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Home My WebLink About26 - Task Orders Order Number Unknown - Advanced Engineering and Environmental Services, LLC - WTP On-call Engineering ServicesProfessional Services Master Task Order Agreement for WTP On-call Engineering Services TASK ORDER NUMBER 1 Issued under the authority of the Professional Services Master Task Order Agreement between the City of Bozeman and Advanced Engineering and Environmental Services, LLC for a range of professional and technical services related to operations and maintenance of the City of Bozeman Water Treatment Plant and Facilities. This Task Order is dated September 1, 2026, between City of Bozeman (City) and Advanced Engineering and Environmental Services, LLC (Contractor). The following representatives have been designated for the work performed under this Task Order: City: Griffin Nielson, PE Contractor: David Carlson, Operations Manager SCOPE OF WORK: (attach additional sheet(s) as required) 1. See Attachment No. 1- Scope and Fee Definition. COMPENSATION: The anticipated level of effort for the above scope of work is based upon the following manhour projection in Attachment No. 1. The anticipated cost for services for the above scope of work, to be completed on a Lump Sum and Standard Hourly Rate basis not to exceed without prior authorization. Contractor shall be reimbursed on a Lump Sum and Standard Hourly Rate basis not to exceed the budget amounts presented as shown in Attachment No. 1, without prior written authorization from the City of Bozeman. Contractor shall notify the City of Bozeman prior to executing additional work, and shall not proceed with additional work without written authorization from the City of Bozeman. Contractor shall invoice no more often than monthly for services provided in the prior month. Summary Fee Basis of Compensation Phase 040 - Final Design Phase $45,700 Lump Sum Phase 050 – Bidding or Negotiation Phase $12,700 Hourly - Not to Exceed The provisions of the Professional Services Master Task Order Agreement and any Special Terms and Conditions and/or Exhibits or Attachments to this Task Order shall govern the Work. Docusign Envelope ID: 99E14E2C-A7D1-883A-82E7-4A9645E5243C IN WITNESS WHEREOF, the parties authorized to commit resources of the companies have executed this Task Order: City of Bozeman Advanced Engineering and Environmental Services, LLC By: By: Print Name: Chuck Winn__ Print Name: David Carlson Title: City Manager Title: Operations Manager Date: Date: Fed. ID. No. Docusign Envelope ID: 99E14E2C-A7D1-883A-82E7-4A9645E5243C 45-0422908 9/4/20269/4/2026 Attachment No. 1 – Scope and Fee Definition Phase 040 - Final Design Phase Objective: • Design riser pipe system extending up from the inlet within the 5.3 Million Gallon (MG) WTP Tank, allowing upstream processes to remain submerged at lower tank water levels. Elevation was determined in the Water System Facility Plan Phase 1. • Consult underwater construction contractors for feasibility of construction and incorporate feedback into plans and specifications. • Develop Process Plans and Specifications for the installation of riser pipe. After receiving City comments, the Contractor will make revisions necessary prior to Advertisement for Bids. • Provide Kickoff meeting and Biweekly Progress meeting throughout design, 90% review meeting. • Develop DEQ Engineering report satisfying requirements for modifications to water treatment plant infrastructure. • Provide Engineers Estimate of Probable Construction Costs for completing work in wet and dry conditions. Deliverables: • DEQ Engineering Report • Plans and Specifications with sufficient detail to convey the scope of construction, prepared in accordance with the City of Bozeman’s modifications to the EJCDC C-series (2018) Construction Documents. Schedule: • Provide Construction Drawings and specifications in September. Fee Estimate: • $45,700 (lump sum) Assumptions: • Structural analysis will not be required. • Geotechnical analysis will not be required. • City to provide as-builts of existing tank. • DEQ review fees paid by City. Docusign Envelope ID: 99E14E2C-A7D1-883A-82E7-4A9645E5243C Phase 050 - Bidding or Negotiation Phase Objective: • Identify the lowest, responsive, responsible bidder through a publicly advertised bidding process to whom the City will Award the General Construction Contract. • Facilitate Bidding by providing the following support services: o General Coordination; o facilitating a Pre-Bid Conference (non-mandatory); o management of Bidder’s Questions; o Issue Addenda; o Attend Bid Opening; o Bid Evaluation; o Recommendation of Award; o Preparing Notices and Contract Documents for City and Bidder/Contractor execution. Deliverables: • Recommendation of Award • Notice of Award • Notice to Proceed Schedule: • Bid Date planned for November 2026 • Notice to Proceed issued January 2027 Fee Estimate: • $12,700 (standard hourly rates - not to exceed) Assumptions: Fee Estimate assumes issuing one (1) addendum. Docusign Envelope ID: 99E14E2C-A7D1-883A-82E7-4A9645E5243C ADVANCED ENGINEERING AND ENVIRONMENTAL SERVICES, LLC 2026 HOURLY FEE AND EXPENSE SCHEDULE Labor Rates* Administrative 1 $73.00 Administrative 2 $88.00 Administrative 3 $103.00 Communications Specialist 1 $117.00 Communications Specialist 2 $137.00 Communications Specialist 3 $158.00 Communications Specialist 4 $190.00 Communications Specialist 5 $210.00 Construction Services 1 $140.00 Construction Services 2 $171.00 Construction Services 3 $190.00 Construction Services 4 $211.00 Construction Services 5 $232.00 Engineer 1 $152.00 Engineer 2 $182.00 Engineer 3 $213.00 Engineer 4 $246.00 Engineer 5 $264.00 Engineer 6 $279.00 Engineering Technician 1 $93.00 Engineering Technician 2 $117.00 Engineering Technician 3 $141.00 Engineering Technician 4 $158.00 Engineering Technician 5 $181.00 GIS Specialist 1 $117.00 GIS Specialist 2 $142.00 GIS Specialist 3 $168.00 GIS Specialist 4 $188.00 GIS Specialist 5 $210.00 I&C Assistant 1 $112.00 I&C Assistant 2 $139.00 I&C 1 $166.00 I&C 2 $196.00 I&C 3 $221.00 I&C 4 $234.00 I&C 5 $246.00 Operations Specialist 1 $112.00 Operations Specialist 2 $140.00 Operations Specialist 3 $173.00 Operations Specialist 4 $198.00 Operations Specialist 5 $222.00 Project Coordinator 1 $130.00 Project Coordinator 2 $145.00 Project Coordinator 3 $162.00 Project Coordinator 4 $178.00 Project Coordinator 5 $201.00 Project Manager 1 $229.00 Project Manager 2 $251.00 Project Manager 3 $269.00 Project Manager 4 $284.00 Project Manager 5 $303.00 Project Manager 6 $317.00 Sr. Designer 1 $199.00 Sr. Designer 2 $221.00 Sr. Designer3 $238.00 Technical Expert 1 $361.00 Technical Expert 2 Negotiable Reimbursable Expense Rates Transportation $0.83/mile Survey Vehicle $1.05/mile Laser Printouts/Photocopies $0.30/copy Plotter Printouts $1.00/s.f. UAS - Photo/Video Grade $100.00/day UAS/USV – Survey $50.00/hour Total Station – Robotic $35.00/hour Mapping GPS $60.00/day Fast Static/RTK GPS $50.00/hour All-Terrain Vehicle/Boat $100.00/day Cellular Modem $75.00/month Web Hosting $26.00/month Legal Services Reimbursement $302.00/hour Outside Services cost * 1.15 Geotechnical Services cost * 1.30 Out of Pocket Expenses cost * 1.15 Rental Car cost * 1.20 Project Specific Equipment Negotiable *Position titles are for labor rate grade purposes only. These rates are subject to adjustment each year on January 1. Docusign Envelope ID: 99E14E2C-A7D1-883A-82E7-4A9645E5243C