HomeMy WebLinkAbout[EXTERNAL]RFQ – Contractors - All Trades and Services - Gallatin MgmtFrom:Andrew Poldiak
To:Bozeman Procurement
Cc:Jesse Neff; Caitlyn Overfelt
Subject:[EXTERNAL]RFQ – Contractors - All Trades and Services - Gallatin Mgmt
Date:Wednesday, August 26, 2026 6:32:56 PM
Attachments:Gallatin_Mgmt_City_of_Bozeman_RFQ_UPDATED.pdf
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Attached is the Statement of Qualifications from Montana Property Management and
Maintenance LLC, DBA Gallatin Mgmt, in response to the City of Bozeman RFQ forContractors – All Trades and Services – Parks and Recreation Department.
Please confirm receipt of our submission when convenient.
We appreciate the opportunity to be considered and look forward to the possibility of working
with the City of Bozeman.
Thank you!
-- Andrew Poldiak
(406) 518 -1228Owner | Licensed MT Property Manager
MontanaMgmt.com
Gallatin Mgmt | City of Bozeman RFQ | 1
STATEMENT OF QUALIFICATIONS
Contractors - All Trades and Services
Parks and Recreation Department
Montana Property Management and Maintenance LLC
DBA Gallatin Mgmt
55 Axtell Anceny Road | Gallatin Gateway, Montana
Submitted to the City of Bozeman
August 27, 2026
LOCAL CAPACITY. YEAR-ROUND SERVICE. PROVEN MULTI-SITE OPERATIONS.
Gallatin Mgmt | City of Bozeman RFQ | 2
Transmittal Letter
August 27, 2026
City of Bozeman
Attn: City Clerk / Procurement
Bozeman, Montana
RE: RFQ - Contractors - All Trades and Services - Parks and Recreation Department
Montana Property Management and Maintenance LLC, DBA Gallatin Mgmt, respectfully submits this Statement of
Qualifications to support the City of Bozeman Parks and Recreation Department and other City departments with
landscaping, grounds maintenance, restoration, forestry-related field services, light site work, hauling, and snow-
removal services.
Gallatin Mgmt is a Gallatin Gateway-based contractor founded in 2022. The company currently provides recurring
maintenance services to 37 HOA communities in Big Sky, along with approximately 30 private homes and ranch
properties, and performs frequent landscape improvement and site projects. Our operations are supported by 10 full-
time employees, approximately 15 employees during peak periods, four maintenance crews, one dedicated project
crew, and a company-owned/controlled fleet of trucks, trailers, commercial mowers, compact equipment, and
specialized snow-removal equipment.
Our business has been built around recurring contractual work where responsiveness, schedule reliability,
documentation, budgeting, and long-term client relationships matter. We believe that operating model translates
directly to the City's need for a dependable local contractor pool capable of responding to projects as they arise.
Gallatin Mgmt does not intend to use generative AI in the fulfillment of contracted field services under this RFQ. We
appreciate the City's consideration and welcome the opportunity to establish a term contract and compete for future
task orders.
Respectfully submitted,
Andrew Poldiak, Co-Owner
Montana Property Management and Maintenance LLC
DBA Gallatin Mgmt
Signature: ____________________________________ Date: __________________
Gallatin Mgmt | City of Bozeman RFQ | 3
QUALIFICATIONS
Gallatin Mgmt
Gallatin Mgmt | City of Bozeman RFQ | 4
1. Firm Overview
Montana Property Management and Maintenance LLC, DBA Gallatin Mgmt, is a locally based landscape, property
maintenance, project, and snow-services contractor headquartered in Gallatin Gateway. Since its founding in July
2022, the company has grown into a year-round operation serving a substantial portfolio of HOA communities, private
residences, ranch properties, and commercial clients in the Big Sky area.
July 2022
Founded
$1.2M
2025 annual revenue
$1.5M
Projected 2026 revenue
37 HOAs
Recurring HOA portfolio
10
Full-time employees
~15
Peak-season employees
Local Office
Gallatin Mgmt is headquartered at 55 Axtell Anceny Road, Gallatin Gateway, Montana, near the intersection of U.S.
Highway 191 and Axtell Road. This location provides direct access to the Gallatin Valley and the U.S. 191 corridor
between Bozeman and Big Sky.
Business Stability and Financial Capacity
Gallatin Mgmt generated approximately $1.2 million in revenue in 2025 and projects approximately $1.5 million in
2026. The company maintains a $100,000 business line of credit and routinely funds labor, materials, equipment, and
project costs before client payment. Recurring HOA work is generally performed without deposits and invoiced after
service or project completion.
The company's vehicle and equipment fleet is a mix of owned and financed assets. Gallatin Mgmt has no bankruptcies,
major judgments, liens, or other significant financial issues. The firm has not historically required bonding for its
private-sector contracts; project-specific bonding requirements, if any, would be evaluated with the firm's insurance
and financial partners before acceptance of a task order.
Insurance and Claims
Gallatin Mgmt is fully insured and maintains workers' compensation coverage for its workforce. The company has
had no general liability claims since its founding. Proof of insurance and required endorsements will be provided and
verified against City requirements before contract execution.
Gallatin Mgmt | City of Bozeman RFQ | 5
2. Services and Special Capabilities
Gallatin Mgmt's core strength is the ability to combine recurring maintenance operations with a dedicated project
crew and compact-equipment capability. This allows the company to address routine grounds work, unscheduled
service needs, and one-time improvements without relying on a single crew or a single piece of equipment.
Commercial landscape maintenance: mowing, trimming, blowing, edging, seasonal cleanup, pruning, fertilization,
and weed control.
Irrigation maintenance: diagnostics, adjustments, repairs, nozzles, filters, couplings, and troubleshooting of
existing systems. Gallatin Mgmt does not currently offer new irrigation-system installation.
Landscape installation and improvements: planting, trees, sod, seeding, native/revegetation work, mulch,
decorative rock, boulders, defined beds, pavers, flagstone, and small retaining features.
Site work: grading, drainage correction, dry-creek features, compact excavation, skid-steer work, material
handling, hauling, debris removal, and construction-impact restoration.
Forestry-related field services: tree trimming, tree removal, deadfall removal, tree planting, and cleanup within the
firm's equipment and insurance capabilities.
Snow services: plowing with 2500/3500-series trucks, hand shoveling, sidewalk and tight-area snow removal, ATV
plows, Snowrator-type equipment, and specialized sidewalk attachments. Gallatin Mgmt is not representing
deicing/spreader services as a current core capability.
Equipment and Fleet
12 commercial mowers distributed across four maintenance crews, with backup capacity available.
Seven-truck fleet: four trucks with enclosed maintenance trailers, two trucks with dump trailers, and one
management/backup vehicle.
2500- and 3500-series trucks capable of towing, hauling, and snow plowing.
Skid steer, mini excavator, dump trailers, and supporting landscape/project equipment.
Commercial trimmers, blowers, hand tools, spray equipment, and crew-specific maintenance equipment.
ATVs with plows, Snowrator-type equipment, hand-shoveling equipment, and specialized sidewalk/tight-area snow
attachments.
Specialized or larger excavators, skid steers, and attachments are rented when a project is better served by a
different machine size or specialty attachment.
The depth of the fleet provides operational redundancy. Equipment downtime can be absorbed by backup mowers,
vehicles, trailers, and crew resources, reducing the risk that a mechanical issue will interrupt scheduled City service.
Gallatin Mgmt | City of Bozeman RFQ | 6
3. Key Personnel
Andrew Poldiak | Co-Owner
15 years of landscape-industry experience. Provides company leadership, estimating, client relationships, resource
allocation, project oversight, and field-operations support.
Jesse Neff | Co-Owner
More than 10 years of property-management and project-management experience. Provides estimating, budgeting,
project coordination, scheduling, client communication, and management oversight.
Jordan Bostian | Senior Crew Supervisor
Approximately 10 years of combined landscape and outdoor-recreation industry experience. Provides field
supervision, crew coordination, quality control, equipment oversight, and execution of recurring maintenance and
project work.
Finn Sullivan | Crew Leader
Three years with Gallatin Mgmt. Leads a field crew and is responsible for execution of scheduled maintenance and
project work.
Workforce Continuity
The management team is supported by 10 full-time employees, expanding to approximately 15 during peak periods.
Several key field employees have remained with Gallatin Mgmt for multiple seasons, providing continuity, familiarity
with company standards, and an experienced core workforce.
Management Approach
Ownership remains directly involved in estimating, scheduling, budgeting, client communication, and project
oversight. Field supervisors and crew leaders provide day-to-day execution and quality control, allowing ownership to
remain accessible while maintaining clear field accountability.
Gallatin Mgmt | City of Bozeman RFQ | 7
4. Current Workload and Capacity
Gallatin Mgmt is structured to accept additional task-order work without displacing its recurring contractual
obligations. The company operates four dedicated landscape maintenance crews and one full-time project crew.
4
Dedicated maintenance crews
1
Dedicated project crews
~75%
Maintenance capacity scheduled
7-10 days
Typical small-project lead time
1-2 days
Routine/urgent service response
37
Current HOA maintenance portfolio
Flexible Crew Allocation
Maintenance crews are intentionally scheduled to approximately 75% of available capacity. The remaining capacity
allows the company to respond to unscheduled work, weather impacts, client requests, and project support while
preserving recurring route obligations.
The dedicated project crew handles one-time landscape and site projects. When a project requires additional
manpower, personnel can be temporarily assigned from maintenance crews or scheduled to join project work after
completing routine maintenance. This structure provides scalable labor without requiring the company to
overcommit its baseline schedule.
Response and Scheduling
At the time of this submission, typical small projects are scheduling approximately 7-10 days out, depending on scope
and material availability. Urgent and unscheduled service requests can generally be addressed within one to two
business days by maintenance crews. Larger or specialized projects are scheduled based on scope, materials,
equipment requirements, and City priorities.
Gallatin Mgmt | City of Bozeman RFQ | 8
5. Schedule and Budget Control
Estimating and Cost Tracking
Co-owners Andrew Poldiak and Jesse Neff jointly oversee estimating and project budgeting. Gallatin Mgmt tracks
labor hours and material costs throughout its work so project performance can be compared against the estimate
while work is underway.
Changes and Additional Work
When field conditions or requested scope changes would create additional cost, Gallatin Mgmt communicates the
issue and obtains client approval before proceeding with additional billable work. The company does not use minor
estimating variances as a basis for surprise charges; maintaining predictable client relationships and clear
authorization for changes is a core operating practice.
Supplier and Equipment Control
Gallatin Mgmt maintains established relationships with local and regional material suppliers. Most normal operating
equipment is maintained within the firm's fleet. Larger or specialized machines and attachments are rented when
appropriate for the specific project, allowing the firm to match equipment to the work without unnecessary fixed
overhead.
Contract Performance
Gallatin Mgmt has not been assessed or paid liquidated damages on any project. The firm has no history of lawsuits,
debarments, suspensions, contract terminations for cause, or known government-contract violations. Gallatin Mgmt
has had no general liability claims since its founding.
Gallatin Mgmt | City of Bozeman RFQ | 9
6. Representative Recurring Landscape Experience
Gallatin Mgmt currently provides recurring landscape maintenance to 37 HOA communities in Big Sky. The examples
below demonstrate multi-year client retention and the firm's ability to manage multiple properties concurrently.
Property Annual Contract Service History Service Type
Hidden Village $57,000 3 years Landscape maintenance
Crail Creek Condos $32,000 4 years Landscape maintenance
Crail Ranch Townhomes $26,000 4 years Landscape maintenance
Glacier Condos $27,000 2 years Landscape maintenance
Silverbow Condos $20,000 2 years Landscape maintenance
Spanish Peaks Club Condos $19,000 4 years Landscape maintenance
These six contracts alone represent approximately $181,000 in annual recurring landscape maintenance and are part
of the firm's broader 37-HOA portfolio. Three of the relationships date to the company's earliest operating years,
demonstrating continuity and client retention.
Representative Scope
Recurring services vary by property and include mowing, trimming, blowing, weed control, fertilization, pruning,
seasonal cleanup, irrigation diagnostics/repair, service requests, landscape repairs, and additional project work as
authorized.
Gallatin Mgmt | City of Bozeman RFQ | 10
7. Representative Snow Operations
Powder Ridge Cabins Portfolio
Lakota, Homestead, Powder Ridge 2, and Powder Ridge 3 | Big Sky, Montana
Approximate annual contract value: $175,000 | Service history: 3 years
Gallatin Mgmt provides commercial hand shoveling and specialized tight-area snow removal across four HOA
communities commonly grouped as the Powder Ridge cabins. The work requires coordinated winter staffing,
recurring route execution, compact snow-removal equipment, and reliable response during significant snowfall.
Firelight Condos and Chalets
Approximate annual contract value: $38,000 | Service history: 4 years
Recurring commercial hand shoveling and tight-area snow removal for condominium and chalet properties. Four
consecutive years of service demonstrate winter reliability, client retention, and the ability to perform labor-intensive
work on a recurring schedule.
Andesite Ridge - Yellowstone Club
Gallatin Mgmt holds recurring snow-removal contracts covering more than 25 private residences within the Andesite
Ridge neighborhood, coordinated through neighborhood operations management. The relationship also includes
summer landscape projects and ongoing service coordination.
The recurring snow portfolio demonstrates Gallatin Mgmt's year-round operating model and ability to coordinate
multiple crews, properties, equipment types, and client contacts under time-sensitive conditions.
Gallatin Mgmt | City of Bozeman RFQ | 11
8. Representative Project Experience
364 Andesite Ridge Road | Big Sky, MT | $43,000
Removed existing mulch; installed premium decorative landscape rock; constructed hardscape paths for
hot-tub/property access; built small retaining/defined-bed features with natural flagstone; completed site preparation,
material handling, grading, and cleanup.
The Cave Building | Big Sky, MT | $35,000
Installed more than 100 plants, three aspen trees, decorative boulders, and new mulch; re-secured parking posts;
completed associated commercial landscape improvements and site finishing.
61 Andesite Ridge Road | Big Sky, MT | $23,000
Removed existing mulch and installed decorative landscape rock throughout designated areas, including material
removal, site preparation, installation, and cleanup.
Bear Paw Suites HOA | Big Sky, MT | $10,000
Reconstructed a failing large-boulder retaining wall. Excavated the affected area, corrected drainage behind the wall,
repositioned large boulders, backfilled, graded, and restored the disturbed area.
Mountain Lake Condos | Big Sky, MT | $9,000
Restored grounds damaged by construction traffic associated with a roofing project. Regraded disturbed areas,
prepared and reseeded affected ground, and constructed a dry-creek drainage feature to redirect runoff through an
existing problem area.
These representative projects total approximately $120,000 and demonstrate planting, hardscape, decorative rock,
drainage correction, grading, restoration, compact excavation, retaining-wall repair, material handling, and
commercial landscape installation.
Gallatin Mgmt | City of Bozeman RFQ | 12
9. Client Relationships and References
Gallatin Mgmt's largest client relationships are portfolio-based: property-management organizations entrust the firm
with recurring work across numerous HOA communities and then issue additional project and service requests
throughout the year. The contacts below can speak to executive-level performance, day-to-day field execution,
budgeting, responsiveness, and project delivery.
Mike Palmer - President, Confluence Community Management
(406) 599-2362 | mikep@confluencebigsky.com
Executive relationship covering 20+ Confluence-managed HOAs plus frequent project work.
Ryan Welch - Field Manager, Confluence Community Management
(406) 580-6544 | rwelch@confluencebigsky.com
Daily property-level coordination, maintenance, service requests, scheduling, and project work.
Annalise Locker - Field Manager, Confluence Community Management
(406) 640-1456 | alocker@confluencebigsky.com
Direct day-to-day interaction across assigned HOA properties and field services.
Grant Jardine - Chief of Community Management, Alpine Property Management
(406) 539-7611 | grant.jardine@alpinebigsky.com
Leads Alpine's HOA division; Gallatin Mgmt services 10+ Alpine-managed HOAs.
Connor Weiford - Operations Manager, Alpine Property Management
(406) 580-2895 | connor.weiford@alpinebigsky.com
Operational and budget coordination; previously worked directly with Gallatin Mgmt crews as a private-home field manager.
Nate Gonya - Operations Manager, Andesite Ridge, Yellowstone Club
(406) 539-8738 | nathan.gonya@yellowstoneclub.com
Oversees a multi-person operations team; coordinates snow contracts on 25+ homes plus summer projects.
Laura Callaghan - Director of Operations, Haas Builders
(513) 235-7366 | laura@haasbuilders.com
Client contact associated with The Cave Building commercial landscape improvement project.
Gallatin Mgmt | City of Bozeman RFQ | 13
10. Qualifications Against City Evaluation Criteria
Similar size/type/complexity - 40 points
37 recurring HOA maintenance contracts; approximately $440,000 in total annual summer contracts and
approximately $450,000 in total annual winter contracts; multi-year landscape and snow accounts; project experience
in planting, drainage, grading, hardscape, restoration, retaining features, and commercial landscape installation.
Firm qualifications - 20 points
15 years of landscape experience at ownership level; 10+ years property/project management at ownership level;
experienced field supervision; 10 full-time / ~15 peak staff; substantial truck, mower, trailer, compact-equipment, and
snow fleet.
Schedule and budget - 20 points
Dedicated project crew; four maintenance crews intentionally scheduled to ~75% capacity; 1-2 business-day response
for many unscheduled needs; 7-10 day current small-project lead time; labor/material tracking; written approval
before billable changes.
Present/projected workload - 10 points
Scalable crew model with project staff supported by maintenance crews; backup equipment; year-round workforce
and recurring contract base.
Past City of Bozeman experience - 5 points
Gallatin Mgmt has not previously contracted directly with the City of Bozeman.
Office location - 5 points
Headquartered in Gallatin Gateway at 55 Axtell Anceny Road with direct access to the Bozeman-Big Sky corridor.
Strengths and Limitations
Strengths include local presence, recurring multi-site contract experience, direct owner involvement, strong client
retention, a flexible crew model, owned/controlled equipment redundancy, year-round operations, and the ability to
combine maintenance with project work.
Gallatin Mgmt's principal current limitations are that the firm has not yet performed a direct City of Bozeman
contract, does not currently offer new irrigation-system installation, and may rent larger or specialized equipment
when a project falls outside the ideal range of its owned compact equipment. The firm views these limits as
manageable and will only accept task orders for which staffing, equipment, insurance, schedule, and technical
capability are appropriate.
Gallatin Mgmt | City of Bozeman RFQ | 14
11. Required Disclosures and Compliance
Generative AI Disclosure
Gallatin Mgmt does not intend to use generative AI in the fulfillment of field services awarded under this RFQ.
Claims / Liquidated Damages
Gallatin Mgmt has not been assessed or paid liquidated damages after completion of a project under a contract with a
public owner. The firm has had no general liability claims since its founding.
Public-Sector Experience
Gallatin Mgmt has not previously contracted directly with the City of Bozeman or another public agency.
Legal / Contract Standing
Gallatin Mgmt reports no lawsuits, debarments, suspensions, contract terminations for cause, known government-
contract violations, bankruptcies, major judgments, or liens.
Conflicts of Interest
Gallatin Mgmt is not aware of any conflict of interest with City of Bozeman employees or officials related to this
procurement.
Nondiscrimination and Equal Pay
Gallatin Mgmt affirms its commitment to equal opportunity and nondiscriminatory employment practices and affirms
compliance with applicable equal-pay requirements. The City-provided Nondiscrimination and Equal Pay Affirmation
is reproduced on the following page for signature.
Accessibility
This submission has been prepared as a searchable electronic document using structured headings, readable text,
high-contrast formatting, and simple tables. Gallatin Mgmt will cooperate with the City regarding any reasonable
accessibility remediation requested for this submission.
Gallatin Mgmt | City of Bozeman RFQ | 15
Appendix A - Nondiscrimination and Equal Pay Affirmation
Montana Property Management and Maintenance LLC, DBA Gallatin Mgmt, hereby affirms it will not discriminate on
the basis of race, color, religion, creed, sex, age, marital status, national origin, or because of actual or perceived
sexual orientation, gender identity or disability and acknowledges and understands the eventual contract will contain
a provision prohibiting discrimination as described in the RFQ and that this prohibition will apply to the hiring and
treatment of the submitting entity's employees and to all subcontracts.
In addition, Montana Property Management and Maintenance LLC, DBA Gallatin Mgmt, hereby affirms it will abide by
the Equal Pay Act of 1963 and Section 39-3-104, MCA (the Montana Equal Pay Act).
Authorized signature: ______________________________________________
Printed name: Andrew Poldiak
Title: Co-Owner
Date: ______________________________
Note: This affirmation should be signed before submission. If another authorized principal will sign, replace the printed name/title
accordingly.
Gallatin Mgmt | City of Bozeman RFQ | 16
Certification
I certify that the information contained in this Statement of Qualifications is true and accurate to the best of my
knowledge and that I am authorized to submit this response on behalf of Montana Property Management and
Maintenance LLC, DBA Gallatin Mgmt.
Signature: ______________________________________________
Andrew Poldiak, Co-Owner
Date: ______________________________
Submission Information
RFQ: Contractors - All Trades and Services - Parks and Recreation Department
Submission deadline: Thursday, August 27, 2026 at 3:00 PM MT
Submission method: Single searchable PDF by email to the City of Bozeman procurement address identified in the
RFQ.
Montana Property Management and Maintenance LLC
DBA Gallatin Mgmt
55 Axtell Anceny Road
Gallatin Gateway, Montana