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Home My WebLink AboutProposals and Rates for Comma-Q & Three Rivers Engineering, 2006 ~ December 13, 2006 ~ Comma-Q Architecture. Inc. 109 N Rouse Avenue. '1 Bozeman. MT 59715 406.S85,1112 James Goehrung, Superintendent of Facilities and Lands City of Bozeman P.O. Box 1230 Bozeman, MT 59715 Dear James, Thank you for the opportunity to submit the following proposal for programming City Hall and for space planning the possible relocation into the old Bozeman Library building. "Good buildirigs donY just happen. They are planned to look good and perform well, and come about when clients and architects join in thoughtful, cooperative effort" from the book PROBLEM SEEKING, 1987. As finn believers in thoughtful planning, Comma-Q Architecture, Inc. is pleased to be considered for this important process. Per our discussions with you. the scope of services include programming the current City Hall departments for their current needs and future needs for the next ten years. These departments include Finance. Legal, General Administration. Personnel and Neighborhood Coordination. Our programming will include questionnaires, interviews with department heads and documentation of the each department's existing facilities. It also includes facility goals regarding issues such as image. work place productivity, privacy, security. maintenance, energy, sustain ability and site design. Technical building support descriptions, departmental adjacencylrelationship diagrams, list of spaces (both current and projected) and room/space program diagrams will complete a comprehensive City Hall Facilities Program document. We anticipate that this document will assist the growth and facility planning of City Hall over the next ten years in any location. Our proposed fee for programming is $11,980.00 (to be billed on an hourly basis). The scope of services for space planning these departments for relocation into the old Bozeman Library building will start with verification of the existing conditions, evaluation of the building's code compliance and mechanical systems, etc. Based on the building's size (19,800 s.f.), age and change of use, there will bea number of facility upgrades required. We will then explore space layout options based on the data collected during programming and apply them to the building. Then develop and propose recommended options along with proposed system upgrades/replacements and future expansion phases. The space planning recommendation document will also include an estimated probable cost of construction and a proposed project completion schedule. Our proposed fee for space planning is $14,240.00 (to be billed on an hourly basis). We have included review meetings with you and key designated City staff at the beginning and end of both programming and space planning. We estimate approximately four weeks for programming and four weeks for space planning, provided we receive timely responses to the questionnaires and interviews. We are prepared to begin the project on January 8, 2007. Our hourly rates are as follows: Architect I Architect II Interior Designer Designer/Drafter $110.00 $90.00 $65.00 $55.00 Attached we have included a proposal from Three Rivers Engineering, Inc. for the mechanical system evaluation and proposed system upgrades and/or replacements included in the space planning scope of services. The mechanical fee proposed by Three Rivers is in addition to the architectural tasks defined above. The total fee for programming, space planning and mechanical assessment is to be completed on an hourly basis not to exceed $29,220.00. Additional engineering consultants, if required. are beyond the scope of this proposal and will be negotiated prior to any work. Reimbursable costs such as blueprinting, photocopies. photographs, mileage, etc., are in addition to the total fee and will be billed at a rate of one point one-five times the cost incurred by Comma-Q (15% mark-up). The Owner shall pay all permits and regulatory fees required for the project. Invoices will be submitted monthly and are due and payable upon receipt. A finance (service) charge of 1.50% per month will be assessed on any unpaid cash balance after deduction of current payments, credits, and allowances that are made within 10 days ofthe invoice date. This is an Annual Percentage Rate of 18%. The minimum finance charge is $5.00. An invoice outstanding for six months or longer will be forwarded to an agency for collection. You agree to reimburse us for any fees we incur as the result of collection. Including, but not limited to, attomey's fees. These rates are subject to change. Due to the comprehensive services required for an important public project such as City Hall and the sensitive community issue of properly reusing the old Bozeman Library building we have attached some sample documents to assist you in understanding the work involved in our fee. The sample document is from work prepared in the planning for Bozeman High School. It also includes examples of adjacency diagrams, program space requirements, and project cost models. As we discussed with you during the s~e walkthrough on Monday, the programming services can be simplified if necessary. However to help ensure a long term, successful space planning solution, a comprehensive programming process provides a sound basis for responsive design. Please give me a call if you have questions or wish to discuss any portion of this proposal. If acceptable, please sign below and we will begin work. Respectfully Submitted, 4J7' ..... Ben Lloyd I Arch~ectlPresidenl ~A.~' Owner 1-2<1-07 Dale MECHANICAL. ELECTRICAL, ENERGY 2050 FAIRWAY DRIVE BOZEMAN. MT 597 1 5 PH: 406-582-8288 FAX: 406-582-9008 EMAIL: THREERIVERSENG@ONEMAlN.COM THREE RIVERS ENGINEERING, INC. ~ttt:M .....~.:ltU'i!!i!S~ii~~lUZ1I'l ::ufu"ilffmISl&l1i!i ~"":ffl',~JE.t;'1~1 l#:.I<lD; Ilfmfmffi'~~.$::.%"ffi?ro:E~~i&.~?~~;>-JI"~~ December 12, 2006 Comma Q Architecture Inc 109 North Rouse Ave Suite #1 Bozeman, MT 59715 RE: Library Renovation Study Bozeman, MT Ben Lloyd: Three Rivers Engineering, Inc. is pleased to provide the following proposal to the Comma Q Architecture for a mechanical engineering feasibility study for proposed renovations to the recently vacated Library Building. Scope of Project: It is our understanding that our scope of work shall include the completion of a study to aid in renovation of the existing building. Our fee proposal is based on the original project drawings dated June 23, 1980 and a preliminary walk through on 12-11-06. The study shall include an evaluation of the existing mechanical systems, recommended changes based on the new programming and use of the building and cost estimates to complete the required changes. Scope of Services: 1. Provide a written report that includes the following: a. An evaluation of the existing mechanical systems b. Recommended changes to the mechanical systems to address: i. Code deficiencies ii. New building layout and use c. Cost estimates to implement the recommended changes We propose to provide these services for a lump sum of $3,000 (three thousand dollars). Mechanical Fees: $3,000 Services not included: Services that are specifically not included in this proposal include the following. . Evaluation of the existing electrical systems . Fire protection and automatic fire sprinkler design . Engineering cooling & heating load calculations · Construction drawings or specifications Additional services, if requested shall be billed at our hourly rates. Engineer Designer II Designer I CAD Technician Clerical $70 / hour $57 / hour $50 / hour $30 / hour $35 / hour Proposal: Library Study Page 1 of 2 Work in progress is billed monthly and our terms are net 30 days, with a 1% per month service charge for all accounts over 30 days. If the proposal meets with your approval, please sign where noted below and return to serve as our authorization to proceed. If you have any questions or need additional information, please let us know. Sincerely, John Tetrault Mechanical Engineer, PE Accepted by. l~Jl~ Signature I Date 1-21-07 Proposal: Library Study Page 2 of 2