HomeMy WebLinkAboutResolutions 2026-17 - Adopting Gooch Hill Area Plan Community Engagement PlanVersion February 2023
RESOLUTION 2026-17
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA,
ADOPTING THE GOOCH HILL AREA PLAN COMMUNITY ENGAGEMENT PLAN AS REQUIRED BY
THE MONTANA LAND USE PLANNING ACT (TITLE 76 CHAPTER 25 MONTANA CODE
ANNOTATED.
WHEREAS, the City Commission directed the city manager to prepare an area plan for the
service area of the first phase of the Gooch Hill sanitary sewer lift station; and
WHEREAS, the Gooch Hill Area Plan will provide a localized analysis of the land uses,
infrastructure needs, and other related issues within the service area of the Gooch Hill sanitary
sewer lift station first phase; and
WHEREAS, the Gooch Hill Area Plan will be based upon the overarching vision of the
Bozeman Community Plan, ensuring growth is coordinated, sustainable, and aligned with
citywide priorities; and
WHEREAS, this Community Engagement Plan establishes an anticipated schedule of the
City’s public engagement activities for the development of the Gooch Hill Area Plan; and
WHEREAS, a Community Engagement Plan is a baseline commitment and does not
prevent the City from using other methods not listed in the Plan; and
WHEREAS, the City Commission held a presentation on February 3, 2026 to provide an
opportunity for feedback on the Community Engagement Plan; and
WHEREAS, in accordance with the Montana Land Use Planning Act, the City Commission
must adopt area plans by Resolution and upon completion of the Gooch Hill Area Plan the
Commission will determine whether to adopt the Gooch Hill Area Plan and this Community
Engagement Plan will be included in the final Gooch Hill Area Plan.
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Version February 2023
NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Bozeman,
Montana, the City Commission hereby adopts the Gooch Hill Area Plan Community Engagement
Plan.
PASSED, ADOPTED, AND APPROVED by the City Commission of the City of Bozeman,
Montana, at a regular session thereof held on the 3rd day of February 2026.
___________________________________
JOEY MORRISON
Mayor
ATTEST:
___________________________________
MIKE MAAS
City Clerk
APPROVED AS TO FORM:
___________________________________
GREG SULLIVAN
City Attorney
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PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT is made and entered into this 3rd day of February 2026 (“Effective
Date”), by and between the CITY OF BOZEMAN, MONTANA, a self-governing municipal
corporation organized and existing under its Charter and the laws of the State of Montana,
121 North Rouse Street, Bozeman, Montana, with a mailing address of PO Box 1230,
Bozeman, MT 59771, hereinafter referred to as “City” and SANBELL – ROCKY MOUNTAIN, 106
East Babcock Street Suite L1, Bozeman, MT 59715 hereinafter referred to as “Contractor.”
The City and Contractor may be referred to individually as “Party” and collectively as
“Parties.”
In consideration of the mutual covenants and agreements herein contained, the receipt
and sufficiency whereof being hereby acknowledged, the parties hereto agree as follows:
1. Purpose: City agrees to enter this Agreement with Contractor to perform for City services
as requested by the Utilities Department for the Subarea Plan for Service Area of Gooch Hill
Sanitary Sewer Lift Station hereinafter referred to as “Gooch Hill Subarea Plan”.
2. Term/Effective Date: This Agreement is effective upon the Effective Date and will expire
on the 3rd day of February 2027, unless earlier terminated in accordance with this
Agreement.
3. Scope of Services: Contractor will perform the work and provide the services in
accordance as mutually agreed upon by City and Contractor defined in “Exhibit A – Scope
of Services”, attached and made part of this Agreement. For conflicts between this
Agreement and the Scope of Services, unless specifically provided otherwise, the
Agreement governs.
4. Payment: City agrees to pay contractor the fixed fee amount specified in the Scope of
Services for an Agreement amount of eighty-one thousand five hundred dollars
($81,500.00). Any alteration or deviation from the described services that involves
additional costs above the Agreement amount will be performed by Contractor after
written request by the City and will become an additional charge over and above the
amount listed in the Scope of Services. The City must agree in writing upon any additional
charges.
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5. Contractor’s Representations: To induce City to enter into this Agreement, Contractor
makes the following representations:
a. Contractor has familiarized itself with the nature and extent of this Agreement, the
Scope of Services, and with all local conditions and federal, state and local laws,
ordinances, rules, and regulations that in any manner may affect cost, progress or
performance of the Scope of Services.
b. Contractor represents and warrants to City that it has the experience and ability to
perform the services required by this Agreement; that it will perform the services in a
professional, competent and timely manner and with diligence and skill; that it has the
power to enter into and perform this Agreement and grant the rights granted in it; and that
its performance of this Agreement shall not infringe upon or violate the rights of any third
party, whether rights of copyright, trademark, privacy, publicity, libel, slander or any other
rights of any nature whatsoever, or violate any federal, state and municipal laws. The City
will not determine or exercise control as to general procedures or formats necessary to
have these services meet this warranty.
6. Independent Contractor Status/Labor Relations: The parties agree that Contractor is
an independent contractor for purposes of this Agreement and is not to be considered an
employee of the City for any purpose. Contractor is not subject to the terms and provisions
of the City’s personnel policies handbook and may not be considered a City employee for
workers’ compensation or any other purpose. Contractor is not authorized to represent the
City or otherwise bind the City in any dealings between Contractor and any third parties.
Contractor shall comply with the applicable requirements of the Workers’ Compensation
Act, Title 39, Chapter 71, Montana Code Annotated (MCA), and the Occupational Disease Act
of Montana, Title 39, Chapter 71, MCA. Contractor shall maintain workers’ compensation
coverage for all members and employees of Contractor’s business, except for those
members who are exempted by law.
Contractor shall furnish the City with copies showing one of the following: (1) a binder for
workers’ compensation coverage by an insurer licensed and authorized to provide workers’
compensation insurance in the State of Montana; or (2) proof of exemption from workers’
compensation granted by law for independent contractors.
In the event that, during the term of this Agreement, any labor problems or disputes of any
type arise or materialize which in turn cause any services to cease for any period of time,
Contractor specifically agrees to take immediate steps, at its own expense and without
expectation of reimbursement from City, to alleviate or resolve all such labor problems or
disputes. The specific steps Contractor shall take shall be left to the discretion of
Contractor; provided, however, that Contractor shall bear all costs of any related legal
action. Contractor shall provide immediate relief to the City so as to permit the services to
continue at no additional cost to City.
Contractor shall indemnify, defend, and hold the City harmless from any and all claims,
demands, costs, expenses, damages, and liabilities arising out of, resulting from, or
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occurring in connection with any labor problems or disputes or any delays or stoppages of
work associated with such problems or disputes.
7. Indemnity/Waiver of Claims/Insurance: For other than professional services rendered,
to the fullest extent permitted by law, Contractor agrees to release, defend, indemnify, and
hold harmless the City, its agents, representatives, employees, and officers (collectively
referred to for purposes of this Section as the City) from and against any and all claims,
demands, actions, fees and costs (including attorney’s fees and the costs and fees of
expert witness and consultants), losses, expenses, liabilities (including liability where
activity is inherently or intrinsically dangerous) or damages of whatever kind or nature
connected therewith and without limit and without regard to the cause or causes thereof
or the negligence of any party or parties that may be asserted against, recovered from or
suffered by the City occasioned by, growing or arising out of or resulting from or in any way
related to: (i) the negligent, reckless, or intentional misconduct of the Contractor; or (ii)
any negligent, reckless, or intentional misconduct of any of the Contractor’s agents.
For the professional services rendered, to the fullest extent permitted by law, Contractor
agrees to indemnify and hold the City harmless against claims, demands, suits, damages,
losses, and expenses, including reasonable defense attorney fees, to the extent caused by
the negligence or intentional misconduct of the Contractor or Contractor’s agents or
employees.
Such obligations shall not be construed to negate, abridge, or reduce other rights or
obligations of indemnity that would otherwise exist. The indemnification obligations of
this Section must not be construed to negate, abridge, or reduce any common-law or
statutory rights of the City as indemnitee(s) which would otherwise exist as to such
indemnitee(s).
Contractor’s indemnity under this Section shall be without regard to and without any right
to contribution from any insurance maintained by City.
Should the City be required to bring an action against the Contractor to assert its right to
defense or indemnification under this Agreement or under the Contractor’s applicable
insurance policies required below, the City shall be entitled to recover reasonable costs
and attorney fees incurred in asserting its right to indemnification or defense but only if a
court of competent jurisdiction determines the Contractor was obligated to defend the
claim(s) or was obligated to indemnify the City for a claim(s) or any portion(s) thereof.
In the event of an action filed against the City resulting from the City’s performance under
this Agreement, the City may elect to represent itself and incur all costs and expenses of
suit.
Contractor also waives any and all claims and recourse against the City, including the
right of contribution for loss or damage to person or property arising from, growing out of,
or in any way connected with or incident to the performance of this Agreement except
“responsibility for [City’s] own fraud, for willful injury to the person or property of another,
or for violation of law, whether willful or negligent” as per 28-2-702, MCA.
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These obligations shall survive termination of this Agreement and the services performed
hereunder.
In addition to and independent from the above, Contractor shall at Contractor’s expense
secure insurance coverage through an insurance company or companies duly licensed
and authorized to conduct insurance business in Montana which insures the liabilities
and obligations specifically assumed by the Contractor in this Section. The insurance
coverage shall not contain any exclusion for liabilities specifically assumed by the
Contractor in this Section.
The insurance shall cover and apply to all claims, demands, suits, damages, losses, and
expenses that may be asserted or claimed against, recovered from, or suffered by the City
without limit and without regard to the cause therefore and which is acceptable to the
City. Contractor shall furnish to the City an accompanying certificate of insurance and
accompanying endorsements in amounts not less than as follows:
• Workers’ Compensation – statutory;
• Employers’ Liability - $1,000,000 per occurrence; $2,000,000 annual aggregate;
• Commercial General Liability - $1,000,000 per occurrence; $2,000,000 annual
aggregate;
• Automobile Liability - $1,000,000 property damage/bodily injury per accident; and
• Professional Liability - $1,000,000 per claim; $2,000,000 annual aggregate.
The above amounts shall be exclusive of defense costs. The City shall be endorsed as an
additional or named insured on a primary non-contributory basis on the Commercial
General, Employer’s Liability, and Automobile Liability policies. The insurance and required
endorsements must be in a form suitable to City and shall include no less than a thirty
(30) day notice of cancellation or non-renewal. Contractor shall notify City within two (2)
business days of Contractor’s receipt of notice that any required insurance coverage will
be terminated or Contractor’s decision to terminate any required insurance coverage for
any reason.
The City must approve all insurance coverage and endorsements prior to the Contractor
commencing work.
8. Termination for Contractor’s Fault:
a. If Contractor refuses or fails to timely do the work, or any part thereof, or fails to perform
any of its obligations under this Agreement, or otherwise breaches any terms or conditions
of this Agreement, the City may, by written notice, terminate this Agreement and the
Contractor’s right to proceed with all or any part of the work (“Termination Notice Due to
Contractor’s Fault”). The City may then take over the work and complete it, either with its
own resources or by re-letting the contract to any other third party.
b. In the event of termination pursuant to this Section 8, Contractor shall be entitled to
payment only for those services Contractor actually rendered.
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c. Any termination provided for by this Section 8 shall be in addition to any other remedies
to which the City may be entitled under the law or at equity.
d. In the event of termination under this Section 8, Contractor shall, under no
circumstances, be entitled to claim or recover consequential, special, punitive, lost
business opportunity, lost productivity, field office overhead, general conditions costs, or
lost profits damages of any nature arising, or claimed to have arisen, as a result of the
termination.
9. Termination for City’s Convenience:
a. Should conditions arise which, in the sole opinion and discretion of the City, make it
advisable to the City to cease performance under this Agreement, the City may terminate
this Agreement by written notice to Contractor (“Notice of Termination for City’s
Convenience”). The termination shall be effective in the manner specified in the Notice of
Termination for City’s Convenience and shall be without prejudice to any claims that the
City may otherwise have against Contractor.
b. Upon receipt of the Notice of Termination for City’s Convenience, unless otherwise
directed in the Notice, the Contractor shall immediately cease performance under this
Agreement and make every reasonable effort to refrain from continuing work, incurring
additional expenses or costs under this Agreement and shall immediately cancel all
existing orders or contracts upon terms satisfactory to the City. Contractor shall do only
such work as may be necessary to preserve, protect, and maintain work already completed
or immediately in progress.
c. In the event of termination pursuant to this Section 9, Contractor is entitled to payment
only for those services Contractor actually rendered on or before the receipt of the Notice of
Termination for City’s Convenience.
d. The compensation described in Section 9(c) is the sole compensation due to Contractor
for its performance of this Agreement. Contractor shall, under no circumstances, be
entitled to claim or recover consequential, special, punitive, lost business opportunity, lost
productivity, field office overhead, general conditions costs, or lost profits damages of any
nature arising, or claimed to have arisen, as a result of the termination.
10. Limitation on Contractor’s Damages; Time for Asserting Claim:
a. In the event of a claim for damages by Contractor under this Agreement, Contractor’s
damages shall be limited to contract damages and Contractor hereby expressly waives any
right to claim or recover consequential, special, punitive, lost business opportunity, lost
productivity, field office overhead, general conditions costs, or lost profits damages of any
nature or kind.
b. In the event Contractor wants to assert a claim for damages of any kind or nature,
Contractor shall provide City with written notice of its claim, the facts and circumstances
surrounding and giving rise to the claim, and the total amount of damages sought by the
claim, within thirty (30) days of the facts and circumstances giving rise to the claim. In the
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event Contractor fails to provide such notice, Contractor shall waive all rights to assert
such claim.
11. Representatives and Notices:
a. City’s Representative: The City’s Representative for the purpose of this Agreement shall
be Shawn Kohtz (Director of Utilities) or such other individual as City shall designate in
writing. Whenever approval or authorization from or communication or submission to City
is required by this Agreement, such communication or submission shall be directed to the
City’s Representative and approvals or authorizations shall be issued only by such
Representative; provided, however, that in exigent circumstances when City’s
Representative is not available, Contractor may direct its communication or submission
to other designated City personnel or agents as designated by the City in writing and may
receive approvals or authorization from such persons.
b. Contractor’s Representative: The Contractor’s Representative for the purpose of this
Agreement shall be Chris Naumann (Associate Principal) or such other individual as
Contractor shall designate in writing. Whenever direction to or communication with
Contractor is required by this Agreement, such direction or communication shall be
directed to Contractor’s Representative; provided, however, that in exigent circumstances
when Contractor’s Representative is not available, City may direct its direction or
communication to other designated Contractor personnel or agents.
c. Notices: All notices required by this Agreement shall be in writing and shall be provided
to the Representatives named in this Section. Notices shall be deemed given when
delivered, if delivered by courier to Party’s address shown above during normal business
hours of the recipient; or when sent, if sent by email or fax (with a successful transmission
report) to the email address or fax number provided by the Party’s Representative; or on
the fifth business day following mailing, if mailed by ordinary mail to the address shown
above, postage prepaid.
12. Permits: Contractor shall provide all notices, comply with all applicable laws,
ordinances, rules, and regulations, obtain all necessary permits, licenses, including a City
of Bozeman business license, and inspections from applicable governmental authorities,
and pay all fees and charges in connection therewith.
13. Laws and Regulations: Contractor shall comply fully with all applicable state and
federal laws, regulations, and municipal ordinances including, but not limited to, all
workers’ compensation laws, all environmental laws including, but not limited to, the
generation and disposal of hazardous waste, the Occupational Safety and Health Act
(OSHA), the safety rules, codes, and provisions of the Montana Safety Act in Title 50,
Chapter 71, MCA, all applicable City, County, and State building and electrical codes, the
Americans with Disabilities Act, and all non-discrimination, affirmative action, and
utilization of minority and small business statutes and regulations.
14. Web Accessibility and the ADA: Title II of the ADA prohibits discrimination against
people with disabilities in all services, programs, and activities offered or made available
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by the City. This includes ensuring that the City’s communications with people with
disabilities are as effective as its communications with others.
If Contractor’s Scope of Services includes the production of digital content, documents, or
web applications for the City, Contractor must use both the City style guide when creating
a design, and, as per recommendations found in Section 508 of the Rehabilitation Act, the
content must also adhere to level A and AA Success Criteria and Conformance
Requirements as defined by the current Web Content Accessibility Guidelines (WCAG).
The City will not accept digital content that does not comply with WCAG A and AA
guidelines. If the City refuses digital content because it is non-compliant with the City
style guide, Section 508 of the Rehabilitation Act, and/or WCAG, Contractor will be required
to make the digital content compliant and redelivered at no additional cost to the City.
15. Nondiscrimination and Equal Pay: The Contractor agrees that all hiring by Contractor
of persons performing this Agreement shall be on the basis of merit and qualifications.
The Contractor will have a policy to provide equal employment opportunity in accordance
with all applicable state and federal anti-discrimination laws, regulations, and contracts.
The Contractor will not refuse employment to a person, bar a person from employment, or
discriminate against a person in compensation or in a term, condition, or privilege of
employment because of race, color, religion, creed, political ideas, sex, age, marital status,
national origin, actual or perceived sexual orientation, gender identity, physical or mental
disability, except when the reasonable demands of the position require an age, physical or
mental disability, marital status or sex distinction. The Contractor shall be subject to and
comply with Title VI of the Civil Rights Act of 1964; Section 140, Title 2, United States Code,
and all regulations promulgated thereunder.
Contractor represents it is, and for the term of this Agreement will be, in compliance with
the requirements of the Equal Pay Act of 1963 and Section 39-3-104, MCA (the Montana
Equal Pay Act). Contractor must report to the City any violations of the Montana Equal Pay
Act that Contractor has been found guilty of within 60 days of such finding for violations
occurring during the term of this Agreement.
Contractor shall require these nondiscrimination terms of its subcontractors providing
services under this Agreement.
16. Intoxicants; DOT Drug and Alcohol Regulations/Safety and Training: Contractor shall
not permit or suffer the introduction or use of any intoxicants, including alcohol or illegal
drugs, by any employee or agent engaged in services to the City under this Agreement
while on City property or in the performance of any activities under this Agreement.
Contractor acknowledges it is aware of and shall comply with its responsibilities and
obligations under the U.S. Department of Transportation (DOT) regulations governing anti-
drug and alcohol misuse prevention plans and related testing. City shall have the right to
request proof of such compliance and Contractor shall be obligated to furnish such proof.
The Contractor shall be responsible for instructing and training the Contractor's
employees and agents in proper and specified work methods and procedures. The
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Contractor shall provide continuous inspection and supervision of the work performed.
The Contractor is responsible for instructing its employees and agents in safe work
practices.
17. Modification and Assignability: This Agreement may not be enlarged, modified or
altered except by written agreement signed by both parties hereto. The Contractor may not
subcontract or assign Contractor’s rights, including the right to compensation or duties
arising hereunder, without the prior written consent of the City. Any subcontractor or
assignee will be bound by all of the terms and conditions of this Agreement.
18. Reports/Accountability/Public Information: Contractor agrees to develop and/or
provide documentation as requested by the City demonstrating Contractor’s compliance
with the requirements of this Agreement. Contractor shall allow the City, its auditors, and
other persons authorized by the City to inspect and copy its books and records for the
purpose of verifying that the reimbursement of monies distributed to Contractor pursuant
to this Agreement was used in compliance with this Agreement and all applicable
provisions of federal, state, and local law. The Contractor shall not issue any statements,
releases or information for public dissemination without prior approval of the City.
19. Non-Waiver: A waiver by either party of any default or breach by the other party of any
terms or conditions of this Agreement does not limit the other party’s right to enforce such
term or conditions or to pursue any available legal or equitable rights in the event of any
subsequent default or breach.
20. Attorney’s Fees and Costs: In the event it becomes necessary for either Party to retain
an attorney to enforce any of the terms or conditions of this Agreement or to give any
notice required herein, then the prevailing Party or the Party giving notice shall be entitled
to reasonable attorney's fees and costs, including fees, salary, and costs of in-house
counsel including the City Attorney’s Office staff.
21. Taxes: Contractor is obligated to pay all taxes of any kind or nature and make all
appropriate employee withholdings.
22. Dispute Resolution:
a. Any claim, controversy, or dispute between the parties, their agents, employees, or
representatives shall be resolved first by negotiation between senior-level personnel from
each party duly authorized to execute settlement agreements. Upon mutual agreement of
the parties, the parties may invite an independent, disinterested mediator to assist in the
negotiated settlement discussions.
b. If the parties are unable to resolve the dispute within thirty (30) days from the date the
dispute was first raised, then such dispute may only be resolved in a court of competent
jurisdiction in compliance with the Applicable Law provisions of this Agreement.
23. Survival: Contractor’s indemnification shall survive the termination or expiration of
this Agreement for the maximum period allowed under applicable law.
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24. Headings: The headings used in this Agreement are for convenience only and are not
construed as a part of the Agreement or as a limitation on the scope of the particular
paragraphs to which they refer.
25. Severability: If any portion of this Agreement is held to be void or unenforceable, the
balance thereof shall continue in effect.
26. Applicable Law: The parties agree that this Agreement is governed in all respects by
the laws of the State of Montana.
27. Binding Effect: This Agreement is binding upon and inures to the benefit of the heirs,
legal representatives, successors, and assigns of the parties.
28. No Third-Party Beneficiary: This Agreement is for the exclusive benefit of the parties,
does not constitute a third-party beneficiary agreement, and may not be relied upon or
enforced by a third party.
29. Counterparts: This Agreement may be executed in counterparts, which together
constitute one instrument.
30. Integration: This Agreement and all Exhibits attached hereto constitute the entire
agreement of the parties. Covenants or representations not contained herein or made a
part thereof by reference, are not binding upon the parties. There are no understandings
between the parties other than as set forth in this Agreement. All communications, either
verbal or written, made prior to the date of this Agreement are hereby abrogated and
withdrawn unless specifically made a part of this Agreement by reference.
31. Consent to Electronic Signatures: The Parties have consented to execute this
Agreement electronically in conformance with the Montana Uniform Electronic
Transactions Act, Title 30, Chapter 18, Part 1, MCA.
32. Extensions: this Agreement may, upon mutual agreement, be extended for a period of
one year by written agreement of the Parties. In no case, however, may this Agreement run
longer than the 31st day of December 2027.
**** END OF AGREEMENT EXCEPT FOR SIGNATURES ****
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year
first above written or as recorded in an electronic signature.
CITY OF BOZEMAN, MONTANA
By______________________
Chuck Winn, City Manager
SANBELL – ROCKY MOUNTAIN
By_______________________
Danielle Scharf, Managing Principal
APPROVED AS TO FORM:
By_______________________
Greg Sullivan, Bozeman City Attorney
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Gooch Hill Subarea Plan Scope of Work
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Short Title:
Gooch Hill Subarea Plan Scope of Work
Long Title:
Subarea Plan for Service Area of Gooch Hill Sanitary
Sewer Lift Station Scope of Work
Project Overview
The City of Bozeman is initiating a subarea plan to support the construction of the Gooch
Hill Sanitary Sewer Lift Station, a project that will open approximately 2,000 acres for
development in the northwest corner of the Bozeman growth plan boundary. This subarea
plan will provide more detailed development guidance based upon the overarching vision
of the Bozeman Community Plan, ensuring growth is coordinated, sustainable, and aligned
with citywide priorities. The purpose of the subarea plan is not to keep the status quo but
to support and guide the transition to an urbanized area. By integrating direction from
existing plans, including the Wastewater Collection System Facility Plan Update, 2023
Comprehensive Parks, Recreation, and Active Transportation Plan, 2017 Transportation
Master Plan, and Gallatin Valley Sensitive Lands analysis, the Gooch Hill Subarea Plan will
address land use, development, infrastructure, natural resources, parks, and community
input to proactively shape one of Bozeman’s key growth areas.
Project Approach
The proposed Gooch Hill lift station will create opportunities for additional growth west of
the existing city limits. It is imperative that residential and commercial development be
guided by a visionary land use plan that balances the types and intensities of private
development with public infrastructure capacity and natural resource conservation.
People-Focused Approach
Sanbell takes a people-focused approach to all planning and design projects with
the goal of contributing to healthy, resilient, and enduring communities. Our work is
driven by a passion for creating spaces where people can thrive today and for
generations to come. We view every project as an opportunity to bring people
together, identify community needs and values, distill input and expertise, and
create a vision for long lasting positive impact.
Strategic Planning Method
Sanbell begins every planning project with an open mind because we believe our job
is not to have all the answers but rather to intentionally seek out the answers. This
process involves asking questions—lots of smart questions—that are initially quite
general and iteratively become more granular. Through conversations with City staff
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and key stakeholders, the team will develop guiding principles that define the
vision and intended outcomes of the plan. Then utilizing the 2025 version of the
Bozeman Community Plan Future Land Use Map and descriptions, more specific
land use objectives will be identified. Those objectives will be further refined into
the subarea plan themes that support and advance the seven themes of the
Bozeman Community Plan. And finally, a set of subarea plan framework elements
will be established and applied to the planning area with a series of GIS-based
maps.
Gooch Hill Subarea Plan Themes
• Resiliency
• Unique Neighborhoods
• Complimentary Districts
• Natural Resources
• Accessibility & Mobility
• Entrepreneurial Economy
• Regional Coordination
Concurrent Planning & Design Coordination
As Sanbell initiates, executes, and completes the subarea planning process, we will
collaborate with the concurrent Gooch Hill Sewer Lift Station Engineering Design
Project. This coordination will be critical to ensure the land use plan and
infrastructure design inform and align with each other. With over 50 years of civil
engineering experience, Sanbell is uniquely qualified to create a subarea plan that
is based on current and future public infrastructure systems.
City Department Support
Sanbell approaches every project as a collaborative process with our clients. The
City has a deep bench of talented professional staff that can add tremendous value
to this subarea plan. To the greatest extent possible our team would appreciate
working with the City Administration, Community Development, Economic
Development, Fire, Parks & Recreation, Police, Strategic Services, Transportation &
Engineering, and Utilities departments.
Montana Land Use & Planning Act Compliance
The City of Bozeman Community Plan was updated on October 28, 2025 to
technically comply with the Montana Land Use and Planning Act. Subsequently, the
Gooch Hill Subarea Plan will be adopted as an amendment to the updated
Community Plan in accordance with Montana Code Annotated 76-25-201.
The Gooch Hill Subarea Plan will incorporate the required elements of the Montana
Land Use and Planning Act by reference to the updated Community Plan.
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Scope of Work
Phase 0: Project Management
This task of the project consists of the activities to manage the project requirements,
deliverables, and tasks. Tasks under Phase 0 will include the following:
Task 001: Kickoff & Monthly Coordination Meetings
Sanbell will lead an all-team kickoff meeting and host monthly meetings with the
planning team and City Staff. Not to exceed thirty (30) hours.
Task 002: Weekly Status Reports & Monthly Invoice Approval
Sanbell will provide weekly project status report to keep the City team updated of
work recently completed and next steps. In addition, each monthly invoice will be
reviewed to ensure accurate billing.
Task 003: General Coordination & Communications
Sanbell will maintain general communications and coordination with the City team
throughout the life of the project. Not to exceed forty (40) hours.
Image from project area from Gallatin Valley Sensitive Lands model showing
subdivisions, water courses, riparian areas, wetlands and associated buffers
Phase 1: Summarize Existing Plan Information and Prepare Subarea
Plan Outline
Task 101: Summarize Existing Plan Information
Sanbell will review and summarize all applicable City plans, standards, and
guidelines including but not limited to the following:
• 2025 Bozeman Community Plan
• Bozeman Wastewater Collection System Facility Plan Update
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• 2023 Comprehensive Parks, Recreation, and Active Transportation Plan
• 2017 Transportation Master Plan
• Triangle Community Plan
• Triangle Trails Plan
• Gallatin Valley Sensitive Lands Protection Plan
Task 102: Develop a community engagement plan based on Engage Bozeman
A variety of virtual and in-person tools will be proposed including, but not limited to,
a dedicated project page on engage.bozeman.net, open house events, community
pop-up events, online surveys and direct mail. Considering the project timeline and
budget, the engagement plan will need to be strategically and fiscally efficient.
Sanbell will work with City staff from multiple departments to draft the engagement
plan and rely on assistance from the City staff to complete the engagement tasks.
Sanbell will provide a separate detailed engagement plan in addition to this scope
of work.
Task 103: Develop the subarea plan outline identifying key elements
Sanbell will propose a plan outline that includes key elements to be reviewed with
City staff and revised as directed. With City approval, the agreed upon outline will be
used as the basis of the initial subarea plan (Task 201).
Task 104: Coordinate and participate in stakeholder meetings with City staff
Sanbell anticipates this to be a critical component of the overall public outreach
strategy. One outcome of these meetings will be to identify guiding principles and
land use objectives for planning area that defines overall planning intent. For
budgetary reasons, multiple groups and individuals will need to be engaged in each
meeting. Not to exceed seven (7) meetings and forty (40) total hours.
With considerable input from City staff, discussions with key individuals and
groups may include but not be limited to:
• Large private property owners
• Gallatin County
• Bozeman School District
• Gallatin Valley Metropolitan Planning Organization
• Agricultural water facilities users
• Central Valley Fire District
• Gallatin Valley Land Trust
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Phase 2: Prepare Subarea Plan and Community Outreach
Task 201: Prepare the draft Subarea Plan as a basis for community engagement
Sanbell will prepare an initial draft plan based upon the outline of key elements
approved by City staff (Task 103). The draft document will include a summary of the
relevant background information and existing planning context (Task 101). It will
also propose initial land use objectives informed by stakeholder input. This draft
will include preliminary framework maps showing the transportation network,
natural resources, and initial land use densities.
Suitability analysis will be completed using ArcGIS to analyze factors including
environmental constraints and proximity to various infrastructure and facilities.
This will include protection of sensitive areas and land designated for preservation
by other adopted planning documents.
The overarching goal of the initial draft plan will be to provide enough substantive
information to make the subsequent community engagement meaningful and
productive. Conversely, it is important that the first draft of the plan be cursory in
breadth and depth to allow ample flexibility to respond to public input.
Task 202: Implement a community engagement plan
Sanbell recognizes that effective and intentional engagement leads to well-
informed strategic planning by leveraging the socially, culturally, and economically
diverse knowledge of the community. Authentic community engagement goes
beyond traditional public outreach to ensure the public is provided the opportunity
to contribute feedback through proactive, respectful, and timely two-way
communication methods. The Sanbell team includes members trained by the
International Association for Public Participation (IAP2) and our authentic
community engagement services have been modeled after this internationally
known program. Not to exceed eighty (80) hours.
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Task 203: Compile and summarize engagement results
Sanbell will compile, analyze, and summarize all public input received from the
community engagement efforts. The summary will be presented with narrative and
graphics in the body of the plan, while all the original comments and data will be
included in the final plan as an appendix.
Task 204: Prepare a second draft subarea plan for review by City
Synthesizing public input within the existing planning context, Sanbell will prepare
the second draft of the subarea plan. The foundation of this draft will be a series of
informative GIS-based maps, each focused on a particular planning framework
element including but not limited to public lands, residential and commercial
development intensities; multimodal transportation network; water and sewer
infrastructure; and water courses and sensitive lands.
This draft will also identify how the plan aligns with the seven themes of the
Bozeman Community plan: Resiliency, Unique Neighborhoods, Complimentary
Districts, Natural Resources, Accessibility & Mobility, Entrepreneurial Economy, and
Regional Coordination. This draft will demonstrate compliance with the Montana
Land Use and Planning Act, using the lift station’s anticipated capacity to inform
the 20-year plan horizon population projection, creating an inventory of existing
housing, local services and facilities, economic development needs, natural
resources, environmental considerations, hazards, and land use within the plan
area. Much of this section will reference and be informed by the infrastructure and
supporting data sources of the 2025 Bozeman Community Plan as they apply to the
plan area.
The second draft will be thoroughly reviewed by City staff and feedback will be
incorporated prior to Task 205. If feedback received from City staff results in the
need for substantive revisions to the second draft, additional time and fee may be
required.
Task 205: Hold work sessions with the Community Development Board and City
Commission
Sanbell will facilitate public work sessions with the City Community Development
Board and the City Commission. Feedback and direction from these regulatory
bodies will guide the final plan. Not to exceed fourteen (14) hours.
Task 206: Finalize the subarea plan
Sanbell will revise and finalize the subarea plan to incorporate all the public input,
City staff feedback, and direction from the Community Development Board and City
Commission. If feedback received in Task 205 results in the need for substantive
revisions to the second draft, additional time and fee may be required. The final
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draft will be publicly released prior to the Community Development Board and City
Commission public adoption hearings.
Task 207: Work with City on all public noticing and meeting requirements
Working in conjunction with City staff, all the public noticing and plan adoption
requirements will be fulfilled.
Task 208: Present the final draft plan for formal adoption
Sanbell will present the final draft of the subarea plan to the Community
Development board to secure their recommendation of approval. Subsequently,
Sanbell will present to the City Commission at the adoption public hearing. Not to
exceed fourteen (14) hours.
Task 209: Prepare final approved document incorporating all directed changes
For the final deliverable, Sanbell will make final changes to the subarea plan as
directed by City staff and the City Commission.
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Project Area Map
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Project Schedule
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Project Budget
TASK DESCRIPTION FEE
Phase 0 Project Management $ 19,000
001 Kickoff & Monthly Meetings $ 5,500
002 Weekly Reports & Monthly Invoices $ 6,500
003 General Coordination & Communication $ 7,000
Phase 1 Existing Conditions, Engagement Plan & Outline $ 16,000
101 Summarize Existing Conditions & Plans $ 4,500
102 Develop Community Engagement Plan $ 2,500
103 Develop Subarea Plan Key Elements Outline $ 2,500
104 Hold Stakeholder Meetings $ 6,500
Phase 2 Community Engagement & Subarea Plan $ 46,500
201 Prepare Subarea Plan Initial Draft $ 7,000
202 Execute Community Engagement Plan $ 12,500
203 Compile & Analyze Engagement Results $ 1,500
204 Prepare Subarea Plan Second Draft $ 15,000
205 Hold CD Board & City Commission Work Sessions $ 2,500
206 Prepare Subarea Plan Final Draft $ 3,500
207 Complete Public Noticing $ 1,000
208 Present Subarea Plan Final Draft for Adoption $ 2,500
209 Prepare Final Approved Subarea Plan $ 1,000
TOTAL FEE $ 81,500
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Short Title:
Gooch Hill Subarea Plan Community Engagement Plan
Long Title:
Subarea Plan for Service Area of Gooch Hill Sanitary
Sewer Lift Station Community Engagement Plan
Project Overview
The City of Bozeman is initiating a subarea plan to support the construction of the Gooch
Hill Sanitary Sewer Lift Station, a project that will open approximately 2,000 acres for
development in the northwest corner of the Bozeman growth plan boundary. This subarea
plan will provide more detailed development guidance based upon the overarching vision
of the Bozeman Community Plan, ensuring growth is coordinated, sustainable, and aligned
with citywide priorities. The purpose of the subarea plan is not to keep the status quo but
to support and guide the transition to an urbanized area. By integrating direction from
existing plans, including the Wastewater Collection System Facility Plan Update, the 2023
Comprehensive Parks, Recreation, and Active Transportation Plan, the 2017 Transportation
Master Plan, and the Gallatin Valley Sensitive Lands analysis, the Gooch Hill Subarea Plan
will address land use, infrastructure, natural resources, parks, and community input to
proactively shape one of Bozeman’s key growth areas.
While the subarea plan is a distinct project from the future lift station engineering design,
Sanbell will coordinate with HDR Engineering and the City Utilities Director to ensure
planning consistency.
Project Approach
The proposed Gooch Hill lift station will create opportunities for additional growth west of
the existing city limits. It is imperative that residential and commercial development be
guided by a visionary land use plan that balances the types and intensities of private
development with public infrastructure capacity and natural resource conservation.
Public Engagement Scope
Community engagement will be a key component of the Gooch Hill Subarea Plan to
ensure the plan reflects local values and priorities. Sanbell, in collaboration with the
City’s Communications and Engagement Manager, will prepare and implement a
community outreach plan designed to involve stakeholders, residents, and other
interested parties throughout the planning process. Engagement activities will
include stakeholder meetings, public outreach, and opportunities for community
feedback on draft plan materials. Engagement results will be compiled and
summarized to inform revisions to the subarea plan, with formal presentations and
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discussions occurring during Community Development Board and City Commission
work sessions prior to plan adoption.
Non-Negotiables
Factors that are already set and cannot be changed (e.g. Timeframes,
Policy/Legislation, Processes, Fixed Boundaries, Resources, etc.)
• The subarea plan must be completed by end of calendar year 2026
• The project area is approximately 3,000 acres in the northwest corner of
the City as defined in the corresponding Scope of Work
• The subarea plan must be reviewed by Community Development and
Engineering departments and adopted by City Commission
• The subarea plan must comply with the Montana Land Use & Planning
Act
• The subarea plan must comply with and/or support the Bozeman
Community Plan and other adopted plans as identified in the
corresponding Scope of Work
Negotiables
• General land use and intensities within the parameters established by the
Bozeman Community Plan Future Land Use Map
Public Engagement Purpose
To build awareness, gather meaningful input, and demonstrate how feedback
influences the Gooch Hill Subarea Plan from impacted stakeholders and the general
public.
The community engagement process for the Gooch Hill Subarea Plan is intended to
create an inclusive and transparent dialogue between the City of Bozeman, local
stakeholders, and the public. Through a variety of engagement activities, we aim to
gather meaningful input that reflects community values, priorities, and aspirations
for future development within the Gooch Hill lift station service area. Engagement will
focus on building shared understanding of infrastructure needs, land use
opportunities, and growth considerations to ensure that the subarea plan is grounded
in local knowledge and informed by those who live, work, and invest in the area.
Ultimately, our goal is to foster a sense of ownership and collaboration resulting in a
plan that balances community vision with responsible planning and infrastructure
investment.
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Objectives
• Inform and Build Awareness: Provide clear, accessible information about the
purpose and importance of the Gooch Hill Subarea Plan, the relationship to
the new lift station, and how it will shape future development in northwest
Bozeman.
• Foster Inclusive Participation: Engage a broad cross-section of the community—
including City residents, County residents, property owners, developers, and
service providers—to ensure diverse perspectives are represented throughout
the planning process.
• Gather Meaningful Input: Create multiple opportunities for the public and
stakeholders to share local knowledge, concerns, and ideas that will inform
land use, transportation, infrastructure, and community design
recommendations.
• Encourage Collaboration and Transparency: Maintain open communication
between the City, stakeholders, and the public to build trust and
demonstrate how community input is being used to shape the subarea plan.
• Build Shared Understanding: Use engagement activities to clarify technical
information (such as infrastructure needs and growth constraints) in a way
that helps participants make informed contributions to the planning
process.
• Promote a Shared Vision: Facilitate discussions that help the community
articulate a common vision for growth, character, and livability within the
Gooch Hill service area.
• Document and Communicate Outcomes: Summarize community feedback and
clearly communicate how public input influenced the subarea plan through
“What We Heard” reports, meeting summaries, and public presentations
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Timeline
Engagement kickoff will begin in February 2026. Up to seven meetings with
stakeholders and adjacent property owners, up to four public events, and two work
sessions with the Community Development Board and City Commission will take
place between February and October 2026.
Milestones
• February - March 2026 – Initial correspondence with key stakeholders and
adjacent property owners; conduct stakeholder meetings
• May - June 2026 – Release draft plan; Conduct public open house and pop-up
events
• July 2026 – Release second draft plan; Hold work sessions with Community
Development Board and City Commission
• August 2026 – Release final draft plan
• September 2026 – Formal public notice for plan adoption
• September – October 2026 – Community Development Board and City
Commission adoption hearings
• October 2026 – Deliver final adopted plan
Identified Stakeholders
Decision Makers Internal to the
Organization
External Organizations Community
Members
• City Commission
• City of Bozeman
Representatives
• Engineering &
Transportation
Department
• Community
Development
Department
• Utilities
Department
• Parks & Recreation
Department
• Police Department
• Fire Department
• Gallatin County
• Gallatin Valley
Metropolitan Planning
Organization
• Montana Department
of Transportation
• Bozeman School
District
• Belgrade School
District
• Central Valley Fire
District
• Private Utility
Companies
• Agricultural
Water Facilities
Users
• Private Property
Owners
• Gallatin County
Residents
• City of Bozeman
Residents
• HOAs in affected
and adjacent
areas
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• Gallatin Valley Land
Trust
• Streamline
Transportation
• Bozeman Tree Coalition
• Sacajawea Audubon
Society
• Gallatin Watershed
Council
Engagement Activities
• Community Engagement Plan
• Project Website hosted on Engage Bozeman
• Up to 7 Stakeholder Meetings
• Up to 2 Open Houses
• Up to 2 Pop-up Events
• Engagement Analysis & Evaluation
• 2 Community Development Board Meetings
Draft Plan Work Session
CC Recommendation Public Hearing
• 2 City Commission Meetings
Draft Plan Work Session
Adoption Public Hearing
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Engagement Budget
Below is a detailed breakdown of the community engagement budget which is also
included within the overall project budget provided in the scope of work.
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Level of Influence
Inform and Consult
We will provide the public with balanced and objective information to assist
them in understanding the purpose and importance of the Gooch Hill
Subarea Plan and how it will shape the future development of Bozeman. We
will also obtain feedback during our stakeholder, general public, and board
meetings to ensure diverse perspectives are represented throughout the planning
process. Any feedback received throughout the engagement process will be
taken into consideration during the development of the subarea plan.
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Inclusion Concerns
List of individuals who may be harder to reach or obtain feedback from include
• Individuals of culturally, socially, or economically diverse status’ who
may not live directly adjacent to the project area but may be involved in
future development. Future residents who will occupy the area are not yet
available for consultation.
• Renters who live adjacent to the subarea plan location
• Gallatin County residents not typically associated with City development
and planning process
• Individuals who may not have reliable internet or digital device access
Methods of Communication
Information about the project and any public meetings will be communicated
using both digital and analog methods to ensure broad community awareness
and participation. Public displays and flyers should be prominently posted in
high-traffic City buildings, such as libraries, City Manager’s Office, and municipal
offices. Where appropriate, postcards should also be mailed to adjacent property
owners and any directly impacted stakeholders. Email correspondence should be
sent to all identified stakeholders and contact information should be collected for
ongoing project updates. General project information, presentation materials, and
stakeholder meeting details (including date(s), time(s), and location(s)) should be
posted on the City of Bozeman’s Engage Bozeman project website. The City’s social
media platforms should be used to advertise public open house meetings,
workshops, and other engagement events. Additionally, consideration should be
given to alternative communication methods for those with limited internet
access or language barriers, including translated materials and community
partner distribution, to ensure inclusive outreach.
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Event/Activity
(e.g. Stakeholder meetings)
Type of Communication
(e.g. Post cards/Mailers,
Email)
Frequency of
Communication
Stakeholder Meetings Email Initial email 2-3 weeks
prior to event, follow up
email 3-5 days prior to
event
General Public Open House
Meetings and pop-up events
Flyers, Public Display Boards,
Social Media, project Website,
Print and Digital Media (news
ads)
Press Release 2 weeks
prior to event, flyers
posted/sent 2-3 weeks
prior to event, initial
social media 2-3 weeks
prior to event – 2 more
posts 1 week and 2 days
prior to event, Website
posting 4 weeks prior to
event
Community Development Board
and City Commission Meetings
Email, Announcements at Other
planning board Meetings,
Planning board Website/agenda
Posting, Project Website
Initial email 2-3 weeks
prior to event, Announce
at planning board
meeting 2 weeks/1 month
prior to scheduled
meeting, agenda posted
72 hours prior to
scheduled meeting (per
City ordinance), Post on
project website 4 weeks
prior to event
General Information Project Website, Public Display
Flyers, Direct Postcard Mailing
Update on project
website and display
boards as
needed/applicable; direct
mailing upon website
launch
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Key Messages
General project information, project scope, engagement purpose, engagement
objectives, changes to previously presented information, updates/milestone
completions, timelines, meeting dates/times/locations, decision makers and the
decision they will make. The following schedule/information will be filled in as
needed:
When
(Date(s)
communication
or engagement
will take place)
Who
(People and
groups you
plan to
communicate
or engage
with)
Why
(Purpose of
your
communication
or engagement
e.g. Inform,
Consult,
Involve, etc.)
What
(Key Messages
or
opportunities
you want to
communicate)
How
(Methods you
will use to
communicate
or engage
with people)
Status
(Ongoing,
complete,
postponed,
cancelled)
Key Roles and Responsibilities
Role Responsibilities
Chris Naumann
Sanbell Project Manager
• Responsible for all aspects of the project
• Meetings lead, primary project contact, offers feedback and
direction on engagement activities
Diane Tolhurst
Sanbell Community
Engagement Coordinator
• Responsible for designing, organizing, and analyzing all public
engagement activities
• Identify key stakeholders
• Engage website build out and website updates
• Summarize all feedback and engagement outcomes
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Emily Kiely
City of Bozeman
Community Engagement
Coordinator
• Responsible for providing feedback and direction on
engagement activities
• Provide assistance and approvals on all communications and
updated information
• Assist with some website updates
Shawn Kohtz
City of Bozeman Project
Manager
Decision Maker
• Responsible for providing feedback and direction on
engagement activities
• Assist in engagement activities
• Offer feedback on engagement outcomes
Community
Development Board
Advisory Board
• Host and participate in board work session
• Host and participate in public meeting for City Commission
recommendation
Bozeman City
Commission
Decision Maker
• Host and participate in City Commission work session
• Host and participate in public hearing for City Commission final
decision
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Engagement Methods
The methods listed below are techniques that can be used to ensure a well-rounded
engagement process. These tools will be considered at the time of engagement and will be
used as deemed appropriate.
Method
(e.g. General Public Open
House)
Purpose
(e.g. To provide key
information, updates,
changes, timelines, and
solicit feedback from
participants)
Description
(e.g. A public information session
incorporating a series of displays and
allowing the general public the
opportunity to listen, see, and
discuss with technical staff project
updates and concept designs)
Advertising (Including
Social Media)
To provide key
information, updates,
changes, timelines, and
meeting information
Use of print/digital/social media to
provide general information to the
public and notice of public meetings
and events
Display Boards/Website To provide key
information, updates,
changes, timelines, and
meeting information
Public displays (digital and analog) to
provide up-to-date general
information, draft concepts, etc. to
the public
Direct Mail Post Cards To provide key
information, timelines,
and meeting information
Use of printed materials to send to
key stakeholders and adjacent
property owners
Email/Engage Bozeman
Eblast
To provide general project
information and direct
interested parties to the
Engage Bozeman website
Use of email to send to key
stakeholders, adjacent property
owners, and general public who wish
to be updated
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General Public Open House To provide key
information, updates,
changes, timelines, and
solicit feedback from
participants
A public information session
incorporating a series of displays and
allowing the general public the
opportunity to listen, see, and
discuss with technical staff project
updates and conceptual plans
Pop-up Events To provide key
information, updates,
changes, timelines, and
solicit feedback from
participants
A public tabling session
incorporating a series of displays and
allowing the general public the
opportunity to listen, see, and
discuss with technical staff project
updates and conceptual plans
Stakeholder Meetings To provide key
information, updates,
changes, timelines, build
relationships, and solicit
feedback from
participants
A small group meeting with specified
individuals. The outcome will be to
inform, build relationships, open
communication pathways, and obtain
owner preferences
Community Development
Board and City Commission
Work Sessions
To provide key
information, updates, and
solicit feedback advisory
board members and
elected officials
A standard public work session as
dictated by City meeting procedures
and protocols
Community Development
Board and City Commission
Presentations
To present the final draft
plan as required elements
of the statutory adoption
process
Formal presentation of information
from technical experts as part of the
adoption process
Survey A series of questions
provided to a specific
participant group to
obtain preferences and
opinions
Questions regarding preferences for
future land uses, general
transportation uses, parks and
natural resources. Survey will be
online accessed and administered
through the Engage Bozeman project
website.
Docusign Envelope ID: ABF2FC70-97E0-4239-A510-E146D858BDABDocusign Envelope ID: 9E814E04-1682-4C00-838C-9FDEA5015898
Gooch Hill Subarea Plan Engagement Plan Overview
14 | Page
Method Evaluation
Evaluation of the engagement methods will be conducted periodically throughout the
engagement process. Success will be determined based on how closely we meet our
objectives and aims for each method and our promise to the public.
Evaluation Criteria
(e.g. To inform, educate, and
increase awareness of
participants )
Evidence Indicators (e.g.
Quantity and Diversity of
information is presented
and distributed )
Data Collection Tools
(e.g. Tally number of emails,
mailers, and overall
correspondence goes out )
Provide clear, accessible
information about the purpose
and importance of the Gooch
Hill Subarea Plan
Quantity and diversity of
information presented and
distributed
Tally number of emails,
mailers, and overall
correspondence goes out
through City eblasts, social
media, and media releases
Development and launch of
dedicated project webpage
and at least 500 visits to the
project webpage during the
planning process
To generate opinions and
preferences from participants
Number and Diversity of
Information is Collected;
Survey Collection;
Participatory Voting on Display
Boards
Surveys, public event input
tools
To build relationships with
participants
Positive Engagement With Key
Stakeholders
General Communication and
Observation
Non-technical community
members felt confident to
contribute
Participant Feedback;
Interaction at Public Meetings
General Communication;
Survey
To establish a productive
environment where members
felt supported
Participant Feedback;
Interaction at Public Meetings
General Communication and
observation
Docusign Envelope ID: ABF2FC70-97E0-4239-A510-E146D858BDABDocusign Envelope ID: 9E814E04-1682-4C00-838C-9FDEA5015898
Gooch Hill Subarea Plan Engagement Plan Overview
15 | Page
Resources and Budget
See attached proposed budget for the labor and expenses associated with the various engagement
activities.
Event/Activity $ Allocated Resources Needed
Stakeholder / Adjacent
Property Owner Meetings
• Buildings/Rooms
• Chairs
• Tables
• Projector/digital component for
presentation
• Large Concept Design Printouts
• Foam Core (To mount designs onto)
• Stickers
• Pens
• Markers
• Surveys - Paper/pens (if applicable)
• Staff Time/Travel Costs
General Public Open House
Meetings
• Buildings/Rooms
• Chairs
• Tables
• Large Concept Design Printouts
• Foam Core (To mount designs onto)
• Stickers
• Pens
• Markers
• Surveys - Paper/pens (if applicable)
• Staff Time/Travel Costs
Docusign Envelope ID: ABF2FC70-97E0-4239-A510-E146D858BDABDocusign Envelope ID: 9E814E04-1682-4C00-838C-9FDEA5015898
Gooch Hill Subarea Plan Engagement Plan Overview
16 | Page
Pop-up Events • Chairs
• Tables
• Canopy
• Large Concept Design Printouts
• Foam Core (To mount designs onto)
• Stickers
• Pens
• Markers
• Surveys - Paper/pens (if applicable)
• Staff Time/Travel Costs
Planning Board and City
Commission Meetings
• Buildings/Rooms
• Chairs
• Tables
• Projector/digital component for
presentation
• Large Concept Design Printouts
• Foam Core (To mount designs onto)
• Stickers
• Pens
• Markers
• Surveys - Paper/pens
• Staff Time/Travel Costs
General Information /
Marketing Materials/Website
Buildout and Updates
• Posters
• Postcards/Letters/Flyers
• Graphic Design Software
• Postage
• Envelopes
• Staff Time to Design and Assemble
Data Analysis & Reporting Plan
Charts and graphs will be created and compiled for quantitative data points. A content
analysis will be conducted on all qualitative data and a summary will be provided indicating
general trends, desires, and preferences.
Docusign Envelope ID: ABF2FC70-97E0-4239-A510-E146D858BDABDocusign Envelope ID: 9E814E04-1682-4C00-838C-9FDEA5015898
Gooch Hill Subarea Plan Engagement Plan Overview
17 | Page
Method/Activity
(e.g. General Public Open
House)
Quantitative Data
(e.g. Headcounts)
Qualitative Data
(e.g. Minutes will be taken,
general trends or discussion
points will be gathered and
compiled into spreadsheet(s))
Stakeholder Meetings Headcounts Minutes will be taken during each
meeting, general trends or
discussion points will be
gathered and compiled into
spreadsheet
General Public Open House
and Pop-up Events
Headcounts General observation will be noted
during the event, general trends
or discussion points will be
gathered and compiled into
spreadsheet. Any public comment
collected will be compiled and
analyzed
Community Development
Board and City Commission
Meetings
Headcounts Minutes will be taken during each
meeting, general trends or
discussion points will be
gathered and compiled into
spreadsheet
Surveys Number of surveys
received
Survey Responses will be
collected, and information will be
compiled into charts and graphs.
Any qualitative data will be
compiled, and a content analysis
will be conducted
Docusign Envelope ID: ABF2FC70-97E0-4239-A510-E146D858BDABDocusign Envelope ID: 9E814E04-1682-4C00-838C-9FDEA5015898