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HomeMy WebLinkAbout2000-01-19 Minutes, City Commission, special MINUTES OF THE SPECIAL MEETING OF THE CITY COMMISSION BOZEMAN, MONTANA January 19, 2000 ***************************** The Commission of the City of Bozeman met in special session in the Commission Room . at the Municipal Building on Wednesday, January 19, 2000, at 8:45 p.m. Present were Mayor Youngman, Commissioner Brown, Commissioner Frost, Commissioner Smiley, Commissioner Kirchhoff, City Manager Johnson and Acting Clerk of the Commission Schott. Sianina of Notice of Special Meeting Each of the Commissioners, in turn, signed the Notice of Special Meeting. Joint meetina between City Commission and City Planning Board regardina the Bozeman 2020 Plan 1. Negotiated Area of Impact Director Epple introduced Associate Planners Chris Saunders and Jody Olsen, who are the Planning Staff charged with providing technical support for the Planning Board and the City Commission on the Bozeman 2020 Plan. Planner Saunders stated the object for having both the City Commission and the Planning Board in attendance is to coordinate the goals and policies with both bodies to . facilitate timely completion of the documents. He discussed the "Negotiated Area of Impact," an area outside the City with similar growth plans. He noted a plan mutually accepted by the City Commission and the Planning Board should be done prior to presentation to the County, though no official area has been decided at this time. Planner Saunders reviewed the boundaries and explained how they were derived by the Work Committee to provide an area of coordination between the County and the City. He stated the Work Plan Committee feels this is a reasonable area in which the City could continue to grow. He noted the lines were drawn with consideration for current pressure areas. In response to President Musser, Planner Saunders noted approval of the boundary by the County would make the plan more workable. He noted the work outside City limits would be just planning and advisory unless the property joined the City. It would provide citizens information on what would be expected if that area should be annexed into the City. President Musser asked the City Commission if they were in agreement that a planning area is necessary. All five concurred. Mr. McConnen noted it is important to get the County's consensus rather than appearing "imperialistic". President Musser discussed the first meeting of the Coordinating Committee, noting the County proposed the planning area be the old "donut" area. Commissioner Smiley stated she has heard concerns that the City is taking back control . of the "donut" area. President Musser noted some members of the County Planning Board had that perception. Mr. Noonan noted he came away with a clear understanding that the County Planning Board wants to work with the City Planning Board in formulating compatible growth policies. Mayor Youngman wondered if the boundary has been pushed far enough west and north. Director Epple noted that there is a Conservation Easement east of Gooch Hill Road that will prevent Babcock Street from intersecting with it. Mayor Youngman noted that there is a possibility that a deep aquifer system could be jointly developed for Bozeman and Four Corners. 01-19-2000 Special -- -...---.--.--... ......--..---.......-.-.--.--......-.. ...- - 2 - Director Epple reviewed the Rae Subdivision and the King Arthur Trailer Park situations and their previous desire to tie into the city's sewer system and water supply. Planner Saunders reiterated that this is a very draft map whose purpose is to open discussion now with the Board and later with the County. The consensus of the Board and Commission was to move forward with the map as proposed. Planner Olsen noted the Board had suggested presenting a written narrative to go with the proposed map. Ms. Rugheimer stated she could present it to the County Planning Board . at their next meeting. Director Epple suggested that the combined Boards, represented in the Coordinating Committee, forward a document to the elected officials. 2. Goals and Objectives a. Discussion b. Preparation c. Presentation to Public Mayor Youngman noted the communication e-mailed to Planner Olsen for copying and distribution is a compilation of suggestions from all five Commissioners. She indicated the Commission is not trying to tell the Planning Board what to do, however, the Commission wanted to have input on the goals early in the process. President Musser noted that at least 90% of the Commissioner's suggestions have been heard by the Board from the public. Mayor Youngman suggested adding an HI under #2 of her list to include the transfer of developmental rights. In response to President Musser, Mayor Youngman suggested the Board give the public a choice of methods to implement the goals. Mr. McConnen noted he is frustrated with the Planning Board doing rule enforcement rather than planning. He suggested being more specific with requirements for trails, parks, and open space. He feels the POST Plan should be included in the Master Plan and be more explicit. He suggested that contract zoning be allowed as well as greater use of PUDs, as part of the Master Plan. . Ms. Rugheimer noted that the Mayor's goals are nearly the same as those listed in the 1990 plan. Commissioner Kirchhoff noted there has to be a certain amount of regard for the Master Plan, and he feels a significant item is how it can be amended. The requirements should be stringent. The Plan needs strength and teeth to ensure it is carried out. Mayor Youngman stated the City Commission wants teeth and concrete implementation strategies included in the document. She noted the Zone Code needs to be brought into compliance with the Master Plan very soon after the Master Plan is adopted. Mr. Noonan summarized saying the need is for guidelines as to what can happen when certain triggers are reached. Director Epple reminded the Board that Montana Statute requires Growth Plan review every five years. Discussion followed on the need for production of an annual "progress" report on how the Growth Policies are being implemented, with no decision being made at this time. Mayor Youngman noted the Commission will be working with a VISTA volunteer through the University to more fully involve neighborhoods with development plans prior to the final hearing, which should give citizens the opportunity to be more involved. Commissioner/Planning Board member Frost noted the 1990 Master Plan didn't get updated in 5 years due to the intense development happening in the community. He noted the . regulatory parts of the Master Plan didn't follow it and the Zone Code still isn't finished. He stated regulations can't be included in the Master Plan. Mr. McConnen noted that some issues don't get dealt with, and he wants to see some specific goals and objectives in the Master Plan. Commissioner Smiley suggested including ideas on how to implement and carry out the Master Plan including suggestions for zone code changes. Director Epple reviewed the goals in the 1990 Plan that were achieved. 01-19-2000 Special __n..._..__....._._.. n.._ ._.._.___ .--.-- - 3 - 3. Committee Reports a. Public Participation b. Work Plan c. Boards' Coordinating Committee Discussion followed on tools to be used in the Board's education process for new members. Director Epple suggested an agenda item for February meetings be an education session including the Critical lands Study and the affordable housing policy be discussed at a subsequent meeting. Commissioner Smiley suggested inviting the new Commissioners to the . educational sessions. The Board determined training sessions will be held on regular meeting nights. Director Epple noted he would conduct a session on "What is the role of the Planning Board and its relationship to the staff and City Commission," and what types of projects could be assigned to the Board. Planners Olsen and Saunders will be more specific on the progress and process of the Bozeman 2020 Plan. The first session could be done at the meeting in two weeks. President Musser noted the Work Plan Committee has suggested a chapter be included that details the achievements of the 1990 Master Plan. Ms. Eaton suggested that a document be developed in the near future that includes the achievements and what is left to be done. Mayor Youngman presented Linda Babcock's class's posters which illustrate positive item goals for the City. Mr. Noonan noted that Planning Staff is extremely busy as there is a lot of information to collate and coordinate. Director Epple noted that he and Planner Saunders are interviewing 6 applicants for three positions, which should help free some time after they are trained. President Musser noted the May deadline for completing the Master Plan is going to be hard to meet. Mayor Youngman noted the Board needs to set a deadline that can be met as it is their deadline. . Regarding the December 8th memo - Planner Saunders noted he and Planner Olsen need a general nod from the City Commission and the Planning Board that the memo contains the categories that are needed in the Bozeman 2020 Master Plan. The Commission and Planning Board gave their nods. Planner Saunders noted that chapters 13 and 14 will address how the plan can be amended and what will trigger a review. He stated internal consistency will be included also. He noted that a glossary of terms will be included. Planner Olsen asked the Board to set the time for the Focus Groups on February 9th. The Board set the meetings for 7:00 p.m., however, asked that no ending time be stated. Adiournment - 9:50 c.m. There being no further business to come before the Commission at this time, it was moved by Commissioner Frost, seconded by Commissioner Smiley, that the meeting be adjourned. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Frost, Commissioner Smiley, Commissioner Kirchhoff, Commissioner Brown and Mayor Youngman; those voting No, none. . ~€J~ ATTEST: MARCIA B. YOUN MAN, Mayor ~rf~- CAROL L. SCHOTT Acting Clerk of the Commission 01-19-2000 Special