HomeMy WebLinkAbout2000-11-27 Minutes, City Commission
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MINUTES OF THE COMMISSION MEETING/WORK SESSION
OF THE CITY COMMISSION
. BOZEMAN, MONTANA
November 27, 2000
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The Commission of the City of Bozeman met in regular session and work session in the
Commission Room, Municipal Building, on Monday, November 27, 2000, at 3:00 pm. Present were
Mayor Youngman, Commissioner Brown, Commissioner Smiley, Commissioner Kirchhoff, City
Manager Johnson, Assistant City Manager Brey, City Attorney Luwe, and Deputy Clerk of the
Commission DeLathower. Commissioner Frost was absent.
The meeting was opened with the call to arder, Pledge of Allegiance, and a moment of
silence.
Authorize absence of Commissioner Frost from this meetina, in comDliance with Section
7-3-4322(2). M.C.A.
It was moved by Commissioner Brown, seconded by Commissioner Smiley, that the
absence of Commissioner Frost from this meeting be authorized in compliance with Section
7-3-4322(2), M.C.A. The motion carried by the following Aye and No vote: those voting Aye being
Commissioner Brown, Commissioner Smiley, Commissioner Kirchhoff, and Mayor Youngman; those
voting No, none.
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Decision - Conditional Use Permit - US West Wireless - allow construction of a PCS wireless small
scale broadcast facilitv in JoseDhine Park, located in Graf's First Subdivision, Phase II, LeClair's
Rearrangement ( 1632 Kenvon Drive) (Z-00143)
This was the time and place set for the decision on the Conditional Use Permit requested by
US West Wireless, under Application No. Z-00143, to allow construction of a PCS wireless small
scale broadcast facility in Josephine Park, located in Graf's First Subdivision, Phase II, LeClair's
Rearrangement. The subject property is more commonly located at 1632 Kenyon Drive.
Mayor Youngman opened the discussion saying she would like the Commission to require
increased landscaping, using drought-tolerant v.egetation, to visually enhance the area. This would
also offer some mitigation the neighbors were looking for. Commissioner Kirchhoff asked where the
landscape screen would go, and Mayor Youngman replied that would be left to staff discretion.
Associate Planner Saunders noted anything added would have to be compatible with the
existing tank and would need to integrate with the remainder of the park. He also asked what the
Commission feels would be an adequate screen; all the way down the exterior of the fencing or
varied spacing to break up the profile of the main tank.
Commissioner Smiley suggested a couple of trees and removing the vinyl slats from the
fence. Mr. Saunders pointed out that would be a remedial action, since the slats are already in
. place. He then verified the Commission was discussing screening along the eastern side of the
parcel.
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Mayor Youngman stated her preference would be to do whatever would seem to be logical
. for the greatest screening. Perhaps a couple of trees and a couple of bushes that would provide the
maximum screening potential all year round and would break the visual impact of the box on the
ground.
Associate Planner Saunders stated if staff has any questions, they will come back to the
Commission for direction. He noted the applicant is not present but would like this application to
proceed today.
Commissioner Brown offered he would strongly object to earmarking the revenue, although
he agrees with the intent to use some of the revenue for landscaping.
Mayor Youngman suggested additional landscaping, and the proper watering of it, should be
a condition of approval for this application.
Commissioner Kirchhoff referred to the neighborhood request for the master planning of
Josephine Park. Associate Planner Saunders stated the Recreation and Parks Advisory Board is the
coordinating body who should be organizing those plans with the neighborhood, and they should be
the ones to begin the planning process for Josephine Park. It was agreed that Mayor Youngman, the
Commission designee, would coordinate the Recreation and Parks Advisory Board and the
neighborhood regarding a master plan for Josephine Park and the landscape improvements to the
water tower.
It was moved by Commissioner Smiley, seconded by Commissioner Kirchhoff, that the
Conditional Use Permit requested by US West Wireless under Application No. Z-00143, to allow
. construction of a PCS wireless small scale broadcast facility in Josephine Park, located in Graf's
First Subdivision, Phase II, LeClair's Rearrangement, be approved, subject to the following
conditions:
1. The applicant shall coordinate with the Water Department the location of
the equipment rack. If feasible for both parties, the rack shall be
relocated further to the northeast to reduce equipment visibility to
adjoining properties.
2. Prior to the issuance of a final site plan, legal review of the easement
used to access the site will be conducted to ensure that access to the site
may be properly allowed. Any deficiencies in the easement shall be
corrected prior to issuance of a building permit.
3. The facility must remain secure with access administrated by City
reservoir personnel.
4. When the City initiates use of this facility for telemetry purposes, the City
of Bozeman use must take precedence with no signal interference.
5. Operation and maintenance of this water facility is primary, allowing no
incumbrance from attached fixtures or site improvements installed by US
. West, or its successors.
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6. Seven copies of a final site plan shall be reviewed and approved as
. required by Title 18, Bozeman Municipal Code, prior to the issuance of
building permits for this project.
7. A landscaping plan to screen the ground-mounted equipment shall be
provided for review and approval by the Planning staff. The landscaping
shall provide visual screening of the equipment from the east and shall
obscure the equipment within a period of three years from the time of
installation using a mix of deciduous and evergreen trees and shrubs.
The landscaping plan shall include provisions for the watering and care
of the plants for a period of at least two years at the applicant's
expense. Use of drought tolerant and disease resistant plants is
desired.
8. That the right to a use and occupancy permit shall be contingent upon the
fulfillment of all general and special conditions imposed by the conditional use
permit procedure.
9. That all of the special conditions shall constitute restrictions running with
the land use, shall apply and be adhered to by the owner of the land,
successors or assigns, shall be binding upon the owner of the land, his
successors or assigns, shall be consented to in writing, and shall be
recorded as such with the Gallatin County Clerk and Recorder's Office by
the property owner prior to the issuance of any building permits, final site
. plan approval or commencement of the conditional use.
The motion carried by the following Aye and No vote: those voting Aye being Commissioner Smiley,
Commissioner Kirchhoff, Commissioner Brown, and Mayor Youngman. Those voting No, none.
Decision - Maior Site Plan with Certificate of ADDrooriateness - SDrinaer GrOUD Architects for David
MacDonald - allow construction of the "StoneRidae Executive Offices" oroiect on lots 3 and 4,
Pro Dosed Amended Plat of StoneRidae Planned Unit Develooment Subdivision, Phase I (east side of
North 22nd Avenue, between Charlotte Street and StoneRidae Drive) (Z-00149)
This was the time and place set for the decision on the Major Site Plan with Certificate of
Appropriateness, as requested by Springer Group Architects for David MacDonald under Application
No. 2-00149, to allow construction of the "StoneRidge Executive Offices" project on Lots 3 and 4,
Proposed Amended Plat of StoneRidge Planned Unit Development Subdivision, Phase I. The subject
property is more commonly located along the east side of North 22nd Avenue, between Charlotte
Street and StoneRidge Drive.
Temporary Planner Caroline addressed Commission concerns regarding the street width of
Charlotte Street, stating the street is 26-feet wide; 51-feet public street easement for that area, and
there is no parking allowed along Charlotte Street.
Mayor Youngman stated that Commissioner Frost, in his absence, had forwarded to her the
following concerns of his and asked they be addressed. Commissioner Frost would support this
. application if the following were added. Because the PUD defines a high-quality environment, and
because the transitional materials are of a lower standard, there needs to be enhancements. He
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recommends the parking be reduced, and the common area between the two buildings be enhanced
. with more landscaping. There also needs to be a buffering of the south lot with hedging and
fencing. The building that has its back facing the street, which is contrary to normal design
standards to have a building not accessible from the street, needs to be returned to a two-entrance
design to be pedestrian friendly. Commissioner Frost requires these additions in return for
acceptance of material standards that are lower. .
Commissioner Brown expressed his concern that to have 1,500 square feet or more of
office space with only one entrance could be a fire danger, particularly since wood will be used in
the construction. Temporary Planner Caroline responded the Fire Department did not view this as a
problem during the Development Review Committee project review and gave its approval for
construction.
Commissioner Smiley questioned where the three entrances would be located. Ms. Caroline
noted the doors would be located in the middle and on each side of the building. These offices are
to be constructed like condo offices.
Commissioner Kirchhoff noted the Design Review Board minutes were helpful; and he would
agree with the Design Review Board 95 percent of the time, but he can't agree with their
recommendation this time because, in his opinion, this site is being "maxed out". Also, even with
this revised plan, the PUD objectives still cannot be met. The job of the Commissioners is to guard
the public welfare and having buildings that back up to the street is not acceptable. Mayor
Youngman noted that in the PUD plan, Community Design Objectives, it states buildings are to be
designed to orient toward each other and the street.
. Lowell Springer, Springer Group Architects and architect for this project, stated they went
through the Design Review Board (ORB) process with one site plan and had significant amounts of
comments from them so they redesigned the entire project accordingly. Comments from the DRB led
the developer to orient these buildings toward the interior, pedestrian court. Since the goal is to try
to encourage people to walk through the center of this project, they wanted to put the "best foot
forward" toward those interior spaces. The developer has agreed to put more landscaping on the
back of the building facing Charlotte Street, which will not only be additional landscaping but will
create a patchwork of landscaping with little blotches of the building showing.
Mayor Youngman acknowledged the Commission realizes this design is responsive to the
ORB concerns, but all concerns regarding the interior have not been fully addressed.
Regarding the suggestion to reduce parking, Mr. Springer stated the owner has concerns
that it will take away some of the attractiveness for clients who want adequate parking. Rather he
asked the Commissioners to consider that extra parking does help with the ability to attract good,
quality businesses. He further stated the addition of back doors is a direct problem for this size user;
it would create additional security problems, as well as decrease the amount of usable space. Two
exits are not required due to the small nature of the businesses who would occupy these offices. To
address Commissioner Brown's fire concerns, the windows can also act as egress points. Mr.
Springer stated he did not understand Commissioner Frost's comments regarding inferior materials.
He and the developer have tried to address all ORB concerns with this plan modification.
. Mayor Youngman replied there is no edging for the windows, which is specifically called for
in the PUD. She noted there are some other missing elements as well.
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Dave MacDonald, developer and owner, stated there has never been an intention
. to use vinyl siding, and the window trim is the same. They are striving for low maintenance
materials that will still look quality in ten years so the project will not look run-down in a few years.
Mr. MacDonald then cited several examples of buildings throughout Bozeman whose entrances are
interior to the subdivision, with a similar design to this project; small offices and parking with
landscaping around the parking areas. He continued, saying there are quite a few buildings in
Bozeman that do not have their primary entrance on the street; and there is not another office park
in town with all entrances on the main street. This is a common design pattern, so he is not sure
why this one building is being singled out.
Responding to Commissioner Frost's suggestion to reduce parking spaces, Mr. MacDonald
stated parking in this town is a problem; and he would prefer to have additional parking to what is
currently depicted. Parking is the number one concern when leasing or buying commercial property.
He also stated he needs to have tight land usage to make this office park work. Land prices are
extremely high, yet he still needs to be competitive when pricing this office space.
Commissioner Kirchhoff asked if this project had ever been run through the traditional
courtyard-type plan. Mr. Springer replied there is not enough room. The concept is to have the
buildings tight for pedestrian access with large open areas available. Mr. MacDonald added they
have tried to create an openness, for this project to be more appealing for the neighbors and others.
Commissioner Kirchhoff asked if they had considered 2- or 2.5-story buildings. Mr.
MacDonald responded they looked at 1.5-story buildings but did not get good customer response. In
2-story buildings, a lot of room is lost to interior hallways. Also, the most desirable office space is
. on the first floor; both from an appraisal standpoint and customer desirability. The concern of the
neighbors was for lower~profile buildings, which they tried to be responsive to.
Commissioner Kirchhoff stated he will hold to his comments regarding this project. He
believes there are other solutions, including two fronts on the building currently depicted as backing
up to Charlotte Street. He would also like to see parking on that street. Mr. Kirchhoff stated he
believes the developer needs to respect the street, and he has a feeling there is another design
option available.
It was moved by Commissioner Brown, seconded by Commissioner Smiley, that the Major
Site Plan with Certificate of Appropriateness, as requested by Springer Group Architects for David
MacDonald under Application No. Z-00149, to allow construction of the "StoneRidge Executive
Offices" project on Lots 3 and 4, Proposed Amended Plat of Stone Ridge Planned Unit Development
Subdivision, Phase I, be approved, subject to the following conditions:
1. Applicant shall implement and install street lighting along Charlotte Street.
This street lighting design and theme will be continued throughout the
StoneRidge Planned Unit Development. All details and specifications shall
be reviewed and approved by the Planning Department prior to final site
plan approval. All proposed lighting shall be in conformance with Section
la.50.035.A of the Bozeman Interim Zoning Ordinance.
2. All parking lot lighting fixtures such as parking areas, access drives, and
. the internal vehicular circulation areas, shall be zero cutoff McPhilben~
Exacta 17 series or a fixture of similar "shoe box" type design mounted at
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18.0 feet atop a square metal pole. Both the pole and light fixture are to
. have a durable black finish. The light source shall be metal halide.
3. Any lighting, including that for security purposes, used to illuminate an
off-street parking area, sign or other structure, shall be arranged so as to
deflect light down and/or away from any adjoining properties and shall not
detract from driver visibility on adjacent streets. Luminaires and lenses
shall not protrude below the edge of the light fixture. Final site plan shall
show the location for, and a detail of, any proposed wall mounted and/or
signage lighting.
4. Per the PUD guidelines, the trash enclosure must be a height of 6 feet.
Details and specifications, including size or height, shall be shown on final
site plan.
For the City of Bozeman garbage collection service, the trash enclosure
location and size shall be approved by the City Sanitation Division prior to
final site plan approval. For private garbage collection service, a copy of
the proposed final site plan showing the enclosure location and size shall
be submitted to the private company for their review and approval. A
copy of the proposed final site plan which has been approved and signed
by a representative of the private company shall be submitted with the
final site plan application.
5. Applicant shall provide adequate bicycle parking facilities to accommodate
. bicycle-riding residents and/or employees and customers. Bicycle parking
facilities shall be in conformance with standards recommended by the
Bozeman Area Bicycle Advisory Board.
6. Single-stem canopy trees may be permitted in street vision triangles
provided that the mature trees do not significantly affect safe driving
conditions and are maintained such that no canopy foliage exists below a
height of 10 feet above centerline of streets.
7. All parking lots and facilities shall be subject to current Uniform Building
Code guidelines for accessibility and shall contain a minimum number of
disabled spaces. 52 parking stalls are required; applicant is proposing to
construct 59 spaces. In addition, three disabled spaces shall be provided,
one of .which will be van accessible and noted as such with the required
signage. Details and specifications shall be shown on final site plan.
All accessible parking spaces shall be designated as reserved for the
disabled by a sign showing the symbol of accessibility at each space.
Such signs shall not be obscured by a vehicle parked in a space. Raised
signs shall be located at a distance no greater than 5 feet from the front
of each accessible space and shall be subject to review and approval by
the Planning Department.
. The configuration of the off-street parking shall be adequately
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dimensioned on the final site plan and shall comply with the requirements
. of Section 18.50.120 of the Zone Code.
8. Applicant shall provide additional landscaping consisting of plants or
shrubbery. within the earthen berm area to achieve a "filtered" view from
the adjacent streets. All proposed landscaping shall be shown on the final
site plan.
9. Additional screening shall be installed along the rear property line in the
form of additional landscaping with mature trees (i.e. conifers). All details
and specifications shall be shown on the final site plan and be subject to
review and approval by the Planning Department.
10. All lawn areas shall be noted on the final site plan.
11. Within the open space between buildings, the applicant shall provide
pedestrian amenities such as. picnic tables, benches, or others within a
courtyard-like setting. There shall be walkways/paths leading from the
buildings and parking areas to these areas as well.
12. Applicant shall provide walkways/sidewalks up to all building entrances
and shall be shown on the final site plan.
13. In addition, per the PUD guidelines, cobblestone crosswalks shall be
. installed at both ingress/egress points in order to provide efficient and
safe pedestrian passage.
14. Proposed signs must follow required sign permitting procedures. Details
and specifications shall be shown on the final site plan. No more than one
detached business identification sign shall be permitted on each street
frontage of a development _parcel.
15. All detached business identification signs shall be permanent "ground
hugger" type signs and .shall not exceed a height of 5 feet above the
underlying finish grade unless otherwise approved in writing by the
Stone Ridge Design Review Committee (SRDC).
16. Detached business identification signs may be illuminated by continuous
and uniform internal illumination, backlighting, or ground lighting. No
unprotected lamp providing sign illumination shall be directly visible when
viewed at any angle from a distance of 20 feet or more. No sign
iliumination shall cast a glare which will be visible from a street or access
drive.
17. Applicant shall provide a comprehensive sign plan for the three-office
building complex. The plan shall include the size and location of buildings
. and the size and location of the proposed signs. The purpose of the plan is
to coordinate graphics and signs with building design and shall be subject
to review and approval by the Planning Department.
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18. Applicant shall continue the 4.inch face brick or similar material
. throughout all elevations, including the rear elevation which will provide
an aesthetically pleasing view to adjacent properties.. Exception to this
area would be around electrical meters or other external building-mounted
utilities.
19. Electrical meters or the such shall be screened from view with a minimum
5-foot fe~ce or substantial landscape screening and shown on the final
site plan.
20. The rear doors and roof lines shall be designed in the same manner as the
front entrances to continue the character and design of the building.
21. Applicant shall redesign the architectural aspects of the building to
incorporate variations between buildings with respect to color, stone
work, etc.
22. Applicant shall be encouraged to incorporate window sill features or
treatments to add depth and character to the overall design of the
building. .
23. This site has (2) 1-inch water services and (2) 4-inch sanitary sewer
services.
24. The site plan shows an additional water and sanitary sewer service for
. one of the three proposed buildings. To achieve this would require
pavement cuts in Charlotte Street which would be allowed since Charlotte
Street is a private street, not a public city street.
25. The final site plan, landscape, and paving plans shall show all water and
sanitary sewer mains, services, and appurtenances.
26. The exact location of the domestic water meter and backflow protection
shall be clearly shown on the plans and subject to approval by the
Water/Sewer Department.
27. Water and sanitary sewer service installation shall be installed by the
owner following applications filed and fees paid at the Building
Department.
28. The Building Department will inspect the sanitary sewer installation and
the Water Department will inspect the water service installations per City
of Bozeman standards.
29. The final site plan shall be adequately dimensioned.
30. A Storm Water DrainagelTreatment Grading Plan and Maintenance Plan
. for a system designed to remove solids, silt, oils, grease, and other
pollutants must be provided to and approved by the City Engineer. The
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. plan must demonstrate adequate site drainage (including sufficient spot
elevations), storm water detention/retention basin details (including basin
sizing and discharge calculations and discharge structure details), storm
water discharge destination, and a storm water maintenance plan.
A storm water easement must be established on the adjacent property
and filed with the Coanty Clerk and Recorder's Office for the retention
pond and discharge course if located off the subject property.
31. Plans and specifications for any fire service line must be prepared in
accordance with the City's Fire Service Line Policy by a professional
engineer and be provided to and approved by the City Engineer prior to
initiation of construction of the fire service or fire protection system. The
applicant shall also provide professional engineering services for
construction inspection, post-construction certification, and preparation of
mylar record drawings.
32. Sewer and water services shall be shown on the final site plan and
approved by the Water/Sewer Superintendent. City of Bozeman
applications for service shall be completed by the applicant.
33. The location of existing water and sewer mains shall be properly depicted,
as well as nearby fire hydrants. Proposed main extensions shall be
. labeled "proposed".
34. The drive approach shall be constructed in accordance with the City's
standard approach (i.e., concrete apron, sidewalk section and drop-curb)
and shown as such on the final site plan. A City Curb Cut and Sidewalk
Permit shall be obtained prior to final site plan approval.
35. City standard sidewalk shall 'be installed and properly depicted at the
standard location (i.e., 1 foot off property line) along the street(s)
frontage. Any deviation to the standard alignment or location must be
approved by the City Engineer.
36. Typical curb details (i.e., raised and/or drop curbs) and typical asphalt
paving section detail shall be provided to and approved by the City
Engineer. Concrete curbing shall be provided around the entire new
parking lot perimeter and adequately identified on the final site plan.
37. The Montana Fish, Wildlife & Parks, SCS, Montana Department of
Environmental Health and Army Corps of Engineers shall be contacted
regarding the proposed project and any required permits (i.e., 310, 404,
Turbidity Exemption, etc.) shall be obtained prior to final site plan
ap'proval.
.
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38. Ditch relocation:
. a. The Montana Fish, Wildlife and Parks shall be contacted
by the applicant regarding any proposed ditch/stream
relocation and any required permits (i.e., 310, 404,
Turbidity exemption, etc.) shall be obtained prior to final
site plan approval.
39. All existing utility and other easements must be shown on the final site
plan.
40. Drive approach and public street intersection sight triangles shall be free
of plantings which, at mature growth, will obscure vision within the sight
triangle.
41. Detention/retention ponds shall not exceed a depth of 1.5 feet and shall
not have a slope greater than 1 :4.
42. Per Section 18.50.060.C, no newly constructed structure or parking lot
shall be located closer than 35 feet to the mean high water mark of a
watercourse.
43. Prior to issuance of any building permit, the corners of Building 3 (eastern
most building) shall be staked and inspected by the City Engineering
Department and Planning Department to check for compliance with
. Section 18.50.060.C (Water Course Setback).
44. Water rights or cash-in-lieu thereof shall be provided for this project prior
to final site plan approval, in an amount to be calculated by the Director of
Public Service.
Mayor Youngman indicated she will vote against this application, in its current form, based
on the PUD language. She agreed Commissioner Frost's suggestions regarding street orientation and
enhanced landscaping make sense. Currently there are seven extra parking spaces, and she would
like to see them reduced to accommodate additional landscaping.
Mr. MacDonald said it is his understanding the Commission's primary concern is the building
with its back to the street, and he asked where they could go with this design that would be a
happy medium for the Commissioners. Mr. Springer added if they need to add functional rear doors
to this building, they could live with that.
Commissioner Kirchhoff then inquired about the northern-most building; asking what if that
were sitting where the entry parking area currently is. Mr. Springer answered it doesn't relate to the
pedestrian feeling and the feeling from within the building to the outside. They would like to orient
that building onto the stream, which is a real positive thing. Commissioner Kirchhoff stated the
relationship to the street still doesn't make sense, and he feels there needs to be more defined
entrances. A courtyard would still make more sense. Mr. Springer insisted there is not enough
. space to make those changes.
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Commissioner Brown acknowledged the rearrangement of these buildings is a huge
. improvement and additional landscaping along Charlotte Street will be acceptable to him, with no
additional entrances.
Temporary Planner Caroline stated a condition will need to be added to include a
hedge or privacy fence along the western property line where the parking area is adjacent to the four
residential lots, with the design to be approved by planning staff.
Mayor Youngman, referring to the southeastern-most building, stated that based on
the PUD, she would prefer to define the formal relationship to the street with real entrances.
Commissioner Smiley offered that since the developer has agreed to add entrances on the street
side, she is willing to go along with that.
Commissioner Kirchhoff noted his intf,mtion to vote no, irregardless .of the conditions added.
He added it is uncomfortable for him to disagree with the DRB because they are a good Board, but
this project is not upholding the PUD and the site plan design. While he is in favor of the idea of
affordable office space, he would like to have more thought given to the street.
As a result of the discussion above, it was moved by Commissioner Smiley, seconded by
Commissioner Kirchhoff, that the main motion, be amended by revising the conditions as follows:
21. This site hc!ls (2) 1 illd I vvatel 5e1 vices c!lnd (2) 4-ind I Mhitc!lry sevver
sel vices.
22. Tile site. pial I shovvs c!l11 c!ldditionc!ll vvc!lter c!lnd Mllitc!ll y sevver service fOI
. Ohe of the three proposed building!. To achieve this vvould lequile
pc!lvement Cuts ill Cllallotte Stl eet vvhich vvould be c!llIovved since Chc!lrlotte
Street is c!I pri vc!lte street, not c!I public cit y Stl eet.
45. Applicant shall install a privacy fence or mature hedge or combination
thereof along the western property line adjacent to all four residential
lots. In addition, applicant will provide additional landscaping in the court-
yard area.
The motion carried by the following Aye and No vote: those voting Aye being Commissioner Smiley,
Commissioner Brown, and Mayor Youngman; those voting No, Commissioner Kirchhoff.
The main motion, to approve the Major Site Plan with Certificate of Appropriateness as
amended to include the following conditions,:
1. Applicant shall implement and ins,tall street lighting along Charlotte Street. This
street lighting design and theme will be continued throughout the StoneRidge
Planned Unit Development. All details and specifications shall be reviewed and
approved by the Planning Department prior to final site plan approval. All proposed
lighting shall be in conformance with Section 18.50.035.A of the Bozeman Interim
Zoning Ordinance.
. 2. All parking lot lighting fixtures such as parking areas, access drives, and
the internal vehicular circulation areas, shall be zero cutoff McPhilben-
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Exacta 17 series or a fixture of similar "shoe box" type design mounted at
. 18.0 feet atop a square metal pole. Both the pole and light fixture are to
have a durable black finish. The light source shall be metal halide.
3. Any lighting, including that for security purposes, used to illuminate an
off-street parking area, sign or other structure, shall be arranged so as to
deflect light down and/or away from any adjoining properties and shall not
detract from driver visibility on adjacent streets. Luminaires and lenses
shall not protrude below the edge of the light fixture. Final site plan shall
show the location for, and a detail of, any proposed wall mounted and/or
signage lighting.
4. Per the PUD guidelines, the trash enclosure must be a height of 6 feet.
Details and specifications, including size or height, shall be shown on final
site plan.
For the City of Bozeman garbage collection service, the trash enclosure
location and size shall be approved by the City Sanitation Division prior to
final site plan approval. For private garbage collection service, a copy of
the proposed final site plan showing the enclosure location and size shall
be submitted to the private company for their review and approval. A
copy of the proposed final site plan which has been approved and signed
by a representative of the private company shall be submitted with the
final site plan application. .
. 5. Applicant shall provide adequate bicycle parking facilities to accommodate
bicyCle-riding residents and/or employees and customers. Bicycle parking
facilities shall be in conformance with standards recommended by the
Bozeman Area Bicycle Advisory Board.
6. Single-stem canopy trees may be permitted in street vision triangles
provided that the mature treas do not significantly affect safe driving
conditions and are maintained such that no canopy foliage exists below a
height of 10 feet above centerline of. streets.
7. All parking lots and facilities shall be subject to current Uniform Building
Code guidelines for accessibilhy and shall contain a minimum number of
disabled spaces. 52 parking stalls are required; applicant is proposing to
construct 59 spaces. In addition, three disabled spaces shall be provided,
one of which will be van accessible and noted as such with the required
signage. Details and specifications shall be shown on final site plan.
All accessible parking spaces shall be designated as reserved for the
disabled by a sign showing the symbol of accessibility at each space.
Such signs shall not be obscured by a vehicle parked in a space. Raised
signs shall be located at a distance no greater than 5 feet from the front
of each accessible space and shall be subject to review and approval by
. the Planning Department.
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The configuration of the off-street parking shall be adequately
. dimensioned on the final site plan and shall comply with the requirements
of Section 18.50.120 of the Zone Code.
8. Applicant shall provide additional landscaping consisting of plants or
shrubbery within the earthen berm area to achieve a "filtered" view from
the adjacent streets. All proposed landscaping shall be shown on the final
site plan.
9. Additional screening shall be installed along the rear property line in the
form of additional landscaping with mature trees (i.e. conifers). All details
and specifications shall be shown on the final site plan and be subject to
review and approval by the Planning Department.
10. All lawn areas shall be noted on the final site plan.
11. Within the open space between buildings, the applicant shall provide
pedestrian amenities such as picnic tables, benches, or others within a
courtyard-like setting. There shall be walkways/paths leading from the
buildings and parking areas to these areas as well.
12. Applicant shall provide walkways/sidewalks up to all building entrances
and shall be shown on the final site plan.
13. In addition, per the PUD guidelines, cobblestone crosswalks shall be
. installed at both ingress/egress points in order to provide efficient and
safe pedestrian passage.
14. Proposed signs must follow required sign permitting procedures. Details
and specifications shall be shown on the final site plan. No more than one
detached business identification sign shall be permitted on each street
frontage of a development parcel.
15. All detached business identification signs shall be permanent "ground
hugger" type signs and shall not exceed a height of 5 feet above the
underlying finish grade unless otherwise approved in writing by the
StoneRidge Design Review Committee (SRDC).
16. Detached business identification signs may be illuminated by continuous
and uniform internal illumination, backlighting, or ground lighting. No
unprotected lamp providing sign illumination shall be directly visible when
viewed at any angle from a distance of 20 feet or more. No sign
illumination shall cast a glare which will be visible from a street or access
drive.
17. Applicant shall provide a comprehensive sign plan for the three-office
building complex. The plan shall include the size and location of buildings
. and the size and location of the proposed signs. The purpose of the plan is
to coordinate graphics and signs with building design and shall be subject
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to review and approval by the Planning Department.
. 18. Applicant shall continue the 4-inch face brick or similar material
throughout all elevations, including the rear elevation which will provide
an aesthetically pleasing view to adjacent properties. Exception to this
area would be around electrical meters or other external building-mounted
utilities.
19. Electrical meters or the such shall be screened from view with a minimum
5-foot fence or substantial landscape screening and shown on the final
site plan.
20. The rear doors and roof lines shall be designed in the same manner as the
front entrances to continue the character and design of the building.
21. This site has (2) 1-inch water services and (2) 4-inch sanitary sewer
services.
22. The site plan shows an additional water and sanitary sewer service for
one of the three proposed buildings. To achieve this would require
pavement cuts in Charlotte Street which would be allowed since Charlotte
Street is a private street, not a public city street.
23. The final site plan, landscape, and paving plans shall show all water and
sanitary sewer mains, services, <;Ind appurtenances.
. 24. The exact location of the'domestic water meter and backflow protection
shall be clearly shown on the plans and subject to approval by the
Water/Sewer Department.
25. Water and sanitary sewer service installation shall be installed by the
owner following applications filed and fees paid at the Building
Department.
26. The Building Department will inspect the sanitary sewer installation and
the Water Department will inspect the water service installations per City
of Bozeman standards.
27. The final site plan shall be ade,quately dimensioned.
28. A Storm Water DrainagelTreatment Grading Plan and Maintenance Plan
for a system designed to remove solids, silt, oils, grease, and other
pollutants must be provided to and approved by the City Engineer. The
plan must demonstrate adequate, site drainage (including sufficient spot
elevations), storm water detention/retention basin details (including basin
sizing and discharge calculations and discharge structure details), storm
water discharge destination, and a storm water maintenance plan.
. A storm water easement must be established on the adjacent property
11-27-2000
- 15 -
and filed with the County Clerk and Recorder's Office for the retention
. pond and discharge course if located off the subject property.
29. Plans and specifications for any fire service line must be prepared in
accordance with the City's Fire Service line Policy by a professional
engineer and be provided to and approved by the City Engineer prior to
initiation of construction of the fire service or fire protection system. The
applicant shall also provide professional engineering services for
construction inspection, post-construction certification, and preparation of
mylar record drawings.
30. Sewer and water services shall be shown on the final site plan and
approved by the Water/Sewer Superintendent. City of Bozeman
applications for service shall be completed by the applicant.
31. The location of existing water and sewer mains shall be properly depicted,
as well as nearby fire hydrants. Proposed main extensions shall be
labeled "proposed".
32. The drive approach shall be constructed in accordance with the City's
standard approach (i.e., concrete apron, sidewalk section and drop-curb)
and shown as such on the final site plan. A City Curb Cut and Sidewalk
Permit shall be obtained prior to final site plan approval.
33. City standard sidewalk shall be installed and properly depicted at the
. standard location (i.e., 1 foot off property line) along the street(s)
frontage. Any deviation to the standard alignment or location must be
approved by the City Engineer.
34. Typical curb details (i.e., raised and/or drop curbs) and typical asphalt
paving section detail shall be provided to and approved by the City
Engineer. Concrete curbing shall be provided around the entire new
parking lot perimeter and adequately identified on the final site plan.
35. The Montana Fish, Wildlife & Parks, SCS, Montana Department of
Environmental Health and Army Corps of Engineers shall be contacted
regarding the proposed project and any required permits (i.e., 310, 404,
Turbidity Exemption, etc.) shall be obtained prior to final site plan
approval.
36. Ditch relocation:
a. The Montana Fish, Wildlife and Parks shall be contacted
by the applicant regarding any proposed ditch/stream
relocation and any required permits (Le., 310, 404,
Turbidity exemption, etc.) shall be obtained prior to final
site plan approval.
.'
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- 16 -
37. All existing utility and other easements must be shown on the final site plan.
. 38. Drive approach and public street intersection sight triangles' shall be free
of plantings which. at mature growth. will obscure vision within the sight
triangle. '
39. Detention/retention ponds shall not exceed a depth of 1.5 feet and shall
not have a slope greater than 1,:4.
40. Per Section 18.50.060.C. no newly constructed structure or, parking lot
shall be located closer than 35 feet to the mean high water mark of a
watercourse.
41. Prior to issuance of any building permit. the corners of Building 3 (eastern
most building) shall be staked and inspected by the City Engineering
Department and Planning Department to check for compliance with
Section 18.50.060.C (Water Course Setback).
42. Water rights or cash-in.lieu thereof shall be provided for this project prior
to final site plan approval. in an amount to be calculated by the Director of
Public Service.
43. Applicant shall install a privacy fence or mature hedge or combination
thereof along the western property line adjacent to all four residential
lots. In addition. applicant will provide additional landscaping in the court-
. ya'rd area.
was approved by the following Aye and No vote: those voting Aye being Commissioner Brown.
Commissioner Smiley. and Mayor Youngman; those voting No. Commissioner Kirchhoff.
Consent Items
City Manager Johnson presented to the Commission the following Consent Items.
Commission Resolution No. 3416 - intent to create SID No. 669 - sidewalk
and liahtina imDrovements in downtown area: set Dublic hearina for
December 18. 2000
COMMISSION RESOLUTION NO. 3416
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN.
MONTANA. RELATING TO SPECIAL IMPROVEMENT DISTRICT NO. 669; DECLARING
IT TO BE THE INTENTION OF THE CITY COMMISSION TO CREATE THE DISTRICT
FOR THE PURPOSE OF UNDERTAKING CERTAIN LOCAL IMPROVEMENTS AND
FINANCING THE COSTS THEREOF AND INCIDENTAL THERETO THROUGH THE
ISSUANCE OF SPECIAL IMPROVEMENT DISTRICT BONDS SECURED BY THE CITY'S
. SPECIAL IMPROVEMENT DISTRICT REVOLVING FUND.
11-27-2000
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Commission Resolution No. 3418 - oroviding for transition from the Municioal
. Commission-Manaaer form of aovernment to the Commission-Manaaer form
of Government. oursuant to the aeneral election held on November 7 . 2000
COMMISSION RESOLUTION NO. 3418
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN,
MONTANA, PROVIDING FOR TRANSITION FROM THE MUNICIPAL COMMISSION-
MANAGER FORM OF GOVERNMENT TO THE COMMISSION-MANAGER FORM OF
GOVERNMENT, PURSUANT TO THE GENERAL ELECTION HELD ON NOVEMBER 7.
2000.
Authorize City Manaaer to sign - Water PiDeline Easement and Aareement with
Caoe-France. Inc. - across Lot 2. COS No. 2089 (southwest corner of
intersection of North 1 9th Avenue and Baxter lane)
Authorize City Manaaer to sian - Pedestrian Access Easement with Marvin and
Judv Cowdrev - 7-foot-wide striD across lot 1. Block 1. Universitv Sauare
Subdivision (northwest corner of intersection of South 20th Avenue and
West Dickerson Street)
Authorize City Manaaer to sian - Public Utility and Access Easement with the
Human Resource Develooment Council - 20-foot-wide striD across oortion
of Block" A". Oriainal Townsite (northeast corner of intersection of South
. Tracy Avenue and West Babcock Street)
Aooroval of final olat for. Gallatin Center Subdivision. Phase II (lot 9 onlv)
(3.30 acres located west of North 19th Avenue and south of Burke Street)
Acknowledae receiot of aoolication. for annexation - Bridaer Headlands. Inc.. -
26.59 acres located southwest of the intersection of Storv Mill Road and
Bridaer Drive: refer to staff
Claims
It was moved by Commissioner Kirchhoff. seconded by Commissioner Brown, that the
Commission approve the Consent Items as listed and authorize and direct the appropriate persons to
complete the necessary actions. The motion carried by the following Aye and No vote: those voting
Aye being Commissioner Kirchhoff. Commissioner Brown. Commissioner Smiley, and Mayor Youngman;
those voting No. none.
Work session - oresentation from Steve Custer re uodate on Sourdouah studv
Mr. Steve Custer. 511 West Spring Creek Drive. Bozeman. stated this is an update only; not
a recommendation. He then distributed a handout entitled. "A Preliminary Investigation of the Mission
Canyon Formation of the Madison Group for a Drinking Water Supply in Bozeman. Montana". Ms. Karin
Kirk. 329 little Wolf Road. Bozeman presented an overview of the project and the status report. She
. stated the purpose of this work is to locate an additional public water supply for the City of Bozeman.
They are looking at the Madison Aquifer, within the Sourdough Creek basin. as a potential source. The
11-27-2000
- 18 -
Madison Aquifer is a limestone rock formation over 1 ,000 feet thick, which has been used as a source
. of water in many locations in the Northern Rockies and Great Plains. Gravity feed could be used to
transport this water to the existing treatment plant.
Ms. Kirk stated the first goal was to look at the three streams, and see how they relate to the
ground water. In every case, the streams are losing water to the Madison limestone rocks. The amount
of water lost varies with the season; in the summer 1.7 million gallons are lost per day, and during the
fall 2.2 million gallons are lost per day. Water from these streams is recharging the aquifer.
Commissioner Kirchhoff asked why the difference between the summer and fall loss? Ms. Kirk
offered the most likely explanation is that during the summer the available water is being used by plants,
so it doesn't get into the streams or the deep water.
Ms. Kirk continued, saying within the water shed there are three significant springs. One of
these discharges water directly out of the rocks, with the highest discharge in July of two million gallons
per day.
According to the Montana Bureau of Mines and Geology, there are 330 wells in Montana that
produce water from the Madison Aquifer, mostly in the Great Falls region, said Ms. Kirk.
Ms. Kirk told the Commission that due to the limitations of the Special Use Permit required from
the Forest Service and the extreme fire danger last summer, this project is somewhat behind schedule.
Therefore, the time line has been revised; but that should not affect the budget. The research salary
is being suspended until spring when research can resume.
. Commissioner Kirchhoff restated the reason the City is interested in this study is to identify a
potential alternative to retaining water in a dam facility. He asked if it has been concluded this will be
on par with a dam, if not better, in terms of a water supply for a city of Bozeman's size. Ms. Kirk
replied they are doing their best to estimate that, but those kinds of direct comparisons are hard to make
when talking about ground water. Mr. Custer added the reason this study is being conducted is to
answer the question, "could it or couldn't it?". Data is not yet available to determine that, but the City
is going to get a reasonable estimate.
Staff Dresentations for Fiscal Year 2000-2001 budaet--budaets for (A) Fire, (B) Building InSDection, (C)
Police, CD) Parkina, (E) Animal Control, and (F) Joint DiSDatch
(A) Fire. Fire Chief Holst distributed handouts entitled, "Bozeman Fire
Department Fiscal Year 2002 Budget Presentation" and thanked the Commission for the
opportunity to present the Fire Department budget. He noted there are three items to be covered ~ what
the Fire Department has done; the transition between what's been done and what they would like to
do in the future, and what they would like to do in thefuture.
Referring to Performance Measurers and Workload Indicators, Chief Holst stated that even
though the standard is 100 percent of response time, the Fire Department is budgeted for 64 percent.
The ground response time averages am based on actual data; actual experiences. He asked the
Commissioners to recognize that performance measures will be influenced by where the firefighters are.
The reality is frequently the delivery of services is from another location; therefore, the response time
. is altered. Chief Holst also recognized there are areas within the city limits the Fire Department cannot
reach within the 5-minute limit.
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Chief Holst explained there are nine other sources of funding outside of general fund
. appropriations utilized by the Fire Department, and most of that money goes back into the general fund.
Most of these funding sources are grants of various kinds. Chief Holst also stated in the future the
Department will be looking at non-traditional sources of funding for capital improvements.
Referring to the Policy Direction portion of the handouts, the Fire Chief noted the first two
directives are updates; while the third, pursuing alternative funding sources for traffic signal preemption
device installation, and fourth, adding another Building/life Safety Specialist, requests are new.
Commissioner Brown asked where a third fire station would be located. Chief Holst replied the
north and west part of the community is the fastest growing area, has greater density, and is the site
of valuable commercial properties whose revenues are an important consideration for the City. The
transportation master plan will also have an impact on the citing of a new facility. Chief Holst noted
that currently the department is experiencing difficulty getting to the south and southeastern areas in
a timely manner.
(B) Building Inspection. Calvin Doerksen, Plans Reviewer, presented the Building Inspection
budget, highlighting the handouts he distributed. He characterized the number one goal of the Building
Inspection Department as maintaining public: safety. Goal number two is to strive to improve public
satisfaction with the service provided. Providi,ng community education through training and seminars
is the third goal of the Building Inspection Department. Mr. Doerksen told the Commissioners a new
plumbing code will be adopted in January of 2001, and they will be conducting seminars for trade
people to make them aware of this new code'.
Currently the Department has an ISO rating of "3", with" 1" being the highest. They are
. hoping to get a "2" next year, which will make Bozeman's Building Inspection Department the only "2"
in the state. That is partially the reason for hiring another plans examiner; the rating is based on the
number of personnel. seminars held, newsletters, and other factors.
A new performance measure has been added for next year, according to Mr. Doerksen; average
public contact units per day per office employee.
(C) Police, Parking, Animal ControL Chief of Police Tymrak provided an overview of his
handout, which listed Police Department accomplishments, success stories, and things that need
improvement. Chief Tymrak stated his department is maintaining the highest degree of performance.
Officer complaints, received from the public, continue to decline and training and professionalism are
at an all-time high. He noted the Bozeman Police Department is one of the best trained in the region and
is now instructing other officers.
Chief Tymrak said public safety needs to be a Commission priority. He also requested
continued funding of the Missouri River Drug Task Force, which is the premier drug task force in the
state of Montana. The Code.of Conduct. Use of Force policies, evaluations, and performance appraisals
have all been updated during the past year.
Police Chief Tymrak asked for direction for "things that need improvement", while noting it will
require an increase in personnel to accomplish these. Both the Humane Society and impound lot
contracts also need to be reviewed and assessed.
.
11-27-2000
- 20 ~
. Commissioner Brown asked if the overtime costs were a result of being short-staffed, to which
Chief Tymrak responded yes, additional officers will help with that. City Manager Johnson added there
are also additional reasons for incurring overtime. Several of those include trials being scheduled during
an officer's days off and the length of time required to train new officers.
Mayor Youngman asked Chief Tymrak if he had any suggestions on how to improve the
licensing of pets. Chief Tymrak replied the Police Department tried this year to go door to door
throughout the city to check for current vaccinations and to renew licenses. He stated the laws need
to be enforced, and he would advocate for high penalties for noncompliance. However, it will take
additional personnel to accomplish that. Police Chief Tymrak stated his department has had no success
working with the Humane Society, and cats are extremely problematic. He proposed perhaps the City
needs its own shelter with its own rules.
Chief Tymrak pointed out the City is currently not towing abandoned vehicles because there
is nowhere to keep them. He stressed the need for an impound lot that is secured.
(F) Joint Dispatch. City Manager Johnson stated for next year he would like to retain the
status quo plus add two more dispatchers, to be jointly funded. The City portion of that funding will not
be that great. Mr. Johnson noted this is not a good time for the Joint Dispatch Center to be drafting their
budget because there are deadlines that need to be met. However, he doesn't foresee any major budget
changes. The City Manager added alternative funding mechanisms will be discussed within the
Administrative Board.
Discussion - FYI Items
. City Manager Johnson presented to the .Commission the following "For Your Information"
items.
(1 ) Invitation to attend the farewell reception for outgoing County Commissioner Phil
Olson, to be held at 3:00 pm on Friday, December 1, at the Courthouse.
(2) Memo from Mayor Youngman, dated November 15, forwarding information on the
schedule for the upcoming NLC conference.
(3) Copy of a letter from Kimberly Navratil-Pope to Patrick Crowley, Department of
Environmental Quality, dated November 15, stating opposition to locating a transfer station at the
landfill.
(4) Agenda and revised agenda for the Development Review Committee meeting to be
held at 10:00 am on Tuesday, November 28, at the Professional Building.
(5) Notice that there will be no Design Review Board meeting on Tuesday, November
28, due to the lack of agenda items.
(6) Agenda for the County Commission meeting to be held at 9:00 am on Tuesday,
November 28, at the Courthouse.
. (7) Agenda for the Gallatin County Planning Board meeting to be held at 7:00 pm on
Tuesday, November 28, at the Courthouse.
11-27-2000
- 21 -
. (8) Draft minutes of November 14, 2000 Design Review Board meeting.
(9) Letter from Len Sorensen regarding animal control in Bozeman.
City Manager Johnson offered the following FYI item: He will be attending lots of open houses
and other meetings this week.
Mayor Youngman presented the following FYI items: (1) Thursday at noon there will be a
brown-bag lunch at the Greater Yellowstone Coalition office on Willson Avenue to discuss big box stores
and the downtown, followed by an evening meeting to be held at the Emerson Cultural Center on the
same topic. If three or more Commissioners attend, the meetings will be properly noticed and minutes
will be taken. (2) Following the Mediation Center's presentation to the Commission last week, they
have decided to apply for the planning grant and would like a letter of support from the Commission.
Mayor Youngman offered to write such a letter, to be approved by the Commissioners before it is sent,
or copies provided to the Commission when it is delivered to the Center. The Commissioners all agreed
to have Mayor Youngman write the letter and provide them with copies upon its delivery. (3) Mayor
Youngman suggested the Commissioners divic;le up attendance at the presentations offered at the
National League of Cities Conference in Boston in order to take advantage of more opportunities for
information gathering. Commissioner Smiley agreed to research City Showcase topics on economic
development, affordable housing, and adaptive r~use of historic buildings. Commissioner Kirchhoff will
examine the brownfields, citizen participation techniques and tools, and landfill/waste management
subjects. Commissioner Brown chose creative funding options, community policing/law enforcement,
transportation/traffic calming, and e-government sessions. Transportation, smart growth/land
use/planning, and other public works ideas are subjects Commissioner Frost will investigate. Mayor
. Youngman offered to explore the topics of water/sewer infrastructure and water conservation,
neighborhoods, and recreation/parks/open space. City Manager Johnson suggested the Commissioners
be on the lookout for information on a total city tracking system for the Planning Department and
plastics recycling for the landfill.
On Thursday, the Commissioners will attend the following sessions:
Commissioner Smiley - citizens and crime prevention, e-government, aquatic center event, and small city
roundtables; Commissioner Kirchhoff - Main Streets tour, small city roundtables, and City Showcase;
Commissioner Brown - small city roundtables, City Showcase, and aquatic center event; Commissioner
Frost - smart growth, small city roundtables, and City Shqwcase; Mayor Youngman - City Showcase and
small city roundtables.
Mayor Youngman will attend the sessions on affordable housing and regional planning on
Friday, while Commissioner Kirchhoff will sit in .on the traffic congestion and water infrastructure
sessions. Commissioner Frost will take part in the Main Streets tour and the regional planning
discussion, and Commissioner Brown will also accompany the Main Streets tour.
None of the other Commissioners had FYI item updates.
Adiournment . 6:06 D.m.
. There being no further business to come before the Commission at this time, it was moved by
Commissioner Smiley, seconded by Commissioner Brown, that the meeting be adjourned. The motion
11-27-2000
- 22 -
carried by the following Aye and No vote: those voting Aye being Commissioner Smiley, Commissioner
. Brown, Commissioner Kirchhoff, and Mayor Youngman; those voting No, none.
~t3~
MARCIA B. YOUNGM"AN, Mayor
ATTEST:
~J~
RO IN L. SULLIVAN
Clerk of the Commissi-on .~
PREPARED BY:
~~ ~a:Hd('~
KA EN L. DeLA THO ER
. Deputy Clerk of the Commission
.
11-27-2000