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HomeMy WebLinkAbout26 - Submissions - RFP - City Hall Parking Lot (2)From:Dylan Costales To:Bozeman Procurement Subject:[EXTERNAL]Bozeman City Hall Parking Lot Replacement - DK Excavation LLC - July 9, 2026 at 2:00 PM MT Date:Thursday, July 9, 2026 8:50:52 AM Attachments:Bozeman City Hall Parking Lot Replacement RFP - DK Excavation LLC Proposal.pdf CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Good morning Mike, Attached is the proposal from DK Excavation for the Bozeman City Hall Parking Lot Replacement project. Please let me know if any problems arise with my submission. At the time of this email everything looks in order and the file is attached below correctly. Thank you and we look forward to possibly working with the City of Bozeman. -- Thank you, Dylan Costales Bozeman, Montana Phone: (406)-581-1348 Email: dylan@dkexcavation.net Page | 1 Proposal for Bozeman City Hall Parking Lot Replacement Submitted by DK Excavation LLC to the City of Bozeman Project/Bid Title: Bozeman City Hall Parking Lot Replacement Submitted To: City of Bozeman Submitted By: DK Excavation LLC Primary Contact: Dylan Costales, Owner, (406) 581-1348 Date: July 9, 2026 A. Firm Profile DK Excavation LLC is a new local company seeking the opportunity to build a strong working relationship with the City of Bozeman. Owner Dylan Costales previously worked for Lyons Excavation Inc., where he gained hands-on experience in site work, excavation coordination, and asphalt preparation. That experience provides DK Excavation LLC with the practical knowledge needed to complete the Bozeman City Hall Parking Lot Replacement project safely, efficiently, and to a reliable finished standard. DK Excavation LLC is a Montana excavation and site work contractor prepared to provide dependable, safe, and responsive construction services for public-sector projects. The company’s work is centered on excavation, grading, trenching, utility support, backfill, site preparation, residential excavation, septic installation, roadway and right-of-way work, drainage improvements, and related civil construction tasks. DK Excavation LLC understands that City projects require careful coordination, clear communication, protection of the public, compliance with contract documents, and timely completion. Our team is committed to maintaining safe work areas, minimizing disruption to residents and businesses, coordinating with inspectors and project representatives, and delivering quality work consistent with applicable plans, specifications, permits, and City requirements. Company Information: Legal Name: DK Excavation LLC Address: 138 Legacy Trl., Bozeman, MT 59715 Phone: (406) 581-1348 Email: dylan@dkexcavation.net Montana Contractor Registration/License: 281516 City of Bozeman Business License: 25-00075474 Page | 2 B. Description of Proposed Solution Project Approach Overview: DK Excavation LLC proposes to provide the labor, equipment, supervision, materials coordination, and construction support necessary to complete the work described in the City of Bozeman RFP documents. Our approach is focused on clear preconstruction coordination, safe site execution, consistent quality control, timely communication, and efficient completion of the required scope. Preconstruction Coordination: Before work begins, DK Excavation LLC recommends an on- site preconstruction meeting with the appropriate City representatives. This meeting will be used to confirm project expectations, review site-specific concerns, coordinate the construction sequence, establish communication procedures, and provide adequate advance notice before either parking lot is closed to the public. Phased Construction Approach: Work will begin in the east parking lot. After that phase is complete, DK Excavation LLC will move to the west parking lot and follow the same sequence. The proposed work sequence is as follows: 1. Traffic control and site closure: Mobilize to the site, install traffic control, place barricades, and close the active work area to the public. 2. Removal and haul-off: Remove the existing concrete parking blocks, tear out the existing asphalt, and haul removed material off site. If dust becomes a concern during removal, on-site water will be used for dust control. 3. Subgrade preparation: Clean up the existing road mix, place additional 1-1/2-inch road mix where needed, and compact the subgrade with a smooth drum roller, adding water as required to support proper compaction. 4. Asphalt paving: Once the base is ready, the asphalt subcontractor will place three (3) inches of hot-mix asphalt and compact it to the recommended specifications. 5. Striping, parking blocks, and cleanup: Complete line striping, reinstall the existing concrete parking blocks, and perform final cleanup before moving to the next phase. C. Proposed Schedule Schedule Basis: DK Excavation LLC is prepared to begin work promptly after notice of award, contract execution, receipt of notice to proceed, and completion of required preconstruction activities. The final schedule will be coordinated with the City of Bozeman and adjusted as needed for bid requirements, weather, material availability, utility coordination, and actual site conditions. Parking Lot Phasing and Traffic Control: The schedule below represents the anticipated construction timeline for the east parking lot from start through restoration. Once the east parking lot is complete, the west parking lot will follow the same general sequence and duration. Page | 3 During east lot construction, detour signs will direct traffic to the west parking lot. When work shifts to the west parking lot, detour signs will direct traffic to the completed east parking lot. Anticipated Start and Completion: If awarded the contract, DK Excavation LLC anticipates beginning the preconstruction phase on July 20, 2026. Based on the proposed sequencing and anticipated durations, we expect the project to be completed no later than August 31, 2026, subject to City coordination, weather, material availability, and field conditions. Phase Estimated Duration Key Activities Preconstruction 1 Week Contract review, preconstruction meeting, permits, utility locates, submittals, traffic/access coordination. Mobilization 3 Days Equipment mobilization, site protection, staging, and traffic control setup. Construction 1.5 Weeks Removal of existing asphalt, removal of existing concrete parking blocks, sub-grade preparation, asphalt paving, and line striping. Restoration 4 Days Installation of existing concrete parking blocks and final cleanup. Closeout 2 Days Final inspection support, documentation, demobilization, and acceptance. D. Recent and Current Work for the City of Bozeman DK Excavation LLC has not yet completed work directly for the City of Bozeman. We welcome the opportunity for this project to establish a productive working relationship with the City and to demonstrate our commitment to safe, efficient, and high-quality excavation and site work. E. References Because DK Excavation LLC is a new company, it has not yet completed this type of work directly for other clients under the DK Excavation LLC name. However, owner Dylan Costales has performed similar projects while working with Lyons Excavation Inc., gaining relevant experience in excavation, site preparation, asphalt preparation, and project coordination. DK Excavation LLC is prepared to apply that experience to this project and deliver high-quality workmanship for the City of Bozeman. Page | 4 F. Price Proposal DK Excavation LLC proposes to complete the project for the pricing outlined below. This pricing is based on the current understanding of the scope and is subject to the final bid documents, approved scope of work, issued addenda, confirmed quantities, stated exclusions, and applicable contract terms. Bid Item/Description Unit Quantity Unit Price Total Mobilization LS 1 $1,500.00 $1,500.00 Excavation & Site Work SF 21350 $1.97 $42,059.50 Asphalt Paving & Line Striping SF 21350 $2.99 $63,836.50 Restoration/Cleanup LS 1 $5,000 $5,000.00 Total Proposed Price $112,396.00 1. Mobilization: Includes mobilization and demobilization for the full project, including heavy equipment delivery, staging, and traffic control setup. 2. Excavation and Site Work: Includes work for both the east and west parking lots, including removal of the existing concrete parking blocks, removal and off-site disposal of existing asphalt, subgrade preparation, and import of 1-1/2-inch road mix if required. 3. Asphalt Paving and Line Striping: Includes placement and compaction of three (3) inches of hot-mix asphalt for both parking lots, as well as restriping both lots to match the existing layout. 4. Restoration and Cleanup: Includes labor and materials to reinstall the existing concrete parking blocks, remove project signage and traffic control devices, and complete final site cleanup in accordance with City requirements. Assumptions and Clarifications: Pricing assumes normal working hours unless otherwise required by the bid documents. Quantities are based on information available at the time of bid. Unforeseen subsurface conditions, hazardous materials, utility conflicts not shown in the documents, and owner-directed scope changes may require adjustment through an approved change order. Page | 5 G. Affirmation of Nondiscrimination and Equal Pay DK Excavation LLC (name of entity submitting) hereby affirms it will not discriminate on the basis of race, color, religion, creed, sex, age, marital status, national origin, or because of actual or perceived sexual orientation, gender identity or disability and acknowledges and understands the eventual contract will contain a provision prohibiting discrimination as described above and this prohibition on discrimination shall apply to the hiring and treatments or proposer’s employees and to all subcontracts. DK Excavation LLC (name of entity submitting) hereby affirms it will abide by the Equal Pay Act of 1963 and Section 39-3-104, MCA (the Montana Equal Pay Act). ______________________________________ [Name and title of person authorized to sign on behalf of Respondent]