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Home My WebLink About2001-01-08 Minutes, City Commission ----"'_._- --.- -- --.. MINUTES OF THE COMMISSION MEETING/WORK SESSION OF THE CITY COMMISSION . BOZEMAN, MONTANA January 8, 2001 ***************************** The Commission of the City of Bozeman met in regular session and work session in the Commission Room, Municipal Building, on Monday, January 8, 2001, at 3:00 pm. Present were Mayor Youngman, Commissioner Brown, Commissioner Frost, Commissioner Smiley, Commissioner Kirchhoff, City Manager Johnson, Assistant City Manager Brey, City Attorney Luwe, and Deputy Clerk of the Commission DeLathower. The meeting was opened with the Pledge of Allegiance and a moment of silence. Consent Items City Manager Johnson presented to the Commission the following Consent Items. Ratify City Manaaer's sianature - Virtual Town Hall Service Aareement for City's web ~ Acknowledae receiDt of staff reDort - annexation of 38.67 acres described as Tracts A-1 and A-2. COS No. 1827 (northwest of intersection of North 19th Avenue . and Valley Center Road) - CaDe-France EnterDrises (A-0007) Commission Resolution No. 3422 - intent to annex 38.67 acres described as Tracts A- 1 and A-2, COS No.1 827 (northwest of intersection of North 19th Avenue and Valley Center Road): set Dublic hearina for February 5, 2001 COMMISSION RESOLUTION NO. 3422 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, DECLARING IT TO BE THE INTENTION OF THE CITY OF BOZEMAN, THE INHABIT ANTS THEREOF AND THE INHABIT ANTS OF A TRACT OF LAND CONTIGUOUS TO SAID CITY OF BOZEMAN, AND HEREIN MORE PARTICULARLY DESCRIBED, TO EXTEND THE BOUNDARIES OF SAID CITY OF BOZEMAN SO AS TO INCLUDE SAID CONTIGUOUS TRACT WITHIN THE CORPORATE LIMITS THEREOF. .c.mims It was moved by Commissioner Brown, seconded by Commissioner Frost, that the Commission approve the Consent Items as listed and authorize and direct the appropriate persons to complete the necessary actions. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Brown, Commissioner Frost, Commissioner Smiley, Commissioner Kirchhoff, and Mayor . Youngman; those voting No. none. 01-08-2001 ._n_..u__. _.____ - 2 - Work Session - (A) Discussion - issues to be included in Dublic survey re budaet--for both introduction and auestions . (A) Discussion - issues to be included in public survey re budgetnfor both introduction and questions Administrative Services Director Gamradt distributed two handouts containing different formats and examples of questions that might be included ina public survey. These were used as the starting point of this conversation. A lengthy discussion ensued, mostly centering on the method of survey, the survey size, and the type and format of the questions to be included in a survey. Following this discussion, it was agreed by all the Commissioners to have the public input period conducted after the joint staff/commission budget retreat. It was also unanimously agreed to utilize the town meeting format for this session. City Manager Johnson pointed out that in order to get the best turnout, it is important to specifically invite people. Therefore, each Commissioner will compile and submit to the City Manager's secretary a list of people they believe might be interested in participating in this process. Announcements will also be published and posted in the usual manner, so all who desire to do so may take part in this discussion. Discussion - FYI Items City Manager Johnson presented to the Commission the following "For Your Information" items. ( 1 ) Copy of the notice of wrap up open houses for the Bozeman 2020 Community Plan, scheduled for January 17, 18, 22 and 23, 2001. . (2) Copy of a memo from Engineering Assistant Andy Kerr, dated January 2, responding to the Perlinski protest to the installation of a traffic calming median on North 20th Avenue by Kirk Park. (3) Newsletter from Headwaters Recycling, announcing that the next meeting will be in Boulder on January 10. (4) Minutes from the 9-1-1 Administrative Board meeting held on November 22 and the special meeting held on November 29, 2000. (5) Agenda for the Bozeman School District No.7 School Board meeting to be held at 7:00 pm tonight at the Willson School. (6) Agenda for the County Commission meeting to be held at 9:00 am on Tuesday, January 9, at the Courthouse. (7) Agenda for the County Planning Board meeting to be held at 7:00 pm on Tuesday, January 9, at the Courthouse. (8) Agenda and revised agenda for the Development Review Committee meeting to be held . at 10:00 am on Tuesday, January 9, at the Professional Building. 01-08-2001 - 3 - (9) Agenda for the Design Review Board meeting to be held at 3:30 pm on Tuesday, January 9, at the Professional Building. . (10) Memo from Commissioner Smiley forwarding Michael Delaney's requests regarding the Cupola property development. The two visitors to this meeting included Rachel Thorp, who is job-shadowing the City Manager as part of a government class assignment. Felix Arnold introduced himself as a newcomer to Bozeman who is just here to observe and who would like to get involved in the community. During his FYI, City Manager Johnson offered the following: 1) He spent last week participating in the police captain interviews. It was an excellent candidate pool, and all those interviewed had top~notch qualifications and did a very good job interviewing. Sergeant LaChapelle was chosen to replace Captain McCarver, and Sergeant Kent was selected to replace Captain Bickle. 2) Tomorrow's staff meeting will be held in the Commission room and will include an on-line demonstration of the new web site and Virtual Town Hall. Commission input on these sites is welcomed. 3) He spent a lot of time last week working on the fast-tracking process, and staff has identified two tracks. a) Be proactive in developing a process that works for everybody, staff and developers alike, which will take a lot of good thought; probably until late June. b) Be reactive, which will be an experimental process for now. The proposal will be that the city will contract with additional staff to shepherd these applications through the system. Only people who have worked for the city previously or have an intimate knowledge of city requirements will be contracted. These contract employees will make sure good, quality applications have been submitted; and they will review them, except for zone code compliance, at direct costs to the developers. It will be more cost and time effective, however, to have current city legal staff work extra hours to perform the legal reviews of these fast-track projects. The developer will pay for legal review on an hour-by-hour basis . based on private sector rates, with some kind of a yet-to-be-established cap. Mr. Johnson stated he has had preliminary conversations with a developer, who was favorably receptive; but there remains lots of details to work out. Mr. Johnson added if a large number of fast-track requests are received, Commission direction will be needed to prioritize them. He noted a critical factor for the success of this program is receiving good, clean submittals from the developers. Commissioner Smiley requested, during her FYI, that the Commission doors not be closed so often because people will not come through closed doors. City Attorney Luwe submitted the following FYI item: 1) David Wolny appealed Judge Salvagni's decision, and the City will have 30 days to respond to the brief. Assistant City Manager Brey offered the following FYI item: 1) He attended a meeting of the larger cities of Montana in Helena. Some cities are proposing annexation revisions, including annexing wholly surrounded industrial and recreational properties and a 5-year amortization of taxes for newly annexed properties. He found the "Big Bill" is generally supported. The committee chairmen of the committee deliberating the local option tax indicated they are not hearing from the general public, only civic leaders; and the committee is split right now. During her FYI, Mayor Youngman presented these FYI items: 1) She would like to offer an e- mail challenge to other mayors to locate grassroots people who would be ready to respond . immediately when the local option tax bill comes forward, in order to provide input from the general public. It was determined Bozeman's commitment should be for 100 people. 2) The interneighborhood 01-08-2001 ---..-.-- .--------. ".-.--.--. -.... - 4 - council meeting is tomorrow, and the interfaith housing meeting is being held at the same time. She and Commissioner Frost will attend these meetings. 3) She will be inviting the Community . Affordable Housing Advisory Board and the people who indicated an interest in participating in future meetings during the prior displacement discussion for next week's work session on the displacement ordinance. The VISTAs will distribute the information they have collected regarding options for displacement ordinances. Commissioner Brown offered the following FYI items: 1) He has scheduled a meeting of the Senior Center Advisory Board for a week from Thursday at 10:00 am, during which time they will select a chairman. 2) Dick Pohl's class will investigate three possible locations, the Williams brothers' property, the Davis property, and a combination of Mandeville and school district property, for the 100-acre park for the FORParks committee. Adjournment - 5:35 p.m. There being no further business to come before the Commission at this time, it was moved by Commissioner Frost, seconded by Commissioner Smiley, that the meeting be adjourned. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Frost Commissioner Smiley, Commissioner Kirchhoff, Commissioner Brown, and Mayor Youngman; those voting No, none. ~ MARCIA B. YOUN2~ . ATTEST: ~JL~ RO N L. SULLIVAN Clerk of the Commission PREPARED BY: ~ b-A..-Af') --;eRA-V 1 WI.-,) K -REN L. DeLA THOWER Deputy Clerk of the Commission . 01 ~08-2001