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HomeMy WebLinkAboutSWMD 3-21-07 Agenda and documents and 2-21-07 Minutes°~ ~ +L~'r'~ GCSWMD Board Members ~~P ~o ~ ; . {, -~ Chairman Bruce Hanson Richard Allison ~T9T~OF MO~~r~T Steven Hamilton Jody May Bill Murdock SOLID WASTE MANAGEMENT DiSTRiCT (SWMD) AGENDA .March 21, 2007 6:00 PM, Gorden Cafe, Manhattan, MT AGENDA 1. Public Comment 2. Approval of Minutes for the February 21, 2007, SWMD Board Meeting. 3. Chairman Report, Bruce Hanson 3.1 City of Bozeman progress on joining Waste District 3.2 City of Belgrade Meeting 3.3 Code system to track Board actions 3.4 DEQ compliance 3.5 Headwaters membership 4. Subcommittee Reports 4.1. Financial Committee Report -Jody May 4.2. Long Range Planning Collection Sites -Jody May 4.3. Logan Springs Ranch Appraisal Process -Jody May 4.4. Accountant's recommendation -Jody May 4.5. Weather Station Update -Steven Hamilton Gallatin County solid Waste Management District Board Agenda March 21, 2007 S 4.6. Meeting attendance compensation -Steven Hamilton 5. Manager's Report, Tom Miller 5.1 Cell 3 progress 5.2 Projection on next phase RFP 5.3 Summer work schedule and staffing 5.4 Well MMW-7 compliance 5.5 Status on post closure fund transfer 5.6 Proposal on signage and landfill maintenance position 7:00 p.m. 6. Great West Engineering, Engineering Report 7. Great West report on land purchase funding 8. Debbie Arkell and Steve Johnson on Bozeman tonnage change 9. Agenda for Next Meeting on April 18, 2007 Gallatin County solid Waste Management District Board Agenda March 21, 2007 2 y~v G 1.,, F K ~9~E oP rfo~~~! BOARD OF DIRECTORS Chairman Bruce Hanson Commissioner Bill Murdock Richard Allison Steven Hamilton Jody May Gallatin County SOLID WASTE MANAGEMENT DISTRICT Board Meeting February 21, 2007 Board Members Present: Chairman Bruce Hanson; Commissioner R. Steven White, County Commissioner (proxy for Bill Murdock); Rich Allison; Steven Hamilton; Jody May Board Members Absent: Commissioner Bill Murdock (had to leave after Executive Session) Staff Present: Tom Miller, District Manager; Larry Watson, Grants and Projects Director, Bob Dellinger, Dellinger and Gallagher, Inc.; Dawn Chretien, Recording Secretary Members of the Public: Debbie Arkell, Public Works Director, City of Bozeman; Steve Johnson, Solid Waste Superintendent, City of Bozeman; Harry Kirschenbaum, Sales Representative, Allied Waste, lnc.; Levent Altunova, Operations Manager, Allied Waste, Inc.; David Leverett, Full Circle Recycling & Four-Corners Recycling(Sign-in sheet attached) Call to Order: Chairman Bruce Hanson called the meeting to order at 6:00 p.m. 1. Public Comment: Chairman Bruce Hanson called for public comment. There was no public comment 2. Approval of Minutes for January 17, 2007 District Manager Tom Miller moved to amend the January 17, 2007, Minutes, Page 6 paragraph one .of the Manager's Report, "District Manager Tom Miller requested getting permission to get a second opinion regarding the alternative final cover for the landfill that was proposed by Great West. Prior to his work at the landfill, he worked with SCS Engineering on gett n~ an alternate final cover approved that was a significant cost savings to the one Great West proposes," to the following, "District Manager Tom Miller requested getting permission to get a second opinion regarding the alternative final cover for the landfill." He wanted to clarify that there has been no proposed cost given by Great West or SCS Engineering to make a comparison. Motion by Board Member Jody May to approve the January 17, 2007, Minutes as amended. Seconded by Commissioner R. Steven White (by proxy for Commissioner Bill Murdock). No discussion. All voted aye. Motion carried. 3. Chairman Report -Bruce Hanson Chairman Bruce Hanson reported on a meeting he attended with City Manager Chris Kukulski and City staff on January 26th (Minutes in Board packet). Gallatin County Chief Administrator Gallatin County Solid Waste Management District February Z 1, 2007, Board Meeting Minutes Earl Mathers will be continuing to work out the details for a future presentation to the Board. He felt the concerns of the District were reasonable, but after discussion, the City and the District agreed on some important issues on both sides. He recommended the Board take a step to invite the City of Bozeman into the District by resolution, and to continue with discussions. He reported on a meeting he attended with Earl Mathers, Chief Administrator of Gallatin County, and Joe Menicucci, City Manager of Belgrade, regarding Belgrade joining the District. They discussed Belgrade taking a seat on the Board to help solve the important at large issues the District is faced with in the County. They are scheduled to discuss it further at the Belgrade City Commission meeting on March 7'h . He brought tonnage and revenue figures to the City Manager's attention. He pointed out the cost and distance traveled from Belgrade to Logan and back is not convenient or cost effective. It would be in the best interest of the Belgrade residents to have them working with the District to help in locating collection sites within the County beneficial to all residents in the County. In an e-mail, Marty Lambert outlined the process to follow once Belgrade and the City of Bozeman agree to join the District. The District map will change. He requested a map of the District. The map will give an overhead view of what the District looks like, along with the population centers within the District. The City of Bozeman and Belgrade amount to islands within the District. Once both entities join the District, this would help set the framework for the project the District is going to take on to establish collection sites within the County beneficial to all residents. The purchase of the Jackson property will be part of the framework. He would like to get the appraisal done so they know the value of the property. This will give information that Bob Church can use in regards to revenue bonds that will help them take the needed steps and make a decision on purchasing the Jackson property and other potential properties to use for collection sites. Once there is a process in motion, the groundwork laid, the District can work on identifying the best placement of sites for collection and then finding and purchasing available properties close to what has been identified for them. In the end, once established, the citizens will not be spending hours hauling their garbage to the landfill. Commissioner R. Steven White responded that the object of the District is to serve the people. By serving the people, they need to eliminate the transportation costs. In this type of plan, everyone wins when the significant component is convenience. He suggested considering the possibility of developing a package deal. Identify property where sites are needed and purchasing those along with the Jackson property in one revenue bond. District Tom Miller responded the primary goals of the Department of Environmental Quality (DEQ) are to protect the public's health and the environment, which are the primary determining factors for the funds. He thought purchasing land might be a stretch for the DEQ and the criteria, but convenient sites might meet the criteria. He recommended the Board start the application process, meet the deadline, and get on the list. Board member Jody May agreed convenient sites need to be addressed. Steve Johnson, Solid Waste Superintendent for the City of Bozeman, responded the City of Bozeman is in agreement that the District and the City could profit together, however, establishing convenient sites prior to them joining the District might be premature. It will be a great advantage combining the two entities for disposal and recycling and the gambit of waste management functions they can work together on. Gallatin County Solid Waste Management District February 21, 2007, Board 2 Meeting Minutes The Board discussed looking at county-wide properties: Jackrabbit Lane, Griffin Drive; Four- Corners, Thorpe, Gallatin Gateway, Highway 191, Big Sky, and County owned properties that may be in good locations in the outlining areas. They discussed other considerations: population densities for determining the best sites for containers; travel distances; to consider doing a customer analysis to see what they are bringing and haw often because consumers in the City of Belgrade who contract with Allied cannot dispose of all refuse in the containers such as couches, tires, etc. and two to three times a year need to drive to the landfill to dispose of those items; and the City Commission may open the Bozeman Convenience Station to county residents. Board member Jody May agreed to work with the Chief Administrator to locate County owned property and other potential properties, etc. make contact, and get a map. He will report back at the next meeting. Dave Leverett, Full Circle Recycling & Four Corners Recycling responded that off of Jackrabbit Lane and Hulbert Lane they have fifteen acres and utilize three of them for their business. There is plenty of room to expand operations. Chairman Bruce Hanson asked if they would consider leasing the acreage. Board Member Jody May asked Dave Leverett to put a proposal together and present it to the Board. Dave Leverett agreed he would put a proposal together that would pull together all their resources. Larry Watson, Grants and Project Administrator for Gallatin County, brought up a discussion regarding the District outlining the framework for recycling and convenience stations within the County and the Headwaters Recycling program they participate in. The Board discussed the current cost of Headwaters. The City and the District pay the majority of the cost, subsidizing the smaller counties. The City responded that once they join the District, they will not be able to finance their portion of the Headwaters fee. The Headwater's program should pay for itself, instead, they are losing money. The Board discussed the problems with their recycling program, not being run effectively or efficiently, and the reasons why they are losing money. The City and District agreed the money put towards Headwaters could go a long way in establishing collection sites in the District. The ideas proposed by the District to change recycling by owning and locating convenient sites close to the recycling center could pay for it and eventually, make revenue. They learned that Headwater's bennies would not function if it were not for the City of Bozeman maintaining the Headwater's sites. Concern was raised that once the City of Bozeman joins the District, they will have to work to continue to make the system work making sure the sites are maintained. The Board discussed forming a committee to decide which direction to go. A lot of things need to be considered when the entities are combined. The City agreed to put together the current cost to maintain the sites for the Board. The City will not have the income to pay for the recycling program, something the District will have to look at to keep the sites going, but also the District owning their own sites that are more convenient and easier to maintain. They agreed that the public service needs to be maintained. The transition should be seamless. Gallatin County Solid Waste Management District February 21, 2007, Board 3 Meeting Minutes The Board discussed drafting a competitive Request for Proposal (RFP) for services within the District boundary. Once the City joins the District, it would include the city limits of Bozeman, if Belgrade joins, the City limits of Belgrade. Headwaters, the City of Bozeman, and others can participate by submitting a competitive bid. The County needs to generate revenue. They agreed that the County cannot afford to continue funding an ineffective operation with the large budgetary constraints it faces. The Board requested tabling the discussion item due to time and length of the agenda. Larry Watson, Grants and Projects Administrator, responded that a decision should be made as soon as possible, due to the fact, both the City and County are working on their FY 2008 budgets. The Board tabled the discussion to investigate further. Larry Watson agreed to meet with District Manger Tom Miller to work up an action plan to make sure the customers do not feel they are being abandoned. They will work on a fair proposal for Headwaters so they can be competitive in the process. Steve Johnson, City of Bozeman Solid Waste Superintendent, also offered his help. Commissioner R. Steven White agreed it boils down to what is best for the County and its residents. The County needs to get away from the red ink and solve the long distance issues. 4. Subcommittee Reports 4.1. Financial Report -Jody May Board member Jody May introduced Bob Dellinger, Dellinger and Gallagher, Inc., the contracted Accountant for the District. Bob Dellinger, Dellinger and Gallagher, Inc., passed out Gallatin County Solid Waste District Balance Sheet as of January 31, 2007, reporting on the cash balance for the District. The Auditor and her staff, along with the landfill staff, have been working on reconciling the landfill fund with the County's general ledger. At this time, he is now feeling comfortable with the cash balance he has generated working through the reconciling process. ~`FI'e referred to the package of financials produced by the Account Technician Kathy Wilcox, to compare the financials she produced against his balance sheet. He pointed out the inconsistencies he found. He explained one problem he has found is with the Account Receivables (AR's). The AR's figure has been reported the same since the end of June, the last fiscal year. She is not adjusting the AR's each month, so they are not accurate from a District standpoint. Last month, they found deposits not identified because a reconciliation process had not been followed. It made a difference in the cash balance reported. This month the difference in the cash balance is about $45,000, which he feels is a good number that those are checks that had not cleared the County, and are in transfer between the bank and the County books. The cash has been caught up to the County at a good reconciled point. A day sheet has been instituted that should allow reconciling to be done on a daily basis. The WasteWorks Aging Report should match the number on the sheet, but there has been a difference in the Accounts Gallatin County Solid Waste Management District February 21, 2007, Board 4 Meeting Minutes Receivable figure. WasteWorks is the next process to get the cash reconciled and move into the next phase. There have been procedural issues with the program they found, if not followed, throws off the report. The Auditor and staff are working on those issues with WasteWorks. The way it needs to be reported as the County operates on a cash basis, the income statement for the month of January shows $588,000, but the true revenue is $283,209.35. The reason is that the Accounts Receivables collected have not been adjusted. The reports are on an accrual basis. The District will know the charges that go through the landfill rather than on a cash basis. It takes the Treasurer out of the equation. The District can rely on itself. It knows what deposits hit the bank and the ones that are in transit. It is a reconciling feature in real time. Chairman Bruce Hanson responded it was the best news he had heard. He asked that a thank-you be sent to Jennifer Blossom, County Auditor, and her staff for their efforts and hard work helping Bob Dellinger and the landfill staff produce a good cash balance for the District. The Board discussed the different items on the balance sheet: depreciation; assets, liabilities; buildings, loans. It was noted the sheet did not reflect fuel, labor, and Cell #3 costs. They commented on the closure/post-closure cost remained the same. A question was asked as to the status of the closure/post closure fund. District Manager Tom Miller is waiting to hear from DEQ on the issue. Bob Dellinger responded that the District has $1.27 million cash operational in the bank. The cash accounts have been reconciled, transfers done, processes set up, and now they are integrating all the processes to get a better handle on all of the controls in the system. The cash operational is a good figure to work with to build projections. Board member Jody May responded to District Manager Tom Miller that he can use the cash balance to start the budget projections and build from there. He would like to see him make projections based on these numbers on a month to month basis and produce a five-year budget projection. Bob Dellinger responded he had worked with District Manager Tom Miller on a preliminary budget designed to integrate and reconcile with the County. He will have history from December 2006 forward. He can prepare a new budget using that format that will coincide with the first month the cell excavation began. At the end of the year, he will reclassify the costs in personnel and equipment. The budget will be easy to use to make afive-year projection. 4.2. District/City of Bozeman Update -Bruce Hanson/Rich Allison Chairman Bruce Hanson stated he presented the information regarding the District and the City in the previous discussion regarding the City of Belgrade joining the District. District Manager Tom Miller responded he had something more to add for discussion. He presented the Commission Memorandum he received when he attended the City of Bozeman Commission meeting on February 5~ 2007, Solid Waste Update, regarding joining the Gallatin County Solid Waste Management District, and a Long Range Plan. He reported #7 of the document was a hot button for the public making comment. He read #6, "The City of Bozeman will be permitted to divert Class II garbage, collected within the City to its current landfill, at a rate agreed to by the District, in order to fill Gallatin County Solid Waste Management District February 21, 2007, Board 5 Meeting Minutes the remaining airspace that exists. The tipping fees and all liabilities with the City's existing landfill cells are solely the City's responsibility. The City will not be able to continue this operation beyond June 30, 2008, unless authorized by the District." Chairman Bruce Hanson responded that Earl Mathers, Chief Administrator for Gallatin County, was working through the document with City Manager Chris Kukulski. District Manager Tom Miller said he spoke at the meeting to inform the Commission that the District Board had not seen the document they were discussing to give the District's input on it. Steven Johnson responded that they did not hear much opposition from the public that it was more that the City was finally agreeing to date the closing of the landfill. In order to fill the air space, they need to get a crown on the landfill. He needs more garbage coming in, but it will be residential not commercial or roll-off containers. He expects it to be by June 30, 2008. In discussion, the diversion rate was estimated any where from 5-10%. 7% was the best approximation given, using the tonnage figures since the City started hauling to Logan under the Interlocal Agreement. The Logan Landfill can expect a 7% drop in the wastestrea~n. Concern was stated on the percentages given for the expected loss of revenue will not only effect the budget, but it makes it difficult to make afive-year projection for the landfill. The District Manager calculated volume too, but the tonnage was not stated, and he was concerned the landfill could lose most of the City's wastestream and its revenue, which will cause the District to lose its cash flow. He stated concern on exactly how much revenue was the District willing to give up? Members felt during the transition phase there would be a loss in revenue regardless. They did not feel the loss would be substantial to effect the cash flow of the operation. Chairman Bruce Hanson recommended that the Board consider adding an addendum to the interlocal agreement that states the District recognizes the need to finish filling the airspace that we will not view it as a violation of the terms of the agreement. Board member Rich Allison added that the concern for the short fall in revenue the landfill will experience can be calculated knowing the City will be required to place a sunset date on filling their airspace. It was agreed that Debbie Arkell, Public Works Director for the City of Bozeman and Steven Johnson, Solid Waste Superintendent for the City of Bozeman, will provide information by e-mail to the Board on last year's percentage of residential tonnage and the estimated tonnage up to June 30, 2008, to vote on at the next meeting. The Board requested that District Tom Miller would prepare the budget and not take into consideration the first draft of the agreement. The Board will review it at a later date. 4.3. Weather Station Update -Steven Hamilton Board member Steven Hamilton reported the weather station equipment was purchased, tested, and is working properly. They will travel to the landfill to install the system. It can be installed on a pole within a 1000 foot radius of the sensors, ideally, Gallatin County Solid Waste Management District February 21, 2007, Board 6 Meeting Minutes the closer the better. The IT department will link it with the County website. The National Weather Service will come and do maintenance on it once a year. The system came in $200 less than expected. It was approximately $700 - ish. The price included the software and the site license. It is a Davis Weather System that runs on Windows XP. District Manager Tom Miller asked if he could get an indication when they plan to be on site to install the system so he can get the pole ready. He will either install it on the side of the scale house or the administration building. 5. Manager's Report -District Manager Tom Miller 5.1. Ce112 Airspace Update District Tom Miller referred to Cell #2 Usage Rate Chart 1, a graphical representation of Cell #2 usage rate, he prepared. Great West surveyed Cell #2 on November 8, 2006, and estimated the remaining volume at approximately 147,000 tons. From November 8, 2006, until January 31, 2007, the landfill received 21,917 tons of waste. As of January 31, 2007, at the current annual fill rate of 10,000 tons a month, Cell #Z had approximately 12 months of cell life. He referred to Cell # 3 Excavation Update Chart 2. He reported he calculated they moved 20% of the dirt, 103,000 BCY, at a cost of approximately $1.43. Since the last Board meeting, he prepared a bid to excavate the project to keep the District on track of the projected timeline. Board member Jody May attended the bid opening. He reviewed the ten bids received on behalf of the District. The Board thought the original price for the entire job to be contracted out with the bid liner included was in the neighborhood of $4.2 million. The District hoped to save a million dollars by doing the work in house. They discussed the bids. The Montgomery bid came in lower than expected. It came in cheaper than current District cost. References were checked. District Manager Tom Miller found they were good. He added that they were available right away and had good equipment. The Board thought the Montgomery bid should be awarded for the entire amount to be excavated, since it came in cheaper than can be done in house. It also would allow the District Manager a project off of his plate. The Board discussed their options with bid procedure, deciding they would keep it as is for now, at a later time, they can reevaluate if need be, and explore the options at that time. The District Manager's plan was to get rid of the two leased scrapers. The CAT 637 Scraper would be put back to work in the cell. He found a 623 paddle wheel scraper that will produce 30% more per load on a consistent basis than a 627 scraper. He could get the operators to run that type of machine easier, they are easier to learn, they work independently, and have a higher productivity in that type of material. The 623 should achieve a 100% load, and only has one engine to worry about. The Board agreed to award the bid to Montgomery. They agreed to allow rental of a 623 paddle wheel scraper on a month to month basis and reevaluate. The District Manager agreed to get the three full-time operator positions hired to run the machinery. Motion by Board member Steven Hamilton to award the Logan Landfill Cell #3 Excavation Project to Montgomery (Option C: fuel supplied by contractor; volume to Gallatin County Solid Waste Management District February 21, 2007, Board 7 Meeting Minutes excavate at 250,000 a cubic yard; at $1.18). Seconded by Board member Jody May. No discussion. All voted aye. Motion carried. Motion by Rich Allison to give District Manger Tom Miller the authority to lease a 623. paddle wheel scraper on a monthly basis. Seconded by Commissioner R. Steven White. No discussion. All voted aye. Motion carried 5.3. Task Order Q (Revised Methane Monitoring Plan) District Manager Tom Miller referred to Great West Engineering Scope of Services Proposed Task Order Q, Methane Monitoring, Task 3. He spoke with Mary Louise Hendrickson, Environmental Science Specialist with the Department of Environmental Quality (DEQ), Solid Waste Regulatory Program, regarding her December 20, 2006, letter, RE: the Gallatin County Landfill -Logan -License # 158, September 2006, Methane Monitoring Review, specifically, bullet #3, to prepare and submit a plan that addresses the abandonment and replacement of well MMW-7. He recommended proposing a passive gas ventilation system along the western edge of Cells 1 & 2 as part of the closure of the cells. He recommended to the Board to approve Task Order Q with the exception of Task 3. He will deal with DEQ. He spoke with Bob Church and he thought it was a good idea to include it into the closure plan rather than find a spot for a new well. Motion by Board member Jody May to approve Great West Engineering Scope of Services Task Order Q Methane Monitoring with the exception of Task #3, Abandonment/Replacement of Well MMW-7. Seconded by Board member Rich Allison. No discussion. All voted aye. Motion carried. Chairman Bruce Hanson read the February 16, 2007, letter from DEQ regarding the Class II -Landfill License #158, the January 2007 Methane Monitoring Report Review. It was noted the Corrective Action Plan submitted to DEQ went through the public hearing process and is in the public comment period until February 27, 2007. Board Member Steven Hamilton commented on the Corrective Action Plan/DEQ Public Hearing held at the Three Forks High school on February 7, 2007, he attended. He had three students attend ~vho were to submit their public comment on the plan. He will be interested in reading those comments. 5.4. Logan Springs Ranch District Manager Tom Miller reported he sent an e-mail to Marty Lambert, County Attorney, regarding the appraisal of the Logan Springs Ranch. District Manager Tom Miller reported on the goals he would like to reach with Craig Campbell, State Bureau of Lands: 1.) State to allow an access to the Jackson property west of the scale-house site lease 2.) Give up the existing access through the scale house property 3.) as part of the new access, Logan Springs relinquishes an appropriate amount of land to allow for landfill traffic to legally access the landfill site. Gallatin County Solid Waste Management District February 21, 2007, Board 8 Meeting Minutes The Board discussed the issues with trying to work out the access with the State if it would be done by Great West Engineering through a task order or handled by the District. The Board members agreed the appraisal will be important to the purchase and talking price with Jackson on a sale. Chairman Bruce Hanson responded he would first make some telephone calls to see if he could make progress with State Lands or if he should bring Great West in or not. He will try to find out if the appraisal process is in the works. There being no further business, Chairman Bruce Hanson adjourned the meeting at 8:50 p.m. The next meeting will be held at the Garden Cafe in Manhattan, Montana, on March 21, 2007. Gallatin County Solid Waste Management District February Z 1, 2007, Board 9 Meeting Minutes Page 1 of 1 Chretien, Dawn From: Debbie Arkeli [darken@80ZEMAN.NETJ Sent: Wednesday, March 14, 2007 3:28 PM 70: Bruce Hanson; Mathers, Earl; Miller, Tom; Chretien, Dawn; Murdock, Bill Subject: Interlocal agreement to join solid waste district FY I Bruce and !have been exchanging email on the final wording of the interlocal agreement. I have removed this from our Commission's March 19 meeting and instead have it on March 26. This will give the District Board a chance to discuss any potential changes at their meeting on March 21. We still have it scheduled for the County Commission on March 28. 03/15/2007 Page 1 of 1 Chretien, Dawn From: Steve Johnson [SJohnson@BOZEMAN.NETj Sent: Tuesday, March 13, 2007 2:50 PM To: Chretien, Dawn Subject: FW: Solid Waste Agreement From; Debbie ArkeU Sent: Tuesday, March 13, 2007 10:58 AM To: Bruce Hanson (hansonmarine@imt.net); 'Bill Murdock'; Dawn Cretien (Dawn.Cretien@gallatin.mt.gov) Cc: Chris Kukulski; Steve Johnson Subject: Solid Waste Agreement 1 thought I'd sent an email on this last week, but can't find reference to it. My apologies for the delay. The Bozeman City Commission will be considering the Agreement for Bozeman to join the District at their March 19 meeting on their Consent Agenda. This means it will be approved with other items on the Consent agenda with no discussion of the Agreement unless a Commissioner pulls it off the agenda for discussion. Because we are ali interested in moving this forward, would it be possible for the District Board to take action on the Agreement at their March 21 meeting, and then the County Commission to take action at their March 27 or 28 meeting? Once all three parties approve the Agreement, we can get the public notification going. have attached another copy of the Agreement for your convenience. Please let me know if you have issues, concerns or questions. Thanks. 03/14/2007 MEMORANI-)i1~i1 ra~C ~ ~~1~ ~. Chretien, Dawn ~rorn: Howze. Glenda Sent: Tuesday, March 73, ?_007 4:05 PM To; Chretien. Dawn Subject: Dawn -please see number 5 -Debbie Flrkell just put on -you and/or Tom may want to be there?? PUB~.IC MEETING DATE; i/VEDNESDAY, March 2B, 2007 TIME: 1.~0 P.M, PIACE~ CUURTH4USE_ COMIu1fUNITY_1R~Otr-A BY, GAI,L,A.~'IN ~QUNTY +BOMN1lISSION Bresnan Connmuniications will be televising the County Commission Public Meetings on Tuesdays and Wednesdays of each week an Channel 20. PUBL~~C COMMENT Please limit S minutes Per Person ~4NS~NT AGENDA 1. REGULAR Ar.,r[EN_DA 1. Board Appointments (Second notification due to lack of applications); ~ West Yellowstone / Hebgen Basin Refuse District #2 Middle Cottonwood Zoning District Board of Adjustment Y Gallatin County / Bozeman Area ("Donut") Zoning District Board of Adjustment 2. Public Hearing and Decision on a Family Transfer Exemption from Subdivision Review for Browning (Tim Skop, County Planner). 3. Public Hearing and Decision on a Family Transfer Exemption from Subdivision Review far HackBarth (Tim Skop, County Planner). 4. Resolution of Intent to Create the Trail Creek RID (Ask for language}. S, Public Hearing and Decision on Interlocal Agreement between the City of Bozeman and Gallatin County to Expand the Solid Waste Management District to Include the City of Bozeman (City/County Commission}. 6. Continuation Public Hearing and Decision an a Request for Preliminary Plat Approval for the Triple Creek Meadows Major Subdivision, Including a Decision an Request far a Variance Regarding Roads, Bridges and Utilities in a lOt~-Year 03 / 14/2007 Chretien, Dawn From: Armstrong, Alten Sent: Thursday, March 08, 2007 2:39 PM To: Chretien, Dawn Subject; FW: Question w/ Solid Waste District: re annexation FYI, Now what was your original question regarding this boundary???????? I guess we have our answer now. Allen -----Original Message----- From: Semerad, Eric Sent: Tuesday, February 27, 2007 4:22 PM To: Armstrong, Allen Subject: FW: Question w/ Solid Waste District: re annexation Allen, This aught to put it to rest once and for aCl. Eric -----Original Message----- From: Sullivan, Greg Sent: Tuesday, February 27, 2007 3:52 PM To: Semerad, Eric Subject: FW: Question w/ Solid Waste District: re annexation Please see below.. 9 -----Original Message----- From: Lambert, Marty Sent: Tuesday, February 27, 2007 3:44 PM To: Sullivan, Greg Subject: RE: Question w/ Solid Waste District: re annexation You have done a thorough job of analyzing the applicable statutes and I wholly agree with your conclusion. Marry. -----Original Message----- From: Sullivan, Greg Sent: Tuesday, February 27, 2067 3:35 PM To: -~ribert, Marty Subject: Question w/ Solid Waste District: re annexation Marty: Eric Semerad and Allen Armstrong brought a question to me that directly affects the Solid Waste District. I believe the answer is fairly clear, but since you handle all questions related to the District, I'd like to present the question to you and see if you "concur" in my answer. Allen is currently mapping the boundaries of the District. The resolution creating the District says that the boundaries of the District are the boundaries of Gallatin County excepting the West Yellowstone SWD and excepting the cities of Bozeman and Belgrade as the boundaries of those cities existed in 2002 unless Bzmn and Blgd "concur" to be part of the District. Obviously, neither city has concurred. Allen and Eric's question directly addresses the effect that annexations of parcels into those cities since 2002 has on the boundaries of the District. 7-13-207(2) states, "If the incorporated city or town council does not concur in the resolution of the commissioners, the commissioners shall have no authority to include said city or town in the district, but may continue to develop the district, excluding said city or town." I believe this statute requires that upon annexation of parcel previously within the District that the District cannot continue to include those annexed land in the District unless the city or town concurs. Despite my confident assertion above, I am, however, slightly troubled by the effect of 7-2-4736 on this question. As an initial matter, this statute addresses the change in the provision of solid waste services upon annexation and attempts to balance the competition that will arise at annexation between the annexing municipality providing solid waste hauling and the existing pre-annexation private hauler. Thus, 1 do not believe this statute provides any instruction to us on Allen's and Eric's specific question because this statute governs the ability of BozemanlBelgrade to provide their own services upon annexation - it does not address whether those properties are still part of the SWD. Therefore, 1 believe the question should be answered that absent the municipalities "concurrence" in the District, any property that is annexed into those non-concurring municipalities ceases to be part of the District. please advise 9 Gregory S. Sullivan Deputy Gall.atir. County Attorney Civil Division Judge Guenther Nletnorial Center. 1709 W. College Bozeman, M; 59715 (906) 582-3795 (406) 582-3758 (fay:) greg.sullivar,C~aallatin.mt.^ov This email message and ar.y attachments may con-'a:.:~ confidential inforcnatica-~ which is protected by attorney- client privilege. If you are not the intender: recipient, you are hereby r~o:ified that any disclosure, copying, distrioation, or the takirg of any action in reliance of the contenr.s cf this information is strictly nrohi.bited. If yeu have received th.i..~ t~,a;smission in error, pL=-.se notify the sender immediately by telephone at .906) 582-3'?9 or by email a- .l.is~.ed above ar.d destroy a... copies of this message and any attad:menu. 'ha~;k you. INTERLOCAL AGREEMENT TO EXPAND THE GALLATIN SOLID WASTE MANAGEMENT DISTRICT TO INCLUDE THE CITY OF BOZEMAN This Interlocal Agreement to expand the Gallatin Solid Waste Management District to include the City of Bozeman takes effect on the day of , 2007, by and between: GALLATIN SOLID WASTE MANAGEMENT DISTRICT BOARD (Board), Bruce Hanson, Chairman, Manhattan, Montana; and GALLATIN COUNTY COMMISSION (Commission), 311 West Main Street, Bozeman, MT 59715; and THE CITY OF BOZEMAN (City), 411 East Main Street, P'. O. Box 1230, Bozeman, MT 59771-1230. IT IS UNDERSTOOD AND AGREED as follows: The Gallatin Solid Waste Management District (the District) was created on May 20, 2003 to provide structured management of the Logan Landfill and any future solid waste management systems in the District; to provide a distinct entity under Montana law with the financial resources to fairly and properly carry out waste management duties and responsibilities; and to provide an opportunity to perform alternative methods of collection and disposal of solid waste, such as recycling and composting (County Resolution 2403-054). 2. The City of Bozeman entered into an Interlocal Agreement on October 17, 2005 for the disposal of solid waste that is collected within the City limits of the City of Bozeman at the Logan Landfill. 3. The following benefits would be attained by the City of Bozeman joining the Gallatin Solid Waste Management District: • The City and its residents would have a guaranteed place to deposit collected waste for the long term; ,,,~ • The District would be assured that all waste generated within the City would be deposited at the District's Landfill, once the City's current and existing airspace is filled closing landfilling operations by the City; • All parties could work together regarding district-wide recycling; • District residents could utilize the City's household hazardous waste facility, with the District contributing toward the operations of the facility; • The City and District could potentially combine their solid waste assets and experience regarding landfill operations, equipment, collection and recycling to benefit all residents within the District; • One combined entity could better plan for the future of solid waste region- wide that would include household hazardous waste, recycling, Draft - 2/28/07 composting, convenience sites as well as a potential Materials Recovery Facility or other long-range solid waste facility. 4. Upon the City becoming an official member of the District, the Board's by-laws will be amended to include two (2) seats on the Board for City of Bozeman representatives. The Board is awaiting the Montana Department of Environmental Quality's (DEQ) most recent directives regarding the Corrective Measures Assessment for clean-up of an area at the Logan Landfill. The District will comply with all of the DEQ's requirements. After directive is received from DEQ, the Board will assess the financial commitment needed for compliance with those requirements and will provide the City with the Board's financial plan for compliance. The City of Bozeman will not be deemed a separate responsible party for this clean- up. 6. The City of Bozeman will be permitted to divert Class II garbage, collected within the City, to its current landfill, at a rate agreed to by the District, in order to fill the remaining airspace that exists. The tipping fees and all liabilities with the City's existing landfill cells are solely the City's responsibility. The City will not be able to continue this operation beyond June 30, 2008 unless authorized by the District. 7. The City of Bozeman will be permitted to expand their existing Class IV cell for the disposal of construction and demolition waste generated by City of Bozeman projects. 8. The District has the right to request expansion of Class II and/or Class IV cells at the City's landfill site. If their request is approved by the City Commission, the District would lease the land from the City and the District would be solely responsible for all costs associated with expanding said cells and all liability associated with the landfill operations will transfer from the City to the District. 9. While the over-arching goal of the parties hereto is to develop one cohesive County-Wide Solid Waste Management District, all parties hereto concur that ~. the City of Bozeman shall continue to utilize and operate their collection and composting operations, and the final Resolution officially expanding the District will specifically so state. In so doing, the City agrees not to expand its collection division beyond the Bozeman City limits without prior approval by the District. 10. The District agrees that one consolidated payment to Headwaters will be paid by the District. The City will continue its current recycling programs with the understanding that changes to these programs, that require District funding, are at the discretion of the District. The District agrees that once the current airspace at the City's landfill is fully utilized, all costs associated with recycling Draft - 2/28/07 2 will be the responsibility of the District. Any and all programs relying on the District's financial support are at the sole discretion of the District. If through its collection division, the City offers recycling opportunities at the sole cost of the City they do not require District approval. 11. The purchase and installation of a Convenience and Household Hazardous Waste Station will be made by the City and located at the City's current landfill. The City and District will negotiate a long term agreement to have the District pay for the operational costs of maintaining this facility once the City closes its existing Class II cell. This agreement will be completed. not latter than June 30, 2008. 12. In order to achieve a higher level of solid waste management consistent with the State of Montana's Department of Environmental Quality goal to reduce, through source reduction, reuse, recycling, .and composting, the amount of solid waste generated that is disposed of in landfills, a coordinated effort of methods of collections and disposal of solid waste such as recycling and composting is needed. The District is the best avenue for attaining a high level of regional solid waste management. The District's top priority is the management and expansion of the Logan landfill. Once this is accomplished, the District will be able to devote attention to other areas of solid waste management, including but not limited to, the development of a Class IV cell somewhere in the District, recycling, and other solid waste management processes. NOW, THEREFORE, BE IT RESOLVED, that with the foregoing fully agreed to: The Gallatin County Commission and. the City of Bozeman will follow the process set forth in Sections 7-13-205 through 7-13-212, MCA (2005) and mail notices to all District and City of Bozeman residences seeking to add Bozeman to the District's territory; 2. The Gallatin County Commission will direct the County Attorney and the City Manager for the City of Bozeman will direct the City Attorney to work together and reach an agreement on language protecting the city from any ~... liability regarding the known pollution at the Logan Landfill as of the date of the City becomes a part of the District. 3. The Board will amend their By-Laws at the next regularly scheduled meeting following the City's joining the District to include two (2) seats on the Board for City of Bozeman representatives. GALLATIN SOLID WASTE MANAGEMENT DISTRICT BOARD Draft - 2/28/07 3 Chairman ATTEST: Brit Fontenot, City Clerk Approved as to legal content: Paul J. Luwe, City Attorney GALLATIN COUNTY COMMISSION Chairman Member Member CITY OF BOZEMAN, MONTANA City Manager Draft - 2/28/07 ~ 4 ., L! S T... ~,. 1 -'-(J r,~!eiia ~ll[;EWeri senior i.c~ss Centro! spsct~t(st ~•maii: rt~acr~rrr7~C}nZ~co.co~.rt~t.r.is ~ SNarocats'Cetrsr~snnaN•Pttc~s•7nv#~,Lan~urr 2715 S€t't,~'~j~`~ give H~l;un~, 1V17 5'?SD2-'f 2'13 PCIt'3r3~'': i~7~51 A44-Lt370 ~`C): ~GLiCt~~/ ~ttrYlrT'Il~st.5lt:7i"iC:rs ~~'®I~t`ta ~(TIE~IFa MC~.t+ii;':'l, :'~~wC2ior ~.OSS ~OTir?"t~~ ~~:)!`3i;Ei~111St ti.~~7 ~~: c~r~~:y ~lacksor,, "~1r-~i~}c.~-~tinc~ t~3ir~ctor ar,rj ~~~rc~ir.1 E3lafit}~;, E~x~r;~3tivc ~irsctc;i. ®ai~: 3I7 /20th-? hex TRAN~F~R ~TATiONS `l`he ~~AC~, ~lairr~s cffit~;c~ h~zs identified sicjrri~i~.~ant pi..ok>lerT~s ~rvith lar-tU'lf,{ls and liability linked with fells at transfer statit~r~~;. f'~ ni..sn~~ber. t~f accidents ardd i.r,juries have been reported, and civil suits ~~~~ve heen filed against caur~ties in regard to such arcidc~nts. The MACo tiVPIA has paid large settler~ner~t amounts t~~ resolve a r~r.r.~rnber of claims. .T"he dump sues `rvhiz;;l~ create the prc3blems involve thoW~cr which allow vehic,i~3~z to drive to th rite ared l_:,1.=~~,e refuse in dumpsters. ~~fowe~fer, the dur~il:;st~rs are oftc~;n rap to t:er~ foet belc;w the cernent wail thatss built in front of the d~rmpst.ers_ The difficr.~lt~l arises becar.~se such stations often do rrut f~ave l;arriers t« ~~revent ~~~r~h falls. B~,cently, tl~e Mate cat Montana Bureau t~3f ~-~iail;~ir~g and IVleasurerrrent liar adopted revised building cedes which r~,quire such statiorss t.~ have railing protection. Tf ~e code r~c,w specifically pr c>E•,t~es a,~ p~.rt a~~ fc}flows; `i ~ ~.~ Vllhere r~q~ired. wards shall be lcacated clang open-sided walking surfaces, rnez~.anir~~ls, industrial equiprrsv~r platforms, .stairways, r<~mps ar~d landings whit"t_r ;~}re located mare tr~ar-; 3t~ inches al~o~re the flr.~nr or grade beir~w. ~0`1~„ ~ieight. Guards sl'7~~11 form a protective barrier nc~t lr~3ss th~~r~ 42 inches (~~~;'~ rr~m} high, rneasttre~ ~w~rtically at~eve t~{e lea~irac~ edge t~f the tread adjacerrr walking surface ar adjacent seatbc~ard. ~,~ACo Less ~c~ntrc~i ~;pec:,iaiists believe the r~ew code can aisr~ create": r~. risk, in that such railings will be used by the public as foot rests while dumping refuse from a pickup into the dump:#ers. Cane sc~lutiran wr~uid be fc~r refuse sites try utilise the cement wall ire fr~~nt of the dumpsters as a substitute for the rai~irtgs, ~a accompli.i•s tlYis, it wa:~uici +~equsre thin fallowing: ra E~ccawatirl~ the area in ~ror~t of the wall to a level of at least ~~~' below the top of tl~e wall, Enlacing 5' #encinc~ between the slopirbg areas the sides ref the dumpster. !.~ Pc~stirig signs ~iCEEP (?FF THE 1tll,~,l~L3> MA~o suggests that counties proceer~ with tf~is exca.watic~r; a,p~,roach. if'aunty personnel have ether suggestions regarding addressing tae prc~blern contact ~rnelia lVicFwen or Fred Har7sen at 4~~~4~~t~ rar by writing tt~ the above address. Gallatin County Solid Waste Management District Operational Reports February 2007 and March 1-15, 2007 i ,, - n a z: r ~.:,.. Feb. 1 - 28, 2007 Total Tonnage: 7632.2 Projected Tipping Fee Revenue: $259,176.49 Number of Users: 3274 Projected Average $ per Ton: $33.96 Average User Time on Site: 16 Peak Users Peak Tonnage 2/5/07 (Monday): 182 2/21/07 (Wednesday): 487.17 2/6!07 (Tuesday): 169 2/7/07 (Wednesday): 466.02 2/26/07 (Monday): 168 2/22/07 (Thursday): 456.30 Averag e Tons and Users Per Day Monday 368.85 tons 143 users Tuesday 385.52 tons 149 users Wednesday 397.63 tons 133 users Thursday 391.04 tons 124 users Friday 312.00 tons 133 users Saturday 52.02 tons 111 users Incoming Waste by Classification (with Projected Revenues) MSW Tonnage: 5197.47 Revenue: $141,151.00 of Monthly Tonnage: 68% of Monthly Revenue: 54% Average Revenue per Ton: $27.16 Number of Users: 1819 of Total Users: 55% Heavy Construction Tonnage: 72.70 Revenue: $4,212.00 of Monthly Tonnage: <1 of Monthly Revenue: 2% Average Revenue per Ton: $57.94 Number of Users: 11 of Total Users: <1 Light Construction Tonnage: 2342.56 Revenue: $111,893.00 of Monthly Tonnage: 31 of Monthly Revenue: 43% Average Revenue per Ton: $47.77 Number of Users: 1298 of Total Users: 40% Other Tonnage: 19.47 Revenue: $1920.49 of Monthly Tonnage: <1 of Monthly Revenue: <1 Average Revenue per Ton: $98.64 Number of Users: 146 of Total Users: 4% Kainy L. Wilcox 3/15/07 Operational Report March 1-15, 2007 Mar. 1 -15, 2007 Total Tonnage: 4427.26 Projected Tipping Fee Revenue: $153,854.00 Number of Users: 2220 Projected Average $ per Ton: $34.75 Average User Time on Site: 15 Peak Users 3/12/07 (Monday): 213 3/9/07 (Friday): 184 3/5/07 (Monday): 183 Peak Tonnage 3/15/07 (Wednesday): 488.64 3/12/07 (Monday): 456.50 3/6/07 (Tuesday): 433.12 Avera ge Tons and Users Per Day Monday 421.88 tons 198 users Tuesday 416.34 tons 167 users Wednesday 394.93 tons 148 users Thursday 378.36 tons 154 users Friday 336.08 tons 166 users Saturday 76.87 tons 156 users Incoming Waste by Classification (with Projected Revenuesl MSW Tonnage: 2799.73 Revenue: $76,181.00 of Monthly Tonnage: 63% of Monthly Revenue: 49.5% Average Revenue per Ton: $27.21 Number of Users: 1238 of Total Users: 56% Light Construction Tonnage: 1595.11 Revenue: $76,182.00 of Monthly Tonnage: 36% of Monthly Revenue: 49.5% Average Revenue per Ton: $47.76 Number of Users: 876 of Total Users: 39% Heavy Construction Tonnage: 10.30 Revenue: $596.00 of Monthly Tonnage: <1 of Monthly Revenue: <1 Average Revenue per Ton: $57.86 Number of Users: 3 of Total Users: <1 Other Tonnage: 22.12 Revenue: $895.00 of Monthly Tonnage: <1 of Monthly Revenue: <1 Average Revenue per Ton: $40.46 Number of Users: 103 of Total Users: 4% K~~hy L W~ICOx ~~~~ C N ~L O V t ~.. C O A d C C O I- C .~ O V C .~... cc ~ 0 0 0 0 N N lL L}L ® ~ suol aunC ~(ey~ ti fiJdd N r y~Jeyy ~ .. g c o /~etuga~ tienueC t ... c 0 ~~ Jagwa~ JagwanoN ~oi~0 Jagwa;dag ;sn6ny ~fnt _o u J T ~q Y O O O O O O O ~ ~ N O CEO ~O Q N r r r Projected Revenue by Month Comparison $500,000.00 $475,000.00 $450,000.00 $425,000.00 $400,000.00 $375,000.00 $350,000.00 $325,000.00 m $300,000.00 ~ $275,000.00 $250,000.00 a $225,000.00 $200,000.00 $175,000.00 $150,000.00 $125,000.00 $100,000.00 $75,000.00 $50,000.00 Month FY 2006 ^ FY 2007 AAarch 15, 2007, Kathy L. Wilcox ~ ~ ~ ~ ~ ~ ~ ~ Q a. o' ~ '' ~ (March 1-15, N Z ~ 2007 .................................. N • ~ +~ .U . •- ~ ~~ o - •- o ~ ~ Q. c°~ _ ~ o0 ~ ~ ~"' L.. ~ ~ ~ }~ L V~ ~ ~ W LL -- ~ ent Distriot ste Managem ate " ~olld W a ~ ear to ~ llatin bounty teal Income Ga eted Vs. A.c ~ Z~p7 ~udg ~ e~rua Y ~~ -n est to-~~,.._ Salee Qf Over tsuu~- _ eted Amount $ Budg ~1,023,g~2.i pctuai 3 g15,500 00 $ 62,5Q~ "'" 1,000 00 $ 14,? 55 2,891,658.00 $ ~ g3,50~.67 $ 1,500.00 ~' ~' 16 255.90 $ $ ~ tg46,58~ 3~g~g,000.QQ ~ 2,97 ~ X418.57 ~ 90 %of i35 7%I 108 ante Gallatin County Solid Waste Management District Budgeted vs. Actual Expenses February 2007 Expenditure Actual Budgeted Amount $ Over Budget % of Budget Personnel Services Permanent Salaries and Wa es $ 258,391.40 $ 395,009.00 $ (136,617.60) 65.41% Tempora Salaries and Wa es $ 14,727.03 $ 2,000.00 $ 12,727.03 736.35% Overtime -Permanent $ 41,173.35 $ 25,000.00 $ 16,173 35 164.69% Emplo er Contributions $ 100,333.95 $ 143,196.00 $ (42,862.05) 70.07% Total Personnel Services $ 414,625.73 $ 565,205.00 $ (150,579.27 73.36% Supplies Office Su lies $ 4,521.59 $ 10,000.00 $ (5,478.41 45.22% Operatin Supplies $ 87,126.75 $ 113,210.00 $ (26,083.25) 76.96% Software $ 204.80 $ - $ 204.80 0.00% Food $ 778.15 $ 1,300.00 $ (521.85) 59.86% Clothin 8~ Uniforms $ 2.133.34 $ 7,300.00 $ (5,166 66) 29.22% Re air & Maintenance Su lies $ 70,859.72 $ 101,270.00 $ (30,410.28) 69.97% Gas, Oil, Fuel, Grease $ 118,540.79 $ 143,380.00 $ (24,839 21) 82.68% Tires $ 7,698.90 $ 9,200.00 $ (1,50110) 83.68% E uipment (Not Outla $ 13,617.51 $ 45,000.00 $ (31,382.49) 30.26% Total Sup lies $ 305,481.55 $ 430,660.00 $ (125,178.45 70.93% Purchased Services Ponta e $ 1,145.31 $ 1,200.00 $ 54.69 95.44% Printin and Du licatin $ 1,441.56 $ 700.00 $ 741.56 205.94% Subscriptons & Dues $ 38.00 $ - $ 38.00 0.00% Publication of Formal Le al Notices $ 70.00 $ 200.00 $ (130.00) 35.00% Advertisin $ 2,291.23 $ 4,000.00 $ (1,708.77) 57.28% Utilities $ - $ 5,700.00 $ (5,700.00) 0.00% Electric Utilities $ 3,659.54 $ - $ 3,659.54 0.00% Telephone $ 3,959.80 $ 4,950.00 $ (990.20) 80.00% Cell Phones $ 1,538.78 $ 2,000.00 $ (461.22) 76.94% Professional Services $ 157,057.59 $ 185,000.00 $ (27,942.41) 84.90% Medical & Vet Services $ 1,200.00 $ - $ 1,200.00 0.00% General Repairs & Maint. B Others $ 2,768.09 $ 125,000.00 $ (122,231.91) 2.21% Automotive Repairs & Maintenance $ 32,938.26 $ 140,000.00 $ (107,061.74) 23.53% Office Equi . Re air 8~ Maintenance $ 4,086.80 $ 3,000.00 $ 1,086.80 136.23% Gallatin County Solid Waste Management District Budgeted vs. Actual Expenses February 2007 Expenditure Actual Budgeted Amount $ Over Budget % of Budget Travel $ 2,936.76 $ 2,500.00 $ 436.76 117.47% Trainin $ 88.00 $ 7,000.00 $ (6,912.00 1.26% Purchased or Contracted Services $ 50,516.00 $ 465,900.00 $ (415.384 00) 10.84% Total Purchased Services $ 265,735.72 $ 947,150.00 $ (681,414.28) 28.06% Fixed Char es Pro ert Insurance $ - $ 18,100.00 $ (18,100.00) 0.00% Liabilit Insurance Allocated $ 36,059.00 $ 9,975.00 $ 26,084.00 361.49% Rent $ 121,689.00 $ 275,500.00 $ (153,811.00) 44.17% License Fees $ 31,988.44 $ 35,000.00 $ (3,011.56) 91.40% Administrative Fixed Costs $ 21,150.00 $ 42,300.00 $ (21,150 00) 50.00% Total Fixed Char es $ 210,886.44 $ 380,875.00 $ (169.988.56) 55.37% Debt Services Service Char es $ 56.20 $ 100.00 $ (43 80) 56.20% Total Debt Services $ 56.20 $ 100.00 $ (43.80) 56.20% Capital Outla Buildin s $ 121,280.36 $ 300,000.00 $ (178,719 64) 40.43% Im rovements other than Buildin s $ 191,284.55 $ 100,000.00 $ 91,284.55 191.28% Capital Ex endit. Machine & E uip $ 400,971.84 $ 35,000.00 $ 365,971.84 1145.63% Total Ca ital Outla $ 713,536.75 $ 435,000.00 $ 278,536.75 164.03% Fixed Char es Closure/Post Closure Costs $ 57,409.36 $ 250,000.00 $ (192,590.64) 22.96% Total Fixed Char es $ 57,409.36 $ 250,000.00 $ (192,590.64) 22.96% Ca ital Outla Ca ital Reserves $ - $ 1,681,510.00 $ (1,681, 510.00) 0.00% Total Ca ital Outla $ - $ 1,681,510.00 $ (1,681,510.00) 0.00% Debt Service Pa ments Notes Pa able Princi al $ 229,376.78 $ 191,500.00 $ 37,876.78 119.78% Notes Pa able Interest $ 48,388.80 $ 31,900.00 $ 16,488.80 151.69% Total Debt Service Pa ments $ 277,765.58 $ 223,400.00 $ 54,365.58 124.34% Depreciation De reciation Purchased Equi ment $ 28,087.88 $ 43,500.00 $ (15,412.12) 64.57% Depreciation Buildin s $ 524.92 $ 22,500.00 $ (21,975.08) 2.33% Total Depreciation $ 28,612.80 $ 66,000.00 $ (37,387.20) 43.35% (;rand Total -Solid Waste Mamt. Dist. ~ 2.274.110.13 $ 4.979.900.00 $ (2.705.789.871 45.67% Gallatin County Solid Waste Management District Statement of Paid Claims February 2007 current YTD Account Balances as of ~/16/2~18:33:01 AM ` This report is for reference only. Please refer to Eden's Expenditure Detail Report for official balances. :~~Unt Reconciled with E den9 11-810-43-08-00-210 OFFICE SUPPLIES 02-07-2007 38289 Quill ADM: Check endorsement stamp 4144503 $16.19 d 02-07-2007 38283 Quill ADM: DVD's, envelopes, label tap 4180344 $148.27 02-07-2007 38283 Quilt SCH: Void stamp 4174450 $7.19 ;g~j~ ~~8 $10,000.00 jp~ q~ $4,812.86 = ~ ~~ $5,187.14 11-810-43-08-00-220 OPERATING SUPPLIES 02-16-2007 38295 Napa Auto Parts SHP: Funnel 753930 $25.92 -~, 02-16-2007 38297 A & M Fire and Safety Su SCH: Fire extinguisher 84843 $49.00 ,~jJ/ 02-16-2007 38297 A & M Fire and Safety Su ADM: Recharge fire extinguisher 84882 $11.00 02-16-2007 38296 Gases Plus SHP: Welding helmet 894005 $35.99 [~ 02-16-2007 38296 Gases Plus SHP: Welding goggles 894004 $16.76 L~J tS8~9 ~~ $113,210.00 ~~ j~ palms $87,631.17 = ~ ~~ $25,578.83 ' 11-810-43-08-00-224 FOOD 02-15-2007 000207 First Interstate Bank ADM: Meals for SWMD meeting Garden Cafe $77.62 02-07-2007 38291 Three Forks Market ADM: Coffee, creamer, and dough 1272150109 $25.32 ;y~gl'pg g~~g $1,300.00 ~ j~ palms $896.56 = ~ $403.44 ' 11-810-43-08-00-226 02-16-2007 38297 g"lm~lU g~arlCe CLOTHING 8 UNIFORMS A & M Fire and Safety Su LFO: Vests and gloves 84842 $183.80 $7,300.00 jig ~g $2,299.34 = Yjp ~~ $5,000.66 ' 11-810-43-08-00-230 REPAIR 8 MAINTENANCE SUPPLIES 02-07-2007 38280 Andy's Glass Co. LFO: 826 -Replace LH door glass 11326 $265.00 d 02-07-2007 38280 Andy's Glass Co. LFO: 826 -Replace windshield an 11343 $383.09 [~' 02-16-2007 38295 Napa Auto Parts LFO: 963 -Belt 748783 $13.27 02-16-2007 38295 Napa Auto Parts CL3: 637 -Connector 753248 $5.91 [~ 02-16-2007 3829.5. Napa Auto Parts CL3: 637 - Guage 753115 $18.74 (T~ t?2-16-2007 38295 Napa Auto Parts CL3: 637 -Heater hose and nipple 753114 $122.46 02-16-2007 38295 Napa Auto Parts LFO: D8 -Hydraulic hose 752051 $37.04 02-16-2007 38295 Napa Auto Parts CL3: 637 -Hose 752385 $43.57 d 02-16-2007 38295 Napa Auto Parts SHP: Oil burner filter and adapter 753930 $23.57 d 02-16-2007 38295 Napa Auto Parts SHP: Antifreeze 752051 $143.77 0 02-07-2007 38286 Rocky Mountain Supply SHP: Pipe for oil pump 468029 $17.49 02-20-2007 40900 Story Distributing Inc CL3: Nozzle and hose for red dies 232702 $131.90 d 02-07-2007 38277 Tractor 8 Equipment Co LFO: 16G -Cutting edges, bolt kit BLCS0358272 $548.08 [7~ 02-07-2007 38277 Tractor & Equipment Co LFO: 16G -Shank BLCS0361101 $594.23 02-07-2007 38277 Tractor 8 Equipment Co LFO: D8L -Tips and retainers BLCS0361233 $644.68 [~ 02-07-2007 38277 Tractor & Equipment Co LFO: 627 -Filters and elements BLCS0360444 $949.54 02-07-2007 38277 Tractor 8 Equipment Co LFO: D8L -Tips and retainers BLCS0359673 $304.26 (~4 Page 1 of 4 Reconciled A~~ with Eden? 02-07-2007 38277 Tractor & Equipment Co CL3: 627 -Cutting edges, bits, an BLCS0361102 $2,361.28 L.~J 02-20-2007 40902 Tractor & Equipment Co LFO: D8L -Return end bits and cu BLCR0047039C ($947.64) 02-07-2007 38282 Todd N Toby Electrical L CL3: Parts to wire temp power to f 7-012 $35.50 02-07-2007 38282 Todd N Toby Electrical L SHP: Parts to install outside shop I 7-012 $269.05 d $101,270.00 I~ jp~ pig $72,271.39 = ~ g~ $28,998.6 1 5411-810-43-08-00-231 GAS, OIL. FUEL, GREASE 02-20-2007 40901 Story Distributing Inc LFO: 337 gal #2 dyed diesel w/ wi 32280 $720.40 d 02-20-2007 40901 Story Distributing Inc CL3: 291 gal #2 dyed diesel w/ wi 32280 $622.08 [~ 02-07-2007 38284 Story Distributing Inc CL3: 257 gal #2 dyed diesel w/ wi 32080 $524.97 d 02-07-2007 38284 Story Distributing Inc CL3: 701 gal #2 & 245 gal #1 dyed 31996 $1,942.77 02-07-2007 38284 Story Distributing Inc LFO: 442 gal #2 8 155 gal #1 dye 31996 $1,242.86 d 02-07-2007 38284 Story Distributing Inc LFO: 204.19 gal gasoline for picku 232484 $315.49 02-07-2007 38284 Story Distributing Inc LFO: 539 gal #2 dyed diesel w/wi 32034 $1,078.64 Q 02-07-2007 38284 Story Distributing Inc CL3: 254 gal #2 dyed diesel w/ wi 32034 $507.60 J~ 02-07-2007 38284 Story Distributing Inc LFO: 404 gal #2 & 110 gat #1 dye 32090 $1,048.82 02-07-2007 38284 Story Distributing Inc LFO: 293 gaf #2 dyed diesel w/ wi 32080 $598.51 LJ 02-20-2007 40900 Story Distributing Inc CL3: 185 gal #2 dyed diesel w/ wi 32267 $397.32 ~' 02-20-2007 40900 Story Distributing Inc LFO: 495 gal #2 8 143 #1 dyed di 32182 $1,347.52 d 02-20-2007 40900 Story Distributing Inc CL3: 373 gal #2 & 107 #1 dyed die 32182 $1,013.73 [~ 02-20-2007 40900 Story Distributing Inc LFO: 336 gal #2 dyed diesel w/ wi 32221 $716.59 [~ 02-20-2007 40900 Story Distributing Inc CL3: 320 gal #2 dyed diesel w/ wi 32221 $682.46 02-20-2007 40900 Story Distributing Inc LFO: 506 gal #2 dyed diesel w/ wi 32267 $1,086.74 02-20-2007 40900 Story Distributing Inc LFO: 99.04 gal gasoline for pickup 233296 $174.32 [~ 02-07-2007 38284 Story Distributing Inc CL3: 330 gal #2 890 gal #1 dyed 32090 $858.13 L~ f 02-20-2007 38299 Montana Energy Alliance SHP: 350 gal propane for shop he 10213 $618.15 . $143,380.00 ~ T®~ $123,308.13 _ ~ $20.071.87 5411-810-43-08-00-235 EQUIPMENT (NOT OUTLAY) 02-07-2007 38281 Murdoch's Ranch 8 Hom SHP: Dual port charger and cut off 411115/1 $111.78 [~ 02-16-2007 38295 Napa Auto Parts SHP: Booster 753751 $172.69 [~' 02-15-2007 000207 First Interstate Bank ADM: Travel charger and wall cord Vision Comm. $38.05 d 02-15-2007 C `G0207 First Interstate Bank ADM: Wireless weather station Provantage Corp $468.60 [~ $45,000.00 ~ Tptg $13,759.33 = ~ $31,240.67 5411-810-43-0 8-00-312 POSTAGE 02-15-2007 000207 First Interstate Bank ADM: Shipping of files from DEQ Postnet MT101 $44.94 d 9 B~ $1,200.00 ~ T0~ $1,297.48 = ~ ($97.48) 5411-810-43-08-00-320 PRINTING AND DUPLICATING l df ll ADM i f C 0107 i C 05 $20 02-15-2007 Copies107 Gallatin County or an i : es op op es . $700.00 ~~ j~ $1,420.50 = ~ ($720. 50) 5411-810-43-08-00-345 TELEPHONE Page 2 of 4 ~coont 02-15-2007 Phone120 Gallatin County 02-15-2007 Phone110 Gallatin County ~F~girrlirg Balance 11-810-43-08-00-346 02-15-2007 ALTL107 02-15-2007 ALTL107 C2-15-2007 ALTL107 >~:ginnilllg Balance 11-810-43-08-00-350 02-07-2007 38288 02-07-2007 38288 02-07-2007 38288 02-13-2007 38294 02-13-2007 38294 G2-13-2007 38294 C2-13-2007 38294 02-13-2007 38294 02-20-2007 38299 02-20-2007 38298 02-07-2007 38285 ;;,[~~ing Balance ADM: Phone charges for Decemb Phone1206 ADM: November phone and long d Phone1106 54,950.00 j®~g ISIS $4,769.97 =1fTp B CELL PHONES Reconciled with EdenT $317.78 [+~ $315.10 [~ $180.03 Alltel ADM: Cell phone charges for T. Mi 012207 $317.67 Alltel ADM: Cell phone charges for D. C 012207 $28.01 [~ Alltel ADM: Cell phone charges for J. C 012207 $40.06 $2,000.00 ~ Totel pg1eS $1,577.93 = ~ B~ $422.07 PROFESSIONAL SERVICES Industrial Towel & Cover SHP: Shop towels and coveralls 92667 $61.95 Industrial Towel & Cover SHP: Loss charge of coveralls for S08683 $63.00 Industrial Towel & Cover SHP: Shop towels and coveralls 93555 $61.95 Great West Engineering ENG: Landfill ce113 design (task or 2865 $1,916.50 Great West Engineering ENG: Phase 1 and phase 2 (task 2865 $1,153.75 d Great West Engineering ENG: Scale and scalehouse desig 2865 $883.76 [~ Great West Engineering ENG: CMA (task order J) 2865 $3,349.00 Great West Engineering ENG: Groundwater 8 gas monitori 2865 $1,079.25 d Montana Energy Alliance SHP: Monitoring fee 2317 $5.00 d Stahly Engineering 8 As CPT: Prepare minor sub plat for n 5 $1,000.00 (~ Dellinger & Gallagher Inc ADM: Accounting consultation thru 8437 $5,430.00 [~/ $185,000.00 ~~ Tetel gahls $165,970.36 = ~ g~10e $19,029.64 "'11-810-43-08-00-360 GENERAL REPAIRS 8 MAINT BY OTHERS 02-07-2007 38282 Todd N Toby Electrical L SHP: Labor to install shop light an 7-012 $715.00 [~ ~i04~9 Bye $125,000.00 ~g Tetel $2,768.09 = YTp ~~ $122,231.91 .:11-810-43-08-00-361 AUTOMOTIVE REPAIRS 8 MAINT. 02-07-2007 38280 Andy's Glass Co. LFO: 826 - Labor to replace 3 win 11343 $245.00 d 02-20-2007 40902 Tractor & Equipment Co LFO: 826 - Repair alternator BLW00086930 $226.81 0 sa,~ B .w..- $140,000.00 ~ Total $34,199.17 = YTp $105,800.83 11-810-43-08-00-390 PURCHASED OR CONTRACTED SERVICES 02-07-2007 38290 Express Services Inc ADM: Temp assistance to copy 8 95252581-4 $469.20 [Jf 02-07-2007 38287 Headwaters Cooperative WDV: Per capita fee for February 583 $5,273.75 :;a4 B~~e $465.900.00 ~ Total pe~S $60,072.84 = YTp ~~ $405,827.16 ~•t11-810-43-08-00-530 RENT C2-07-2007 38277 Tractor & Equipment Co CL3: Environmental fee for rental 61515401 $150.00 [~ 02-07-2007 38277 Tractor & Equipment Co CL3: Environmental fee for rental 81524001 $150.00 d 02-07-2007 38279 ABC Rental 8 Equipment LFO: Forklift rental for ADC deliver 193865 $158.90 d 02-16-2007 38296 Gases Plus SHP: Welding cylinder rental 892431 $50.84 Page 3 of 4 Accamt ~~~ ~817N~ $275,500.00 jotg pig $121,801.26 = ~ ~~g 5411-810-43-08-00-630 SERVICE CHARGES 02-07-2007 38288 Industrial Towel & Cover SHP: Late fee 29L00107 BaIaIM:e $100.00 MbN18 TOE 61118 $83.14 . ~ B1l'lMII~ 5411-810-43-08-00-920 BUILDINGS 02-13-2007 38292 Dick Anderson Construct CPT: New scale site improvement 5 02-13-2007 38293 St of Mt Bus Tax Section CPT: Gross receipts tax for new sc 2006CV459 ~~ $300,000.00 jptg pig $121,485.36 = ~ g 5411-810-43-08-00-930 IMPROVEMENTS OTHER THAN BLDGS 02-07-2007 38278 Murdoch's Ranch & Hom LFO: Woven fence for litter fences 408477/1 02-13-2007 38292 Dick Anderson Construct CPT: New scale site improvement 5 96~81~8 $100,000.00 j~ ~g $195,753.55 _~ 5411-810-43-08-00-940 CAPITAL EXP. -MACHINERY 8 EQUIP. 02-20-2007 40902 Tractor & Equipment Co LFO: 16G -Labor to recondition a BLWO0086999 02-20-2007 40902 Tractor & Equipment Co LFO: 16G -Parts to recondition en BLWO0086999 02-13-2007 38292 Dick Anderson Construct CPT: New scale site improvement 5 ~~ $35,000.00 ~ jpj~ q~g $528,020.79 = ~ Reconciled with Eden? $153,698.74 $0.44 $16.86 $2.770.56 I ~ I $373.33 [~ $178,514.64 $3,400.00 [,~ $10,403.09 [~ ($95,753.55) $22,437.54 • $6,344.35 $23,786.44 ($493,020.79) Page 4 of a