HomeMy WebLinkAbout25 - Amendments Amendment 1 - Sanbell - West Oak and Fergeson DesignAMEND. TO SERVICES AGREE. OCTOBER 2024PAGE 1 OF 1
AMENDMENT TO SERVICES
AGREEMENT – NO. 1
1. PROJECT/SERVICES AGREEMENT INFORMATION
Effective Date of Original Services Agreement: 2/4/25
Project Name: TE23-006 West Oak St & Ferguson Intersection Design
Project Number: 22367.07
Client Name: City of Bozeman Transportation & Engineering Department
2. NATURE OF AMENDMENT
☒Modifications to Sanbell scope of work and/or contract fee amount
☒Modifications to project schedule
3. DESCRIPTION OF SERVICES AGREEMENT MODIFICATIONS
Phase 5 – Construction Bidding Services
Phase 6 – Construction Admin & Inspection
4. FEE MODIFICATIONS
Original services agreement fee: $48,5000
Total fees for prior Amendments: $0
Total services agreement fee with prior Amendments: $48,500
Proposed fee for this Amendment: $22,940
Total services agreement fee with all Amendments: $71,440
Client and Sanbell hereby agree to modify the above-referenced Services Agreement as set forth in
this Amendment. All provisions of the Services Agreement not specifically modified by this or any
prior Amendments shall remain in effect. The effective date of this Amendment shall be the
signature date of the Client as shown below.
CLIENT SANBELL
Signature: Signature:
Printed: Chuck Winn Printed: Danielle Scharf
Title: City Manager Title: Principal
Date: Date:
Docusign Envelope ID: 65813CBB-7AE3-44C1-BAFC-61558A226CD2
10/24/202510/24/2025
Transportation Engineering Term Contract
Amendment #1 – West Oak St & Ferguson Avenue Intersection Design
Task Order No. TE23-006
9/15/25
Sanbell is pleased to provide this Amendment #1 for limited construction
administration and inspection of intersection improvement at the West Oak Street &
Ferguson Avenue intersection. The intersection improvements will incorporate Oak
Street and Ferguson Avenue left-turn lanes, removal of Ferguson Avenue northbound
right-turn only lane and Oak Street median closure of Ryun Sun Way. A detailed scope
of services is outlined below. This work is to be done as a part of the Transportation
Engineering term contract for engineering services.
Scope of Work:
Phase 5 – Construction Bidding Services
This phase of the project will consist of construction bidding services, including the
following:
• Contractor coordination through public bid solicitation (previously scoped
private bid solicitation)
• Electrical items procurement assistance
Phase 6 – Construction Administration & Inspection
This phase of the project will consist of construction inspection and on-going
administration, including the following:
• Attend bid opening, prepare bid tabulation and recommendation of award
letter
• Process contracts for a single contract
• Facilitate pre-construction meeting, prepare agenda and distribute minutes
• Shop Drawing Review
• Construction observation and documentation based on assumed observation
of 30 hours
• Respond to contractor RFI’s
• Process Pay applications submitted by Contractor and any necessary work
change directives, verify material quantities on all contractor pay requests
• Process the Certificate of Substantial Completion, coordinate final inspection,
prepare punch lists and verify completion
Docusign Envelope ID: 65813CBB-7AE3-44C1-BAFC-61558A226CD2
• Prepare as-built (record) drawings
• Prepare City of Bozeman close-out submittal
• Conduct two-year warranty walkthrough, prepare punch list and verify
completion
The following items are specifically excluded from this scope of work:
• Coordination of material testing and payment (By City Term Contract)
• Construction Staking (By selected contractor)
• Community Outreach (By City Staff)
Fees and Billing Arrangements:
Fee
Phase 5 – Construction Bidding Services $2,600
Phase 6 – Construction Administration & Inspection $20,340
Total Fee $22,940
Sanbell will bill for its services on a time and materials basis with a not to exceed
amount of $22,940 as specified in the fee table above and attached detailed hourly
breakdown. Sanbell shall submit invoices to the Client for work accomplished during
each calendar month. The amount of each monthly invoice shall be determined on
the “time-and-material basis” according to the attached current standard rate sheets
for Sanbell-Rocky Mountain. Monthly invoices shall include, separately listed, any
charges for service for which time charges and/or units’ costs shall apply.
Project Schedule:
The anticipated schedule for this project is a Spring/Summer 2026 construction with
construction documents ready by January 2026.
Docusign Envelope ID: 65813CBB-7AE3-44C1-BAFC-61558A226CD2
TE23-006 West Oak St & Ferguson Ave Intersection AMD#1
Construction Admin & Limited Inspection
9/15/2025
Labor Category Total Plan
Hours Rate Total Plan Bill
Amount
Task 001: Contractor Coordination through Public Bid Solicitation Senior Engineer II 8.00 195.00 $1,560.00
Task 002: Electrical Items Procurement Assistance Senior Engineer II 4.00 195.00 $780.00
Staff Engineer II 2.00 130.00 $260.00
Task 003: Bid Opening, Bid Tab & Award Rec Senior Engineer II 4.00 195.00 $780.00
Task 004: Process Contracts Senior Engineer II 4.00 195.00 $780.00
Staff Engineer II 2.00 130.00 $260.00
Senior Construction Engineering Tech 2.00 145.00 $290.00
Task 005: Facilitate Pre-Con Senior Engineer II 2.00 195.00 $390.00
Staff Engineer II 4.00 130.00 $520.00
Task 006: Shop Drawing Review Senior Engineer II 4.00 195.00 $780.00
Senior Construction Engineering Tech 4.00 145.00 $580.00
Task 007: Construction Inspection Senior Engineer II 4.00 195.00 $780.00
Staff Engineer II 30.00 130.00 $3,900.00
Task 008: Contractor RFI Senior Engineer II 8.00 195.00 $1,560.00
Staff Engineer II 8.00 130.00 $1,040.00
Senior Construction Engineering Tech 8.00 145.00 $1,160.00
Task 009: Process Pay Applications Senior Engineer II 4.00 195.00 $780.00
Senior Construction Engineering Tech 4.00 145.00 $580.00
Task 010: Process Certificate of Substantial Completion/Final Inspection Senior Engineer II 4.00 195.00 $780.00
Task 011: Prepare As-Built Drawings Senior Engineer II 2.00 195.00 $390.00
Staff Engineer II 12.00 130.00 $1,560.00
Senior Construction Engineering Tech 8.00 145.00 $1,160.00
Task 012: City of Bozeman Close-out submittal Senior Engineer II 4.00 195.00 $780.00
Staff Engineer II 4.00 130.00 $520.00
Task 013: Conduct 2-year Warranty walkthrough Senior Engineer II 2.00 195.00 $390.00
Senior Construction Engineering Tech 4.00 145.00 $580.00
Total for West Oak St & Ferguson Ave Intersection AMD#1 146.00 22,940.00
Docusign Envelope ID: 65813CBB-7AE3-44C1-BAFC-61558A226CD2