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HomeMy WebLinkAboutResolutions 2026-60 - AUTHORIZING CHANGE ORDER NO. 5 WITH CK MAY EXCAVATING, INC. FOR THE 2024 STREET AND UTILITY IMPROVEMENTS PROJECT1 of 2 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, AUTHORIZING CHANGE ORDER NO. 5 WITH CK MAY EXCAVATING, INC. FOR THE 2024 STREET AND UTILITY IMPROVEMENTS PROJECT WHEREAS, the City Commission did, on the 6th day of June 2024, authorize award of the bid for the 2024 Street and Utility Improvements Project, to CK May Excavating, Inc., Belgrade, Montana; and WHEREAS, Section 7-5-4308, Montana Code Annotated, provides that any such alterations or modifications of the specifications and/or plans of the contract be made by resolution; and WHEREAS, it has become necessary in the prosecution of the work to make alterations or modifications to the specifications and/or plans of the contract that include fire hydrant extensions in 12th 13th and 14th Avenues to meet city standards. NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Bozeman, Montana, that the proposed modifications and/or alterations to the contract between the City of Bozeman, a municipal corporation, and CK May Excavating, Inc., as contained in Change Order 05, attached hereto, be and the same are hereby approved; and the City Manager is hereby authorized and directed to execute the contract change order for and on behalf of the City; and the City Clerk is authorized and directed to attest such signature, to wit: Resolution 2026-30 Docusign Envelope ID: B2C5412E-B8DC-83E1-8039-F6FA9CD12E31 2 of 2 PASSED AND APPROVED by the City Commission of the City of Bozeman, Montana, at a regular session thereof held on the 4th day of August 2026. __________________________________________ JOEY MORRISON Mayor ATTEST: ________________________________________ MIKE MAAS City Clerk APPROVED AS TO FORM: __________________________________________ ___ GREG SULLIVAN City Attorney Docusign Envelope ID: B2C5412E-B8DC-83E1-8039-F6FA9CD12E31 Page 1 of 2 Prepared by the Engineers Joint Contract Documents Committee and endorsed by The Associated General Contractors of America and the Construction Specifications Institute. CHANGE ORDERN o. 05 DATE OF ISSUANCE 7/16/2026 EFFECTIVE DATE 6/18/2026 OWNER: City of Bozeman CONTRACTOR: CK May Contract: 2024 Street and Utility Improvements Project Project: 2024 Street and Utility Improvements Project OWNER's Contract No. ENGINEER: City of Bozeman ENGINEER's Contract No. You are directed to make the following changes in the Contract Documents: Description: Mill existing asphalt pavement a two-inch depth in South 12th, 13th, and 14th Avenues from College Street to Koch Street. Work is depicted in the contract drawings labeled as “performed by others”. Reason for Change Order: Milling of 12th , 13th , and 14th Avenues was planned to be completed by the City Streets Department. The Streets Department cannot complete the work due to their existing workload. Attachments: 12th 13th 14th Mill Overlay - CK May Proposal_08.06.25 CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price $ 4,288,769.50 Original Contract Times: Substantial Completion: 300 Ready for final payment: 300 (days or dates) Net Increase (Decrease) from previous Change Orders No. 01 to 04 : $ 462,916.06 Net change from previous Change Orders No. 01 to No. 04 : Substantial Completion: 73 Ready for final payment: 73 (days) Contract Price prior to this Change Order: $ 4,751,685.56 Contract Times prior to this Change Order: Substantial Completion: 373 Ready for final payment: 373 (days or dates) Net increase (decrease) of this Change Order: $ 17,405.98 Net increase (decrease) this Change Order: Substantial Completion: 0 Ready for final payment: 0 (days) Contract Price with all approved Change Orders: $ 4,769,091.54 Contract Times with all approved Change Orders: Substantial Completion: 373 Ready for final payment: 373 (days or dates) Contractor certifies and agrees that there are no additional costs or claims for extra work, additional time, delays or omitted items, of any nature whatsoever, associated with the subject change order items, except as identified and set forth herein and unless expressly stated otherwise in the Change Order. And further, that the price agreed-upon herein represents the full cost and value for the subject work performed and the materials supplied under the terms of the contract and that the work quantities and value were properly determined and are correct. CONTRACTOR (Authorized Signature) Date RECOMMENDED BY: APPROVED BY: (ENGINEER - Signature) Date OWNER (Authori zed Signature) Date EJCDC 1910-8-B (1996 Edition) 7/16/2026 07/16/2026 Docusign Envelope ID: B2C5412E-B8DC-83E1-8039-F6FA9CD12E31 9/4/2026 Page 2 of 2 Prepared by the Engineers Joint Contract Documents Committee and endorsed by The Associated General Contractors of America and the Construction Specifications Institute. CHANGE ORDER INSTRUCTIONS A. GENERAL INFORMATION This document was developed to provide a uniform format for handling contract changes that affect Contract Price or Contract Times. Changes that have been initiated by a Work Change Directive must be incorporated into a subsequent Change Order if they affect Price or Times. Changes that affect Contract Price or Contract Times should be promptly covered by a Change Order. The practice of accumulating Change Orders to reduce the administrative burden may lead to unnecessary disputes. If Milestones have been listed in the Agreement, any effect of a Change Order thereon should be addressed. For supplemental instructions and minor changes not involving a change in the Contract Price or Contract Times, a Field Order should be used. B. COMPLETING THE CHANGE ORDER FORM Engineer normally initiates the form, including a description of the changes involved and attachments based upon documents and proposals submitted by Contractor, or requests from Owner, or both. Once Engineer has completed and signed the form, all copies should be sent to Owner or Contractor for approval, depending on whether the Change Order is a true order to the Contractor or the formalization of a negotiated agreement for a previously performed change. After approval by one contracting party, all copies should be sent to the other party for approval. Engineer should make distribution of executed copies after approval by both parties. If a change only applies to price or to times, cross out the part of the tabulation that does not apply. Docusign Envelope ID: B2C5412E-B8DC-83E1-8039-F6FA9CD12E31 Bozeman, MT QTY Hours Unit Price Cost Comments 1 3.50 $ 42.00 $ 147.00 1 1.50 $ 63.00 $ 94.50 1 1.00 $ 108.53 $ 108.53 1 1.00 $ 3.38 $ 3.38 1 5.00 $ 14.10 $ 70.50 1 5.00 $ 1.98 $ 9.90 1 8.00 $ 37.00 $ 296.00 1 0.00 $ - 1 1.00 $ 72.70 $ 72.70 1 1.00 $ 4.14 $ 4.14 1 8.00 $ 14.10 $ 112.80 1 8.00 $ 1.98 $ 15.84 1 3.00 $ 32.00 $ 96.00 1 0.00 1 1.00 $ 17.30 $ 17.30 1 1.00 $ 1.34 $ 1.34 1 3.00 $ 11.82 $ 35.46 1 3.00 $ 1.98 $ 5.94 $ - $ 163.70 QTY Hours Unit Price Cost Comments $ - $ - $ - QTY Units Unit Price Cost Comments 7 EA $ 1,348.00 $ 9,436.00 9 EA $ 499.00 $ 4,491.00 3 EA $ 24.53 $ 73.59 3 EA $ 14.57 $ 43.71 $ - $ 2,106.65 QTY Units Unit Price Cost Comments $ - $ - $ - Total Cost $ 17,405.98 6/18/2026 DESCRIPTION:2024 Street and Utility Improvements Project - #8926122 Install 7-ea 12" hydrant extensions on 6'-6" hydrants. Note: It was originally anticipated that 9-ea hydrants would require extensions. 9-ea extensions and rods were ordered. The extensions could be returned but the lower rods cannot be returned. P.O. Box 1426 PROJECT LOCATION: Karl Johnson 2024 Street and Utility Improvements Project - T&M Pricing Detail CONTRACTOR: CK May Excavating PROJECT NAME: PROJECT MANAGER Jim Blair ADDRESS: 2024 Street and Utility Improvements Project Belgrade, MT 59714 REQUESTED FROM: PHONE: 406-539-6559 ON DATE: Description LABOR:T.T.B. (ST Wage) T.T.B. (OT Wage) J.D.F. (ST Wage) T.T.B. (Unemployment - 1.40%) T.T.B. (Hourly Fringe Benefit) T.T.B. (Taxes - 44.94%) P.C.L. (ST Wage) P.C.L. (Unemployment - 1.40%) J.D.F. (OT Wage) P.C.L. (OT Wage) P.C.L. (Taxes - 24.56%) P.C.L. (Hourly Fringe Benefit) P.C.L. (Work Comp - 6319) J.D.F. (Taxes - 18.02%) J.D.F. (Unemployment - 1.40%) J.D.F. (Hourly Fringe Benefit) Contractors Fee (15%) Description MATERIALS:12" Groundline Extension Kit Lower Rod w/ Studs & Nuts Waterous Hydrant Oil Keystone Nevastane HD2T Food Grade Grease Description EQUIPMENT:N/A Contractors Fee (15%) Date: 06/18/2026 SUBCONTRACT:N/A Contractors Fee (5%) Authorized Signature Description Contractors Fee (15%) T.T.B. (Work Comp - 6319) J.D.F. (Work Comp - 6319) Docusign Envelope ID: B2C5412E-B8DC-83E1-8039-F6FA9CD12E31 Docusign Envelope ID: B2C5412E-B8DC-83E1-8039-F6FA9CD12E31 Docusign Envelope ID: B2C5412E-B8DC-83E1-8039-F6FA9CD12E31 Docusign Envelope ID: B2C5412E-B8DC-83E1-8039-F6FA9CD12E31 Docusign Envelope ID: B2C5412E-B8DC-83E1-8039-F6FA9CD12E31 Certificate Of Completion Envelope Id: B2C5412E-B8DC-83E1-8039-F6FA9CD12E31 Status: Completed Subject: Complete with Docusign: Resolution 2026-30 Change_Order_5_for_2024_Street_and_Utility_Improveme... Source Envelope: Document Pages: 9 Signatures: 4 Envelope Originator: Certificate Pages: 5 Initials: 0 Alex Newby AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-08:00) Pacific Time (US & Canada) Stamps: 2 PO Box 1230 Bozeman, MT 59771 alex.newby@bozemanmt.gov IP Address: 155.190.9.4 Record Tracking Status: Original 8/11/2026 3:14:12 PM Holder: Alex Newby alex.newby@bozemanmt.gov Location: DocuSign Security Appliance Status: Connected Pool: StateLocal Signer Events Signature Timestamp Greg Sullivan greg.sullivan@bozemanmt.gov City of Bozeman Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 155.190.9.6 Sent: 8/11/2026 3:45:52 PM Viewed: 8/18/2026 11:00:26 AM Signed: 8/18/2026 11:00:37 AM Electronic Record and Signature Disclosure: Accepted: 8/18/2026 11:00:26 AM ID: c81bda5e-7ea8-4bfe-9f67-72f41e88f5f2 Joey Morrison joey.morrison@bozemanmt.gov Mayor Security Level: Email, Account Authentication (None)Signature Adoption: Drawn on Device Using IP Address: 198.60.110.92 Signed using mobile Sent: 8/18/2026 11:00:39 AM Resent: 9/4/2026 8:41:05 AM Viewed: 9/4/2026 8:45:29 AM Signed: 9/4/2026 8:45:37 AM Electronic Record and Signature Disclosure: Accepted: 9/4/2026 8:45:29 AM ID: cfd5ad55-ba4e-410d-80cb-04d58f80f4a4 Chuck Winn chuck.winn@bozemanmt.gov City Manager 15 Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 155.190.3.8 Sent: 9/4/2026 8:45:38 AM Viewed: 9/4/2026 8:47:35 AM Signed: 9/4/2026 8:47:46 AM Electronic Record and Signature Disclosure: Accepted: 9/4/2026 8:47:35 AM ID: 14a4ba41-a243-4d8d-863f-fa65a7ce93b4 Signer Events Signature Timestamp Mike Maas mike.maas@bozemanmt.gov City Clerk City of Bozeman Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 155.190.3.7 Sent: 9/4/2026 8:47:47 AM Viewed: 9/4/2026 9:30:41 AM Signed: 9/4/2026 9:38:01 AM Electronic Record and Signature Disclosure: Accepted: 8/23/2022 2:22:44 PM ID: b1bb90fd-5db8-4a5f-9451-9536f39ef003 In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Karl Johnson karl.johnson@bozemanmt.gov Security Level: Email, Account Authentication (None) Sent: 8/11/2026 3:45:51 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Michelle Chapel michelle.chapel@bozemanmt.gov Records Coordinator City Bozeman Security Level: Email, Account Authentication (None) Sent: 9/4/2026 9:38:03 AM Electronic Record and Signature Disclosure: Accepted: 2/24/2026 9:38:21 AM ID: 1fa4538c-9b38-40d2-9e1a-390aa0445f47 Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 8/11/2026 3:45:51 PM Certified Delivered Security Checked 9/4/2026 9:30:41 AM Signing Complete Security Checked 9/4/2026 9:38:01 AM Completed Security Checked 9/4/2026 9:38:03 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City Manager (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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