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HomeMy WebLinkAboutBozeman Library Friends and Foundation 2025 Parks Community Grant CITY OF BOZEMAN GRANT AGREEMENT Bozeman Library Friends and Foundation 2025 Parks Community Grant THIS AGREEMENT is made and entered into this 21st day of July, 20 by and between the City of Bozeman, Montana, a self-governing municipal corporation operating pursuant to its Charter and the laws of the State of Montana, located at 121 N. Rouse Ave., Bozeman MT 59771 (“City”) as GRANTOR and Bozeman Library Friends and Foundation, 626 East Main Street, Bozeman, MT 59715 (“Library Foundation”) as GRANTEE. WHEREAS, on October 17, 2005 the Bozeman City Commission adopted Resolution No. 3866 establishing policies for the granting of funds from the City of Bozeman to a requesting entity; and WHEREAS, the Library Foundation submitted a grant application (Exhibit A) to the City Commission’s Urban Parks and Forestry Board (“the Grant”) of $35,758.00 for playground furniture and landscaping that would benefit from the City funding; and WHEREAS, the City Commission may make grants of money for public purposes pursuant to Sect. 7-1-4124(9), MCA; and WHEREAS, the City Commission determines the granting of funds under this Agreement is for a public purpose benefitting the community by creating a recreational an active recreation opportunity as encouraged in the Parks, Recreation and Active Transportation Plan; WHEREAS, on June 23, 2026, the Commission appropriated $250,000 for the Parks and Trails Community Grant Program; WHEREAS, on July 24, 2025 the Urban Parks and Forestry Board recommended funding of the Music Garden in the grant application in the amount of ten thousand dollars ($10,000.00) and for the Parks and Recreation Director to submit a Grant Agreement to the City Commission for approval. THE PARTIES AGREE: 1. The Grant. Docusign Envelope ID: 306B0344-8D62-8644-83D1-C76565D424BD a. The City will grant and release to GRANTEE a sum of up to ten thousand dollars ($10,000) from its Park Land Trust Fund (the “Grant”) pursuant to the payment terms in Section 3. 2. Use of Grant Funds. Grant funds will be used by GRANTEE for the sole purposes of purchasing playground equipment as described in the proposal submitted by GRANTEE to the City Commission, attached hereto as Exhibit A and by this reference incorporated herein. 3. Payment of Grant Funds a. GRANTEE may request the Grant funds during the fiscal year ending June 30, 2027 as needed by providing proof of expenses paid. Acceptable forms of proof of payment shall be as determined in the sole discretion of the City’s Director of Finance. b. Unless otherwise approved by the Director of Finance, any funds from the Grant not awarded during the fiscal year ending June 30, 2027 will remain in the City’s Park Land Trust Fund and will be available for other appropriation. c. The City will have no obligation to pay any Grant funds unless at the time of the request for payment (i) all of GRANTEE’s representations as set forth in Section 4 are true and correct, and (ii) GRANTEE is not in breach of any term of this Agreement. If any of the above conditions are not satisfied in sole the determination of the City, the City shall have no obligation to make payment and the City’s determination to refrain from paying, or its inability to pay, any of the Grant funds shall not be or result in a default of this Agreement. 4. Grantee Representations a. GRANTEE has familiarized itself with the nature and extent of this Agreement and with all local conditions and federal, state and local laws, ordinances, rules, and regulations that in any manner may affect GRANTEE’s performance under this Agreement. b. GRANTEE represents and warrants to City that it has the experience and ability to perform its obligations under this Agreement; that it will perform said obligations in a professional, competent and timely manner and with diligence and skill; that it has the power to enter into and perform this Agreement and grant the rights granted in it; and that its performance of this Agreement shall not infringe upon or violate the rights of any third party, whether rights of copyright, trademark, privacy, publicity, libel, slander or any other rights of any nature whatsoever, or violate any federal, state and municipal laws. The City will Docusign Envelope ID: 306B0344-8D62-8644-83D1-C76565D424BD not determine or exercise control as to general procedures or formats necessary for GRANTEE to meet this warranty. c. GRANTEE represents and warrants to City that the Grant funds are necessary to accomplish the financial requirements of the Bozeman Library Music Garden 2025 Park Community Grant. 5. Reports/Accountability/Public Information. If Grant funds are paid to GRANTEE, GRANTEE will provide to the City a formal written report that includes, at a minimum, the proof of expenses paid. GRANTEE agrees to develop and/or provide such other documentation as requested by the City demonstrating GRANTEE’s compliance with the requirements of this Agreement. GRANTEE must allow the City, its auditors, and other persons authorized by the City to inspect and copy its books and records for the purpose of verifying that monies provided to GRANTEE pursuant to this Agreement were used in compliance with this Agreement and all applicable provisions of federal, state, and local law. GRANTEE will retain such records for seven years after receipt of final payment under this Agreement unless permission to destroy them is granted by the City. GRANTEE shall not issue any statements, releases or information for public dissemination without prior approval of the City. 6. Permits and Compliance With Laws. GRANTEE will obtain, in a timely manner, all required permits, licenses and approvals, and will meet all requirements of all local, state and federal laws, rules and regulations which must be obtained or met in connection with the Project. 7. Independent Contractor Status. The parties agree that GRANTEE, its agents, employees, contractors, or subcontractors, are independent contractors for purposes of this Agreement and are not to be considered employees or agents of the City for any purpose. GRANTEE and its agents, employees, contractors, or subcontractors, are not subject to the terms and provisions of the City’s personnel policies handbook and may not be considered a City employee for workers’ compensation or any other purpose. GRANTEE, its agents, employees, contractors, or subcontractors, are not authorized to represent the City or otherwise bind the City in any way. 8. Default and Termination. If GRANTEE fails to comply with any condition of this Agreement at the time or in the manner provided for, the City may terminate this Agreement if the default is not cured within fifteen (15) days after written notice is provided to GRANTEE. The notice will set forth the items to be cured. If this Agreement Docusign Envelope ID: 306B0344-8D62-8644-83D1-C76565D424BD is terminated pursuant to this Section, GRANTEE will repay to the City any Grant funds already delivered to GRANTEE for the Emily Dickinson 2025 Park Community Grant. 9. Limitation on GRANTEE’s Damages; Time for Asserting Claim a. In the event of a claim for damages by GRANTEE under this Agreement, GRANTEE’s damages shall be limited to contract damages and GRANTEE hereby expressly waives any right to claim or recover consequential, special, punitive, lost business opportunity, lost productivity, field office overhead, general conditions costs, or lost profits damages of any nature or kind. b. In the event GRANTEE wants to assert a claim for damages of any kind or nature, GRANTEE must first provide City with written notice of its claim, the facts and circumstances surrounding and giving rise to the claim, and the total amount of damages sought by the claim, within ninety (90) days of the facts and circumstances giving rise to the claim. In the event GRANTEE fails to provide such notice, GRANTEE shall waive all rights to assert such claim. 10. Representatives a. City’s Representative. The City’s Representative for the purpose of this Agreement shall be Addi Jadin or such other individual as City may designate in writing. Whenever approval or authorization from or communication or submission to City is required by this Agreement, such communication or submission must be directed to the City’s Representative and approvals or authorizations will be issued only by such Representative; provided, however, that in exigent circumstances when City’s Representative is not available, GRANTEE may direct its communication or submission to other designated City personnel or agents and may receive approvals or authorization from such persons. b. GRANTEE’s Representative. GRANTEE’s Representative for the purpose of this Agreement shall be Janay Johnson or such other individual as GRANTEE designates in writing. Whenever direction to or communication with GRANTEE is required by this Agreement, such direction or communication must be directed to GRANTEE’s Representative; provided, however, that in exigent circumstances when GRANTEE’s Representative is not available, City may direct its direction or communication to other designated GRANTEE personnel or agents. 11. Indemnity/Waiver of Claims/Insurance. To the fullest extent permitted by law, GRANTEE agrees to defend, indemnify and hold the City and its agents, representatives, Docusign Envelope ID: 306B0344-8D62-8644-83D1-C76565D424BD employees, and officers (collectively referred to for purposes of this Section as the City) harmless against all third party claims, demands, suits, damages, losses, and expenses, including reasonable defense attorney fees, which arise out of, relate to or result from GRANTEE’s (i) negligence, or (ii) willful or reckless misconduct. Such obligations shall not be construed to negate, abridge, or reduce other rights or obligations of indemnity that would otherwise exist. The indemnification obligations of this Section must not be construed to negate, abridge, or reduce any common-law or statutory rights of the indemnitee(s) which would otherwise exist as to such indemnitee(s). GRANTEE’s indemnification obligations under this Section shall be without regard to and without any right to contribution from any insurance maintained by City. Should any indemnitee described herein be required to bring an action against GRANTEE to assert its right to defense or indemnification under this Agreement or under GRANTEE’s applicable insurance policies required below the indemnitee shall be entitled to recover reasonable costs and attorney fees incurred in asserting its right to indemnification or defense but only if a court of competent jurisdiction determines GRANTEE was obligated to defend the claim(s) or was obligated to indemnify the indemnitee for a claim(s) or any portion(s) thereof. In the event of an action filed against City resulting from the City’s performance under this Agreement, the City may elect to represent itself and incur all costs and expenses of suit. GRANTEE also waives any and all claims and recourse against the City or its officers, agents or employees, including the right of contribution for loss or damage to person or property arising from, growing out of, or in any way connected with or incident to the performance of this Agreement except “responsibility for his own fraud, for willful injury to the person or property of another, or for violation of law, whether willful or negligent” as per 28-2-702, MCA. These obligations shall survive termination of this Agreement. In addition to and independent from the above, GRANTEE shall at GRANTEE’s expense secure insurance coverage through an insurance company or companies duly licensed and authorized to conduct insurance business in Montana which insures the liabilities and obligations specifically assumed by GRANTEE in this Section. The insurance coverage Docusign Envelope ID: 306B0344-8D62-8644-83D1-C76565D424BD shall not contain any exclusion for liabilities specifically assumed by GRANTEE in this Section unless and to the extent coverage for such liability is not reasonably available. The insurance shall cover and apply to all claims, demands, suits, damages, losses, and expenses that may be asserted or claimed against, recovered from, or suffered by the City without limit and without regard to the cause therefore and which is acceptable to the City and GRANTEE shall furnish to the City an accompanying certificate of insurance and accompanying endorsements in amounts not less than as follows: • Workers’ Compensation – statutory; • Employers’ Liability - $1,000,000 per occurrence; $2,000,000 annual aggregate; • Commercial General Liability - $1,000,000 per occurrence; $2,000,000 annual aggregate The City of Bozeman, its officers, agents, and employees, shall be endorsed as an additional insured on a primary non-contributory basis on the Commercial General Liability policy. The insurance and required endorsements must be in a form suitable to City and shall include no less than a thirty (30) day notice of cancellation or non- renewal. The City must approve all insurance coverage and endorsements prior to delivery of Grant funds to GRANTEE. GRANTEE shall notify City within two (2) business days of GRANTEE’s receipt of notice that any required insurance coverage will be terminated or GRANTEE’s decision to terminate any required insurance coverage for any reason. 12. Nondiscrimination and Equal Pay. GRANTEE agrees that all hiring by GRANTEE of persons performing this Grant Agreement shall be on the basis of merit and qualifications. GRANTEE will have a policy to provide equal employment opportunity in accordance with all applicable state and federal anti-discrimination laws, regulations, and contracts. GRANTEE will not refuse employment to a person, bar a person from employment, or discriminate against a person in compensation or in a term, condition, or privilege of employment because of race, color, religion, creed, political ideas, sex, age, marital status, national origin, actual or perceived sexual orientation, gender identity, physical or mental disability, except when the reasonable demands of the position require an age, physical or mental disability, marital status or sex distinction. In addition, GRANTEE represents it is, and for the term of this Agreement will be, in compliance with the requirements of the Equal Pay Act of 1963 and Section 39-3-104, MCA (the Montana Equal Pay Act). GRANTEE must report to the City any violations of the Montana Equal Pay Act that GRANTEE has been found liable for or guilty of within 30 days of such finding for violations occurring during the term of this Agreement. Docusign Envelope ID: 306B0344-8D62-8644-83D1-C76565D424BD GRANTEE shall require these nondiscrimination terms of its subcontractors providing services under this Grant Agreement. 13. Public Meetings and Access to Public Records a. Meetings of GRANTEE that pertain to the receipt or expenditure of Grant funds from the City may be subject to the open meeting requirements of Montana law, including those set forth in Title 7, Chapter 1, Part 41, MCA and Title 2, Chapter 3, MCA. To ensure compliance, GRANTEE must provide agendas for meetings that pertain to the receipt or expenditure of Grant funds covered by this Agreement to the City Clerk’s office no later than 72 working hours prior to meeting for notice on the City’s official posting board and any other sites deemed reasonable by the Clerk’s office. In addition, meeting minutes will be kept by GRANTEE and provided to the City Clerk’s office no later than 90 days after the meeting. These minutes shall be posted and made available to the public by the City Clerk’s office except for those minutes taken during a closed meeting in accordance with 2-3-203, MCA. Minutes taken during a closed meeting shall also be provided to the City Clerk’s office but shall be handled in accordance with the City Clerk’s regular executive session protocol and kept private in a secured cabinet. b. In accordance with 7-1-4144, MCA and subject to any applicable legal obligation to protect and preserve individual confidential or private information, upon reasonable request and at reasonable times during normal business hours, GRANTEE shall make such records available for inspection and copying by members of the public. GRANTEE may charge for such copying in accordance with the policies of the City, which GRANTEE hereby adopts for such purposes. c. To determine whether a meeting or part of a meeting may be closed to the public and to determine whether information contained in GRANTEE documents is protected by law from disclosure, GRANTEE may seek a determination of the City Attorney at no cost to GRANTEE. Such request and determination shall not create an attorney-client relationship between GRANTEE and the City. 14. Attorney’s Fees and Costs. In the event it becomes necessary for a party to this Agreement to retain an attorney to enforce any of the terms or conditions of this Agreement or to give any notice required herein, then the prevailing party shall be entitled to reasonable attorney’s fees and costs, including fees, salary, and costs of in- house counsel to include City Attorney. 15. Integration and Modification. This document contains the entire agreement between the parties and no statements, promises or inducements made by either party or agents of either party not contained in this written Agreement may be considered valid or Docusign Envelope ID: 306B0344-8D62-8644-83D1-C76565D424BD binding. This Agreement may not be modified except by written agreement signed by both parties. 16. Dispute Resolution a. Any claim, controversy, or dispute between the parties, their agents, employees, or representatives shall be resolved first by negotiation between senior-level personnel from each party duly authorized to execute settlement agreements. Upon mutual agreement of the parties, the parties may invite an independent, disinterested mediator to assist in the negotiated settlement discussions. b. If the parties are unable to resolve the dispute within thirty (30) days from the date the dispute was first raised, then such dispute may only be resolved in a court of competent jurisdiction in compliance with the Applicable Law provisions of this Agreement. 17. No Assignment. GRANTEE may not subcontract or assign GRANTEE’s rights, including the right to Grant payments, or any other rights or duties arising hereunder, without the prior written consent of City. 18. No Third Party Beneficiary. The terms and provisions of this Agreement are intended solely for the benefit of each party and their respective successors and assigns. It is not the parties’ intent to confer third party beneficiary rights upon any other person or entity. 19. Choice of Law. This Agreement shall be governed and construed in accordance with the laws of the State of Montana without regard to conflict of law provisions. The Parties agree to submit to the personal and exclusive jurisdiction of the courts located within Gallatin County, Montana. 20. Non-Waiver. A waiver by either party of any default or breach by the other party of any terms or conditions of this Agreement does not limit the other party’s right to enforce such term or conditions or to pursue any available legal or equitable rights in the event of any subsequent default or breach. 21. Severability. If any portion of this Agreement is held to be void or unenforceable, the balance of the Agreement shall continue in effect. 22. Counterparts. This Agreement may be executed in counterparts, which together constitute one instrument. Docusign Envelope ID: 306B0344-8D62-8644-83D1-C76565D424BD 23. Consent to Electronic Signatures: The Parties have consented to execute this Agreement electronically in conformance with the Montana Uniform Electronic Transactions Act, Title 30, Chapter 18, Part 1, MCA. IN WITNESS WHEREOF, the parties hereto have executed this instrument the day and year indicated below. _______________________ Date: __________ Chuck Winn, City Manager City of Bozeman _______________________ Date: __________ Janay Johnson; Executive Director GRANTEE Approved as to form: _______________________ Date: __________ Greg Sullivan, City Attorney City of Bozeman Docusign Envelope ID: 306B0344-8D62-8644-83D1-C76565D424BD 7/21/2026 7/21/2026 7/21/2026 COMMUNITY GRANT PROGRAM APPLICATION PROJECT INFORMATION Project Name: ______________________________________________________________________________________ Location: __________________________________________________________________________________________ Location of project within the park/public recreation area and nearest cross street: __________________________________________________________________________________________________ __________________________________________________________________________________________________ APPLICATION INFORMATION Applicant (Organization): _____________________________________________________________________________ Primary Contact(s): __________________________________________________________________________________ Phone Number(s): ___________________________________________________________________________________ Email Address(es): ___________________________________________________________________________________ FUNDING REQUEST Funding Requested: _________________________________________________________________________________ Match Provided by Applicant FINANCIAL (IF APPLICABLE/NOT REQUIRED): ___________________ Match Provided by Applicant VALUE OF IN-KIND LABOR OR MATERIALS (IF APPLICABLE/NOT REQUIRED): BRIEF PROJECT DESCRIPTION (DO NOT EXCEED SPACE PROVIDED) __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ Bozeman Library Music Garden Bozeman Public Library, 626 E. Main to the south of the Library building, in the grassy area east of the parking lot adjacent to Lindley Park Bozeman Library Friends and Foundation Janay Johnson 406-582-2426 janay@supportbozemanlibrary.org $35,758 $45,000 $1,600 in-kind contribution of design work from Field Studios We propose to create an outdoor music garden on the Library grounds consisting of 7 percussion instruments along a treble-clef shaped path. This will be a beautiful addition to the grounds and will complement the existing sculpture garden and trail system. Docusign Envelope ID: 306B0344-8D62-8644-83D1-C76565D424BD Criteria Narrative: Bozeman Public Library Music Garden Project Overview The Bozeman Public Library seeks funding to create an inclusive and interactive outdoor music garden featuring seven permanently installed percussion instruments designed for four-season use. This accessible, sensory-rich space will serve as a unique destination for creative expression, community engagement, and wellness, enhancing the Library’s role as a vibrant hub of public life. Need for the Project The Library is one of Bozeman’s most visited public institutions, welcoming over 1,000 patrons daily from a wide range of socioeconomic backgrounds. Our outdoor spaces, including walking paths, play spaces, a sculpture garden, and seating areas, are highly trafficked and valued by the public. However, no existing park or public venue in Bozeman offers a dedicated outdoor music experience. This project addresses a gap in accessible, creative, and multi-generational recreational opportunities, especially for individuals who face language or mobility barriers. In alignment with Theme 1 of the Parks, Recreation, and Trails (PRAT) Plan—“welcoming, equitable access”—the music garden will be accessible and open to all ages and abilities. It will become a destination for families, caregivers, seniors, and community groups seeking interactive outdoor activities that promote connection, learning, and joy. Project Description and Goals We are partnering with the Bozeman Symphony to select a range of percussion instruments with complementary tones and pitches, ensuring a harmonious and intuitive experience for users. These instruments will be permanently mounted outdoors and engineered to withstand Montana’s climate. The music garden will be located on the Library’s grounds and built after the City completes the irrigation system replacement in 2026. The instruments will be installed along a treble-clef shaped path of decomposed granite with ample space for movement, seating, and sensory exploration. The design will include educational signage encouraging exploration, improvisation, and group play. (See attachments for additional details on design and materials.) The goals of the project are to: 1. Provide a welcoming, accessible space where community members of all ages, backgrounds, and abilities can engage with music. Docusign Envelope ID: 306B0344-8D62-8644-83D1-C76565D424BD 2. Stimulate child development through interactive sound play, supporting cognitive, emotional, and motor development. 3. Encourage intergenerational connections and spontaneous collaboration through shared musical experiences. 4. Promote outdoor recreation and well-being through an innovative park feature not currently available in Bozeman. Community Impact and Equity The music garden is intentionally designed to foster inclusion and belonging. Music transcends verbal language, making it a powerful tool for engaging diverse populations, including non-native English speakers, neurodivergent individuals, and people with physical disabilities. By providing a free, public space that invites creativity and cooperation, the garden will support community wellness, reduce social isolation, and enrich Bozeman’s cultural and recreational landscape. Music play reduces stress, improves concentration and mobility, and fosters emotional expression, making it especially beneficial for children and older adults. Project Readiness and Sustainability The total project cost is $80,758. We have secured $45,000 in funding from individuals and have invested $6,400 in the design phase. The remaining $35,758 is needed to complete construction. Pending irrigation work on the library property is scheduled for 2026. Construction of the music garden will immediately follow, with projected completion in late summer or early fall 2026. City facilities has approved the design and don’t anticipate it affecting mowing or snow removal. The Bozeman Library Friends and Foundation will oversee the ordering of the instruments, selection of a contractor, and work on the project in cooperation with Library leadership and City Facilities. We will issue a press release, promote on both Library and BLFF social media channels and e-news, as well as distribute promotional materials in the Library. We will have a grand opening celebration and invite donors, stakeholders, city officials, and the general public. Scoring Alignment This proposal addresses multiple priority criteria from the 2025 Community Grant Program: Docusign Envelope ID: 306B0344-8D62-8644-83D1-C76565D424BD • Equity and Accessibility: The music garden will be wheelchair accessible and designed for all ages and abilities. • Community Benefit: Serves thousands annually and fills a unique niche in Bozeman’s recreational offerings. • Partnerships: Includes collaboration with cultural and civic partners. • Readiness and Feasibility: Majority of funding secured; professional design completed; city work scheduled; timeline and sustainability in place. • Innovation: Introduces an entirely new, multi-sensory play and learning experience to Bozeman’s public spaces. Conclusion The Bozeman Public Library Music Garden will offer an inspiring, inclusive environment where community members can connect, create, and play. With strong community support, committed partners, and a clear plan for implementation, this project represents a timely and meaningful investment in the public realm—one that aligns deeply with the goals of the Community Grant Program and the PRAT Plan. Docusign Envelope ID: 306B0344-8D62-8644-83D1-C76565D424BD BOZEMAN LIBRARY MUSIC GARDENSCHEMATIC DESIGN PRESENTATION | 2024.12.20Docusign Envelope ID: 306B0344-8D62-8644-83D1-C76565D424BD 2024.12.20BOZEMAN LIBRARY MUSIC GARDEN | SITE ANALYSISSCALE0’ 5’ 10’20’GALLAGATORLINEARTRAILOBSERVEDDESIREPATHEXISTING SCULPTUREEXISTING BENCHESTO LI N DL E Y P A R K TO SCULPTURE PARKTO LIBRARY ENTRANCETO PARKINGTO PARKINGEXISTING BENCHESNOISE DISTURBANCE FROM LIBRARY UTILITIESEXISTING SCULPTUREEXISTING SCULPTUREDocusign Envelope ID: 306B0344-8D62-8644-83D1-C76565D424BD 2024.12.20BOZEMAN LIBRARY MUSIC GARDEN | INSTRUMENTS SUGGESTED BY SYMPHONYTEMPLE BLOCK TREEMARIMBABABEL DRUMRAINBOW SAMBASTUBULAR BELLSDUODIATONIC SYMPHONY FREECHIMESDocusign Envelope ID: 306B0344-8D62-8644-83D1-C76565D424BD 2024.12.20BOZEMAN LIBRARY MUSIC GARDEN | DESIGN ANALYSISSCALE0’4’8’ 16’MUSIC PATHCOMMUNITY BANDDocusign Envelope ID: 306B0344-8D62-8644-83D1-C76565D424BD 2024.12.20BOZEMAN LIBRARY MUSIC GARDEN | SITE PLAN RENDERINGSCALE0’4’8’ 16’EXISTING LAWNEXISTING LAWNEXISTING NATIVE GRASSESMARIMBAGARDEN SIGNAGERELOCATED “THREE ANCIENT HARMONIES” SCULPTUREBABEL DRUMEXISTING “TRUTH IV” SCULPTURERELOCATED EXISTING BENCHRELOCATED EXISTING BENCHEXISTING “RE BALANCE” SCULPTURERELOCATED EXISTING BENCHESDIATONIC SYMPHONY FREECHIMESTUBULAR BELLSDUOEXISTING ASPENTEMPLE BLOCK TREERAINBOW SAMBASDECOMPOSED GRANITE PATHWAYNATIVE GRASSES AND WILDFLOWERSSHREDDED CEDAR PLAY AREADocusign Envelope ID: 306B0344-8D62-8644-83D1-C76565D424BD 2024.12.20BOZEMAN LIBRARY MUSIC GARDEN | PRELIMINARY DESIGN PRICING ESTIMATE*PRICES PROVIDED ARE OPINION OF PROBABLE COST AND ARE NOT TO BE USED FOR CONSTRUCTION. CONSULT A LANDSCAPE CONTRACTOR FOR AN OFFICIAL BID.Cost Estimate Date:2024.12.20Cost Estimate Description: Preliminary Landscape Pricing Estimated Landscape Cost:$74,358 No.ActivityQuantity UnitUnit PriceCost Subtotal CostAssumptions and Comments0.0 Misc.Relocate sculpture1LS$750.00$750Relocate Benches4LS$100.00$400Garden Signage1LS$10,000.00$10,000Irrigation Adjustments1LS$3,500.00$3,5001.0 PlantingWildflower Seeding1,422 SF$1.00$1,422*Assumes hand broadcast seeding with Native Seed Mix TBD; area based on preliminary grading.2.0 Grading/HardscapeSteel Edging ~ 1/4" plate steel608 LF$8.50$5,168Mulch - Cedar 8CY$50$381*Assumes 4" depthCrusher Fines 1,863 SF$10.00$18,630*Path and area east of sweat shed.3.0 InstrumentsRainbow Sambas Outdoor Drums1LS$3,760.20$3,760*Pricing provided by SymphonyTemple Block Tree1LS$3,158.40$3,158*Pricing provided by SymphonyDuo1LS$6,244.00$6,244*Pricing provided by SymphonyBabel Drum (Large)1LS$3,645.60$3,646*Pricing provided by SymphonyDiatonic Symphony Freechimes1LS$6,143.20$6,143*Pricing provided by SymphonyMarimba1LS$5,510.40$5,510*Pricing provided by SymphonyTubular Bells1LS$5,644.80$5,645*Pricing provided by SymphonyTOTAL$74,358 Bozeman Library Music Garden - Schedule of Values based on SD Site Plan$34,107 $14,650 $24,179 $1,422 Docusign Envelope ID: 306B0344-8D62-8644-83D1-C76565D424BD May 19, 2025 Dear Community Grant Program committee, It is my distinct pleasure to enthusiastically recommend the Bozeman Library Music Garden for funding through the Community Grant Program. My name is Cierra Wallace, and I am the Education and Community Engagement Coordinator for the Bozeman Symphony. In this role, I have had the privilege of partnering with the Library to create and deliver our Symphony Storytime program. This popular new program, involving a reader reading a story accompanied by a Bozeman Symphony musician, has served more than 1,800 people since January of 2024 at the Bozeman Library and the HRDC Head Starts. I am now honored to collaborate again with the Library team as they bring the Music Garden to life. The instruments to be installed in the Music Garden are not only beautiful, durable, and offer a variety of warm tones, but they are also thoughtfully designed to be inclusive. They are accessible for wheelchair users and people with limited mobility, some have strong vibrations that can be enjoyed by the Deaf and hard of hearing, and they are designed in such a way as to support neurodivergent players in opportunities for social connection. The instruments are also designed to allow for multiple players and can be played individually or all together. Music-making has a plethora of proven mental, emotional, and physical benefits, including everything from improved cognitive function and stress reduction to lower cortisol levels and increased self-esteem, language development, academic performance, social skills, and coordination. The Music Garden will be a space that fosters creativity, collaboration, and connection with others. Its location near Lindley Park and along the trails will allow for surprise, discovery, joy, and spontaneous music play for community members of all ages, abilities, and income levels. The Music Garden will strengthen the Symphony’s existing partnership with the Library by creating Bozeman’s first public space that provides for free interactive music experiences. For example, the Music Garden could be used for outdoor Symphony Storytime events, for an intergenerational and interactive music project the Symphony is piloting in partnership with Befrienders (a local nonprofit serving the senior population of Gallatin Valley) in their mission to combat isolation and loneliness, as a site for music activities for children who come to the Library for free lunch in the summertime, and more. We are also exploring the possibility of having members of the Symphony compose a song using the Music Garden’s instruments to be performed in celebration of its grand opening. Docusign Envelope ID: 306B0344-8D62-8644-83D1-C76565D424BD I wholeheartedly support the Bozeman Library Music Garden proposal. More than just a park/trail enhancement, the Music Garden is an innovative musical space that will have great impact on the community, and I am excited by the potential it creates for planned and spontaneous music-making that will engage, unite, and uplift the everyday human experience in our community. Please contact me at 406-585-9774 or by email at cierra@bozemansymphony.org if you have any questions or would like more information. With appreciation and anticipation, Cierra N. Wallace Education and Community Engagement Coordinator Bozeman Symphony Society Docusign Envelope ID: 306B0344-8D62-8644-83D1-C76565D424BD To whom it may concern, It is with enthusiasm that I write to recommend the Bozeman Public Library's application for a grant to fund the construction of their proposed Music Garden. As a long-time resident of Bozeman and a passionate supporter of the arts and community enrichment, I believe this project holds tremendous potential to provide unique opportunities for engagement and joy in our growing town. The Music Garden oers a creative and inclusive way for community members of all ages and abilities to interact with music. I imagine children discovering the magic of sound through outdoor instruments, families creating spontaneous melodies together, and seniors nding moments of peace in a thoughully designed space. The Bozeman Public Library has consistently demonstrated its commitment to our community by oering access to information and providing enriching programs for adults and children. The Music Garden is a natural extension of this dedication, promising to be a delighul and engaging addition to the library's community oerings. Investing in this project is an investment in the community of Bozeman. The Bozeman Public Library has consistently demonstrated its commitment to providing innovative and enriching programs for our community. Investing in this project is an investment in the community of Bozeman. I understand the remaining funding needed is approximately $30,000, and this grant would be instrumental in bringing this inspiring vision to fruition. I urge the Grant Commiee to give this application its strongest consideration. The Music Garden at the Bozeman Public Library will be a treasure for our community for years to come, fostering a love for music and creating a harmonious space for all to enjoy. Sincerely, Robyn Erlenbush Broker/Owner of ERA Landmark Real Estate Docusign Envelope ID: 306B0344-8D62-8644-83D1-C76565D424BD Certificate Of Completion Envelope Id: 306B0344-8D62-8644-83D1-C76565D424BD Status: Completed Subject: Complete with Docusign: G.3 Grant-Agreement_Library_Foundation.pdf Source Envelope: Document Pages: 22 Signatures: 3 Envelope Originator: Certificate Pages: 4 Initials: 0 Mike Maas AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-07:00) Mountain Time (US & Canada) Stamps: 1 PO Box 1230 Bozeman, MT 59771 mike.maas@bozemanmt.gov IP Address: 155.190.3.8 Record Tracking Status: Original 7/21/2026 4:23:58 PM Holder: Mike Maas mike.maas@bozemanmt.gov Location: DocuSign Security Appliance Status: Connected Pool: StateLocal Signer Events Signature Timestamp Janay Johnson janay@bozemanlibraryfoundation.org Executive Director Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 154.27.109.23 Sent: 7/21/2026 4:27:43 PM Viewed: 7/21/2026 4:34:40 PM Signed: 7/21/2026 4:35:11 PM Electronic Record and Signature Disclosure: Accepted: 7/21/2026 4:34:40 PM ID: 94ad719c-0323-4fb7-b3d7-de42b65d98c0 Greg Sullivan greg.sullivan@bozemanmt.gov City of Bozeman Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 155.190.3.8 Sent: 7/21/2026 4:35:14 PM Viewed: 7/21/2026 8:24:11 PM Signed: 7/21/2026 8:24:25 PM Electronic Record and Signature Disclosure: Accepted: 7/21/2026 8:24:11 PM ID: 69ec84eb-8d6e-4627-9c97-65a8d59c23ed Chuck Winn chuck.winn@bozemanmt.gov City Manager 15 Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 155.190.3.7 Sent: 7/21/2026 8:24:27 PM Viewed: 7/21/2026 8:24:59 PM Signed: 7/21/2026 8:25:22 PM Electronic Record and Signature Disclosure: Accepted: 7/21/2026 8:24:59 PM ID: 075453da-7054-4ecb-82e2-4e2886061021 Mike Maas mike.maas@bozemanmt.gov City Clerk City of Bozeman Security Level: Email, Account Authentication (None)Using IP Address: 155.190.3.5 Sent: 7/21/2026 8:25:24 PM Viewed: 7/22/2026 4:29:56 PM Signed: 7/22/2026 4:30:02 PM Electronic Record and Signature Disclosure: Not Offered via Docusign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Addi Jadin addi.jadin@bozemanmt.gov Security Level: Email, Account Authentication (None) Sent: 7/21/2026 4:27:41 PM Viewed: 7/23/2026 11:56:43 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Michelle Chapel michelle.chapel@bozemanmt.gov Records Coordinator City Bozeman Security Level: Email, Account Authentication (None) Sent: 7/21/2026 4:27:42 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 7/21/2026 4:27:41 PM Certified Delivered Security Checked 7/22/2026 4:29:56 PM Signing Complete Security Checked 7/22/2026 4:30:02 PM Completed Security Checked 7/22/2026 4:30:02 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Bozeman (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through the DocuSign system. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to this Electronic Record and Signature Disclosure (ERSD), please confirm your agreement by selecting the check-box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system. Getting paper copies At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. You will have the ability to download and print documents we send to you through the DocuSign system during and immediately after the signing session and, if you elect to create a DocuSign account, you may access the documents for a limited period of time (usually 30 days) after such documents are first sent to you. 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All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through the DocuSign system all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. How to contact City of Bozeman: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to: information@bozeman.net To advise City of Bozeman of your new email address To let us know of a change in your email address where we should send notices and disclosures electronically to you, you must send an email message to us at information@bozeman.net and in the body of such request you must state: your Electronic Record and Signature Disclosure created on: 1/16/2026 3:06:06 PM Parties agreed to: Janay Johnson, Greg Sullivan, Chuck Winn previous email address, your new email address. 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