HomeMy WebLinkAbout10-22-26 UPF Agenda and Packet MaterialsA. Call to Order - 6:00 PM
B. Disclosures
C. Changes to the Agenda
D. Approval of Minutes
D.1 Approval Minutes from September 24, 2026 Urban Parks & Forestry Board
Meeting.(Overton)
E. Public Comments on Non-agenda Items Falling within the Purview and Jurisdiction of the Board
THE URBAN PARKS AND FORESTRY BOARD OF BOZEMAN, MONTANA
UPF AGENDA
Thursday, October 22, 2026
General information about the Urban Parks & Forestry Board can be found in our Laserfiche
repository.
If you are interested in commenting in writing on items on the agenda please send an email to
comments@bozeman.net or by visiting the Public Comment Page prior to 12:00pm on the day of the
meeting. At the direction of the City Commission, anonymous public comments are not distributed to
the Board or staff.
Public comments will also be accepted in-person and through Video Conference during the appropriate
agenda items.
As always, the meeting will be streamed through the Commission's video page and available in the
City on cable channel 190.
For more information please contact Mitch Overton, moverton@bozeman.net
This meeting will be held both in-person and also using an online videoconferencing system. You
can join this meeting:
Via Video Conference:
Click the Register link, enter the required information, and click submit.
Click Join Now to enter the meeting.
Via Phone: This is for listening only if you cannot watch the stream, channel 190, or attend in-
person
United States Toll
+1 346 248 7799
Access code: 934 5616 9186
This is the time to comment on any non-agenda matter falling within the scope of the Urban Parks
& Forestry Board. There will also be time in conjunction with each agenda item for public
comment relating to that item but you may only speak once per topic. Please note, the Board
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F. Action Items
F.1 Alternative date for November and December 2026 UPFB meetings (Overton)
G. Work Session
G.1 Implementation of the Parks, Recreation and Active Transportation Plan in the Unified
Development Code - Community Engagement Plan and Timeline(Jadin)
G.2 Park Land Trust 2026 Community Grant Cycle (Jadin)
H. FYI/Discussion
H.1 Director's Update(Overton)
H.2 Commissioner's Update(Sweeney)
I. Adjournment
cannot take action on any item which does not appear on the agenda. All persons addressing the
Board shall speak in a civil and courteous manner and members of the audience shall be respectful
of others. Please state your name, and state whether you are a resident of the city or a property
owner within the city in an audible tone of voice for the record and limit your comments to three
minutes.
General public comments to the Board can be found on their Laserfiche repository page.
This board generally meets the fourth Thursday of the month from 6:00 pm to 8:00 pm.
Citizen Advisory Board meetings are open to all members of the public. If you have a disability that
requires assistance, please contact our ADA Coordinator, David Arnado, at 406.582.3232.
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Memorandum
REPORT TO:Urban Parks and Forestry Board
FROM:Mitch Overton, Director of Parks and Recreation
Anhad Bajwa, Administrative Assistant II
SUBJECT:Approval Minutes from September 24, 2026 Urban Parks & Forestry Board
Meeting.
MEETING DATE:October 22, 2026
AGENDA ITEM TYPE:Minutes
RECOMMENDATION:Approval Minutes from September 24, 2026 Urban Parks & Forestry Board
Meeting.
STRATEGIC PLAN:6.5 Parks, Trails & Open Space: Support the maintenance and expansion of
an interconnected system of parks, trails and open spaces.
BACKGROUND:In accordance with Commission Resolution 5323 and the City of Bozeman's
Citizen Advisory Board manual, all Boards must have minutes taken and
approved. Prepared minutes will be provided for approval by the board at
the next scheduled meetings. Staff will make any corrections identified to
the minutes before submitting them to the City Clerk's office.
UNRESOLVED ISSUES:As suggested by the UPF Board.
ALTERNATIVES:As suggested by the UPF Board.
FISCAL EFFECTS:n/a
Attachments:
09.24.26_Minutes.pdf
Report compiled on: October 1, 2026
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Urban Parks & Forestry Board Meeting Minutes, 9/24/2026
Page 1 of 2
URBAN PARKS & FORESTRY BOARD MEETING OF BOZEMAN, MONTANA
MINUTES
9/24/2026
General information about the Urban Parks & Forestry Board can be found in our Laserfiche repository.
A) 00:00:17 Call to Order - 6:00 PM
B) 00:02:29 Disclosures
Steve Lowry - Bozeman Creek Vision Plan, saw vision at open house at the SLAM festival at Bogert Park,
during which he spoke briefly with Jon about it.
C) 00:03:06 Changes to the Agenda
Moving UPFM work session to item number 2, after the Bozeman Creek Vision Plan.
E) 00:03:28 Approval of Minutes
E.1 Approval Minutes from August 27, 2026 Urban Parks and Forestry Board Meeting
08.27.26_Minutes.pdf
00:03:34 Motion to approve
Matthew Kortan: Motion
Steve Lowry: 2nd
G) 00:04:11 Public Comments on Non-agenda Items Falling within the Purview and
Jurisdiction of the Board - none
I) Action Items
J) FYI/Discussion
J.1 00:04:27 Bozeman Creek Vision Plan - Work Session
Bozeman Creek Planning Next Steps Guidance.pdf
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Urban Parks & Forestry Board Meeting Minutes, 9/24/2026
Page 2 of 2
J.1 00:04:44 Bozeman Creek Vision Plan - Work Session
J.2 01:41:55 Director's Update
J.3 01:50:30 Commissioner's Update
J.4 01:20:07 Work Session: 2026 Urban Forest Management Plan - Public Comment
and Final Draft Revisions
9.24.26 - UPF Work Session 5 - Urban Forest Mgmt Plan.pptx
K) 01:50:29 Adjournment
This board generally meets the fourth Thursday of the month from 6:00 pm to 8:00 pm.
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Memorandum
REPORT TO:Urban Parks and Forestry Board
FROM:Mitch Overton, Director of Parks and Recreation
Anhad Bajwa, Administrative Assistant II
SUBJECT:Alternative date for November and December 2026 UPFB meetings
MEETING DATE:October 22, 2026
AGENDA ITEM TYPE:Citizen Advisory Board/Commission
RECOMMENDATION:Alternative date for November and December 2026 UPFB meetings
STRATEGIC PLAN:6.5 Parks, Trails & Open Space: Support the maintenance and expansion of
an interconnected system of parks, trails and open spaces.
BACKGROUND:The November and December 2026 Urban Parks and Forestry Board
Meetings coincide with the Thanksgiving and Christmas holidays.
We would like to propose moving the November Board Meeting to:
Thursday, November 19th
Monday, November 23rd
We would like to propose moving the December Board Meeting to:
Thursday, December 3rd
Monday, December 14th
Thursday, December 17th
Fridays are also options for both months.
*The timing will remain the same, 6-8pm.
UNRESOLVED ISSUES:n/a
ALTERNATIVES:Dependent on the Board.
FISCAL EFFECTS:n/a
Report compiled on: October 16, 2026
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Memorandum
REPORT TO:Urban Parks and Forestry Board
FROM:Addi Jadin, Park Planning and Development Manager
Mitch Overton, Director of Parks and Recreation
SUBJECT:Implementation of the Parks, Recreation and Active Transportation Plan in
the Unified Development Code - Community Engagement Plan and Timeline
MEETING DATE:October 22, 2026
AGENDA ITEM TYPE:Citizen Advisory Board/Commission
RECOMMENDATION:Implementation of the Parks, Recreation and Active Transportation Plan in
the Unified Development Code - Community Engagement Plan and Timeline
STRATEGIC PLAN:6.5 Parks, Trails & Open Space: Support the maintenance and expansion of
an interconnected system of parks, trails and open spaces.
BACKGROUND:The 2023 Parks, Recreation and Active Transportation Plan (PRAT Plan) sets
forth an ambitious vision and series of goals for the growth of the parks and
recreation system that are driven by community voices. These goals are the
product of rigorous community conversations, multiple surveys, in-depth
analysis by subject matter experts, and stakeholder visioning. The Plan states
that "the City should use the plan as a tool to assist in decision making as it
relates to investment strategies and resource allocation to ensure barriers to
participation are removed and create a more equitable system. Finally, the
PRAT plan should serve as a unifying document that helps align the needs of
the community with the priorities and actions of the City in order to
continue to grow an inclusive, loved, and connected park system".
One way the Department guides investment strategies and resource
allocation and influences the growth of the park system is through the
review of private development subdivision and site plan applications. That
work is done according to the Bozeman Municipal Code - Unified
Development Code (UDC), primarily Section 38.420. - Park and Recreation
Requirements, and other policy and plan documents such as the PRAT Plan,
Resolution 4784 which establishes criteria for the evaluation of cash-in-lieu
of parkland requests, and the Park Design Manual.
In the PRAT Plan's implementation chapter, "Chapter 5. How Do We Get
There?", revisions to the UDC are recommended, including but not limited to
strategies in the following areas:
Equitable Access:
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Support an equitable distribution of elements, park types, and
facilities, especially in communities of color, low income communities,
and in places where there are gaps in safe, walking access.
Programs, Places and Partnerships:
Prioritize the collocation of parks with areas of natural resource value
in Department investments and throughout the subdivision and site
plan review process.
Pedestrian and Bicycle Facilities:
Consider requirements for new developments to infill the active
transportation system as is currently required for roads.
Make adjustments to the watercourse setback requirements to allow
all trail types, on a limited basis.
Allow certain active transportation elements to count towards a new
development project’s parkland requirements.
Natural Resources:
Allow natural areas deemed to have high natural resource value to
count towards a new development project’s parkland requirements.
Require qualified staff to conduct a site inspection early in the
planning stage (Conceptual or Pre-app stage) to identify opportunities
for natural resource preservation and protection.
Strengthen the General Standard for protecting the Natural
Environment in proposed new developments (currently BMC
38.410.010)
Strengthen the community tree ordinance (BMC 16.05.330) to
increase the number of trees entering into the public domain.
Chapter 5 emphasizes that implementation in the UDC is a key priority and it
should be reviewed periodically to ensure 1) the above are being
consistently applied in the Planning Review process and 2) the above
continue to support the vision of the PRAT Plan. In addition, other related
policies and manuals need to be reviewed to ensure that they facilitate the
creation of an "inclusive, loved, and connected park system".
This initial discussion will center on the community engagement plan for this
work and a high-level look at the project timeline.
UNRESOLVED ISSUES:NA
ALTERNATIVES:Per Board
FISCAL EFFECTS:NA
Report compiled on: October 16, 2026
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Memorandum
REPORT TO:Urban Parks and Forestry Board
FROM:Addi Jadin, Park Planning and Development Manager
Mitch Overton, Director of Parks and Recreation
SUBJECT:Park Land Trust 2026 Community Grant Cycle
MEETING DATE:October 22, 2026
AGENDA ITEM TYPE:Citizen Advisory Board/Commission
RECOMMENDATION:Park Land Trust 2026 Community Grant Cycle
STRATEGIC PLAN:1.2 Community Engagement: Broaden and deepen engagement of the
community in city government, innovating methods for inviting input from
the community and stakeholders.
BACKGROUND:The Park Land Trust is funded primarily through Cash-in-Lieu of Parkland
(CILP) and other non-assessment revenue. CILP payments are made in
association with subdivision and site plan development applications
according to the Unified Development Code. These funds have been used for
community grants over 20 years including partnerships with homeowners'
associations for small neighborhood park improvements, land acquisition
with community partners, and other capital investments in parks and
recreation. The projects have been led by the grant awardees or the Parks
and Recreation Department with a specific community partner. In 2025, a
new Community Grant Program was launched to align grant objectives with
the Parks, Recreation and Active Transportation Plan (PRAT Plan) and to help
with grant awareness.
This work session allows discussion of the grant program's criteria, scoring
and award process in advance of the program's 2026-27 cycle. There is
approximately $200,000 available for awards this cycle and application
information and deadlines will be made available on the Parks Planning and
Development webpage after the board discussion.
UNRESOLVED ISSUES:NA
ALTERNATIVES:Per Board
FISCAL EFFECTS:As budgeted
Attachments:
2026_Community_Grant_Program-Discussion_DRAFT.docx
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Application-2026-DRAFT.docx
STAFF_Scoring-2026.docx
UPFB_Scoring-2026.pdf
Report compiled on: October 16, 2026
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1
Community Grant Program
Purpose
The City of Bozeman Parks Division is acceptfng grant applicatfons for projects within parks or other
recreatfon areas in the City of Bozeman. The purposes of the grants are to:
Accomplish the goals of the 2023 Comprehensive Parks, Recreatfon and Actfve Transportatfon
Plan (PRAT Plan or Plan).
Support and develop community partnerships.
Involve the community with creatfve projects in parks.
Encourage projects that benefit underserved communitfes.
Encourage projects in areas with relatfvely lower access to parkland.
Funding Amounts
The program has $220,000 this award cycle. There is no maximum grant request, however, amounts
available vary depending on which park they are proposed for. Applicants may confirm funding
availability by emailing a brief descriptfon to parksandtrails@bozeman.net and more informatfon is provided
in Appendix C.
Project Themes and Strategies
Grants must meet one of 4 different themes from the PRAT Plan. Under each theme, there are
strategies from the PRAT Plan to use to create grant proposals. Potentfal project ideas are listed in
Appendix A.
THEME 1: WELCOMING, EQUITABLE ACCESS
Build on Bozeman’s unique strengths while creating WELCOMING, EQUITABLE ACCESS to all spaces
and programs.
Theme 1 Strategies
Create a consistent set of basic elements across neighborhoods.
Maintain the current level of parkland per resident (17 acres per 1000) by growing park
acres as the community grows.
Balance the needs of different park users.
Support all-season recreatfon.
Increase safe evening / night-tfme access at designated facilitfes with appropriate lightfng,
management, and programming.
Design parks that reflect their unique neighborhoods and reflect the Department’s brand.
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www.bozeman.net/departments/parks-and-recreatfon/parks/community-grant-program
Page 2
THEME 2: PROGRAMS, PLACES AND PARTNERSHIPS
Strengthen PROGRAMS, PLACES, AND PARTNERSHIPS to meet changing community needs.
Theme 2 Strategies
Invest in distributed community recreatfon hubs across the city.
Create elements that respond to community needs, especially for underserved demographic
groups.
THEME 3: PEDESTRIAN AND BICYCLE FACILITIES
Connect Bozeman’s community with safe and enjoyable PEDESTRIAN AND BICYCLE FACILITIES
Theme 3 Strategies
Invest in a city-wide actfve transportatfon network.
Develop the network of Anchor Routes that serve as key travel corridors.
Close existfng gaps in the pedestrian + bicycle network.
Improve east-west connectfons.
Improve crossings that act as major barriers for pedestrians and bicyclists.
Install path improvements along actfve transportatfon routes.
Include Bozeman’s linear parks and watercourse corridors as part of the actfve
transportatfon network.
Ensure inclusive and equitable access to and within parks.
THEME 4: NATURAL RESOURCES
Steward and sustain NATURAL RESOURCES across the parks and trails system.
Theme 4 Strategies
Create and utflize new design standards and management practfces appropriate to each
park type and its unique landscape.
Demonstrate sustainable trail and park building.
Advance the protectfon and enhancement of natural resource areas and trees, especially
sensitfve lands.
Expand nature play and programming.
Implement low-impact design and management practfces in park and facility capital
projects.
Criteria and Scoring
Grants will be rated using the following review criteria. Criteria 1-2 will be reviewed and scored by City
staff. Staff scores will be presented to the Urban Parks and Forestry Board along with the applicatfons at
a public meetfng. Criteria 3-6 will be scored by the Urban Parks and Forestry Board (UPFB) Members.
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1. Feasibility of the project’s maintenance and financial impacts.
Possible points: 10
Explanatfon: Ensure that the maintenance requirements for the project can be performed by the Parks
Division or that the grantees can perform maintenance tasks.
2. Proposal is appropriate for the park type or pathway it is proposed for (see Park Design Manual).
Possible points: 10
Explanatfon: Ensure that the proposal does not negatfvely change the functfon of the park, cause undue
impact to the park or surroundings, and that the project fits the size and type of park and its existfng uses.
3. Clarity and completeness of the application materials.
Possible points: 20
Explanatfon: Ensure that the applicatfon describes a project that can be completed independently by the
grantee or that roles are clearly defined where City assistance is needed. Are steps described, is the public
benefit easy to understand, and does the applicatfon provide enough detail to ensure a positfve result?
4. How well the project addresses at least one theme area.
Possible points: 30
Explanatfon: Applicatfons must clearly communicate the positfve impact(s) of the project and how it
accomplishes the goals of the PRAT Plan and contributes to the work of the Parks and Recreatfon
Department.
5. Project, the applicant team, and/or the delivery method improves inclusivity, equity and/or access
within the parks and trails system.
Possible points: 15
Explanatfon: Projects should remove cultural, physical or other barriers to using the park system and/or to
partfcipatfng in park improvement projects. For example, successful projects will include all ages and abilitfes
or remove language barriers to partfcipatfon in volunteer efforts, will consult underserved groups as
described in the PRAT Plan, and/or be led by a diverse team. Projects in an area of town with lower level of
proximity to parks as identffied in Figure 3.8 of the PRAT Plan or where investment has not recently occurred
will score higher in this category.
6. Contribute to the City’s communication efforts about the project by describing how applicants will
provide project status updates, social media posts, documentation of results, and/or by planning
events to celebrate completion of the project.
Possible points: 15
Explanatfon: It is important to track and communicate about progress toward completfon of the projects to
ensure community support and be responsive to partfcipants’ tfme and input. Applicants should give thought
to their tfmeline and how the project will be celebrated or reported on. In certain cases, the project success
may best be shown through measurable impacts that can be reported back to the Urban Parks and Forestry
Board or shared with the public.
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Funding Decisions
Once scores have been collected, staff will create a funding recommendatfon to be approved by the Urban Parks
and Forestry Board. Staff will aim to grant high scoring applicatfons their full request, but adjustments may be
needed to use the funds fully and for greatest public benefit. It is not the intent of the Parks Division to carry
forward grant funding into a new applicatfon period.
Who Can Apply
To encourage different groups to apply, the Parks Division can be flexible regarding how project funding
is awarded. Applicatfons from a registered non-profit or for-profit entfty may be eligible to have funding
dispersed to them directly. Individuals may work with the City to make purchases of materials or
equipment necessary to carry out the project.
Application Steps
1. Applicants are encouraged to attend a Q & A session with parks staff prior to applicatfon submittal to
discuss project locatfon, funding available, and other details. Details about Q & A sessions will be posted
on the grant program webpage.
2. Complete attached applicatfon form.
3. Attach supplemental informatfon including:
criteria narratfve (1000 word maximum)
visuals including maps (4 pages maximum)
material and/or labor estfmates
up to 3 letters of recommendatfon.
4. Submit applicatfon form and supplemental informatfon as an individual PDF (10 MB max) by email to
parksandtrails@bozeman.net before the applicatfon deadline.
Application Deadline
The applicatfon deadline for 2025 grants is Friday, May 30, 2025, at 5:00 PM.
Anticipate Review and Award Timeline
June 26, 2025 – 6:00 PM – Urban Parks and Forestry Board Applicatfon Review
July 24, 2025 – 6:00 PM – Urban Parks and Forestry Board Award Recommendatfon
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Page 5
Appendix A: Potential Project Ideas
THEME 1: WELCOMING, EQUITABLE ACCESS
Add park assets that were identffied as in high demand by the community in the PRAT Plan and its
appendices in new and existfng spaces.
Add elements to increase access citywide to playgrounds (including universal play spaces), trails,
spaces for dogs, community gardens/ food forests, fields, courts, and splash pads.
Improve universal access of play spaces, pathways, community gardens, wayfinding and signage.
Invest in acquisitfon of new pathways, parks and natural areas within parks that: 1) help to close
existfng 10-minute walk gaps, and 2) overcome extreme physical barriers.
Acquire land to make key trail, path or park connectfons identffied in the Actfve Transportatfon
component of the plan (Goal 3) and to better connect people to parks.
Make rules and regulatfons clear and easy to understand in English and Spanish
Expand and improve dog park spaces to promote balanced use and enjoyment of park spaces by all.
Support winter actfvitfes by increasing access to complementary indoor space.
Communicate best practfces for safety outdoors in the winter
Provide grooming for winter use.
Use parks to tell stories that engage with arts, culture and local history and reflect local culture.
Celebrate Bozeman’s park bridges.
THEME 2: PROGRAMS, PLACES AND PARTNERSHIPS
Expand temporary art exhibitfons and permanent public art programs across city parks and
facilitfes.
THEME 3: PEDESTRIAN AND BICYCLE FACILITIES
Construct actfve transportatfon network segments to close key connectfvity gaps.
Improve safety of pedestrian and bicycle crossings.
Prioritfze constructfon of east-west network facilitfes.
Install the PRAT-recommended improvements along trail routes including but not limited to
wayfinding, shade, benches, drinking fountains, restrooms, lightfng.
THEME 4: NATURAL RESOURCES
Design and demonstrate landscape design and management best practfces.
Design and demonstrate sustainable trail design and maintenance.
Use thoughtiul trail design that encourages people to stay on the trail with invitfng access points to
sit, watch, fish, and play.
Design and demonstrate ways for people and children to interact with wetlands, waterways and
forests.
Plant drought tolerant and natfve vegetatfon and trees.
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Appendix C: Funding Availability
The following parks are currently ineligible for the Community Grant Program:
Blackwood Groves
Bozeman Sports Park
Bridger Creek
Christfe Fields
Cottonwood
Creekwood
Ellis View Estates
Ferguson Meadows
Haggarty/HACOT Minor Sub
Headlands
Josephine
Langohr
Legends
Loyal Gardens
Meadow Creek
M.L. Alderson/Cottonwood
New Hyalite View
Oak Springs
Peet’s Hill
Pooh Corner
Shady Lane/Southbridge
Tuckerman
Please confirm funding available for all other parks.
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COMMUNITY GRANT PROGRAM APPLICATION
Project Name: ______________________________________________________________________________________
Location: __________________________________________________________________________________________
Location of project within the park/public recreation area and nearest cross street:
__________________________________________________________________________________________________
__________________________________________________________________________________________________
Applicant (Organization): _____________________________________________________________________________
Primary Contact(s): __________________________________________________________________________________
Phone Number(s): ___________________________________________________________________________________
Email Address(es): ___________________________________________________________________________________
Funding Requested: _________________________________________________________________________________
Match Provided by Applicant FINANCIAL (IF APPLICABLE/NOT REQUIRED): ___________________
Match Provided by Applicant VALUE OF IN-KIND LABOR OR MATERIALS (IF APPLICABLE/NOT REQUIRED):
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
PROJECT INFORMATION
APPLICATION INFORMATION
FUNDING REQUEST
BRIEF PROJECT DESCRIPTION (DO NOT EXCEED SPACE PROVIDED)
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STAFF REVIEWER NAME: ______________________________
1. Feasibility of the project’s maintenance and financial impacts.
Possible points: 10
Explanation: Ensure that the maintenance requirements for the project can be performed by the Parks
Division or that the grantees can perform maintenance tasks.
2. Proposal is appropriate for the park type or pathway it is proposed for (see Park Design
Manual).
Possible points: 10
Explanation: Ensure that the proposal does not negatively change the function of the park, cause undue
impact to the park or surroundings, and that the project fits the size and type of park and its existing
uses.
Application
Criteria 1 (Possible 10 points)
Criteria 2 (Possible 10 points)
Application
Criteria 1 (Possible 10 points)
Criteria 2 (Possible 10 points)
NOTES/CONCERNS/FOLLOW-UP QUESTIONS:
Application
Criteria 1 (Possible 10 points)
Criteria 2 (Possible 10 points)
NOTES/CONCERNS/FOLLOW-UP QUESTIONS:
Application
Criteria 1 (Possible 10 points)
Criteria 2 (Possible 10 points)
NOTES/CONCERNS/FOLLOW-UP QUESTIONS:
Application
Criteria 1 (Possible 10 points)
Criteria 2 (Possible 10 points)
NOTES/CONCERNS/FOLLOW-UP QUESTIONS:
Criteria 1 (Possible 10 points)
Criteria 2 (Possible 10 points)
NOTES/CONCERNS/FOLLOW-UP QUESTIONS:
19
Application
Criteria 1 (Possible 10 points)
Criteria 2 (Possible 10 points)
NOTES/CONCERNS/FOLLOW-UP QUESTIONS:
Application
Criteria 1 (Possible 10 points)
Criteria 2 (Possible 10 points)
NOTES/CONCERNS/FOLLOW-UP QUESTIONS:
20
2026 Community Grant Program Scoring Tool
UPFB REVIEWER NAME:
REVIEW CRITERIA 3-6:
3. Clarity and completeness of the application materials.
Explanation: Ensure that the application describes a project that can be completed independently by
the grantee or that roles are clearly defined where City assistance is needed. Are steps described, is the
public benefit easy to understand, and does the application provide enough detail to ensure a positive
result?
4. How well does the project address at least one theme area.
Explanation: Applications must clearly communicate the positive impact(s) of the project and how it
accomplishes the goals of the PRAT Plan and contributes to the work of the Parks and Recreation
Department.
5. Project, the applicant team, and/or the delivery method improves inclusivity, equity and/or access within the
parks and trails system.
Explanation: Projects should remove cultural, physical or other barriers to using the park system and/or
to participating in park improvement projects. For example, successful projects will include all ages and
abilities or remove language barriers to participation in volunteer efforts, will consult underserved
groups as described in the PRAT Plan, and/or be led by a diverse team. Projects in an area of town with
lower level of proximity to parks as identified in Figure 3.8 of the PRAT Plan or where investment has
not recently occurred will score higher in this category.
6. Contribute to the City’s communication efforts about the project by describing how applicants will provide
project status updates, social media posts, documentation of results, and/or by planning events to celebrate
completion of the project.
Explanation: It is important to track and communicate about progress toward completion of the projects to
ensure community support and be responsive to participants’ time and input. Applicants should give thought
to their timeline and how the project will be celebrated or reported on. In certain cases, the project success
may best be shown through measurable impacts that can be reported back to the Urban Parks and Forestry
Board or shared with the public.
21
Application
Staff Score (Possible 20 points)
Criterion 3 (Possible 20 points)
Criterion 4 (Possible 30 points)
Criterion 5 (Possible 15 points)
Criterion 6 (Possible 15 points)
TOTAL
NOTES/CONCERNS/FOLLOW-UP QUESTIONS:
Application
Staff Score (Possible 20 points)
Criterion 3 (Possible 20 points)
Criterion 4 (Possible 30 points)
Criterion 5 (Possible 15 points)
Criterion 6 (Possible 15 points)
TOTAL
NOTES/CONCERNS/FOLLOW-UP QUESTIONS:
22
Memorandum
REPORT TO:Urban Parks and Forestry Board
FROM:Mitch Overton, Parks and Recreation Director
Anhad Bajwa, Administrative Assistant II
SUBJECT:Director's Update
MEETING DATE:October 22, 2026
AGENDA ITEM TYPE:Administration
RECOMMENDATION:Director's Update
STRATEGIC PLAN:6.5 Parks, Trails & Open Space: Support the maintenance and expansion of
an interconnected system of parks, trails and open spaces.
BACKGROUND:When meeting time permits a standing item of Director Updates will be
provided to the Board for communication and informational purposes.
UNRESOLVED ISSUES:None
ALTERNATIVES:Omit when time does not allow for the update.
FISCAL EFFECTS:None
Report compiled on: October 16, 2026
23
Memorandum
REPORT TO:Urban Parks and Forestry Board
FROM:Mitch Overton, Parks and Recreation Director
Anhad Bajwa, Administrative Assistant II
SUBJECT:Commissioner's Update
MEETING DATE:October 22, 2026
AGENDA ITEM TYPE:Administration
RECOMMENDATION:Commissioner's Update
STRATEGIC PLAN:6.5 Parks, Trails & Open Space: Support the maintenance and expansion of
an interconnected system of parks, trails and open spaces.
BACKGROUND:When meeting time permits a standing item of Commissioner Updates will
be provided to the Board for communication and informational purposes.
UNRESOLVED ISSUES:None
ALTERNATIVES:Omit when time does not allow for the update or Commissioner has nothing
to report.
FISCAL EFFECTS:None
Report compiled on: October 16, 2026
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