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Home My WebLink About26 - Submissions - Bozeman Library Children's Room Renovation (2)From:Mike Daines To:Bozeman Procurement Cc:Shane Miller; Jason Martel Subject:[EXTERNAL]Bozeman Library Children"s Room Renovation, Martel Construction, 8/13/2026 @ 5PM MST Date:Thursday, August 13, 2026 4:40:26 PM Attachments:image001.pngBozeman Library Childrens Room RFP Response - Martel.pdf CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Hello, Please see attached response to RFP for Bozeman Library Children’s Room Renovation. Thank you Mike Daines Project Manager Martel Construction, Inc. 1203 S. Church Avenue Bozeman, MT 59715 www.martelconstruction.com (406) 586-8585 – Office (406) 223–9011 – Mobile Polson Library August 13, 2026 Mike Maas, City Clerk Shane Miller, Facilities Project Coordinator City of Bozeman 121 N. Rouse Bozeman, MT 59715 Dear Mr. Maas and Mr. Miller, Since Martel constructed the library in 2001, the community of Bozeman has expanded and so has the library’s needs. The last renovation, led by Mike Daines and Derral Lynch, helped transform the library’s programming for teenagers and adults. Now, it is time for the children of Bozeman to reap those same benefits. We offer the Library and MSR the benefit of an accelerated schedule, full knowledge of the library building and its operations, and an unmatched ability to self-perform many components of this work. Our proposed team has worked with the library staff and understands the operational challenges they face while under construction. From safety to public interest, our goal is to meet the public’s need with a new children’s space while accomodating the library staff’s day to day operations. Safety: Extra care must be taken to isolate this construction zone, particularly curious children. We will erect sturdy temporary barriers, secure all tools and materials out of reach, and strictly limit access so no children can enter the area as we did in the last renovation. Martel would propose to create a viewing window from the collections area so that the public’s curiousity can be answered and library staff can be assured that progress is being made. Schedule: Our team will turn this space around quickly with early procurement, using our warehouse (minutes from the library) as a storage and staging area, and working double shifts. From our programming efforts, we have a plan to mitigate potential setbacks so the construction process is completed without any delays. Resources: Adequate resources in personnel and equipment ensure nothing slows or stops this renovation. Quality: Our clients value the contributions of our shop artisans, who are masters at custom architectural wood and metal finishes. We are ready to build some of the custom pieces, such as the hanging cloud acoustical panels, faster and for less money than finding another supplier. Martel has a proven track record of quality at the Bozeman Public Library. This has been accomplished by building trust with the staff, being transparent with our schedule and working as a familiar team towards the finished product. Together, we will renovate the Children’s Room to stand as a place for families and their children to gather. Sincerely, Jason Martel, President Bozeman Market 3 Executive Summary 5 Qualifications 6 Schedule 8 Experience 10 Exhibits 16 Attachment A � � � � � � � � 17 Bigfork Library 4 Executive Summary Executive Summary Consistency | The same team of construction professionals who worked on the last Bozeman Public Library renovation. Safety | Martel’s commitment to library patron and staff safety, particularly children who will be drawn by curiosity to the construction area. Logistics | Solving complicated construction logistics for an accelerated schedule in an occupied facility. Our warehouse can be used for just-in-time deliveries. Resources | In addition to extensive self-performance, we can fabricate some of the custom finishes and fixtures to increase production timelines and control costs. Design Guidance | Continued collaboration with MSR, the library staff and the Martel team. Self-Performance | Ability to self-perform multiple scopes of work. This ensures quality, safety, schedule, and budget adherence. Engagement | Story boards to learn about their new space, tours of the construction area, and child height windows all bring youngsters into the process. Follow-Up | Follow-Up and warranty fulfillment is unmatched. The majority of our work is for past clients who trust us to meet their needs. Belgrade Library & Community Center 5 Qualifications of the Firm for Scope of Services & Cost Our qualifications overcome the challenges of the Bozeman Public Library Children’s Room renovation. This includes both existing conditions and practical difficulties during planning and execution. We are excited for the opportunity to update the space to handle the intensive use of 125,000+ annual visitors, rework the configuration for modern use, improve safety and visibility, and provide accessible spaces for those with unique physical and learning needs. Scheduling and Procurement Combining the many variables that construction brings, including design finalization, fundraising, bidding, temporary space logistics, and sequencing with thorough collaboration between City of Bozeman, Bozeman Public Library, and MSR Design representatives. Assistance with relocating part of the Children’s room to the Community Room, and setting up a temporary checkout. Engagement with owner and design team representatives to evaluate and select the best furniture, fixtures, and equipment to meet the Children’s Room’s current and future needs. Our accelerated schedule requires tight sequencing of demolition, MEP upgrades, finishes, FFE installation, and close-out while minimizing overall schedule impact. Our ability to self-perform much of this work allows us to control schedule, cost, and quality. Budget limitations Together with the City of Bozeman, Bozeman Public Library, and MSR, we had to return to the drawing board to create this scaled back version of the renovation that still met most goals while remaining affordable. We recognize the heavy reliance on private fundraising and the trust donors have in our team to maximize their investment in our community and use money judiciously. Maintaining cost control during the bid/award process and any subsequent change orders will be critical given the earlier experience with over-budget designs. Our plan includes: 1. Use Clear, Complete Evaluation Criteria Define and publish scoring criteria in advance and evaluations using a matrix system. We prefer the lowest and most responsible partners to work with us given the short schedule. 2. Protect Against Scope Creep and Cost Surprises Require proposers to base their pricing and schedule on the final drawings and specifications. Detailed cost breakdowns and proposed sequencing for working inside the library space are other evaluation criteria. 3. Post Award Controls Once a firm is selected, leverage strong change-order procedures, progress payment controls, and regular schedule updates to ensure compliance with project requirements. Any changes order requests will be required to use bid-day pricing and will be fully vetted by owner and design team representatives. Bozeman Public Library cost control evolves through transparency, thorough documentation, consistency, and communication with all involved Qualifications 6 Coordination & Safety Construction coordination challenges for the Children’s Room are not unlike our occupied work at Bozeman Health, Bozeman Airport, Billings Clinic, or other spaces where safety, jobsite isolation, and efficiency are paramount. Maintaining Public Access Construction must be carefully isolated from ongoing library staff and patron access with barriers, dust control, and clear pathways. Noise, vibration, and material deliveries can disrupt patrons—especially families with young children—and create safety risks if not tightly managed. We are prepared to also work nights and weekends to minimize disruption. Tight Sequencing Demolition, MEP upgrades, finishes, and furniture installation must be tightly sequenced around library hours, peak family times, and any remaining programming. Delays quickly cascade. Logistics Deliveries, staging, waste removal, and worker access must avoid main entrances and high-traffic areas. Power, HVAC, and plumbing shut downs have to be timed so they do not affect the open portions of the library. Communication and Flexibility Daily coordination between Martel, library staff, city officials, and subcontractors is critical. Unexpected conditions in an older building, material delays, or last-minute program needs require quick adjustments without losing schedule or budget control. These factors make the Children’s Room renovations more complex than typical construction: the work must protect ongoing public service while still finishing on a compressed timeline inside a constrained footprint. Donor and Community Engagement We treat community engagement as a core part of the job—not an afterthought. As Bozeman Public Library’s partner, we are visible, responsive, and family-friendly while the library stays open. Daily Engagement Derral Lynch, our on-site superintendent, will be available during library hours. On the last library renovation, he had constant interactions to build trust with library staff and users. Supporting Temporary Children’s Services We will actively participate in setting up temporary Children’s services in the Community Room – as well as transition back once the work is completed. We can provide extra hands for moving materials, clearing pathways, or other needs. We can also enforcing quiet work periods to minimize the impacts of our work. Daily Reports Owner and design representatives can subscribe to our daily report that includes visual updates, progress photos, short notes on what is happening next, and any planned noisy days. Temporary signage that is friendly and easy for parents to understand will be setup. Minimize Disruption We will schedule the noisiest or dustiest work during lower-traffic times when possible. Our team will provide quick response to any safety or access. Self-Perform We are eager to support this project by providing some finishes like the acoustic cloud panels. Our team can produce and install these to maintain schedule, quality, and cost. 7 Schedule Upon selection, our priority is confirming our proposed baseline schedule. This includes the full sequence of demolition through finishes and furniture installation, and realistic constraints around library hours and temporary operations. Critical path items such as long-lead materials and MEP work must be protected by early procurement and planning. Weekly meetings with the superintendent, Facilities coordinator, and Library liaison help keep everyone aligned on completed work, upcoming tasks, and any risks to the timeline. Any schedule change that affects public access or staff workflows should be addressed immediately. Constant collaboration ensures delays don’t erode the short schedule. Providing leaders with clear look-ahead plans reduces confusion and helps contractors and library staff plan around the work. By combining a solid baseline schedule, frequent coordination, and quick issue resolution, we will keep the renovation on track to finish on time. Schedule 8 Version Name BPL Childrens Lib Version Description - Data Date 05/31/2026 Generated On 08/13/2026 Page 1.1 S/N 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 October 2026 November 2026 December 2026 05 - 11 12 - 18 19 - 25 26 - 01 02 - 08 09 - 15 16 - 22 23 - 29 30 - 06 07 - 13 14 - 20 Start Milestone 10/05/2026 Mobilization, Temporary Protection/Dust Barriers 0d Salvage and Remove Items 2d Demolition 4d Frame New Partitions (Storage/IT 120 Rated Walls C3/C4) & Infill Walls at Former Exits 3d MEP Rough In 7d Install Blocking/Backing for Millwork, Shelving & Equipment 2d Install Door Frames 3d Insulation at Rated & Acoustically Rated Partitions 2d Hang Drywall 3d Tape, Mud & Sand Drywall 5d Prime Paint — Walls & Ceilings 3d Install ACT 2x2 Ceiling Grid 3d Install Millwork & Casework (YS Workroom, Reception, Built-Ins, Reconfigured Salvage)5d Reinstall Salvaged Storefront Assemblies & Glazing (STFT-3)2d Install Acoustic Wall Covering (WCVG-2)4d Install Wood Trim/Casing (WD-2A) & Wood Veneer Panels (WD-1)3d Install Restroom Accessories, Mirrors, Grab Bars & Partitions 2d Flooring install 6d Install Solid Surface Countertops (SSF-3)4d Install Acoustic Ceiling Clouds/Baffles (Add Alternates 1 & 2, if awarded)3d MEP Trimout 5d Final Clean 2d Punch List 2d Owner Acceptance 1d Finish Milestone 12/14/2026 Shore to Summit 71d ELEMENT NAME DUR START DATE FINISH DATE Shore to Summit 71 10/05/2026 12/14/2026 Start Milestone 0 10/05/2026 10/05/2026 Mobilization, Temporary Protection/Dust Barriers 0 10/05/2026 10/05/2026 Salvage and Remove Items 2 10/05/2026 10/06/2026 Demolition 4 10/05/2026 10/08/2026 Frame New Partitions (Storage/IT 120 Rated Walls C3/C4) & Infill Walls at Former Ex…3 10/09/2026 10/13/2026 MEP Rough In 7 10/14/2026 10/22/2026 Install Blocking/Backing for Millwork, Shelving & Equipment 2 10/14/2026 10/15/2026 Install Door Frames 3 10/14/2026 10/16/2026 Insulation at Rated & Acoustically Rated Partitions 2 10/23/2026 10/26/2026 Hang Drywall 3 10/27/2026 10/29/2026 Tape, Mud & Sand Drywall 5 10/30/2026 11/05/2026 Prime Paint — Walls & Ceilings 3 11/06/2026 11/10/2026 Install ACT 2x2 Ceiling Grid 3 11/11/2026 11/13/2026 Install Millwork & Casework (YS Workroom, Reception, Built-Ins, Reconfigured Salva…5 11/11/2026 11/17/2026 Reinstall Salvaged Storefront Assemblies & Glazing (STFT-3)2 11/11/2026 11/12/2026 Install Acoustic Wall Covering (WCVG-2)4 11/11/2026 11/16/2026 Install Wood Trim/Casing (WD-2A) & Wood Veneer Panels (WD-1)3 11/11/2026 11/13/2026 Install Restroom Accessories, Mirrors, Grab Bars & Partitions 2 11/16/2026 11/17/2026 Flooring install 6 11/18/2026 11/25/2026 Install Solid Surface Countertops (SSF-3)4 11/18/2026 11/23/2026 Install Acoustic Ceiling Clouds/Baffles (Add Alternates 1 & 2, if awarded)3 11/26/2026 11/30/2026 MEP Trimout 5 12/01/2026 12/07/2026 Final Clean 2 12/08/2026 12/09/2026 Punch List 2 12/10/2026 12/11/2026 Owner Acceptance 1 12/14/2026 12/14/2026 Finish Milestone 0 12/14/2026 12/14/2026 Martel Construction Inc.Shore to SummitBozeman Public Library Children's Renovation Schedule 9 Related Experience with Similar Projects Experience Meet our Bozeman Public Library team of construction and collaboration professionals. Jason Martel Principal in Charge Derral Lynch Superintendent Mike Daines Project Manager Tyler Ragen Senior Estimator 10 Relationships with City of Bozeman Leaders Relationships with Bozeman Library Staff Renovations at Bozeman Public Library Knowledge of Bozeman Library Building Integration with MSR Design on Programming High Profile Public Projects Occupied Renovations Tight Schedules Cost Effective Budgeting                                     Jason Martel Principal in Charge Derral Lynch Superintendent Mike Daines Project Manager Tyler Ragen Senior Estimator Our Team Experience Self-Performance Our diverse workforce of construction experts consistently delivers excellence. Martel determines whether we should self perform or subcontract work based off of what is. in the best interest of the project but for Bozeman Library this improves speed and quality. We have a competitive advantage in general construction by self-performing critical scopes of work. Qualified and talented in-house labor ensures adherence to strict quality, schedule, and budget expectations. Encompassing knowledge and experience allow us to ensure quality and maintain accountability. We offer you a partner that can lead the work and perform it 11 A new 52,000 square foot library with many environmentally friendly features including translucent walls, solar panels, low water use landscaping, highly efficient mechanical and electrical systems, and low VOC materials throughout. A $4.5 million renovation reconfigured and expanded spaces within the building’s existing footprint. A newly created Hub at the center of the Library is a gathering place to meet and make friends, relax, and read. Learning labs foster hands-on creativity, from cutting-edge technology to cooking to art and music. Project Type: New | Renovation Location: Bozeman, MT Project Delivery: GCCM Owner Contact: Jon Henderson (406) 582-2250 Design Contact: Mitch Karr (612) 359-3255 12 The new Belgrade Community Library is a state-of-the-art facility to serve a fast-growing town. A model of modern library design, it features a welcoming lobby, gallery space, meeting rooms, a maker space, offices, a technology lab, play areas, and dedicated spaces for private reading, study, and socializing. The library offers over 200 seats for events like youth programs and economic workshops, plus a coffee shop. The site includes parking, street frontage improvements, a pedestrian plaza along Main Street, an outdoor reading plaza, and an event area. Project Type: New Location: Belgrade, MT Project Delivery: GC/CM Owner Contact: Neil Cardwell (406) 388-3760 Design Contact: Matt Sedor (406) 577-2345 13 The project converted an old athletic gym to a library with a new main entrance adult education, children’s area, teen area and more. In addition to all new interior and exterior finishes, a complete replacement of the HVAC was included. Site improvements added asphalt other softscape upgrades. Project Type: Renovation Location: Bigfork, MT Project Delivery: GC/CM Owner Contact: Sara Busse (406) 253-1708 Design Contact: Shawn Pauly (406) 407-7781 14 This complete renovation increased the library’s public space by over 2,000 square feet, adding ADA improvements to the entrance, the restrooms, and throughout the library. The project expanded children’s programming and creative Maker’s Space and added computer labs and community gathering areas. Project Type: Renovation Location: Polson, MT Project Delivery: GCCM Owner Contact: Abbi Dooley (406) 872-2063 Design Contact: Jeff Downhour (406) 220-5016 North Lake County Public Library Polson, Montana 15 Exhibits EXHIBIT Bigfork Library 16 Attachment A Attachment A NONDISCRIMINATION AND EQUAL PAY AFFIRMATION Martel Construction hereby affirms it will not discriminate on the basis of race, color, religion, creed, sex, age, marital status, national origin, or because of actual or perceived sexual orientation, gender identity or disability and acknowledges and understands the eventual contract will contain a provision prohibiting discrimination as described above and this prohibition on discrimination shall apply to the hiring and treatments or proposer’s employees and to all subcontracts. In addition, Martel Construction hereby affirms it will abide by the Equal Pay Act of 1963 and Section 39-3-104, MCA (the Montana Equal Pay Act), and has visited the State of Montana Equal Pay for Equal Work “best practices” website, https://equalpay.mt.gov/BestPractices/Employers, or equivalent “best practices publication and has read the material. Jason Martel Bozeman Market President Martel Construction, Inc. 17 Bozeman Public Library Children’s Room and Teen Corner Remodel Bozeman,MT 59715 MSR Design #2025021BCR 00 43 23 ALTERNATES FORM Page 1 of 2 SECTION 00 43 23 ALTERNATES FORM PARTICULARS 1.01 THE FOLLOWING IS THE LIST OF ALTERNATES REFERENCED IN THE BID SUBMITTED BY: 1.02 (BIDDER)_______________________________ 1.03 TO (OWNER ): CITY OF BOZEMAN 1.04 DATED ________________AND WHICH IS AN INTEGRAL PART OF THE BID FORM. ALTERNATES LIST 2.01 THE FOLLOWING AMOUNTS SHALL BE ADDED TO OR DEDUCTED FROM THE BID AMOUNT. REFER TO SECTION 01 23 00 -ALTERNATES. ALTERNATE#1 (ACPNL-4): ADD /(DEDUCT)$________________________ ALTERNATE #2 (ACPNL-5A/B/C AND ACPNL-6A/B/C): ADD /(DEDUCT)$________________________ END OF SECTION Bozeman Public Library Children’s Room and Teen Corner Remodel Bozeman,MT 59715 MSR Design #2025021BCR 00 43 36 PROPOSED SUBCONTRACTORS FORM Page 1 of 2 SECTION 00 43 36 PROPOSED SUBCONTRACTORS FORM PARTICULARS 1.01 HEREWITH IS THE LIST OF SUBCONTRACTORS REFERENCED IN THE BID SUBMITTED BY: 1.02 (BIDDER)____________________________________ 1.03 TO (OWNER ): CITY OF BOZEMAN 1.04 DATED ___________________AND WHICH IS AN INTEGRAL PART OF THE BID FORM. 1.05 THE FOLLOWING WORK WILL BE PERFORMED (OR PROVIDED)BY SUBCONTRACTORS AND COORDINATED BY US: LIST OF SUBCONTRACTORS WORK SUBJECT SUBCONTRACTOR NAME _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ END OF SECTION