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Home My WebLink About03-24-2026- City Commission MinutesBozeman City Commission Meeting Minutes, March 24, 2026 Page 1 of 8 THE CITY COMMMISSION MEETING OF BOZEMAN, MONTANA MINUTES March 24, 2026 Staff at the Dais: City Manager (CM) Chuck Winn, Chief Civil Attorney (CCA) Anna Saverud, Deputy City Clerk (DCC) Alex Newby Present: Joey Morrison, Jennifer Madgic, Douglas Fischer, Emma Bode, Alison Sweeney Absent: None Excused: None A) 00:02:24 Call to Order - 5:00 PM - Commission Room, City Hall, 121 North Rouse B) 00:04:30 Pledge of Allegiance and a Moment of Silence or Mindfulness C) 00:05:21 Changes to the Agenda D) 00:05:31 Appeal Public Hearing Decision D.1 Decision on Appeal 25769 Regarding Conditional Approval of Sundance Springs Commercial Lot 2 Site Plan Application Number 25238 25769 Appeal Materials Combined.pdf Bozeman Municipal Code Sections Relevant to Review of Sundance Springs APA 25769.pdf CCRs for Sundance Springs Section II Neighborhood Services Property.pdf CORRECTED 051923 ltr to Gallik.pdf Signed Findings of Fact and Order Sundance Springs Appeal 23214.pdf 25769 FINAL Sundance Springs Appeal Commission Staff Report.pdf 00:06:27 Chief Civil Attorney Anna Saverud opened the decision on Appeal 25769 Regarding Conditional Approval of Sundance Sprins Commercial Lot 2 Site Plan Application Number 25238 with a summation of what took place at the previous meeting to bring us to this decision. 00:08:48 Motions to Approve: Having reviewed and considered Appeal 25769 seeking to overturn the decision of the Director of Community Development conditionally approving the Sundance Springs Subdivision, Commercial Lot 2 Docusign Envelope ID: 18821391-4057-8462-8071-06694C76CC7C Bozeman City Commission Meeting Minutes, March 24, 2026 Page 2 of 8 Site Plan Application 25238, the record of review, the presentation of staff and the Appellant, public comment, and all information presented, I move to amend the conditional approval of Site Plan Application 25238 to include new condition of approval 4, as follows: Site Plan Application 25238 must update the lighting plan to comply with maximum lighting standard of 0.3foot candles at the property boundary as required in BMC38.570.040.G.5. I move to approve the amended Conditional Approval of the Sundance Springs Commercial Lot 2 Site Plan Application 25238. Jennifer Madgic: Motion Alison Sweeney: 2nd 00:10:40 Discussion 00:26:41 Motion to Amend: I move to amend the original motion and add another condition of approval requiring the parking be removed from the rear setback allowing only landscaping in that area in order to comply with the declaration of covenants, conditions and restrictions for the Sundance Springs section two neighborhood services property. Alison Sweeney: Motion Douglas Fischer: 2nd 00:27:52 Discussion of the Amendment 00:36:28 Vote on the Motion to Amend: I move to amend the original motion and add another condition of approval requiring the parking be removed from the rear setback allowing only landscaping in that area in order to comply with the declaration of covenants, conditions and restrictions for the Sundance Springs section two neighborhood services property. The Motion failed 1 - 4. Approve: Alison Sweeney Disapprove: Joey Morrison Jennifer Madgic Douglas Fischer Emma Bode 00:36:47 Discussion continued 00:51:16 Vote on the Motions to Approve: Having reviewed and considered Appeal 25769 seeking to overturn the decision of the Director of Community Development conditionally approving the Sundance Springs Subdivision, Commercial Lot 2 Site Plan Application 25238, the record of review, the presentation of staff and the Appellant, public comment, and all information presented, I move to amend the conditional approval of Site Plan Application 25238 to include new condition of approval 4, as follows: Site Plan Application 25238 must update the lighting plan to comply with maximum lighting standard of 0.3foot candles at the property boundary as required in BMC38.570.040.G.5. Docusign Envelope ID: 18821391-4057-8462-8071-06694C76CC7C Bozeman City Commission Meeting Minutes, March 24, 2026 Page 3 of 8 2. I move to approve the amended Conditional Approval of the Sundance Springs Commercial Lot 2 Site Plan Application 25238. The Motions carried 4 - 1. Approve: Joey Morrison Jennifer Madgic Douglas Fischer Emma Bode Disapprove: Alison Sweeney E) 00:51:57 FYI • Commissioner Madgic announced a walk with Commissioner Madgic and Deputy Mayor Fischer on Oak St. on Thursday March 26, 3:30 in parking lot of the Regional Park. • Commissioner Sweeney announced the 50th year of the MSU Pow-Wow on Friday and Saturday 27th and 28th at Brick Breeden Fieldhouse. • Commissioner Bode updated the public on the March Sustainability Board Meeting. • Deputy Mayor Fischer updated the public on the March Inter-Neighborhood Council meeting. • CM Winn announced the online community survey about downtown parking in the Downtown Urban Renewal District. F) 00:58:23 Commission Disclosures There were no Disclosures. G) 00:58:30 Consent G.1 Accounts Payable Claims Review and Approval G.2 Ratify Grant Application to Montana State Department of Commerce Historic Preservation Program for Story Mansion City of Bozeman Appendix B MHPG Application and Statutory Review Criteria_Final.pdf G.3 Ratify the Grant Application to the Montana Board of Crime Control (MBCC) for a Victims of Crime Act (VOCA) Grant VOCA Application.pdf G.4 Ratify Grant Application to Montana Disaster and Emergency Services (MT DES) State Resiliency Fund for the Sourdough Creek Municipal Watershed Fuels Reduction Program City of Bozeman_FINAL_Resiliency Funds Application.pdf G.5 Authorize the City Manager to sign the Notice of Award and contract documents once received for the East Gallatin River Bank 3 Restoration Project, Capital Improvement Plan (CIP) Project No. WW111 to Olympus Technical Services, Inc. East Gallatin River Bank 3 Restoration_NOA.pdf East Gallatin Bank 3 Restoration_NOA Recommendation.pdf East Gallatin River Bank 3 Restoration_Contract Documents.pdf G.6 Authorize the City Manager to sign the Notice of Award for the North 27th Avenue - Cattail Street to Baxter Lane Improvements project, to Knife River - Belgrade, for the Total Base Bid in the amount of $5,332,520.25, and final contract documents once received. Docusign Envelope ID: 18821391-4057-8462-8071-06694C76CC7C Bozeman City Commission Meeting Minutes, March 24, 2026 Page 4 of 8 Notice of Award.doc N. 27th Avenue Final Bid Tab - March 5 2026.pdf N 27th Avenue Contract Award Recommendation.pdf G.7 Approve the Final Plat for the Parklands At Village Downtown Subdivision and Authorize the Director of Transportation and Engineering to Execute the Same on Behalf of the City of Bozeman, Application 25686 (Montana) 25686 Parklands Amended FP Commission Memo for Granicus.pdf 25686 City Attorney Certificate.pdf 25273_Parklands_Amended_PP_Findings_of_Fact_Signed.pdf G.8 Authorize the City Manager to Sign a Memorandum of Understanding with the Bozeman Public Library Friends and Foundation for the Children's Room Renovation Project Library Children's Room Agreement.pdf G.9 Approve the 2025 Annual Ethics Report 2025 BOE Annual Report.FINAL.pdf G.10 Acknowledging the Receipt of a Petition to Change the Name of Graf Street to East Graf Street Application for street or alley name change South Meadow Condos draft.pdf G.11 Authorize the City Manager to Sign a Use License Agreement with RTR Holdings II for South University District Park Southwood-Park_License-Agreement-2026.pdf Exhibit A - Phase 3 Plat.pdf Exhibit B - Phase 2 Plat.pdf Exhibit C - Construction Drawing.pdf Exhibit D - Phase 1 approval letter.pdf G.12 Authorize the City Manager to Sign a One Year License Agreement with ADVAN Research Corporation, LLC for Park and Trail District Visitation Trend Analysis Advan - Bozeman Parks and Recreation Dept. License Agreement.docx Cloud Services Questionnaire.docx G.13 Authorize the City Manager to sign a purchase agreement for firefighter equipment as part of a FEMA Assistance to Firefighters Grant 2026 Assistance to Firefighters Grant purchase agreement.pdf G.14 Authorize the City Manager to Sign a Purchase Agreement with Custom Truck and Equipment LLC for One Truck Mounted Forestry Aerial Device Purchase Agreement - FOR13 Exhibit A G.15 Authorize the City Manager to Sign a Professional Services Agreement with S. Conley Support for Facilities HVAC Preventative Maintenance Services PSA - HVAC Preventative Maintenance FY26-FY30.pdf G.16 Authorize City Manager to Sign First Amendment to Professional Services Agreement with Summit Utilities LLC for Underground Utility Locating Services 26 - Amendment 1 - PSA Summit Utility - Underground Utility Locating Services.docx G.17 Authorize City Manager to sign the First Amendment with TD & H Engineering for the College Street, 8th to 11th Improvements Project College Street First Amendment to the PSA.pdf G.18 Authorize the City Manager to sign Amendment 4 to the Professional Services Agreement with Advanced Engineering and Environmental Services, LLC, for Phase I Rehabilitation Improvements to the City's Sourdough Water Storage Tank PSA Amendment 4_Sourdough Tank Ph 1 Rehab_AE2S.pdf Docusign Envelope ID: 18821391-4057-8462-8071-06694C76CC7C Bozeman City Commission Meeting Minutes, March 24, 2026 Page 5 of 8 G.19 A Resolution Approving Initiation of Amendments to Chapter 38, Unified Development Code for Wireless Facilities, Historic Preservation and Design Guidelines, and Landmark Program Commission Authorization for Code Amendments March 2026.docx G.20 Resolution Adoption of the L Street Annexation, Annexing 17.92 acres, Application 25360 25360 L Street Annex Resolution.pdf 001 - EXHIBIT G - ANNEXATION MAP.pdf 25360 L Street Annexation Agreement - Signed.pdf G.21 Resolution 2026-14 Approving Certain Infrastructure Improvements, Referred to as the Main and Mendenhall Lighting Project, as an Urban Renewal Project with Respect to the Bozeman Midtown Urban Renewal District, Making Findings with Respect Thereto and Approving the Use of Tax Increment Revenues to Reimburse Costs Thereof and Approving a Related Development Agreement in the Midtown Urban Renewal District with Bozeman Exchange Associates, LLC BZN Development Agreement -- Midtown lighting Final.pdf Resolution 2026-14_approving_Main_and_Mendenhall_lighting_project 20260324.docx 00:58:37 CM Winn presented the Consent Highlights 01:00:22 Public Comment on Consent There was no public comment on Consent. 01:00:56 Motion to approve: I move to approve Consent Agenda Items G.1 through G. 21. Alison Sweeney: Motion Douglas Fischer: 2nd 01:01:17 Vote on the Motion to approve: I move to approve Consent Agenda Items G.1 through G. 21. The Motion carried 5 - 0. Approve: Joey Morrison Jennifer Madgic Douglas Fischer Emma Bode Alison Sweeney Disapprove: None H) 01:01:34 Consent II H.1 Ordinance, Provisional Adoption, Establishing a Zoning Designation of R-B Residential Mixed Use Low-Medium (formerly R-3, Residential Medium-Density District), in Association with the Annexation of 17.92 Acres, the L Street Annexation, Application 25360 25360 L Street Ordinance.pdf Docusign Envelope ID: 18821391-4057-8462-8071-06694C76CC7C Bozeman City Commission Meeting Minutes, March 24, 2026 Page 6 of 8 002 - EXHIBIT H - ZMA MAP.pdf 01:01:37 Motion to Approve: I move to present Consent II as presented. Douglas Fischer: Motion Emma Bode: 2nd 01:01:46 Vote on the Motion to Approve: I move to present Consent II as presented. The Motion carried 3 - 2. Approve: Joey Morrison Douglas Fischer Emma Bode Disapprove: Jennifer Madgic Alison Sweeney I) 01:02:07 Mayoral Proclamation I.1 Mayoral Proclamation of April 5th as First Contact Day Proclamation Declaring April 5th as First Contact Day.docx J) 01:07:14 Special Presentation J.1 Operations from the Director - Transportation and Engineering Tell our Story Presentation 01:07:17 CM Winn presented the Special Presentation 01:07:36 Director of Transportation and Engineering, Nick Ross presented Our Story: Transportation & Engineering Operations, Operations from the Director, Vehicle Maintenance Organizational Chart, Vehicle Maintenance, Streets, Signs & Signals Organizational Chart, Street Maintenance, Solid Waste Organizational Chart, Bozeman Solid Waste. K) 01:20:01 Action Items K.1 Resolution to Adopt Fiscal Years (FY) 2027-31 Capital Improvements Plan FY27-31 CIP Resolution_26.03.24.docx 01:20:06 CM Winn introduced Action Items 01:20:21 Finance Director (FD) Melissa Hodnett presented the 2027-2031 Capital Improvement Program, Next Steps. 01:22:45 Questions of Staff 01:22:52 Public Comment on Action Item K.1 Docusign Envelope ID: 18821391-4057-8462-8071-06694C76CC7C Bozeman City Commission Meeting Minutes, March 24, 2026 Page 7 of 8 There was no public comment. 01:23:49 Motion to Approve: I move to approve the resolution adopting the Fiscal Year 2027-2031 Capital Improvement Plan. Emma Bode: Motion Jennifer Madgic: 2nd 01:24:16 Discussion 01:34:57 Vote on the Motion to Approve: I move to approve the resolution adopting the Fiscal Year 2027- 2031 Capital Improvement Plan. The Motion carried 5 - 0. Approve: Joey Morrison Jennifer Madgic Douglas Fischer Emma Bode Alison Sweeney Disapprove: None L) 01:35:47 Public Comment on Non-agenda Items Falling Within the Purview and Jurisdiction of the Commission 01:36:08 Carl Anderson thanked the Commission for the Proclamation of April 5th as First Contact Day and introduced MontPIRG (Montana Public Interest Research Group) Students. 01:37:05 Lorrie Wallace commented on the Harvest Creek HOA Press Release. 01:40:10 Daniel Carty commented on the cutting down of trees on Middle Creek Ditch. 01:41:48 Mary McHugh commented on agenda details and opportunities for public comment. M) 01:44:19 FYI / Discussion • Commissioner Madgic mentioned the AI Podcast the Bozeman Brief. • Commissioner Sweeney is in support of having a conversation on Interim Zoning • Commissioner Sweeney commented on ditches and the removal of trees. • Deputy Mayor Fischer asked for follow up on tree cutting and spoke in support of added language to the Agenda and finally commented on the interior of the Commission Room with possible suggestions. • Commissioner Bode commented on the grants that were on the Consent Agenda. • Mayor Morrison commented on the anatomy of an Agenda. • CM Winn has three action items to work on as a result of the meeting. N) 01:53:27 Adjournment Docusign Envelope ID: 18821391-4057-8462-8071-06694C76CC7C Bozeman City Commission Meeting Minutes, March 24, 2026 Page 8 of 8 ___________________________________ Joey Morrison Mayor ATTEST: ___________________________________ Mike Maas City Clerk PREPARED BY: ___________________________________ Alex Newby Deputy City Clerk Approved on: July 22, 2026 Docusign Envelope ID: 18821391-4057-8462-8071-06694C76CC7C