HomeMy WebLinkAbout26 - Professional Services Agreements - HDR Engineering, Inc. - Water Reclamation Facility and the East Gallatin River
WRF Task Order No. 6 1
Exhibit A to Professional Services Agreement
TASK ORDER NUMBER 06
Issued under the authority of Professional Services Agreement between the City of Bozeman
and HDR Engineering, Inc. for: A range of professional and technical services related to operations
and maintenance of the City of Bozeman Water Reclamation Facility and the East Gallatin River.
This Task Order is dated , 2026 between City of Bozeman (City) and
HDR Engineering, Inc. (Contractor).
The following representatives have been designated for the work performed under this Task Order:
City: Brian Heaston Contractor: Coralynn Revis
SCOPE OF WORK: (attach additional sheet(s) as required)
1. Water quality sampling on the East Gallatin River. See Attachment No. 1.
COMPENSATION:
The anticipated level of effort for the above Task items are based upon the following manhour projection and
expense projection in Attachment No. 2.
The anticipated cost for services for the above Task items, to be completed on a Time and Materials Basis not
to exceed without prior authorization, are as follows in Attachment No. 2.
Contractor shall be reimbursed on a Time and Materials basis not to exceed the budget amounts presented,
without prior written authorization from the City of Bozeman. Contractor shall notify the City of Bozeman
prior to executing additional work, and shall not proceed with additional work without written authorization
from the City of Bozeman. Contractor shall invoice no more often than monthly for services provided in the
prior month.
The provisions of the Professional Services Master Task Order Agreement and any Special Terms and
Conditions and/or Exhibits or Attachments to this Task Order shall govern the Work.
IN WITNESS WHEREOF, the parties authorized to commit resources of the companies have executed this
Task Order:
City of Bozeman HDR Engineering, Inc.
By: By:
Title: Title:
Date: Date:
Fed. ID. No.
Docusign Envelope ID: 35F0B39A-C71A-8BC3-83D8-B5A67B8F5E68
47-0680568
6/17/2026
Vice President
6/17/2026
City Manager
June 16
1
ATTACHMENT NO. 1
SCOPE OF SERVICES
CITY OF BOZEMAN, MONTANA
EAST GALLATIN RIVER WATER QUALITY STUDY, 2026
Task 100. Project Management
Objective and Approach
Consultant will provide project management activities for this task. Project management and
administrative activities include the following:
• Conduct scheduling, invoicing, work planning, and administrative activities to manage, to the
extent possible, scope, budget, and schedule relative to activities summarized within this
scope of services.
• Conduct quality control reviews for deliverables anticipated under this contract, consistent
with the standard of care for the engineering profession.
• Coordinate with the Owner to address project expectations, scheduling, budget, progress,
and coordination topics related to work being conducted as part of this contract.
Assumptions
• If the scope changes during the life of the project, modification to the original contract
agreement will be required per the terms and conditions of the agreement.
• Quality control reviews of work activities and project deliverables are included in each task.
• Invoice format will follow standard format by the Consultant.
• Direct expenses for travel, printing, photocopying, and telephone conferences will be billed
to Owner.
Deliverables
• Monthly invoices.
Task 200. Study Preparation
Objective and Approach
A sampling and analysis plan (SAP) will be written for the 2026 water quality study. The SAP
will be submitted to Montana DEQ for review and approval. Commencement of field work will
occur after DEQ approval of the SAP. The preliminary sampling matrix, for purposes of
estimating labor and equipment costs, is included in Appendix A. Landowner permission will be
requested for site access where applicable. Energy Laboratories and Rhithron Associates will
Docusign Envelope ID: 35F0B39A-C71A-8BC3-83D8-B5A67B8F5E68
2
provide analytical laboratory services. The analytical methods, reporting limits, preservation
methods, and hold times identified in the SAP will be provided to the laboratories to confirm
compliance.
Assumptions
• The SAP will follow the preliminary sampling matrix in Appendix A.
• The SAP update will not require major revisions after the submittal to the DEQ.
• Landowner permission can be obtained for accessing relevant sites where there is no other
means of public access. If landowner permission cannot be obtained, the SAP will be
modified by addendum to reflect the monitoring sites for which data will be collected.
Deliverables
• 2026 SAP, provided electronically.
Task 300. Field Sampling Work
Objective and Approach
This task includes the labor and expenses for completing sampling on the East Gallatin as
outlined in the 2026 SAP. One week of field work will be conducted in August to collect the
information identified in the SAP. Three rental sondes will be deployed for one month to collect
continuous water quality data. Sondes will be retrieved at the end of their monthlong
deployment. Sonde field checks and cleaning will be conducted during the duration of sonde
deployment.
Assumptions
• Three field staff will be deployed for the monitoring event.
• Monitoring will be limited to the sites and parameters formally documented in the 2026 SAP
and limited to the sampling matrix identified in Appendix A.
• The City of Bozeman will provide the sonde deployment housing used for previous sampling
events along with plexiglass viewing buckets per DEQ recommendations.
• Laboratory quotes will not increase. Increases in laboratory fees will result in an
amendment.
Deliverables
• Electronic copies of the laboratory reports if requested.
Docusign Envelope ID: 35F0B39A-C71A-8BC3-83D8-B5A67B8F5E68
3
Task 400. Data Analysis & Entry to MT-eWQX
Database
Objective and Approach
HDR will summarize the data collected in 2026 in a data summary report (DSR). The data will
be verified by comparing the primary data to quality control results. The primary data will be
qualified per the methods from the SAP. The DSR will present the qualified data in tables and
graphs. Variances from the SAP will be discussed. Data quality will be discussed. Electronic
copies of the field forms, field notes, chain of custody forms, and laboratory reports will be
appended to the DSR. HDR will enter the data meeting quality control requirements into the
Montana EQuIS water quality exchange (MT-eWQX) database.
Assumptions
• No meetings with DEQ are included.
• The DSR will not need to be updated based on DEQ comments.
Deliverables
• Report the monitoring results in a DSR, provided electronically.
Docusign Envelope ID: 35F0B39A-C71A-8BC3-83D8-B5A67B8F5E68
4 Appendix A: Sampling Matrix Site Site Description TSS VSS TN TP Ortho Phosphorous Nitrate + Nitrate as N Total Ammonia as N Alkalinity Metals TOC Benthic Chl a + AFDW Phytoplankton Chl a + AFDW Benthic Macroinvertebrates One Month Sonde Deployment Field Flow Measurement FB Field Blank X X X X X X X X X X FD Field Duplicate X X X X X X X X X X X X X X EGALRUS1 Upstream of Site A, near Kelly Canyon Road X X X X X X X X X X X EGALRUS2 Upstream of Site A, before Bozeman Creek X X X X X X X X X X X EGALRA Site A, ~1.7 stream miles downstream of the Bridger Creek confluence X X X X X X X X X X X X X X X EGALRB Site B, ~0.3 stream miles upstream of Bozeman WRF outfall, Riverside Country Club X X X X X X X X X X X X X X EGWRF1 Downstream of City of Bozeman WRF outfall, south channel X X X X X X X X X X X EGWRF1a Downstream of City of Bozeman WRF outfall, north channel X X X X X X X X X X X X X X EGWRF3 Downstream of EGWRF1a X X X X X X X X X X X X X X EGALRC Site C, ~0.9 stream miles downstream of the Bozeman WRF outfall X X X X X X X X X X X X X X X Docusign Envelope ID: 35F0B39A-C71A-8BC3-83D8-B5A67B8F5E68
5 Site Site Description TSS VSS TN TP Ortho Phosphorous Nitrate + Nitrate as N Total Ammonia as N Alkalinity Metals TOC Benthic Chl a + AFDW Phytoplankton Chl a + AFDW Benthic Macroinvertebrates One Month Sonde Deployment Field Flow Measurement EGALRD Site D, ~0.3 stream miles downstream of the Riverside Water & Sewer District ponds X X X X X X X X X X X X X X EGALRG Site G, Upstream of confluence with Hyalite Creek X X X X X X X X X X X X X X EGALRK Upstream of confluence with Smith Creek X X X X X X X X X X X X X X X BOZWRF City of Bozeman WRF Outfall X X X X X X X X X X HYLACRK Hyalite Creek X X X X X X X X X X X AG1 Agriculture Return 1, Location 2024 X X X X X X X X X X X AG2 Agriculture Return 2, Location 2024 X X X X X X X X X X X AG3 Agriculture Return 3, Location 2024 X X X X X X X X X X X Docusign Envelope ID: 35F0B39A-C71A-8BC3-83D8-B5A67B8F5E68
Fee Estimate as of 05/29/2026
Client: City of Bozeman WRF
Project: East Gallatin Water Sampling 2026
Summary of Hours
Project Manager 91.00
EIT/Designer 218.00
Accountant 10.00
Project Admin 14.00
Total Hours 333.00
Total HDR Labor $48,265.00
Total ODC $4,831.00
Total Subcontractors $18,800.00
Total Fee $71,896.00
Docusign Envelope ID: 35F0B39A-C71A-8BC3-83D8-B5A67B8F5E68