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HomeMy WebLinkAbout26 - Task Orders Order Number Unknown - Hennebery Eddy Architects, Inc. - Public Works Facility ExpansionDocusign Envelope ID: 9178F8D1-D40C-8014-80BD-F5C58C4898FF Docusign Envelope ID: 9178F8D1-D40C-8014-80BD-F5C58C4898FF Docusign Envelope ID: 9178F8D1-D40C-8014-80BD-F5C58C4898FF Docusign Envelope ID: 9178F8D1-D40C-8014-80BD-F5C58C4898FF Docusign Envelope ID: 9178F8D1-D40C-8014-80BD-F5C58C4898FF Docusign Envelope ID: 9178F8D1-D40C-8014-80BD-F5C58C4898FF Docusign Envelope ID: 9178F8D1-D40C-8014-80BD-F5C58C4898FF Docusign Envelope ID: 9178F8D1-D40C-8014-80BD-F5C58C4898FF 8/11/2026 Assistant City Manager 109 NORTH ROUSE AVENUE BOZEMAN MONTANA 59715 406 585 1112 henneberyeddy.com 5 August 2026 Jon Henderson, Assistant City Manager City of Bozeman ("Owner") 121 Rouse Ave Bozeman MT, 59715 Tel: 406.582.2250 Email: jon.henderson@bozeman.net RE: Bozeman Site Investigations Hennebery Eddy Project #25041-02T Dear Mr. Henderson: Thank you for the opportunity to submit this Proposal to provide Site Investigations for three City-owned sites being considered for the Bozeman Public Works Facility Expansion project located in Bozeman, Montana (the “Project”). We appreciate the opportunity to continue our work with you and the City of Bozeman to deliver a successful and lasting project. PROJECT DESCRIPTION The Owner wishes to conduct Site Investigations to support the design and development of the Bozeman Public Works Facility. The investigations will include: topographic surveying, geotechnical and geophysical exploration and analysis, seismic site classification, groundwater monitoring, and environmental site assessments for the three sites identified in the Concept Design completed in May 2026 and listed below. 1. City Shops Complex – 814 N. Bozeman Ave. 2. North Rouse Avenue Complex – 1812 N. Rouse Ave. 3. Lower Lower Yards – Area currently used as bulk storage, east of Glen Lake Rotary Park The purpose of these investigations is to provide the technical information necessary to advance design of the selected sites, identify site-specific constraints and opportunities, support engineering analyses, and establish a reliable basis for design and future construction planning. Information gathered through these investigations will be incorporated into the ongoing development of the Public Works Facility Expansion project. SCOPE OF SERVICES Hennebery Eddy Architects, Inc. ("Hennebery Eddy" or "Architect") will provide the following services as part of this Proposal: 1. Project Management and Coordination Services consisting of coordination with the Owner, subconsultants, subcontractors, and regulatory agencies as necessary to support completion of the site investigation scope of work. Services include: Exhibit ADocusign Envelope ID: 9178F8D1-D40C-8014-80BD-F5C58C4898FF 5 August 2026 City of Bozeman Public Works Facility Expansion Site Investigations Page 2 of 4 a. Scoping, procurement, and contracting of specialty subconsultants, including development of scopes of work, review of proposals and consultant exclusions, coordination of Owner requirements, and management of subconsultant agreements. b. Project administration and coordination, including scheduling and attendance of meetings, coordination with the Owner, subconsultants, and regulatory agencies, and scheduling and coordination of site access and field activities. c. Review and coordination of site investigation deliverables, including review of reports and deliverables, coordination of comments and revisions among the project team, quality control review for completeness and consistency, and integration of geotechnical, survey, environmental, and other site investigation findings into coordinated project deliverables. 2. Geotechnical & Geophysical Engineering Services as described and limited in the attached Proposal from DOWL LLC, dated July 21, 2026. 3. Seismic Site Classification Services as described and limited in the attached Proposals for City Shops and North Rouse from DOWL LLC, dated August 5, 2026. 4. Topographic and Boundary Survey & Groundwater Monitoring Services as described and limited in the attached Proposal from Sanbell-Rocky Mountain, dated July 31, 2026. 5. Environmental Site Assessment Services as described and limited in the attached Proposal from DOWL LLC, dated August 4, 2026. Phase I Environmental Site Assessments (ESAs) will be completed for the City Shops and North Rouse Sites to identify potential environmental concerns. Due to the nature of the proposed development and anticipated site use, the Owner has elected not to conduct an Environmental Site Assessment (ESA) for the Lower Lower Yards site as part of this investigation scope. The results of the Phase I ESAs will be used to determine whether Phase II Environmental Site Assessments are needed. PROPOSAL ASSUMPTIONS 1. All services under this Proposal are subject to the terms and conditions of the AIA B121- 2018 Standard Form of Master Agreement Between Owner and Architect dated 28 January 2026 (Master Agreement) and subsequent amendments. Should conflicts occur between this Proposal and the Master Agreement, the Scope, Assumptions and Terms of this Proposal shall govern. 2. The Scope of Services for this Proposal/Agreement is limited to those tasks specifically described above. If any other services become necessary, or are desired by the Owner, the Architect may provide those services as an Additional Service to this Agreement. 3. Hennebery Eddy will coordinate the work of its own sub-consultants and to the extent necessary to complete the Scope of Services under this Proposal will coordinate our work with that of firms engaged directly by the Owner. Fees for services of firms directly engaged by the Owner are not included in this Proposal. 4. Any Phase II Environmental Site Assessments, if determined necessary, are excluded from this proposal and may be contracted separately as an Additional Service. Docusign Envelope ID: 9178F8D1-D40C-8014-80BD-F5C58C4898FF 5 August 2026 City of Bozeman Public Works Facility Expansion Site Investigations Page 3 of 4 5. Abatement and remediation services are excluded from this Scope of Services. PROJECT SCHEDULE This Proposal is valid for 30 days from its date of issuance and is made with the assumption that the services contracted hereunder will be completed within approximately twelve (12) months of the Owner’s Authorization to Proceed. COMPENSATION 1. Fixed Fee Services Based on the Project Description, Scope of Services, Proposal Assumptions and Project Schedule, our fee is a Fixed Fee of as indicated below and will be invoiced monthly as a percentage complete against this amount. This fee does not include Reimbursable Expenses, which are enumerated below. Hennebery Eddy Architects, Inc.: Fixed Fee Project Management and Coordination $ 13,400 Subtotal – Architectural $ 13,400 Sub-Consultants: DOWL, LLC $ 61,250 Sanbell-Rocky Mountain $ 36,500 Subtotal – Sub-Consultants $ 97,750 Total Fixed Fee $ 111,150 2. Hourly Rates Basic and Additional Services provided under this Proposal will be billed at the following standard hourly billing rates, which are adjusted periodically: Principal HEA 6 – HEA 9 $245 - $340 Project Manager HEA 4 – HEA 8 $190 - $315 Project Architect HEA 3 – HEA 7 $165 - $280 Architect HEA 3 – HEA 5 $165 - $215 Design Staff HEA A – HEA 4 $110 - $190 BIM Manager HEA 4 – HEA 6 $190 - $245 Administrative HEA A – HEA 4 $110 - $190 3. Reimbursable Expenses Reimbursable Expenses are in addition to the Compensation for Services and include expenditures made by the Architect and its Consultants in the interest of the Project. These expenses will be billed at 1.15 times Hennebery Eddy’s cost incurred and are estimated at $2,000. Reimbursable Expenses include: • Expense of reproduction, CAD plotting, facsimile printing, laser cutting, postage and handling of documents and other resources sent to the Owner and Contractors or produced for the Architect and its sub-consultants’ internal project management. • Expense of mock-ups, professional renderings, professional photography and presentation materials requested by the Owner. Docusign Envelope ID: 9178F8D1-D40C-8014-80BD-F5C58C4898FF 5 August 2026 City of Bozeman Public Works Facility Expansion Site Investigations Page 4 of 4 • Expense of meals and transportation in connection with the Project. • Other similar Project-related expenses. If this Proposal is acceptable to you, please prepare a mutually agreeable contract based on the AIA B221 – Service Agreement Between Owner and Architect for these services. If there are any questions, please let us know. Sincerely, Hennebery Eddy Architects, Inc. Sarah Kitchin AIA Camilla Cok AIA Timothy R. Eddy FAIA Associate Principal Principal-In-Charge Executive Officer Encl: Proposal from DOWL LLC for Geotechnical and Geophysical Engineering, dated July 21, 2026 Proposal from Sanbell- Rocky Mountain, dated July 31, 2026 Proposal from DOWL LLC for Environmental Site Assessments, dated August 4, 2026 Proposals for Seismic Site Classifications for City Shops and North Rouse from DOWL LLC, dated August 5, 2026 Bozeman Site Investigations Schedule, dated August 3, 2026 Docusign Envelope ID: 9178F8D1-D40C-8014-80BD-F5C58C4898FF 406-586-8834 ■ 1300 Cedar Street Technology Boulevard ■ Helena, Montana 59718 ■ www.dowl.com July 21, 2026 Sarah Kitchin Hennebery Eddy Architects 109 North Rouse Avenue Bozeman, MT 59715 skitchin@henneberyeddy.com Subject: Proposal for Geotechnical Engineering Services City of Bozeman Public Works Improvements Greetings, Sarah: DOWL is pleased to present this proposal for geotechnical engineering services for the proposed City of Bozeman Public Works improvements in Bozeman, Montana. We base this proposal on written email communication and a Microsoft Teams meeting on July 13, 2026. In the following text, we summarize our project understanding, the proposed scope of services, the schedule, and the estimated fee. At DOWL, we offer an unparalleled combination of experience and expertise, along with a commitment to our schedule, which enables us to deliver superior, on-time services to you. Selecting a highly qualified firm such as DOWL reduces the potential of increased construction costs due to poor or inadequate recommendations or designs. Quality engineering also reduces the risk of change orders during construction and of problems over the life of your project. PROJECT UNDERSTANDING Site Description The project is broken into three parts, with associated figures of the project provided by Hennebery Eddy: • North Rouse - southeast corner of the intersection of North Rouse Avenue and Griffin Drive (Figure 1). • City Shops - southwest corner of the intersection of North Rouse Avenue and East Tamarack Street (Figure 2). • Lower Lower Yards (Figure 3). Based on geologic mapping of the area and geotechnical experience, the soil conditions are expected to consist of lean clays overlying braid plain gravels. Groundwater in the area has been encountered at depths of 5 to 10 feet. The sites may have been impacted by past human activities. Planned Construction At the North Rouse project site, three new buildings will be constructed, along with parking lots. The three new buildings will range from a 2-story office building to vehicle storage shops. For the City Shops site, a new vehicle storage facility with parking lots will be constructed. In the Lower Lower Yards, a sand shed will be constructed. Docusign Envelope ID: 9178F8D1-D40C-8014-80BD-F5C58C4898FF Ms. Sarah Kitchin Hennebery Eddy Architects July 21, 2026 Page 2 of 4 Figure 1 – North Rouse Site – Six Boreholes Proposed – Three New Buildings & Parking Lots Docusign Envelope ID: 9178F8D1-D40C-8014-80BD-F5C58C4898FF Ms. Sarah Kitchin Hennebery Eddy Architects July 21, 2026 Page 3 of 4 Figure 2 – City Shops Site – Three Boreholes Proposed – One New Building & Parking Lots Figure 3 – Lower Lower Yard – Two Boreholes and Geophysics Transects (in red) Proposed – 4,400 square foot sand shed Docusign Envelope ID: 9178F8D1-D40C-8014-80BD-F5C58C4898FF Ms. Sarah Kitchin Hennebery Eddy Architects July 21, 2026 Page 4 of 4 PROPOSED SCOPE OF GEOTECHNICAL SERVICES We propose to perform a geotechnical evaluation at the site using exploratory drilling and laboratory testing. Specifically, we propose to perform the following scope of our services, referencing ASTM International (ASTM) guidelines as applicable: 1. Complete site reconnaissance to examine existing site conditions, evaluate accessibility, and to develop our drilling program along with a preliminary drilling and sampling regimen. DOWL will stake the boring locations in the field and provide coordinates and elevations of the exploration locations using a handheld GPS unit. The GPS unit's accuracy will vary with conditions, but it is generally within 10 to 15 feet. DOWL will place a wood lathe at each exploration to facilitate future surveying of our exploration locations. We understand that Hennebery Eddy Architects will coordinate access and permitting across private and public property as necessary. 2. Coordinate exploration with Hennebery Eddy Architects and Montana 811 to perform utility locates prior to exploration. DOWL cannot be responsible for damage to unregistered or unlocated utilities such as irrigation lines. Please coordinate with the property owner to identify private utilities in the exploration area. 3. Explore subsurface soil conditions via the following drilling program: a. North Rouse Site i. Six boreholes to approximately 25 feet below the existing grade for the evaluation of three new buildings and parking lots. b. City Shops – North Rouse Avenue and East Tamarack i. Three boreholes to approximately 25 feet below the existing grade for the evaluation of one new building and parking lots. c. Lower Lower Yard i. Two boreholes to approximately 25 feet below the existing grade for the evaluation of a new sand shed. • For all sites, we will collect soil samples using Standard Penetration Tests (SPT), Shelby tube, ring-lined California, and/or Dames and Moore samplers at 2½- to 5- foot intervals, as well as bulk samples of auger cuttings and rock core, if applicable. The field crew will loosely backfill explorations with soil cuttings upon completion. We will leave soil cuttings on-site. You should expect some rutting, landscape disturbance, and other surface damage as part of exploration. We will not landscape, reseed, or recompact exploration locations. We will record depth to groundwater and bedrock in each exploration, if encountered. Our GeoProfessional staff will monitor explorations. They will visually classify and describe the soil and groundwater encountered in explorations, referencing the Unified Soil Classification System (USCS). Should we encounter a subsurface anomaly that requires additional drilling, we will contact NWE for authorization before incurring any additional fees. 4. Perform laboratory tests on soil samples from our exploration to evaluate their geotechnical engineering properties. Our project engineer will assign the laboratory testing program based Docusign Envelope ID: 9178F8D1-D40C-8014-80BD-F5C58C4898FF Ms. Sarah Kitchin Hennebery Eddy Architects July 21, 2026 Page 5 of 4 on the soil conditions encountered during the field investigation and with respect to our analyses. Laboratory test results may include, but are not limited to, the following:  Natural soil moisture content,  Unit Weight,  Grain-size distribution,  Atterberg limits,  Unconfined compression (soil),  One-dimensional consolidation,  Standard Proctor,  Resistivity,  pH, and  Laboratory soluble sulfates (percent SO4). We will use the results of laboratory testing to help characterize soil-engineering parameters and to correlate soil design factors such as compressibility, shear strength, and subgrade modulus. We will retain samples for at least 30 days after we deliver the final report. 5. Perform geotechnical engineering analyses to provide geotechnical design and construction recommendations for the planned construction. Specifically, we will evaluate the following geotechnical design areas: Purpose and scope of the study, Field conditions and exploration description, Classification of soils for engineering purposes, Logs of the borehole explorations showing depths of strata, groundwater elevations, and other pertinent soil information, A discussion of general subsurface soil and groundwater conditions, Laboratory test data, LPile soil parameters for deep foundation elements (if necessary), Estimated total and differential settlement of the foundation elements and swell or heave potential, Active, at-rest, and passive soil pressure with angle of internal friction of proposed backfill material, Building slab subbase preparation, subgrade modulus, Recommendations for soil subgrade preparations for areas subject to heave, Recommended construction procedures and quality control measures related to general earthwork and excavation, Backfill and compaction recommendations for slab-on-grade, shallow foundation, and general site grading, Frost penetration depth. Docusign Envelope ID: 9178F8D1-D40C-8014-80BD-F5C58C4898FF Ms. Sarah Kitchin Hennebery Eddy Architects July 21, 2026 Page 6 of 4 Groundwater and drainage recommendations, as applicable, and Engineering analysis and recommendations for conventional shallow foundations and deep foundations (if necessary), 6. Provide an electronic copy of the geotechnical report that will include a site plan, exploration logs, laboratory test data, our interpretation of subsurface conditions, geologic setting, foundation recommendations, and our opinions and recommendations. PROPOSED SCOPE OF GEOPHYSCIAL SERVICES The Lower Lower Yard has the potential for undocumented fill depths across the site due to past human activities. Geophysical data will be collected using seismic (refraction and MASW) and electrical resistivity methods, with the alignments crossing each other. The methods and assumptions for the geophysical survey are detailed within this scope. The two proposed geophysical survey methods are: • Seismic Refraction and MASW: DOWL will use a seismic source of a sledgehammer impacting a metal or plastic plate. Geophones will be in an array of equal spacing. DOWL will analyze compression wave velocities (Vp) and multichannel analysis of surface wave velocities (MASW) from the data. From the MASW’s Rayleigh surface waves, shear wave velocity (Vs) profiles will be calculated. The depth of native soils will be estimated from both the seismic refraction and MASW. Native soils should have a higher seismic velocity than the overlying undocumented fill. The depth of the groundwater table will also be estimated from a ratio of seismic refraction and MASW data. • Electrical Resistivity: DOWL will pound 3/8-inch metal electrodes in an array and inject a low-voltage direct current. If the conductivity of the native soil and overlying fill soil contrasts, the electrical method can estimate the depth of the native soil via an electrical resistivity inversion of the field data. The depth of the groundwater table may also be estimated from the electrical resistivity. The intent of the two geophysical methods is to complement each other to reduce uncertainty in the subsurface interpretation. A geophysical transect consisting of both seismic and electrical methods and approximately 600 feet long will traverse the site on a west-east axis. A second transect will be on a north-south axis and be approximately 300 feet long, as shown in Figure 3. The geophysical data report and 2D subsurface profiles will be incorporated into a geotechnical engineering technical memorandum that includes the findings and estimated depths of undocumented fill. SCHEDULE AND FEES We anticipate the following timeframe: 1. We anticipate mobilizing equipment to the site during the months of August to October 2026, or a date chosen by Hennebery Eddy following written notice to proceed. Please note that adverse weather conditions that preclude site access may delay our exploration. We will notify you of such conditions to discuss alternative scheduling if required. 2. We estimate the geotechnical field investigation, consisting of 11 boreholes, will take three to four days to complete. Docusign Envelope ID: 9178F8D1-D40C-8014-80BD-F5C58C4898FF Ms. Sarah Kitchin Hennebery Eddy Architects July 21, 2026 Page 7 of 4 3. We anticipate we will complete laboratory testing and engineering analyses, which will be summarized in a geotechnical report within three to four weeks following field work. The total lump sum fee for these geotechnical services will be $44,250.00. Our fee estimate is valid for a period of 90 days from the date of this proposal. Should subsurface conditions warrant a change in scope, i.e., additional services such as more exploration or laboratory testing, we will request a fee change prior to exceeding the proposed budget. For the geophysical services at the Lower Lower Yard, DOWL proposes a total lump sum fee of $10,050.00. Should subsurface conditions warrant a change in scope, i.e., additional services such as more exploration, we will request a fee change prior to exceeding the proposed budget. LIMITATIONS We developed the geotechnical and geophysical scope of services presented above based on our understanding of the proposed development. The scope of services presented above does not include obtaining permits, coordinating permission to access sites, traffic control, earthwork recommendations, retaining system design, stormwater or septic disposal design, slope stability, structural design, erosion control design, evaluation of hazardous materials, delineation of wetlands, or any other services not explicitly discussed above. We will endeavor to perform our evaluation referencing the standard of care, as it exists in Montana at the time of this proposal. This acknowledgment is in lieu of any express or implied warranties. ACCEPTANCE We appreciate the opportunity to submit this proposal. If you find the proposal acceptable, please execute the agreement and return it to our office. We look forward to working with you on this exciting project. If you have any questions regarding this proposal, please contact us. Sincerely, DOWL David J. Barrick, P.E. Geotechnical Engineer J:\91\Geoscience General Proposal-BD\Montana\2026\City of Bozeman Public Works - Hennebery Eddy\Hennebery Eddy - COB DRAFT Proposal_Final.docx Docusign Envelope ID: 9178F8D1-D40C-8014-80BD-F5C58C4898FF 406-442-0370 ■ 1300 Cedar Street ■ Helena, Montana 59601 ■ www.dowl.com August 5, 2026 Camilla Cok, AIA, and Sarah Kitchin, AIA Hennebery Eddy Architects 109 North Rouse Avenue Bozeman, MT 59715 CCok@henneberyeddy.com and skitchin@henneberyeddy.com Subject: Bozeman Public Works – North Rouse Proposal for Seismic Site Classification Services Greetings, Camilla and Sarah: DOWL is pleased to present this proposal for seismic geophysical services for the proposed North Rouse project in Bozeman, Montana. We base this proposal on an email with you dated August 5, 2026. The following text summarizes our understanding of the project, the proposed scope of services, and the estimated fee. PROPOSED SCOPE OF SEISMIC GEOPHYSICAL SERVICES DOWL proposes to perform a seismic geotechnical evaluation at the proposed Bozeman Public Works – North Rouse using the Multichannel Analysis of Surface Waves (MASW) and Microtremor Array Measurements (MAM) approaches. The MASW and MAM approaches provide shear-wave velocity (Vs) from surface waves, yielding a 1D shear-wave profile at the center of the geophone spread layout. DOWL’s proposed seismic geophysical services are as follows: 1. Collect seismic data within the limits of the proposed project. The seismic transects will be “field-fit” to maximize data collection while considering the equipment, cable, and geophone placement efficiency. Based on a review of data quality in the field, DOWL will determine whether to collect additional data. 2. Survey the seismic transects with Bad Elf survey equipment and obtain elevations. 3. Using the information from the field exploration program, DOWL will evaluate the subsurface conditions at the site. Engineering analysis will then be performed to determine specific design criteria for the project. DOWL will prepare a memo with the following information:  Purpose and scope of the study;  Field conditions and exploration description; and  UBC/IBC or ASCE 7-22 Seismic Site Classifications via shear wave profile to a minimum of 100 feet deep. Docusign Envelope ID: 9178F8D1-D40C-8014-80BD-F5C58C4898FF Camilla Cok and Sarah Kitchin Hennebery Eddy Architects, Inc. August 5, 2026 Page 2 of 2 ASSUMPTIONS Hennebery Eddy Architects and the City of Bozeman will allow access to the project area. DOWL assumes that this data would be collected during the same mobilization of the geophysical survey for the Lower Yard. SCHEDULE AND FEES We anticipate the following timeframe: 1. We anticipate mobilizing the site during the months of August or September 2026, depending on notice to proceed. 2. We estimate that the field investigation will take a little over half a day to complete. 3. We anticipate completing the geophysical analyses, which will be summarized in a geophysical report within two weeks following fieldwork. The total lump sum fee for these services will be $2,000.00. Our fee estimate is valid for a period of 90 days from the date of this proposal. Sincerely, DOWL David J. Barrick, P.E. Senior Geophysicist J:\91\Geoscience General Proposal-BD\Montana\2026\City of Bozeman Public Works - Hennebery Eddy\North Rouse Seismic Site Class Proposal.docx Docusign Envelope ID: 9178F8D1-D40C-8014-80BD-F5C58C4898FF 406-442-0370 ■ 1300 Cedar Street ■ Helena, Montana 59601 ■ www.dowl.com August 5, 2026 Camilla Cok, AIA, and Sarah Kitchin, AIA Hennebery Eddy Architects 109 North Rouse Avenue Bozeman, MT 59715 CCok@henneberyeddy.com and skitchin@henneberyeddy.com Subject: Bozeman Public Works – City Shops Proposal for Seismic Site Classification Services Greetings, Camilla and Sarah: DOWL is pleased to present this proposal for seismic geophysical services for the proposed City Shops project in Bozeman, Montana. We base this proposal on an email with you dated August 5, 2026. The following text summarizes our understanding of the project, the proposed scope of services, and the estimated fee. PROPOSED SCOPE OF SEISMIC GEOPHYSICAL SERVICES DOWL proposes to perform a seismic geotechnical evaluation at the proposed Bozeman Public Works – City Shops using the Multichannel Analysis of Surface Waves (MASW) and Microtremor Array Measurements (MAM) approaches. The MASW and MAM approaches provide shear-wave velocity (Vs) from surface waves, yielding a 1D shear-wave profile at the center of the geophone spread layout. DOWL’s proposed seismic geophysical services are as follows: 1. Collect seismic data within the limits of the proposed project. The seismic transects will be “field-fit” to maximize data collection while considering the equipment, cable, and geophone placement efficiency. Based on a review of data quality in the field, DOWL will determine whether to collect additional data. 2. Survey the seismic transects with Bad Elf survey equipment and obtain elevations. 3. Using the information from the field exploration program, DOWL will evaluate the subsurface conditions at the site. Engineering analysis will then be performed to determine specific design criteria for the project. DOWL will prepare a memo with the following information:  Purpose and scope of the study;  Field conditions and exploration description; and  UBC/IBC or ASCE 7-22 Seismic Site Classifications via shear wave profile to a minimum of 100 feet deep. Docusign Envelope ID: 9178F8D1-D40C-8014-80BD-F5C58C4898FF Camilla Cok and Sarah Kitchin Hennebery Eddy Architects, Inc. August 5, 2026 Page 2 of 2 ASSUMPTIONS Hennebery Eddy Architects and the City of Bozeman will allow access to the project area. DOWL assumes that this data would be collected during the same mobilization of the geophysical survey for the Lower Yard. SCHEDULE AND FEES We anticipate the following timeframe: 1. We anticipate mobilizing the site during the months of August or September 2026, depending on notice to proceed. 2. We estimate that the field investigation will take a little over half a day to complete. 3. We anticipate completing the geophysical analyses, which will be summarized in a geophysical report within two weeks following fieldwork. The total lump sum fee for these services will be $2,000.00. Our fee estimate is valid for a period of 90 days from the date of this proposal. Sincerely, DOWL David J. Barrick, P.E. Senior Geophysicist J:\91\Geoscience General Proposal-BD\Montana\2026\City of Bozeman Public Works - Hennebery Eddy\City Shops Seismic Site Class Proposal.docx Docusign Envelope ID: 9178F8D1-D40C-8014-80BD-F5C58C4898FF 1 August 4, 2026 Sarah Kitchin Hennebery Eddy Architects 109 North Rouse Avenue Bozeman, MT 59715 skitchin@henneberyeddy.com Subject: Scope of Work and Cost Estimate Phase I Environmental Site Assessment City of Bozeman – North Rouse and City Shops properties Dear Sarah: DOWL, LLC (DOWL) prepared this scope of work and cost estimate to conduct Phase I Environmental Site Assessments (ESAs) on two properties referred to as the North Rouse site and City Shops site in Bozeman, Montana. The properties descriptions are as follows with associated figures provided by Hennebery Eddy Architects (Hennebery Eddy):  North Rouse site - southeast corner of the intersection of North Rouse Avenue and Griffin Drive (Figure 1) and  City Shops site - southwest corner of the intersection of North Rouse Avenue and East Tamarack Street (Figure 2). Provided herein is a summary of the proposed scope of work, DOWL’s assumptions, and cost estimate and schedule to perform the work. SCOPE OF WORK The scope of work includes conducting a Phase I ESA for each property as part of due diligence being performed for the proposed upgrading activities at each property. The Phase I ESA will be conducted in accordance with the American Society for Testing and Materials (ASTM) Standard Practice for Environmental Site Assessments: Phase I Environmental Site Assessment Process (ASTM E1527-21). Proposed Phase I ESA activities include, but may not be limited to:  Review of readily available historical records and documents.  A site reconnaissance.  Literature research and review.  Interviews with individuals familiar with the properties.  Interviews with local governmental officials (if available); and  Preparation for a Phase I ESA Report. The Phase I ESAs will be conducted by DOWL environmental professionals (as defined by 40 CFR 312.10). The purpose of Phase I ESA is to identify, as practicable, recognized environmental conditions at the targeted properties and within the appropriate study area that have caused and/or may cause an adverse environmental impact. ASTM E1527-21 is intended to permit a user to satisfy one of the requirements to qualify for protection from potential liability Docusign Envelope ID: 9178F8D1-D40C-8014-80BD-F5C58C4898FF 2 under the Comprehensive Environmental Response, Compensation, and Liability Act as the innocent landowner, contiguous property owner, or bona fide prospective purchaser. ASTM E1527-21 constitutes “all appropriate inquiry” into the previous ownership, uses, and environmental conditions of a property consistent with good commercial or customary practice, as defined in Section 9601(35)(B) of Title 42 of the U.S. Code. The objective of Phase I ESA is to perform an appropriate inquiry into past and present ownership and uses of the targeted properties, consistent with good commercial and/or customary practice. This Phase I ESA Report is to be used as a risk management tool to meet AAI Final Rule requirements and the Comprehensive Environmental Response, Compensation, and Liability Act liability defense. The Phase I ESAs do not guarantee that there are no impacts to the targeted properties. The proposed Phase I ESAs will be prepared for the exclusive use of Hennebery Eddy and the City of Bozeman. No one other than Hennebery Eddy and the City of Bozeman may rely on this report unless DOWL agrees in advance to such reliance in writing. Any unauthorized use, interpretation, or reliance on Phase I ESA is at the sole risk of that party, and DOWL will have no liability for such unauthorized use, interpretation, or reliance. COST ESTIMATE AND SCHEDULE DOWL proposes to perform the work on a lump sum basis for three properties (North Rouse site, City Shops site, and Lower Lower Yard) for $6,500.00 each or $13,000.00 total. The work will be performed in accordance with the AIA agreement provided by Hennebery Eddy. Following notification of authorization to proceed, DOWL will have the reports completed within 4 to 6 weeks. PROJECT ASSUMPTIONS:  Hennebery Eddy will provide the Gallatin County parcel numbers for the two properties.  Hennebery Eddy will confirm and/or provide readily available information such as prior Phase I ESA’s, subsurface investigations, compliance audits, historical information, etc. regarding use of these properties.  Hennebery Eddy will provide the properties contact(s) for DOWL to coordinate with and perform the site reconnaissance. DOWL will conduct site interview(s) with the properties owners and/or tenants using the contact information provided by Hennebery Eddy.  In accordance with ASTM E 1527-21 Standard, the User (i.e. Hennebery Eddy) of Phase I ESA must provide a response to each question included on the User Questionnaire for each property. DOWL will provide a User Questionnaire to Hennebery Eddy at the project kick-off. This scope of work does not include non-scope considerations, as stated in ASTM 1527-21, such as the following:  Wetland delineation or floodplain mapping  Environmental compliance  Environmental sampling or sample analysis  Presence of Endangered Species Act listed species Docusign Envelope ID: 9178F8D1-D40C-8014-80BD-F5C58C4898FF 3  Investigation for the presence of radon, mold, lead-based paint, lead in drinking water, biological pollutants, asbestos-containing materials, or emerging contaminants such as per- and polyfluoroalkyl substances (PFAS) which are not classified as hazardous substances  Cultural resources DOWL appreciates the opportunity to support Hennebery Eddy Architects on this project. Please let us know if you have any questions. Sincerely, DOWL, LLC Yen-Vy Van, LHG, CPG (AK) Senior Environmental Investigation & Remediation Manager Attachments: Figure 1 – North Rouse Site Figure 2 – City Shops Site Docusign Envelope ID: 9178F8D1-D40C-8014-80BD-F5C58C4898FF 4 Figure 1 – North Rouse Site Docusign Envelope ID: 9178F8D1-D40C-8014-80BD-F5C58C4898FF 5 Figure 2 – City Shops Site Docusign Envelope ID: 9178F8D1-D40C-8014-80BD-F5C58C4898FF July 31, 2026 Sarah Kitchin, AIA Hennebery Eddy Architects, Inc. 109 N Rouse Avenue Bozeman, MT 59715 Sent via Email: skitchin@henneberyeddy.com Reference: Agreement for Professional Services City of Bozeman Public Works Expansion Pre-Design Services Proposal Dear Sarah: The following is a proposal for Sanbell – Rocky Mountain to provide services for your project referenced above and as described in the Overview section to follow. Project Overview This proposal outlines services Sanbell – Rocky Mountain, (hereinafter “Sanbell”) will provide in support of Hennebery Eddy’s (hereinafter “Client”) proposed design of the City of Bozeman’s public works facilities. The Client has recently completed the conceptual design stage, and this next phase of design will build upon those efforts to provide adequate spaces to accommodate the growing organization and community. The pre-design includes three (3) project locations: Lower Lower Yards, City Shops, and North Rouse. This proposal includes pre-design services including groundwater monitoring and topographic and boundary survey. Scope of Work 1. Groundwater Monitoring This phase will include conducting groundwater monitoring at the three (3) project sites. Specific tasks in this phase include the following: • Conduct groundwater monitoring o We assume the geotechnical engineer will install the groundwater monitoring pipe when they do their test pit/boring field investigation. o We will provide an exhibit indicating the preferred pipe locations. o Sanbell will conduct weekly manual measurements at up to 10 groundwater monitoring wells through the peak groundwater season (preferred April-June 2027). A couple spot measurements will be taken in the fall of 2026 to get initial documentation of the groundwater level. Docusign Envelope ID: 9178F8D1-D40C-8014-80BD-F5C58C4898FF Sarah Kitchin, AIA July 31, 2026 Page 2 2. Topographic and Boundary Survey This phase consists of performing the necessary topographic and boundary survey work required to design the proposed buildings, parking lot, and associated site features. Tasks under this phase include: • Research Gallatin County records for previous surveys and current deeds • Call for Utility Locates • Recovery and field GPS survey of property corners. If existing corner monuments are not found, expand the field survey to adjacent properties as needed. • Topographic and physical survey of surface features within the existing lot and adjacent streets to a minimum distance of 200-feet per City site Plan requirements. This includes asphalt, concrete, full width of the street with curb, gutter, sidewalk, drive approaches, intersections, and street lighting on both sides of the street. The one exception is at the Lower Lower Yards site where we are only surveying the area we think is necessary for the proposed development. See the approximate survey boundary in red in Exhibits A-C below. • Prepare base drawing with existing ground surface & points in CAD .dwg format (.dwg & Civil 3D data 2024 or older) Exhibit A: Approximate North Rouse Survey Extents Docusign Envelope ID: 9178F8D1-D40C-8014-80BD-F5C58C4898FF Sarah Kitchin, AIA July 31, 2026 Page 3 Exhibit B: Approximate City Shops Survey Extents Exhibit C: Approximate Lower Lower Yards Survey Extents Docusign Envelope ID: 9178F8D1-D40C-8014-80BD-F5C58C4898FF Sarah Kitchin, AIA July 31, 2026 Page 4 3. Reimbursable Expenses (T&M) This phase includes reimbursable expenses for vehicle mileage and office supplies for reproduction costs. This phase will be invoiced under time and materials to a maximum amount as shown in the fee table below. Scope of Work Exclusions Any services not discussed in the scope of work section of this proposal are excluded from the contract. The following is a list of services expressly excluded from this proposal: • Construction cost estimation • ProjectDox management involving pre-application, INF/CONR submittals or waivers, and Site Plan Application • Schematic design, design development, and construction documents • Water/Sewer Report • Easement preparation • Geotechnical engineering • Structural engineering • Value engineering plan revisions • Stormwater pollution and prevention plan (SWPPP) • Construction administration including but not limited to inspection, and materials testing. • Water Reclamation Facility (WRF) project site • All fees associated with permitting, applications, and submittals • Traffic impact study Sanbell assumes no responsibility to perform any services not specifically listed in the scope of work. If the Client and Sanbell agree in writing by amendment to this agreement, Sanbell will provide additional services as requested by the Client. The above notwithstanding, Sanbell shall have the right but not the obligation to provide, without advance authorization from the Client, other services made necessary by the default of the contractor or Client, or by deficiencies, delays, or defects in the work provided by the contractor. Sanbell shall provide written notice of the provision of such services as soon as reasonably possible. Project Staff The following Sanbell staff will be assigned to the project: Project Manager: Bobby Egeberg, PE Senior Quality Reviewer: Danielle Scharf, PE, PTOE, LEED AP Additional Project Staff: Craig Kamps, PLS Sanbell may, in its discretion, utilize additional or different personnel on the project. Project Schedule Sanbell and the Client will work cooperatively to develop a proposed schedule for initiation and delivery of the project scope of work. This schedule shall include Docusign Envelope ID: 9178F8D1-D40C-8014-80BD-F5C58C4898FF Sarah Kitchin, AIA July 31, 2026 Page 5 reasonable allowances for performance of services by Sanbell and by Client’s consultants (those not under contract with Sanbell), review and approval times as required by the Client, and review and approval times required by all public authorities having jurisdiction over the project. This schedule shall be adjusted as the project progresses, allowing for changes in scope, character, or size of the project requested by the Client, or for delays or other causes beyond Sanbell’s reasonable control. Fees and Billing Arrangements Invoice and Billing: Sanbell will bill for its services on a fixed fee basis by phase as described in the table below. Sanbell will begin work once this agreement has been executed by both parties. Phase Scope Item Fee Phase 1 Groundwater Monitoring $6,500.00 Phase 2 Topographic and Boundary Survey $30,000.00 Phases 1-2 Fixed Fee Total $36,500.00 Phase 3 Reimbursable Expenses (T&M) $1,000.00 Phases 1-3 Fixed Fee & T&M Total $37,500.00 Sanbell will submit monthly invoices to the Client for work accomplished during the preceding invoice period. That invoice period will typically be approximately 30 days and will follow a calendar month schedule. For services provided on a fixed fee basis, the amount of each monthly invoice will be determined on the “percentage of completion method” whereby Sanbell will estimate the percentage of the total scope of work accomplished during the invoicing period. Monthly invoices shall include, separately listed, any charges for services for which time charges and/or unit costs shall apply. Such invoices shall also include, separately listed, any charges for consultants retained by Sanbell, and reimbursable costs. Such invoices shall be submitted by Sanbell as soon as possible after the end of the month in which the work was accomplished and shall be due and payable by the Client upon receipt. The Client agrees that the monthly invoice from Sanbell is correct, conclusive, and binding on the Client unless the Client, within 20 working days from the date of receipt of such invoice, notifies Sanbell in writing of alleged inaccuracies, discrepancies, errors in the invoice, or the need for additional backup. Expiration of Proposal: If the Client does not provide Sanbell with a signed copy of this proposal within 30 days from the proposal date on the first page, the offer to perform services as described herein will expire and be revoked. Should that occur, Sanbell will gladly work with the Client to provide a renewed proposal with updated terms, fees, and conditions as required. Docusign Envelope ID: 9178F8D1-D40C-8014-80BD-F5C58C4898FF Sarah Kitchin, AIA July 31, 2026 Page 6 Conclusion Sarah, we look forward to working with you on this important project. Feel free to call me at 406.922.4308 if you have any questions regarding this proposal. Otherwise, if it meets your approval, please provide Sanbell a subconsultant agreement incorporating this scope of work and associated fees. Thank you. Sincerely, Bobby Egeberg, PE Danielle Scharf, PE, PTOE, LEED AP Associate Managing Principal Project Manager Senior Quality Reviewer BE/DRS/SG O:2025_City of Bozeman Public Works Expansion Conceptual Design_Proposal_07312026 Docusign Envelope ID: 9178F8D1-D40C-8014-80BD-F5C58C4898FF TERMS AND CONDITIONS TERMS AND CONDITIONS AUGUST 2024PAGE 1 OF 2 INTEREST, SUSPENSION, AND COLLECTION COSTS: Any invoice not paid within 30 days of date of invoice shall bear interest at 1.5 percent per month on the unpaid balance. If CLIENT fails to make payment within 45 days of the date of any invoice, Sanbell - Rocky Mountain shall have the right, but not the obligation, to suspend work and withhold deliverables until payment in full, including interest, is received. Sanbell - Rocky Mountain shall have no liability whatsoever to the CLIENT for any costs or damages as a result of such suspension. If Sanbell - Rocky Mountain resumes services after payment by CLIENT, the time schedule and compensation shall be equitably adjusted to compensate for the period of suspension plus any other reasonable time and expense necessary for Sanbell - Rocky Mountain to resume performance. If an invoice remains unpaid for more than 90 days, Sanbell - Rocky Mountain shall have the right, but not the obligation, to initiate collection procedures. If the CLIENT fails to make payment when due and Sanbell - Rocky Mountain incurs any costs in order to collect sums from the CLIENT, the CLIENT agrees that all such collection costs incurred shall immediately become due and payable to Sanbell - Rocky Mountain. Collection costs shall include, but are not limited to, legal fees, collection agency fees and expenses, court costs, collection bonds, and reasonable staff costs for Sanbell - Rocky Mountain’s staff for time spent in efforts to collect. This obligation of CLIENT to pay Sanbell - Rocky Mountain’s collection costs shall survive the term of this Agreement or any termination by either party. It is understood and agreed that Sanbell - Rocky Mountain’s services under this Agreement do not include participation, whatsoever, in any litigation. Should such services be required, a Supplemental Agreement may be negotiated between the CLIENT and Sanbell - Rocky Mountain describing the services desired and providing a basis for compensation to Sanbell - Rocky Mountain. TERMINATION OF SERVICES FOR NON-PAYMENT: If the CLIENT fails to make payment to Sanbell - Rocky Mountain in accordance with this Agreement, this shall constitute a material breach of this Agreement and shall be cause for termination of this Agreement by Sanbell - Rocky Mountain. SET-OFFS, BACK CHARGES, AND DISCOUNTS: Payment of invoices shall not be subject to any discounts or set-offs by the CLIENT unless agreed to in writing by Sanbell - Rocky Mountain. Payment to Sanbell - Rocky Mountain for services rendered and expenses incurred shall be due and payable regardless of any subsequent suspension or termination of this Agreement by either party. INFORMATION PROVIDED BY CLIENT OR OTHERS: CLIENT agrees to provide to Sanbell - Rocky Mountain all available information necessary to perform duties as outlined in the attached scope of services. The CLIENT shall furnish, at CLIENT’S expense, all information, requirements, reports, data, surveys, and instructions required. Sanbell - Rocky Mountain is entitled to rely on the accuracy and completeness of all such information provided. CLIENT shall furnish right-of-way entry onto the project site for Sanbell - Rocky Mountain to perform necessary field measurements or studies. OWNERSHIP OF INSTRUMENTS OF SERVICE: All reports, drawings, specifications, computer files, field data, notes, and other documents and instruments prepared by Sanbell - Rocky Mountain as instruments of service shall remain the property of Sanbell - Rocky Mountain. Sanbell - Rocky Mountain retains all common law, statutory and other reserved rights, including the copyright to all instruments of service. If any instruments of service must be filed with governmental agencies, Sanbell - Rocky Mountain will furnish copies to the CLIENT upon request. The CLIENT will not reuse or modify the instruments of service without Sanbell - Rocky Mountain’s prior written authorization. The CLIENT agrees, to the fullest extent permitted by law, to defend, indemnify, and hold harmless Sanbell - Rocky Mountain, its officers, directors, employees, and agents, from and against any and all damages, claims, liabilities, costs, or suits, including reasonable attorney’s fees and defense costs, arising from, allegedly arising from, or in any way connected with, the unauthorized reuse or modification of any instrument of service by any person or entity other than Sanbell - Rocky Mountain. ELECTRONIC FILES: Sanbell - Rocky Mountain may furnish drawings, reports, or data on electronic media generated and furnished by Sanbell - Rocky Mountain. The CLIENT understands and agrees that all such electronic files are instruments of service of Sanbell - Rocky Mountain, that Sanbell - Rocky Mountain shall be deemed the author, and shall retain all common law, statutory law, and other rights, including copyrights. The CLIENT agrees not to reuse these electronic files, in whole or in part, for any other purpose other than for the project. The CLIENT agrees not to transfer these electronic files to others without the prior written consent of Sanbell - Rocky Mountain. The CLIENT further agrees to waive all claims against Sanbell - Rocky Mountain resulting in any way from any unauthorized changes to or reuse of the electronic files for any other project by anyone other than Sanbell - Rocky Mountain. The CLIENT is aware that differences may exist between the electronic files delivered and the printed hard-copy construction documents. In the event of a conflict between the signed construction documents prepared by Sanbell - Rocky Mountain and electronic files, the signed or sealed hard-copy construction documents shall govern. Additionally, the CLIENT agrees, to the fullest extent permitted by law, to defend, indemnify, and hold harmless Sanbell - Rocky Mountain, its officers, directors, employees, and agents, against all damages, liabilities, claims, or suits, including reasonable attorney’s fees and defense costs, arising from any changes made by anyone other than Sanbell - Rocky Mountain, or from any reuse of the electronic files without the prior written consent of Sanbell - Rocky Mountain. Under no circumstances shall delivery of electronic files for use by the CLIENT be deemed a sale by Sanbell - Rocky Mountain; and Sanbell - Rocky Mountain makes no warrantees, either express or implied, of merchantability or fitness for any particular purpose. Sanbell - Rocky Mountain shall not be liable for indirect or consequential damages as a result of the CLIENT’s use or reuse of electronic files. OPINIONS OF PROBABLE COST: CLIENT hereby acknowledges that Sanbell - Rocky Mountain cannot warrant that any opinions of probable cost provided by Sanbell - Rocky Mountain will not vary from actual costs incurred by the CLIENT. The CLIENT understands that Sanbell - Rocky Mountain has no control over the cost or availability of labor, equipment, materials, or over market conditions or the Contractor’s method of pricing. Sanbell - Rocky Mountain makes no warranty, express or implied, that the bids or the negotiated cost of the work will Docusign Envelope ID: 9178F8D1-D40C-8014-80BD-F5C58C4898FF not vary from Sanbell - Rocky Mountain’s opinion of probable cost. LIMIT OF LIABILITY: In recognition of the relative risks and benefits of the project to both the CLIENT and Sanbell - Rocky Mountain, the risks have been allocated such that the CLIENT agrees to limit the liability of Sanbell - Rocky Mountain to the CLIENT for any and all claims, cause or combination of causes, including attorney’s fees, costs, and expert witness fees so that the total aggregate liability of Sanbell - Rocky Mountain to CLIENT shall not exceed $50,000.00 or Sanbell - Rocky Mountain’s total fees for services on this project, whichever is greater. It is intended that this limitation apply to any and all claims, liability or causes of action, however alleged or arising. CONSTRUCTION SERVICES: If, under this Agreement, professional services are provided during the construction phase of the project, Sanbell - Rocky Mountain shall not be responsible for or have control over means, methods, techniques, sequences, or procedures, or for safety precautions and programs in connection with the Work; nor shall Sanbell - Rocky Mountain be responsible for the Contractor’s failure to carry out the Work in accordance with the Contract Documents or for the Contractor’s failure to comply with the applicable laws, ordinances, rules, or regulations. These rights and responsibilities are solely those of the Contractor. Sanbell - Rocky Mountain shall not be responsible for any acts or omissions of the Contractor, subcontractor, or any person or entity performing any portion of the work. Sanbell - Rocky Mountain does not guarantee or warrant the performance of any Contractor and shall not be responsible for the Contractor’s failure to perform its work in accordance with the Contract Documents or any applicable codes, laws, rules or regulations. JOB SITE SAFETY: Neither the professional activities of Sanbell - Rocky Mountain, nor the presence of Sanbell - Rocky Mountain at the construction/project site, shall relieve the general contractor and all subcontractors of any of their responsibilities and duties to perform the work in accordance with the contract documents and to comply with any health or safety precautions required by any regulatory agencies. Sanbell - Rocky Mountain does not have authority to control any construction contractor or its employees in connection with their work or any health or safety programs or procedures. The CLIENT agrees that the contractor and subcontractors are solely responsible for job site safety and warrants that this intent shall be carried out in the CLIENT’s contract with the general contractor. The CLIENT also agrees that CLIENT and Sanbell - Rocky Mountain shall be indemnified by the general contractor for any such claims, and shall be made additionally insured under the general contractor’s insurance policies. RECOMMENDATIONS BY Sanbell - Rocky Mountain: Sanbell - Rocky Mountain may provide advice and/or recommendations to the CLIENT during Sanbell - Rocky Mountain’s provision of services for the CLIENT’s project. If the CLIENT declines to follow the advice and/or recommendations provided by Sanbell - Rocky Mountain, the CLIENT agrees that Sanbell - Rocky Mountain shall not have any liability for adverse consequences or damages resulting from the CLIENT’s failure to follow the advice and/or recommendations of Sanbell - Rocky Mountain. Additionally, the parties agree that the CLIENT’s failure to follow advice and/or recommendations of Sanbell - Rocky Mountain may be cause for Sanbell - Rocky Mountain to immediately terminate this Agreement at Sanbell - Rocky Mountain’s sole discretion. PERMITTING: Sanbell - Rocky Mountain shall assist the CLIENT in applying for permits and approvals where required by law. In cases where the scope of services requires Sanbell - Rocky Mountain to submit, on behalf of the CLIENT, a permit application and/or approval by a third party to this contract, Sanbell - Rocky Mountain does not make any warranties, guarantees, or representations as to the success of Sanbell - Rocky Mountain’s effort on behalf of the CLIENT. Payment for services rendered by Sanbell - Rocky Mountain is not contingent upon the successful acquisition of these permits. NO ASSIGNMENT WITHOUT CONSENT: Neither party may assign this Agreement without the written agreement of the other party. TERMINATION: In the event of termination of this Agreement by either party, the CLIENT shall, within 15 days of termination, pay Sanbell - Rocky Mountain for all services rendered and reimbursable costs incurred by Sanbell - Rocky Mountain up to the date of termination. The CLIENT may terminate this Agreement for convenience and without cause upon 21 calendar days’ written notice. Either party may terminate this Agreement for cause upon 10 calendar days’ written notice for the following reasons: 1. Substantial failure by either party to perform in accordance with this Agreement; 2. Assignment of this agreement without the written consent of the other party; 3. Suspension of the project or Sanbell - Rocky Mountain’s services for more than 60 calendar days, consecutive or aggregate; 4. Material changes in the conditions under which this Agreement was executed, the Scope of Services, the nature of the project, or the failure of the parties to reach an agreement on compensation and/or schedule adjustments necessitated by such changes. In the event of a termination not the fault of Sanbell - Rocky Mountain, the Client shall pay Sanbell - Rocky Mountain, in addition to payment for services rendered and reimbursable expenses incurred, all expenses incurred by Sanbell - Rocky Mountain in connection with the orderly termination of this Agreement, including, but not limited to, demobilization, reassignment of personnel, associated overhead costs, and all other expenses resulting from the termination. CONSEQUENTIAL DAMAGES: Notwithstanding any other provision in this Agreement, neither the CLIENT nor Sanbell - Rocky Mountain, their respective officers, directors, shareholders, partners, employees, agents, members, subconsultants, or employees shall be liable to the other or shall make any claim for any incidental, indirect, or consequential damages arising out of or in any way connected to the project or this Agreement. This mutual waiver of consequential damages shall include, but is not limited to, loss of use, loss of profit, loss of business, loss of income, loss of reputation, or any other consequential damages that either party may have incurred from any cause of action. DISPUTE RESOLUTION, VENUE, AND CHOICE OF LAW: Any claim arising out of or related to this Agreement (except for Collection Procedures employed by Sanbell - Rocky Mountain and those waived or barred as provided elsewhere in this Agreement), shall be subject to mediation as a condition precedent to arbitration or to the institution of legal or equitable proceedings by either party. The parties shall endeavor to resolve their claims by mediation. Either party may file a request for mediation. Mediation shall proceed in advance of legal or equitable proceedings, which shall be stayed pending mediation for a period of sixty (60) days from the date of filing, unless stayed for a longer period by agreement of the parties or by court order. The parties shall share the mediator’s fee and any filing fees equally. The mediation shall be held in Billings, Montana. Any agreements reached in mediation shall be enforceable as settlement agreements by any court having jurisdiction. Venue for any arbitration or litigation arising out of this Contract shall be in the Thirteenth Judicial District, Yellowstone County, Montana. This Agreement shall be governed by, and interpreted under, the law of the State of Montana. ENTIRE AGREEMENT: This Agreement is the entire agreement between Sanbell - Rocky Mountain and CLIENT. It supersedes all prior communications, understandings, and agreements, whether oral or written. Any amendment or modification to this Agreement must be written and executed by both Sanbell - Rocky Mountain and CLIENT. TERMS AND CONDITIONS AUGUST 2024PAGE 2 OF 2 Docusign Envelope ID: 9178F8D1-D40C-8014-80BD-F5C58C4898FF OUTSIDE CONSULTANTS SURVEY CREW SERVICES STAFF PERSONNEL SERVICES CHARGE OUT RATES ROCKY MOUNTAIN EFFECTIVE SEPTEMBER 13, 2025 Staff Engineer I $120.00/hour Staff Engineer II $130.00/hourStaff Engineer III $135.00/hourLandscape Designer I $110.00/hourLandscape Designer II $115.00/hour Landscape Designer III $125.00/hour Landscape Architect I $140.00/hourLandscape Architect II $150.00/hourSenior Landscape Architect I $185.00/hourSenior Landscape Architect II $195.00/hourStaff Planner I $100.00/hourStaff Planner II $115.00/hourPlanner I $135.00/hour Planner II $150.00/hour Senior Planner I $160.00/hourSenior Planner II $195.00/hourSenior Planner Manager $215.00/hourProject Engineer I $150.00/hour Project Engineer II $160.00/hour Senior Engineer I $190.00/hourSenior Engineer II $200.00/hourSenior Engineer Manager $215.00/hourChief Engineer $200.00/hour Senior Project Manager $210.00/hourSenior Eng Manager/Principal $250.00/hourExpert Witness/Special Consultant $290.00/hourEngineer Intern $90.00/hourField Survey Technician I $85.00/hourField Survey Technician II $88.00/hourStaff Surveyor I $120.00/hourStaff Surveyor II $130.00/hourStaff Surveyor III $138.00/hourParty Chief I $140.00/hourParty Chief II $145.00/hourProfessional Land Surveyor I $150.00/hourProfessional Land Surveyor II $155.00/hourSenior Professional Land Surveyor I $165.00/hourSenior Professional Land Surveyor II $185.00/hourConstruction Inspector $90.00/hourConstruction Engineering Tech. $130.00/hourSenior Construction Eng. Tech. $150.00/hourConstruction Engineer I $145.00/hourConstruction Engineer II $150.00/hourCADD Technician I $100.00/hourCADD Technician II $105.00/hourDesigner I $110.00/hourDesigner II $120.00/hourSenior Designer I $125.00/hourSenior Designer II $145.00/hourSenior Designer Manager $175.00/hourProject Administrator $105.00/hourSenior Project Administrator $130.00/hourAccounting Specialist $110.00/hourOffice Coordinator I $85.00/hourOffice Coordinator II $90.00/hourHR Generalist/Specialist $110.00/hourHuman Resources Assistant $115.00/hourIT Systems Admin I $115.00/hourIT Systems Admin II $120.00/hourSenior Admins Directors $195.00/hourWeb/Graphic Designer $120.00/hourMarketing Coordinator $120.00/hourSenior Marketing Coordinator $140.00/hourMarketing Director $195.00/hour 1-Person/2-Person Crew Per Job Survey Equipment $30.00 /fieldwork hour Survey Vehicle Mileage IRS rate/mile + $0.10/mile Scanner Equipment $150.00/hour Scanner Equipment (full day) $1,050/day 1) At cost if independently billed direct to client 2) Cost plus 5% if billed through us INDEPENDENT LABORATORIES 1) At cost if independently billed direct to client 2) Cost plus 5% if billed through us ADMINISTRATIVE EXPENSES Administrative Expenses 3.5% * Including copies, prints, phone, postage, materials, and travel *Based on professional services only, unless modified by contract Vehicle Mileage IRS Rate These rates are updated periodically to reflect market conditions. Rate increases will be reflected in future invoicing. TRAFFIC DATA COLLECTION SERVICES Standard Intersection Count (veh/bike/ped) $35.00/hour Small Roundabout Count (veh/bike/ped) $45.00/hour Large Roundabout Count (veh/bike/ped) $100.00/hour Spot Location Volume (veh/bike/ped) $5.00/lane/hour Spot Location Travel Speeds (veh) $8.00/lane/hour Data Collection Equipment $40.00/count location Rushed Processing (24-hour turnaround) $10.00/processing hour Travel Time Processing Rate (veh) $20.00/intersection/hour Docusign Envelope ID: 9178F8D1-D40C-8014-80BD-F5C58C4898FF City of Bozeman Public Works Site Investigation Schedule 2026 2027 12111098 Aug. 10Contract Complete/Notice to Proceed Geophysical Investigation (Lower Lower Yard) Topographic & Boundary Survey Phase I Environmental Site Assessments Phase II Environmental Site Assessments (as required) Groundwater Monitoring 8/10-9/25 8/10-10/30 10/21-2/12 10/2026 - 7/2027 8/24-9/4 Measured Drawings 9/21-12/15 Geotech. Investigation & Report 8/24-10/5 Schematic Design (SD) DD CD 8/3/2026 Hazardous Material Abatement (as required) Feb. - Aug. (PRELIM. ASSUMPTION) Aug. - Dec. (PRELIM. ASSUMPTION)Environmental Remediation (as required) Docusign Envelope ID: 9178F8D1-D40C-8014-80BD-F5C58C4898FF