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HomeMy WebLinkAboutRes 2782 Establishing the Bozeman Sr. citizen advisory board COMMISSION RESOLUTION NO. 2782 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, REPEALING COMMISSION RESOLUTION NO. 2040 THEREBY ABOLISHING THE BOZEMAN SENIOR CITIZEN ADVISORY COUNCIL AND ESTABLISHING IN ITS PLACE THE BOZEMAN SENIOR CITIZEN ADVISORY BOARD AND ESTABLISHING THE DUTIES AND RESPONSIBILITIES THEREOF. WHEREAS, on December 20, 1978 , the Bozeman City Commission adopted Commission Resolution No. 2040, establishing the Bozeman Senior Citizen Advisory Council to assist the City Commission by advising it in matters relating to the operation and management of the Bozeman senior Citizen Center building and grounds located at 807 North Tracy Avenue, Bozeman, Montana; and WHEREAS, the Bozeman senior Citizen Advisory Council has become a non-functional advisory board; and WHEREAS, the Bozeman City Commission intends to establish an advisory board to assist the Commission by advising it on matters relating to senior citizens; and WHEREAS, the Bozeman City Commission desires that the duties and responsibilities assigned to the Bozeman Senior Citizen Advisory Council be performed by a revised advisory board. NOW, THEREFORE, BE IT RESOLVED by the City Commission of Bozeman, Montana, Section 1 Repeal. and Abolishment That City Commission Resolution No. 2040 be and the same is hereby repealed and the Bozeman Senior Citizen Advisory Council created thereby be and the same is hereby abolished. Section 2 Designation of New Advisory Board That a Bozeman Senior Citizen Advisory Board, hereinafter referred to as " Board" , be created and designated to act as the advisory board to the Bozeman City Commission on matters relating to senior citizen issues and on matters relating to the operation and management of the Bozeman Senior Citizen Center building and 1 grounds located at 807 North Tracy Avenue, Bozeman, Montana, hereinafter referred to as "Center" . Section 3 membership and Operating Rules The Board shall consist of five ( 5 ) members selected by the City Commission. A minimum of four (4 ) members shall reside within the city limits of Bozeman. Board members shall not hold positions concurrently on the Bozeman Senior Citizen Advisory Board and on either of the following: the Bozeman Senior Social Center Board of Directors; the board of the other agencies housed within the Center. Terms of office and rules of operation shall be governed by the Board' s official By-laws attached hereto as Exhibit A. and incorporated by this reference into this Resolution as though fully set forth herein. Section 4 Duties and Responsibilities A. Senior Citizen Issues 1 . The Board shall make recommendations to the City Commission on matters of concern to senior citizens in the community. B. Bozeman senior Citizen Center Building and Grounds 1 . The Board shall have the responsibility to review and analyze the operation and management of the Center located at 807 North Tracy Avenue, Bozeman, Montana; specifically, a. The Board shall make recommendations concerning the use, management, operations and rules of the Center to the City Manager or his designee . b. The Board shall make recommendations to the City Manager or his designee concerning the needs of the Center. C . Any dispute concerning the use or operation of the Center may be appealed to the City Manager for final decision. 2 v �► � w d. Rental charges and fees for use of the Center shall be established by the City Commission, upon recommendation of the Board. such fees shall be paid to the City Finance Department and credited to the General Fund, unless otherwise specified in a management agreement approved by the City Commission for the operation of the Center. e. The Board, with the assistance of the Center Director and the City Manager or his designee, shall prepare an annual budget request for operation of the Center to be submitted to the City Manager not later than March 15 of each year. PASSED AND ADOPTED by the City Commission of the City of Bozeman, Montana, at its regular and stated mee ing held on the 27th day of August 1990 . r' R5FERT AWKS, Mayor ATTEST: go—L, Q R IN L. SULLIVAN Clerk of the Commission APPROVED AS TO FORM,t- BRUCE E . CKE City Attorney 3 C• EXHIBIT A. BYLAWS OF THE BOZEMAN SENIOR CITIZEN ADVISORY BOARD ARTICLE I - CREATION The Bozeman senior Citizen Advisory Board, hereinafter referred to as "Board" , was created August 27 1990 by City Resolution # 2782 . ARTICLE II - OBJECTIVES The Board shall act in an advisory capacity to the City Manager and City Commission in matters relating to senior citizen issues and on the operation and management of the Bozeman senior Citizen Center building and grounds located at 807 North Tracy Avenue, Bozeman, Montana, hereinafter referred to as "Center" . ARTICLE III - POWERS AND DUTIES A. Senior Citizen Issues 1 . The Board shall make recommendations to the City Commission on matters of concern to senior citizens in the community. B. Bozeman Senior Citizen Center Building and Grounds 1 . The Board shall have the responsibility to review and analyze the operation and management of the Center; specifically, a. The Board shall make recommendations concerning the use, management, operations and rules of the Center to the City Manager or his designee . b. The Board shall make recommendations to the City Manager or his designee concerning the needs of the Center. C . Any dispute concerning the use or operation of the Center may be appealed to the City Manager for final decision. d. Rental charges and fees for use of the Center shall be established by the City Commission, upon recommendation of the Board. Such fees shall be paid to the City Finance Department and credited to the General Fund, unless otherwise specified in a management agreement approved by the City Commission for the operation of the Center. 1 e . The Board, with the assistance of the Center Director and the City Manager or his designee, shall prepare an annual budget request for operation of the Center to be submitted to the City Manager not later than March 15 of each year. ARTICLE IV - OFFICE OF AGENCY, STAFF SUPPORT The Board shall maintain its offices in the office of the City staff person designated to assist the Board. The staff person so designated shall attend all meetings of the Board and will be responsible to assist the Board in the scheduling of meetings, preparation and distribution of agendas and meeting minutes, and providing notification of Board activities to interested parties . The staff person shall serve as the liaison between the Board, the City Manager, and the City Commission. ARTICLE V - MEMBERSHIP A. Selection The Board shall consist of five (5 ) members selected by the City Commission. A minimum of four (4 ) members shall reside within the city limits of Bozeman. Board members shall not hold positions concurrently on the Bozeman senior Citizen Advisory Board and on either of the following: the Bozeman Senior Social Center Board of Directors; the board of the other agencies housed within the Center. B. Terms of Members Members of the Board shall be appointed to serve a two year term with the maximum number of consecutive terms limited to three . Terms of the members shall be staggered with all terms to expire on December 31 . Initially, two ( 2 ) members shall be appointed for one ( 1 ) year terms and three (3) members appointed for two ( 2 ) year terms . Upon expiration of the terms of office for the first appointees , and from that time hence, all terms shall consist of two ( 2 ) years . C. Resignations and Vacancies Resignations from the Board shall be submitted in writing to the City Commission through the Chairman. D. Removal from Office 1 . Any appointee may be removed from office by a majority vote of the City Commission. 2 . Three ( 3) unauthorized consecutive absences from regularly scheduled Board meetings shall be grounds for 2 , Y `� removal as a member of the Board. Absences shall be authorized by the Chairman or Vice-Chairman. ARTICLE VI - OFFICERS AND THEIR DUTIES A. The Board shall elect from its members a Chairman, Vice- Chairman and Recording secretary at its first regular meeting of each calendar year. B . The Chairman shall preside at all meetings of the Board and shall exercise the duties normally conferred by parliamentary procedure on such officers . The Chairman may call special meetings, and generally perform other duties as may be prescribed by the Board or City Commission. The Chairman shall initiate items for discussion and recognize all matters brought up for discussion before the Board. C. The Vice-Chairman and Recording Secretary shall vote as members of the Board. D. The Chairman shall vote only to break a tie vote. E . The Vice-Chairman shall have the authority to act as Chairman in the absence or disability of the Chairman. F. In the event of the absence of the Chairman and Vice- Chairman, the members of the Board shall select an Acting Chairman. G. The Recording Secretary shall be responsible for taking, preparing and distributing the minutes of all meetings. ARTICLE VII - MEETINGS A. Schedule of Meetings The Board shall hold regularly scheduled meetings as frequently as necessary to fulfill its function and not less often than quarterly. The Center shall be the regular meeting place for the Board. B. Special Meetings The Chairman of the Board, the staff person assisting the Board, or any two ( 2 ) members of the Board may call special meetings of the Board as needed. C. Quorum A majority of members shall constitute a quorum. 3 D. Open Meetings and Documents All meetings, committee meetings and documents of the Board shall be open to the public . Reasonable public notice shall be given prior to meetings . E . Rules of Order Meetings of the Board shall be conducted according to Robert' s Rules of Order, unless otherwise specified in these Bylaws . A member of the Board or the City staff person assisting the Board may be designated by the Board Chairman to serve as parliamentarian. No action of the Board is official , however, unless authorized by a majority of members present at a properly called meeting at which a quorum is present . F. Conflict of Interest A member of the Board who has a financial interest in an item under consideration by the Board shall declare a conflict of interest and shall not participate in the discussion and vote taken on the item. In the event of such disqualification, such fact shall be entered into the Minutes of the meeting. ARTICLE VIII - OPERATING POLICY A. Discrimination Prohibited No person shall , on the basis of race, creed, sex, sexual preference, color, age, national origin, marital status , handicap, religion, membership or any other constitutionally recognized right shall be excluded from membership or participation in, or be denied the benefits of, or be subjected to discrimination under any program or activity acted upon by the Board or carried on or conducted in the Bozeman Senior Citizen Center or upon its grounds . ARTICLE IX - COMMITTEES Special committees of the Board may be appointed by the Chairman for purposes and terms which the Board approves . ARTICLE X - AMENDMENTS Bylaw amendments may be introduced in writing by any member of the Board at a regular meeting. Action by a majority of the Board on the amendments may be taken on second reading at any future regular meeting. 4