inc. CL3: Culvert for cell 3 roads V07212 $1,148.21 0 04-18-2007 41066 S. J. Perry Co., Inc. CL3: Weed mat for erosion control V07540 $290.00 ~j Beginning Ba~nce $100,000.00 Minus Total Claims $329,594.37 = ~~ B~ance ($229,594.37) Page 5 of 5 Budget Report March 2007 Logan Landfill Gallatin County Solid Waste Management District °` <,,.L~..,T. BOARD OF DIRECTORS ,~ ~~o Chairman Bruce Hanson Commissioner Bill Murdock ., '` Steven Hamilton ~~ Jody May rrF°FMO`~~~ Richard Allison SOLID WASTE MANAGEMENT DISTRICT Gallatin County Landfill at Logan, Montana M E M O R A N D U M DATE: May 10, 2007 TO: SWMD Board Members, Staff, and Interested Parties FROM: Kathy Wilcox On the enclosed reports, please note that the budget amendments for Fl'07 are reflected on the March 2007 Budgeted vs. Actual Expenses report. As of the end of March, we are at 75% of the fiscal year. This can be compared to the percent of the budget that has been expended or received. Thank youI Kathy PO Box 461, Three Forks, MT 59752 PHONE: 2$4 - 4029 FAX: 582 - 2491 ent D~StriGt . ste Mana~em` ate ~°l~~ yVa e Year to ~ 1latln G°unty °t~al In°°~" Ga eted vs. A. 31 ~ Zpp7 B-ud~ march .~ r,.,or Budget ~ 3 176 097.12 73 181.39 es ~ 16,255.90 his osal Char $ Interest Earnin s of Junk or Salva e Sale ~ 3'265 ted Am 3,~ --" 1000.00 1,50_ p.00 3 ~9~.OU ojo of 81 ~ 2°l0 739,402.88 731g,1A% 72,181.39 1083.73°l° 3. 652 4 rite l~aiiatln Lounzy J~iiu VV d~LC lvla~~a~ciii~.i~~ L-~u~~ i..~ Budgeted vs. Actual Expenses March 2007 Expenditure Actual Budgeted Amount $ Over Budget % of Budget Personnel Services. Permanent Salaries and Wages $ 292,039.59 $ 416,230.00 $ (124,190.41 70.16% Temporar Salaries and Wa es $ 16,664.63 $ 26,602.00 $ (9,937.37) 62.64% Overtime -Permanent $ 47,401.32 $ 34,243.00 $ 13,158.32 138.43% Employer Contributions $ 113,493.20 $ 154,006.00 $ (40,512.80) 73.69% Total Personnel Services ._ , ~ . ~.. .._: $ 469;598.74 $ 631,081.00 $ 161,482.26 74.41 Supplies Office Supplies $ 5,226.24 $ 6,500.00 $ 1,273.76 80.40% Operatin Supplies $ 107,355.88 $ 114,000.00 $ (6,644.12 94.17% Software $ 204.80 $ 250.00 $ 45.20 81.92% Food $ 1,032.61 $ 1,100.00 $ 67.39) 93.87% Clothing & Uniforms $ 2,682.32 $ 3,050.00 $ 367.68) 87.94% Repair & Maintenance Su plies $ 74,551.64 $ 92,100.00 $ (17,548.36 80.95% Gas, Oil, Fuel, Grease $ 135,854.35 $ 200,885.00 $ 65,030.65 67.63% Tires $ 7,698.90 $ 7,700.00 $ (1.10) 99.99% Equipment (Not Outla $ 14,411.98 $ 23,150.00 $ (8,738.02 62.25% Total Su plies _ $ 349,018.72. $ 448,735.00 $ 99,716.28 77.78% Purchased Services ~ Posts e $ 1,422.14 $ 1,600.00 $ (177.86) 88.88% Printin and Du licatin $ 1,462.08 $ 1,950.00 $ 487.92 74.98% Subscriptons & Dues $ 38.00 $ 100.00 $ 62.00) 38.00% Publication of Formal Legal Notices $ 114.00 $ 400.00 $ 286.00 28.50% Advertising $ 2,619.16 $ 2,930.00 $ 310.84) 89.39% Utilities $ - $ 5,700.00 $ 5,700.00 0.00% Electric Utilities $ 5,292.62 $ (700.00 $ 5,992.62 -756.09% Telephone $ 6,033.97 $ 5,000.00 $ 1,033.97 120.68% Cell Phones $ 2,690.71 $ 2,050.00 $ 640.71 131.25% Professional Services $ 171,655.16 $ 211,500.00 $ 39,844.84) 81.16% Medical & Vet Services $ 1,200.00 $ 1,200.00 $ - 100.00% General Repairs & Maint. B Others $ 2,955.59 $ 4,500.00 $ (1,544.41) 65.68% Automotive Repairs & Maintenance $ 34,173.27 $ 44,000.00 $ 9,826.73) 77.67% Office Equi .Repair & Maintenance $ 4,086.80 $ 5,450.00 $ 1,363.20) 74.99% lTdlldl.lll VVUlil.y .,~Vtiu rr uv~~. i.y~ii~--a~--__--___ - -- - Budgeted vs. Actual Expenses March 2007 Expenditure Travel Training Purchased or Contracted Ser Total Purchased Services. Fixed Charges - -. -- Property Insurance Liability Insurance Allocated Rent License Fees Administrative Fixed Costs Total Fixed Char: es Debt Services Service Charges Total Debt Services _ ..- Ca ital Outla Buildings Improvements other than Bu Capital Expendit. Machinery Total Capital Outla Fixed Charges Closure/Post Closure Costs Total Fixed Char es _..__ Ca ital Outla Capital Reserves Total Capital Outla .... Debt Service Pa merits Notes Payable Principal Notes Payable Interest Total Debt Service Payments .. De reciation Depreciation Purchased Ec Deoreciation Buildings & Equi Total Depreciation (Grand Total -Solid Waste Mgmt. Aist. Actual Bud 3,037.66 $ 130.00 $ 58,615.08 $ 295,526.24 $ $ 36,055 $ 122,26E 32,476 21,150 .211,951 94.75 $ 94.75 $ 121,485.36 $ 1 55 $ 537,013.97 $ 854,252.88 ~ 214,888.56 3 214,888.56 9 _ <, _ ; 229,376.78 ' 48,388.80 277;765.58 28,087.88 524.92 28,612.80 2,7-0 710.03 Amount 3,950.00 $ 100.00 $ 601,630.00 $ 891, 360.00 $ Over Budget (912.34 30.00 (543,014.92 (595;833.76 of Budget ~ 76.90% 130.00% 9.74% 33.15% $ 18,100.00 $ (18,100.00) u.vu r° 00 $ 20,118.00 $ 15,941.00 179.24% . 32 $ 251,200.00 $ (128,933.68 48.67% . 44 $ 32,100.00 $ 376.44 101.17% . 00 $ 42,422.00 $ (21,272.00) 49.86% . .76 $ 363,940.00 $ 151,988.24 58.24% 100.00 100.00 $ $ (5.25 (5.25 94.75% 94.75% 000.00 122 $ (514.64) 99.58% , 281,000.00 $ 85,246.45) 69.66% 751,000.00 $ (213,986.03) 71.51 1,154,000.00 $ 299.,747.12 74.03% 330,000.00 $ (115,111.44 65.12% 330,000.00 $ (115,111.44. 65.12% 918.00 816 $ 816,918.00 0.00% , 816,918.00 $ ($16,918.00 0.00°l0 377.00 229 $ (0.22 100.00% , 48,389.00 $ 0.20 100.00% 277;766.00 $ (0.42 100.00% 500.00 43 $ 15,412.12 64.57% , 500.00 22 $ 21,975.08) 2.33% , 66,000.00 $ (37,387.20) 43.35% 4,979,900 00 $ (2,278,189.97) 54.25% ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ Operational Reports ^ April 1-30, 2007 ^ ^ and ^ ^ May 1-4, 2007 ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ Logan Landfill ~ Gallatin County Solid Waste Management District ~ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ Report on Salvage Sales at the Logan Landfill In 2006, U.S.-based scrap recycling was a $65 billion industry. Annually, approximately 84.8 million tons of scrap metal materials are recycled in the United States. Of the metals and alloys produced in the U.S., 60% are made from nonferrous scrap. Approximately 33% of steel made in the U.S. is manufactured using ferrous scrap'. Steel recycling has continued to grow for the past 5 years with continued growth expected. During the month of April 2007, for the U.S. Scrap Industry, the AMM reported that sales of AMM Shredded Composite were up $94.20 per gross ton from the previous year and up $101.12 per gross ton from March 2007. The sales of # 1 HM Composite were up $52.24 per gross ton from the previous year and up $59.70 per gross ton from March 2007. Scrap imports were down 27% in February 2007 from last year and down 2% in February 2007 compared to the previous month. Scrap exports were up 59% in February 2007 from the previous year and up 40% in February from January 2007". 145 million tons of materials are diverted annually from landfills in the U.S"'. The Logan Landfill maintains a program to divert metal and lead-acid batteries in order to sell for salvage. Items such as appliances, bicycles, lawnmowers, sheet metal, wire fencing, and other metal items are diverted. Typical appliances consist of approximately 75% steel by weight. The steel used in appliances is made with a minimum of 25% recycled steel'°. When the customer enters the landfill, the scale operator instructs the customer to the metal and wire pile if necessary. The equipment operators also continuously monitor the waste stream in order to direct customers to the metal pile. Appliances, bicycles, and lawnmowers are charged a $2.00 per item fee for disposal. Other metal items, such as sheet metal, are weighed and the customer pays by the tonnage rate. The metal is separated by the customer and placed in the landfill's metal and wire pile. The landfill receives quotes from salvage and baling companies for prices from which the landfill chooses a company with the high quote to come on site for the baling and removal of salvage metal from the landfill. Once the salvage company removes the metal, the bales are sold and the landfill receives its proceeds from the salvage company. During the summer season, the salvage metal is baled and removed on an average of once every two months. The metal is baled and removed less often during the winter season. The following chart shows the amount of salvage metal removed from the Logan Landfill for the past year Date of Sale of Salvage Metal Amount in Tons of Salvage Metal Sold 05/06/2006 116.28 tons 07/14/2006 154.08 tons 10/10/2006 269.31 tons 02/13/2007 129.11 tons 04/25/2007 185.77 tons 04/27/2007 24.43 tons Total 878.98 tons Kathy L. Wilcox 1 05/08/2007 From May 6, 2006 to Apri127, 2007, the Logan Landfill diverted approximately .86% of the waste stream that was received. During the same time period, the landfill accepted 3,198 white goods and 42 appliances needing refrigerant removal. Lead-acid batteries have the highest recycling rate of any product sold in the United States. In 2003, the Environmental Protection Agency estimated that 2.29 million tons of lead-acid batteries were generated and 2.13 million tons of lead-acid batteries were recycled in the U.S~. The average car battery weighs 39 pounds and the average truck battery weighs 53 pounds. The polypropylene casings are processed back into new battery casings, the lead is recycled into lead plates and other battery parts, and the battery acid is either neutralized, treated, and discharged or processed into sodium sulfate, which is used in laundry soap and glass manufacturing. Prior to 2007, lead-acid batteries, such as car, truck, and marine batteries, were diverted at the landfill but no records were kept as to how many batteries were received and removed from the waste stream. A salvage company took the batteries away for non-sale. Starting in 2007, the Logan Landfill began having the batteries removed for sale as salvage. Customers are charged for batteries as part of their weighed load. The landfill staff asks the customer to place the batteries in the designated battery pile. The following chart show the number of lead-acid batteries removed from the landfill since the first of January 2007. Date of Sale of Battery Cores Number of Batteries Sold 03/27/2007 85 03/24/2007 62 03/30/2007 73 04/07/2007 85 04/ 13/2007 79 Total 384 Revenues from scrap metal sales and battery core sales for the Logan Landfill continue to increase. Salvage metal sales during 2006 totaled $14,062.65. Salvage metal sales from January 1 to Apri127, 2007 totaled $13,977.85 and battery core sales from January 1 to April 13, 2007 totaled $384.00. ' Source: Institute of Scrap Recycling Industries, Inc. "Source: The David J. Joseph Company's Steel and Scrap Recap prepared April 27, 2007. "' Source: Institute of Scrap Recycling Industries, Inc. '" Source: Steel Recycling Institute. " "Lead-Acid Batteries", Waste Aye, by Chaz Miller. Kathy L. Wilcox 2 05/08/2007 t,~pera#i~-n~ll Re~-rt Aprii 1-3p, 2007 Apr. 1 - 30, 2007 Total Tonnage: 9425.19 Projected Tipping Fee Revenue: $340,049.00 Number of Users: 4930 Projected Average $ per Ton: $36.08 Average User Time on Site: 16 Peak Users 04/30/2007 (Monday): 260 04/28/2007 (Saturday): 256 04/25/2007 (Wednesday): 226 04/16/2007 (Monday): 226 Peak Tonnage 04/06/2007 (Friday): 626.88 04/05/2007 (Thursday): 536.48 04/30/2007 (Monday): 493.38 Averag e Tons and Users Per Day Monday 424.59 tons 202 users Tuesday 381.82 tons 162 users Wednesday 420.44 tons 177 users Thursday 459.95 tons 162 users Friday 467.85 tons 209 users Saturday 90.51 tons 211 users Incoming Waste by Classification (with Projected Revenues) MSW Tonnage: 5649.56 Revenue: $153,688.00 of Monthly Tonnage: 60% of Monthly Revenue: 45% Average Revenue per Ton: $27.20 Number of Users: 2773 of Total Users: 56% Light Construction Tonnage: 3250.93 Revenue: $155,282.00 of Monthly Tonnage: 34% of Monthly Revenue: 46% Average Revenue per Ton: $47.77 Number of Users: 1838 of Total Users: 37% Heavy Construction Tonnage: 469.72 Revenue: $27,218.00 of Monthly Tonnage: 5% of Monthly Revenue: 8% Average Revenue per Ton: $57.95 Number of Users: 264 of Total Users: 6% Other Tonnage: 54.98 Revenue: $3,861.00 of Monthly Tonnage: 1 of Monthly Revenue: 1 Average Revenue per Ton: $70.23 Number of Users: 264 of Total Users: 6% Kathy L. Wilcox ~~~7 Operational Report Mav 1-4, 2007 Mav 1-4, 2007* Total Tonnage: 1862.53 Projected Tipping Fee Revenue: $64,088.00 Number of Users: 783 Projected Average $ per Ton: $34.41 Average User Time on Site: 15 Peak Users 05/04/2007 (Friday): 214 05/01 /2007 (Tuesday): 188 05/03/2007 (Thursday): 180 Peak Tonnas~e 05/03/2007 (Thursday): 473.01 05/01/2007 (Tuesday): 469.48 05/02/2007 (Wednesday): 465.38 Averag e Tons and Users Per Dav Monday N/A N/A Tuesday 469.48 tons 188 users Wednesday 465.38 tons 171 users Thursday 473.01 tons 180 users Friday 454.66 tons 214 users Saturday N/A N/A Incomins~ Waste by Classification (with Projected Revenues) MSW Tonnage: 1221.17 Revenue: $33,114.00 of Monthly Tonnage: 66% of Monthly Revenue: 52% Average Revenue per Ton: $27.12 Number of Users: 408 of Total Users: 52% Light Construction Tonnage: 549.25 Revenue: $26,219.00 of Monthly Tonnage: 29% of Monthly Revenue: 41 Average Revenue per Ton: $47.74 Number of Users: 333 of Total Users: 43% Heavy Construction Tonnage: 70.83 Revenue: $4,103.00 of Monthly Tonnage: 4% of Monthly Revenue: 6% Average Revenue per Ton: $57.93 Number of Users: 13 of Total Users: 2% Other Tonnage: 21.28 Revenue: $652.00 of Monthly Tonnage: 1 of Monthly Revenue: 1 Average Revenue per Ton: $30.64 Number of Users: 29 of Total Users: 3% 'Please Note: As of the date of this report, the landfill has only operated for 4 days during May, making the averages insignificant for predicting future days this month. Kathy 1. WiltOZ yJS/Q7 0 N •~ V S SO .II W O H ~~ O v c~ r~ 0 0 0 0 N N } } u. V. .~ ~ ! .. ,.~ . '. ~ ..k~ ~ ~ ~` ..: . ~ __ 4 £~ ~ ~ .qF t y .. Y ~ ~ ~ ~ in ~ _ ~ , ~~ fi . d~ ~~ ~ r L ~~E ~ ~r ;~k ..~ ' ;~.; ~ ~. ~... mo ' - .. '~ ' w', y'~b iy tZ° ~~ exits 'j%' ~~'~~~.3 q-^`~ •`~' . .a .. ,.. r i_, ~. y ~..e ~ .. .. .Jt . -~-.;: ~ . - ... ; ,:. ,.. :.. , . ~. , ^ .?% ... F3, f ~ `~s.~.. t~.'. ' ,~' ~i~i ~lY~.-.~3~WLi' ~,.w . -. ~' ...; ~ N O ~ ~ r r r suol O O O ~ N -un f ti 0 0 N ~~W ~ CN ~ G C O IJdd .~~JBw ~JenJga~ ~(Jenue f s c O r:. Jagwaoaa JagwanoN Jago~op Jagwa~das lsn6ny ~Inf U 3 J T t 0 0 N a Projected Revenue by Month Comparison $500,000.00 $475,000.00 $450,000.00 $425,000.00 $400,000.00 $375,000.00 $350,000.00 m ~ $325,000.00 m $300,000.00 ~ $275,000.00 d $250,000.00 ao` $225,000.00 $200,000.00 $175,000.00 $150,000.00 $125,000.00 $100,000.00 $75,000.00 $50,000.00 Month ® FY 2006 ^ FY 2007 May 5, 2007, Kathy L. Wilcox ~ m Q o. o ~ ~ ~ ~ ~ (May 1-4, 2007 -' ~ z o ~ ii only) ~,; ~;~«,,.~^ BOARO OF DIRECTORS ' , ,,+. ~, ~ Chairman Bruce Hanson Commissioner Bill Murdock t Jody May ~rF ,,,~,.~~ Steven Hamilton ~~ Mo~ Richard Allison SOLID WASTE MANAGEMENT DlSTRlCT Gallatin County landfill at Logan, Montana PO Box 461, Three Forks, MT 59752 PHONE: (406) 284 - 4029 FAX: (406) 582 - 2491 M E M O R A N D U M DATE: January 18, 2007 TO: SWMD Board Members, Staff, and Interested Parties FROM: Kathy Wilcox :~'N~ Attached are the charts for incoming tonnage by customer for the month of April and the projected tipping fee revenue by customer for April (these are the blue charts). I have also included charts for incoming tonnage and projected tipping fee revenue by customer for Juty 1, ?006 through April 30, 2007 (these are the pink charts). Thank you, Kathy Incoming Tonnage by Customer 411/07 to 4130107 6000 5000 4000 m 3000 0 2000 1000 0 _. __....__.._...~..~_____________._..~~_.___.__._._.__~.___~__~____._ ________________ _.___._.. _...~__...__..__._._..__ _ I <. -: r ,' ~_ :~-: 4 ~~' f '¢ fi...,. i ~ ~ . n :s 3 } ~ y :.F ~ - tt ... - - .~. Allied Waste Cash W. Yellow- Madison City of Montana State City of Big City of Others North America Customers Hebgen Solid County -Solid Livingston University - Timber Bozeman - Waste Waste Boz Landfill Customer Projected Revenue by Customer 4/1/07 to 4/30/07 $180,000.00 $160,000.00 $140,000.00 $120,000.00 m c m $100,000.00 m $80,000.00 'o a $60,000.00 $40,000.00 $20,000.00 $0.00 ~. ~::rt - k ~.Y`' ,.: ~~: <:~ <. s .,4 ~ a Y ~ ,yr, e : ~` , , _ .ti «~: h, . ~9:'~ } . r . Allied Waste Cash W. Yellow- Madison City of Montana City of Big City of Others North Customers Hebgen Solid County - Livingston State Timber Bozeman - America ~ Waste Solid Waste University - Landfill Boz Customer Incoming Tonnage by Customer 7/1/06 to 4/30/07 60000 50000 40000 m c 30000 c 0 20000 10000 0 i ., k ~;.r. {.. Allied Waste Cash W. Yellow- Madison City of Montana City of Big City of Others North America Customers Hebgen Solid County -Solid Livingston State Timber Bozeman - Waste Waste University - Landfill Boz Customer mer 711106 to 4i30j07 • cted Revenue by Custo Prole __--- $1,g00,pQ0.00 $~ 400,000~p0 - $1,200,000.00 m $1,000,0Q0.00 ~- ~. _.. m `~ oG $800,p00.00 ~~ ~ $600,Q00.00 a $4Q0,000.00 j^, ~_ `~ h; w 4 "L.~' - $2p0,OOO.Op t ` d ~ ~ , ~ of City n n :~~: ».° YelloW- W . Madiso ~ivin9sto County . $0'00 ied W rite 1 ~ Ctomers Neb9e s e°lid Cus W a Solid ~N rite North Customer America City of Big Montana .timber Smote Uri~ersiry " goz City of Bozeman w ~andfiU Others BOARD OF DIRECTORS ~; f.A LL,~~f^ ,.~ ~,~~ ~~G Chairman Bruce Hanson Commissioner Bill Murdock '`J) Jody May ~9r r~~ Steven Hamilton `°r MoN~ Richard Allison SOLID WASTE MANAGEMENT DISTRICT Gallatin County Landfill at Logan, Montana PO Box 461, Three Forks, MT 59752 PHONE: (406) 284 - 4029 FAX: (406) 582 - 2491 M E M O R A N D U M DATE: May 10, 2007 TO: SWMD Board Members, Staff, and Interested Parties FROM: Kathy Wilcox ~~ Attached is a listing of the charge accounts on file with the Logan Landfill. At the end of April ?007, the landfill mailed out letters to the following customers, instructing them that their accounts were past due and payment was needed by May 20, 2007 in order to maintain their ability to cl2arge: • Big Sky of Montana Inc. • Sickles Residential Roofing • Lifetime Roofs • Vidmar Construction • Frontier Masonry Inc. Of the above accounts, Vidmar Construction has cleared up their account since the first of the month. Holders of the following accounts were mailed letters informing them that they had overpaid their accounts and that the excess payment was applied to other invoices: • Madison County -Solid Waste • Pinnacle Roofing • Sutey Oil Co. Inc. • Bozeman TV & Appliance In progress is a reconciliation of each individual charge account at the landfill. Thank you, Kathy Logan Landfi!! Customer ~-ccount listing The following is a summary of charge account customers for the Logan Landfill. The account number, name of the account, and whether the account is active or inactive is listed. The accounts that have been added in the past month are listed separately at the end of the report. Account # Account Name Status 1 Big Sky Carvers Active 2 Big Sky of Montana Inc. Active 3 Ingraham Environmental Inc. Active 4 Broadwater County Inactive 5 City of Belgrade Active 6 City of Big Timber Active 7 City of Three Forks Active 8 Silver City Lumber Inc. Active 9 Danhof Chevrolet Active 10 Dept. of Fish, Wildlife, & Parks Active 11 BFI - W. Yellowstone Inactive 12 Edsal Construction Inactive 13 Environmental Contractors Active 14 Figgins Sand & Gravel Inc. Inactive 15 Gallatin County Roads Active 16 Holcim, Inc. Active 17 JTL Group Inc. Active 18 Jefferson County Solid Waste Inactive 19 Kamp Implement Active 20 Kenyon Noble Lumber Active 21 Luzenac America Cleanup Active 22 Madison County Solid Waste Active 23 Martel Construction Active 24 Norman Contracting Active 25 Montana Rail Link Active 26 Montana State Univ. -Bozeman Active 27 Mountain Supply Active 28 Schutter Seed Company Active 29 Sickler Roofing Active 30 State Highway Dept. Active 31 TMC Inc. Active 32 Town of Manhattan Active 33 Allied Waste N.A. Active 34 Western States Abatement Inactive 35 Dixson & Company Construction Active O~i10;2007 1 Kathy L. Vdilcox 36 Star Mobile Home Park Active 37 Rotherham Construction Active 38 Big Timberworks Inc. Active 39 Gene Cook Real Estate Active 40 Flying D Ranch Active 41 Maxim Technologies Inc. Active 42 BFI -Billings Active 43 VLC Inc. Inactive 44 Bainter Backhoe & Cat Service Active 45 Conte Development -Big Sky Home Active 46 McLees Inc. Active 47 Walker Construction Active 48 MSU Animal & Range Sciences Active 49 Belgrade High School Active 50 Sutey Oii Co. Active 51 Walker Excavation Active 52 Northwest Wood Works Inc. Active 53 City of Bozeman -Landfill Active 54 Tim Dean Construction Inc. Active 55 Firelight Meadows LLC Active 56 A-Core of Idaho Inc. Active 57 City of Livingston Active 58 Yellowstone National Park Inactive 59 Westway Construction Inactive 60 Sievert Construction Inc. Active 61 Bob Hanson Construction Inactive 62 W.Yellowstone-Hebgen Solid Waste Active 63 Langlas & Associates Inc. Active 64 Blue Ribbon Builders Active 65 Edward T. Copps Construction Inactive 66 Double Tree Inc. Active 67 M.A. DeAtley Construction Inactive 68 DMC Contractors Inc. Inactive 69 Murray Brothers Construction Active 70 Meyer-Garrity Group LLC Active 71 Horizon Restoration Active 72 Montana Ready Mix Active 73 BJS Construction Active 74 Williams Plumbing, Heating, Cooling Active 75 Meridian Roofing Services Active 76 ATL-ATL Inc. Inactive 77 Big Sky Service Co. Inactive 78 David Rust Carpet Center Inc. Active 79 Burk Excavation Active 0>%20/2007 2 Kathy L. Wilcox 80 Arrow Striping & Mfg. Inc. Inactive 81 Sickler Residential Roofing Active 82 Dick Anderson Construction Active 83 Reliable Drywall Active 84 Missoula Sheet Metal Active 85 Simkins Hallin Lumber Active 86 Northwestern Energy Active 87 YCW -Forest Mobile Home Park Active 88 Lohss Construction Active 89 Timberline Insulation Inc. Active 90 Goveia LLC dba Goveia Construction Active 91 Parks & Barbieri Const. LLC Active 92 Von Construction Inc. Active 93 Hidden Valley Properties Active 94 Slumberland Furniture Active 95 Big Sky RV Inc. Active 96 Covered Wagon Active 97 Advanced Mold Solutions Active 98 Mattress Mil! Active 99 Schlauch Bottcher Construction Active 100 Rocky Mountain Rustics Inc. Active 101 Clair W. Daines Inc. Active 102 Lehrkinds Inc. Active 103 Quality Roofing & Sheet Metal Active 104 Cascade Homes Inc. Active 105 Kistler Homes Active 106 Bozeman N & Appliance Active 107 Blue Ridge Homes Inc. Active 108 Mahar Homes Active 109 Archer Construction Active 110 R & R Taylor Construction Active 111 Anders Lewendal Constr. Inc. Active 112 Bridger Village Apartments Active 113 David A. Nice Builders Active 114 Rosa-Johnson Construction LLC Active 115 Bozeman Furniture Inc. Active 116 Greentree Apartments Active 117 Big Sky Woodwork & Design Active 118 Aldworth Construction Active 119 Great Western Insulation Active 120 Elephant Builders Active 121 Mergenthaler Transfer Active 122 Story Distributing Co. Active 123 Slade Properties Inc./Ashley Furn. Active 05'10!2007 3 Kathy L. l~~ilcox 124 Mitchell Construction Active 125 Montana St. Univ. - RLUFS Active 126 Chase-Skogen Homes Inc. Active 127 Sleep City USA Active 128 Westworks Building Co. Active 129 Sacks of Belgrade Active 130 Montana Sash and Door Active 131 Win Inc. Active 132 Arlee Green Constr. Inc. Active 133 MCS Environmental Inc. Active 134 JMB Inc. dba Pro Builders Active 135 Rocky Mountain Contractors Inactive 136 Mooser Construction Inactive 137 Shea Homes Inc. Active 138 Hinesley, Charles Active 139 Roadarmel Construction Inc. Active i40 Rainbow Restoration Active 141 Bierman Construction Inc. Active 142 Keller Supply Co. Active 143 Northwestern Home Builders Active 144 KBS Express Inc. Active 145 Bozeman Building Traditions Active 146 J & H Office Equipment Active 147 CK May Excavating Inc. Active 148 High Tech Construction Active 149 3 Rivers Construction Active 150 Bozeman Tree Service Inc. Active i5i Gallatin County Fairgrounds Active 152 High Mtn. Land & Development Active 153 Ponds & Mountain Streams Inc. Active 154 Gallatin Timberwrights Active 155 Gallatin Roofing Inc. Active 156 Riverside Country Club Active 157 3P Delivery Inc. Active 158 Corbond Corporation Active 159 Shumaker Trucking & Excavation Inactive 160 Richard Von Ehrenkrook Inc. Active 161 Dark Horse Contractors Active 162 Boulder Creek Construction Active 163 Mountain Wind Construction Active 164 Ingram-Clevenger Inc. Active 165 Barner Construction Active 166 Fraser Incorporated Active 167 Kostelecky Construction Active 05!10,'2007 4 Kathy L. Wilcox 168 Empire Heating & Cooling Active 169 Montana HameCrafters Inc. Active 170 Yellowstone Ntl. Park (other) Active 171 Mountain Hot Tub Inc. Active 172 Pinnacle Roofing Active 173 Vidmar Construction Active 174 Alliance Property Management Active 175 Easton Concrete (Mark Easton) Active 176 Lifetime Roofs Active i77 Bozeman Builders Inc. Active 178 Homes 4 Rent Inc. Active 179 Gallatin County Sheriff Active 180 Home Leasing Inc. Active 181 Wes Jardstrom Homes Inc. Active 182 USDA/NRCS Inactive 183 Prouse Construction Active 184 Frontier Masonry Inc. Active 185 Langley Roofing Active 186 Biggerstaff Construction Inc. Active 187 Marks & Hanson Inc. Active 188 Paim, Jason Active 189 Bridger View Park LLC Active 190 White Investment Properties Active 191 Capstone Builders Inc. Active 192 Yellowstone Traditions Active 193 Big Sky County Water & Sewer Inactive 194 Voyager Construction Active 195 Dan Morgan Construction Inc. Active 196 Karl Cook Construction Inc. Active 197 Four Corners Hardware Active 198 Mustang Builders LLC Active 199 Graden Construction Active 200 Montana Tradesmen Inc. Active 201 Rocky Mountain Gaming Inc. Active The following accounts have been approved in the last 30 days: 202 Pro Hand Services Inc. Active 203 Gallatin County Weed District Active 05.!10.'2007 5 Kathy L. Wilcox Manager's Report May 16, 2007 1) Recycling Program/Recommendations • See attached documents 2) GCSVVMD Budget(s) Cash Flow 3) Equipment Review/Recommendations • Recommend short-term rent from a few local suppliers to try out loader/tool carrier to determine best for our application. • Recommend moving decision to potentially purchase tool carrier to FY '08. • Compiling information on the D8. Appraisal and/or cost for repair/replacement of undercarriage and power train. Will evaluate the numbers with Rich Allison when they are all in. • Will finance new compactor over four year period with a $113,000 buyout at that time. 4) Cell #3 Update • May 8 survey of 90,896 cubic yards brings first contract to 208,902 of 20,000 (84% complete} • Approximately 158,000 cubic yards left in cell area. ~) Financial Assurance: • Documents for review from Ed Blackman • Upon approval from Board and Commission, Ed will send to State