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HomeMy WebLinkAbout05-12-2026- City Commission Agendas & Packet MaterialsA. Call to Order - 6:00 PM - Commission Room, City Hall, 121 North Rouse B. Pledge of Allegiance and a Moment of Silence or Mindfulness C. Changes to the Agenda D. FYI E. Commission Disclosures F. Consent THE CITY COMMISSION OF BOZEMAN, MONTANA REGULAR MEETING AGENDA Tuesday, May 12, 2026 City Commission meetings are open to all members of the public. If you have a disability that requires assistance, please contact our ADA Coordinator, David Arnado, at 406.582.3232. Adaptive listening and handheld microphones are available for use by audience members upon request. How to Participate: If you are interested in commenting in writing on items on the agenda please send an email to comments@bozemanmt.gov or visit the Public Comment Page prior to 12:00 p.m. on the day of the meeting. At the direction of the City Commission, anonymous public comments are not distributed to the City Commission or staff. Public comments will also be accepted in-person and through video conference during the appropriate agenda items but you may only comment once per item. As always, the meeting will be recorded and streamed through the Commission's video page and available in the City on cable channel 190. For more information please contact the City Clerks' Office at 406.582.2320. This meeting will be held both in-person and also using an online video conferencing system. You can join this meeting: Via Video Conference: Click the Register link, enter the required information, and click submit. Click Join Now to enter the meeting. Via Phone: This is for listening only if you cannot watch the stream, channel 190, or attend in- person United States Toll +1 669 900 9128 Access code: 933 7244 1920 Public comment on items within the Consent Agenda will be called for prior to the City Commission vote for approval. 1 F.1 Formal Cancellation of the May 19, 2026 Regular City Commission Meeting and Continuation of Any Publicly Noticed Items to June 2, 2026(Maas) F.2 Accounts Payable Claims Review and Approval (Edwards) F.3 Authorize the City Manager to Sign a Notice of Award and Contract Documents, Once Received, to Montana Excavation and Utilities LLC for Construction of the 2026 Grease Interceptor Project(Gamradt) F.4 Authorize the City Manager to Sign a Notice of Award and Contract Documents Once Received for the 2026 Sidewalk Grinding Project to Precision Concrete Cutting, Inc.(Gamradt) F.5 Authorize the City Manager to Sign a Contract With United States Geological Survey (USGS) for the 2026 Montana Gallatin River Elevation Derived Hydrography Acquisition (3DHP Hydrography Program Data Collaboration)(Jorgenson) F.6 Authorize the City Manager to Sign a Contract with the Montana Department of Environmental Quality for the FY26 Clean Truck, Bus, and Airport Equipment Grant(Grabinski) F.7 Authorize the City Manager to Sign a Standard Order Form with DocuSign for Electronic Signature Software(Maas) F.8 Authorize the City Manager to Sign an Interconnection Agreement with NorthWestern Energy for the Bozeman Public Library Solar PV Expansion Project(Meyer) F.9 Authorization to Begin Amendments to Chapter 38, Unified Development Code on Three Topics and Adoption of Associated Engagement Plan(Saunders) F.10 Approve the resolution authorizing Change Order 01 with MJD Contracting, LLC for the Bozeman Sourdough Tank Improvements Phase I Project(Nielsen) F.11 Approve the resolution authorizing Change Order 01 with MJD Contracting, LLC for the Bozeman Water Treatment Plant Interim Optimization Project(Nielsen) F.12 Resolution Authorizing the City Manager to Sign Change Order Number 1 with Treasure State Inc for the Black Avenue Traffic Circles Project(Giannetti) F.13 A Resolution Approving Prime Change Order 1 with Haselden Montana Constructors for the Construction of the I-Ho Pomeroy Peace Park Project(Henderson) G. Public Comment on Non-agenda Items Falling Within the Purview and Jurisdiction of the Commission This is the time to comment on any matter falling within the scope of the Bozeman City Commission. There will also be time in conjunction with each agenda item for public comment relating to that item but you may only speak once per topic. Please note, the City Commission cannot take action on any item which does not appear on the agenda. All persons addressing the City Commission shall speak in a civil and courteous manner and members of the audience shall be respectful of others. Please state your name, and state whether you are a resident of the city or a 2 H. Action Items H.1 Downtown Business Improvement District Fiscal Year 2027 Work Plan and Budget, Fiscal Year 2026 Annual Report(Cope) H.2 Downtown Urban Renewal District Fiscal Year 2027 Work Plan/Budget & FY26 Annual Report.(Staley) H.3 South Bozeman Technology District Fiscal Year 2026 Annual Report and Fiscal Year 2027 Work Plan and Budget and Fiscal Year 2028 Work Plan and Budget(Fine) H.4 North Park Urban Renewal District Fiscal Year 2026 Annual Report, Fiscal Year 2027 Work Plan and Budget and Fiscal Year 2028 Work Plan and Budget(Fine) H.5 Pole Yard Urban Renewal District Fiscal Year 2026 Annual Report, Fiscal Year 2027 Work Plan and Budget and Fiscal Year 2028 Work Plan and Budget(Fine) H.6 Northeast Urban Renewal District Fiscal Year 2026 Annual Report, Fiscal Year 2027 Work Plan and Budget and Fiscal Year 2028 Work Plan and Budget(Fine) H.7 Midtown Urban Renewal District Fiscal Year 2026 Annual Report, Fiscal Year 2027 Work Plan and Budget and Fiscal Year 2028 Work Plan and Budget(Fine) I. FYI / Discussion J. Adjournment property owner within the city in an audible tone of voice for the record and limit your comments to three minutes. Written comments can be located in the Public Comment Repository. Public comment on all action items will be called for prior to the City Commission making a motion or conducting discussion. Consider the Motion: I move to approve to approve the Downtown Business Improvement District Fiscal Year 2027 Work Plan and Budget. Consider the Motion: I move to approve to approve the Downtown Urban Renewal District Fiscal Year 2027 Work Plan and Budget. I mov the approve the Fiscal Year 2027 Work Plan and Budget and Fiscal Year 2028 Work Plan and Budget for the South Bozeman Technology District. I move to approve the Fiscal Year 2027 Work Plan and Budget and Fiscal Year 2028 Work Plan and Budget. I move to approve the Fiscal Year 2027 Work Plan and Budget and Fiscal Year 2028 Work Plan and Budget I move to approve the Fiscal Year 2027 Work Plan and Budget and Fiscal Year 2028 Work Plan and Budget 3 Memorandum REPORT TO:City Commission FROM:Alex Newby, Deputy City Clerk Mike Maas, City Clerk Cola Rowley, Assistant City Manager Chuck Winn, City Manager SUBJECT:Formal Cancellation of the May 19, 2026 Regular City Commission Meeting and Continuation of Any Publicly Noticed Items to June 2, 2026 MEETING DATE:May 12, 2026 AGENDA ITEM TYPE:Administration RECOMMENDATION:Approve Cancellation of the May 19, 2026 Regular City Commission Meeting and Continuation of Any Publicly Noticed Items to June 2, 2026 STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver information to the community and our partners. BACKGROUND:The Mayor has decided not to meet on May 19, 2026. Per Bozeman Municipal Code Sec. 2.02.070.A.4, the Mayor or majority of the Commission may cancel a regular meeting if no business is scheduled for that meeting. This item formalizes this decision to cancel the meeting and continue any publicly noticed items to June 2, 2026. UNRESOLVED ISSUES:None ALTERNATIVES:As determined by the City Commission. FISCAL EFFECTS:None. Report compiled on: April 22, 2026 4 Memorandum REPORT TO:City Commission FROM:Serena Axelson, Accounts Payable Clerk Rhonda Edwards, Accounts Payable Clerk Aaron Funk, City Controller Melissa Hodnett, Finance Director SUBJECT:Accounts Payable Claims Review and Approval MEETING DATE:May 12, 2026 AGENDA ITEM TYPE:Finance RECOMMENDATION:The City Commission is recommended to make a motion and approve payment of claims as presented. STRATEGIC PLAN:7.5. Funding and Delivery of City Services: Use equitable and sustainable sources of funding for appropriate City services, and deliver them in a lean and efficient manner. BACKGROUND:Montana Code Annotated, Section 7-6-4301 requires claims to be presented to the City Commission within one year of the date the claims accrued. Claims presented to the City Commission under this item have been reviewed and validated by the Finance Department. The Department has ensured that all goods and services have been received along with necessary authorizations and supporting documentation. Please provide approval for checks dated May 13, 2026. UNRESOLVED ISSUES:None ALTERNATIVES:The City Commission could decide not to approve these claims or a portion of the claims presented. This alternative is not recommended as it may result in unbudgeted late fees assessed against the City. FISCAL EFFECTS:The total amount of the claims to be paid is presented at the bottom of the Expenditure Approval List posted on the City’s website at https://www.bozeman.net/departments/finance/purchasing. Report compiled on: August 21, 2024 5 Memorandum REPORT TO:City Commission FROM:Kellen Gamradt, Engineer II Shawn Kohtz, Director of Utilities SUBJECT:Authorize the City Manager to Sign a Notice of Award and Contract Documents, Once Received, to Montana Excavation and Utilities LLC for Construction of the 2026 Grease Interceptor Project MEETING DATE:May 12, 2026 AGENDA ITEM TYPE:Agreement - Vendor/Contract RECOMMENDATION:Authorize the City Manager to sign a Notice of Award and Contract Documents, Once Received, to Montana Excavation and Utilities LLC for Construction of the 2026 Grease Interceptor Project STRATEGIC PLAN:2.2 Infrastructure Investments: Strategically invest in infrastructure as a mechanism to encourage economic development. BACKGROUND:Attached is a copy of the Notice of Award for the above-referenced project. The project generally includes installation of a grease interceptor and City Utility connections for a proposed RV and Food Truck Dump Site to be located at the Gallatin County Fairgrounds. The contract is to be completed within 60 calendar days of the issuance of the notice to proceed. Bids for the above-referenced project were opened on April 22nd with 3 bids being submitted. The low bid was submitted by Montana Excavation and Utilities LLC in the amount of $189,562.50 for the base bid plus miscellaneous work. The Bid Tabulation for the project is attached. This project is a partnership between Gallatin County and the City to provide a location where food trucks and recreational vehicles can safely dump their waste. The award of this project is contingent on approval by the Gallatin County Commission. UNRESOLVED ISSUES:None ALTERNATIVES:As suggested by the Commission FISCAL EFFECTS:Funding has been appropriated in the FY26 Budget as project WW148 for $86,000. This project will be paid for from the Wastewater fund and from Contributions from Gallatin County. 6 Attachments: 13-NoticeOfAward-Grease Interceptor.pdf Bid Tab - Grease Interceptor.pdf Report compiled on: April 24, 2026 7 NOTICE OF AWARD Dated: _May 12, 2026_____ TO: _Montana Excavation and Utilities, LLC ADDRESS: _7 Foxway Lane, Livingston, MT 59047 PROJECT: __2026 Grease Interceptor__________ CONTRACT FOR: 2026 Grease Interceptor Project You are notified that your Bid opened on April 22, 2026, for the above Contract has been considered. You are the apparent Successful Bidder and have been awarded a Contract for the: 2026 Grease Interceptor Project. The Contract Price of your Contract is: One Hundred Eighty Nine Thousand Five Hundred Sixty Two Dollars ($189,562.50). Three (3) copies of each of the proposed Contract Documents (except Drawings) accompany this Notice of Award. Three (3) sets of the Drawings will be delivered separately or otherwise made available to you immediately. You must comply with the following conditions precedent within fifteen (15) days of the date of this Notice of Award, that is, by _______________. 1. You must deliver to the OWNER Three (3) fully executed counterparts of the Agreement including all the Contract Documents and Drawings. 2. You must deliver with the executed Agreement the Contract Security (Bonds) as specified in the Instruction to Bidders, and the General Conditions (paragraph 6.01). 3. List other conditions precedent: You must deliver with the executed Agreement the Certificates of Insurance as specified in the General Conditions (Article 6) and Supplementary Conditions (paragraphs SC-6.03 and SC-6.04). Failure to comply with these conditions within the time specified will entitle OWNER to consider your Bid abandoned, to annul this Notice of Award, and to declare your Bid Security forfeited. Within ten (10) days after you comply with these conditions, OWNER will return to you two fully signed counterpart of the Agreement with the Contract Documents attached. CITY OF BOZEMAN, MONTANA ATTEST: BY: __________________________________ BY: ____________________________ (CITY MANAGER) (CITY CLERK) DATE: _______________________________ 8 Name:Contractor #:Affirmation Form:Bid Bond:Base Bid Total: Montana Excavation and Utilities 275146 x x $189,562.50 Homestead Handy 265014 x x $227,241.42 AX&T Dirtworks 252369 x $234,694.50 Mike Maas Kellen Gamradt City Clerk Engineer II Bid Check:Delivered to Finance:Accepted By:Date: Bid Tab - 2026 Grease Interceptor Project These bids were opened and read before the undersigned at 2:00 pm on Wednesday, April 22, 2026 9 Memorandum REPORT TO:City Commission FROM:Kellen Gamradt, Engineer II Nicholas Ross, Director SUBJECT:Authorize the City Manager to Sign a Notice of Award and Contract Documents Once Received for the 2026 Sidewalk Grinding Project to Precision Concrete Cutting, Inc. MEETING DATE:May 12, 2026 AGENDA ITEM TYPE:Agreement - Vendor/Contract RECOMMENDATION:Approve and Authorize the City Manager to Sign a Notice of Award and Contract Documents Once Received for the 2026 Sidewalk Grinding Project to Precision Concrete Cutting, Inc. STRATEGIC PLAN:3.1 Public Safety: Support high quality public safety programs, emergency preparedness, facilities, and leadership. BACKGROUND:Over time, public sidewalks can become uneven, creating trip hazards for pedestrians traveling within City right-of-way. Generally, sidewalk maintenance is the adjacent property owner’s responsibility; however, there are certain instances where sidewalk maintenance responsibility falls on the City. To address these circumstances, the City sets aside a small annual budget for sidewalk cutting or grinding to remove trip hazards. Bids for the above-referenced project were opened on April 30, 2026 with 2 bids being submitted. The low bid was submitted by Precision Concrete Cutting, Inc. in the amount of $28,850.00 for the base bid schedule 1 work. The Bid Tabulation for the project is attached. This bid is commensurate with the work involved. Executed contract documents will be available online and retained in the City Clerk’s office. UNRESOLVED ISSUES:None ALTERNATIVES:Disaprove FISCAL EFFECTS:This project has been approved in the FY27-31 Capital Improvement Plan as project ST117 Annual Sidewalk Improvements for $100,000. Funding is anticipated to be appropriated in the FY27 Operating. This project will be paid for by the Street Maintenance fund. Attachments: 10 Notice of Award - Precision Concrete Cutting - 2026 Sidewalk Grinding.pdf bid tab.pdf Report compiled on: April 30, 2026 11 NOTICE OF AWARD Dated: ___May 12, 2026___________ TO: Precision Concrete Cutting, Inc ADDRESS: 3191 N Canyon Road, Provo, UT 84604 PROJECT: Sidewalk Cutting Project CONTRACT FOR: Schedule 1 You are notified that your Bid dated April 30, 2026, for the above Contract has been considered. You are the apparent Successful Bidder and have been awarded a Contract for the City of Bozeman 2026 Sidewalk Cutting Project. The Contract Price of your Contract is: Twenty Eight Thousand Eight Hundred Fifty Dollars & 00/100 ($28,850.00). Three copies of the proposed Contract Documents accompany this Notice of Award. You must comply with the following conditions precedent within fifteen (15) days of the date of this Notice of Award, that is, by ________________ . 1. You must deliver to the OWNER 3 fully executed counterparts of the Agreement including all the Contract Documents and Drawings. 2. You must deliver with the executed Agreement the Contract Security (Bonds) as specified in the Instruction to Bidders (page 7), General Conditions (paragraph 5.01) and Supplementary Conditions (paragraph SC-5.02). 3. List other conditions precedent: You must deliver with the executed Agreement the Certificates of Insurance as specified in the General Conditions (paragraph 5.03) and Supplementary Conditions (paragraph SC-5.04). Failure to comply with these conditions within the time specified will entitle OWNER to consider your Bid abandoned, to annul this Notice of Award, and to declare your Bid Security forfeited. Within ten (10) days after you comply with these conditions, OWNER will return to you one fully signed counterpart of the Agreement with the Contract Documents attached. CITY OF BOZEMAN, MONTANA ATTEST: BY: __________________________________ BY: ____________________________ (CITY MANAGER) (CITY CLERK) DATE: _______________________________ 12 Name:Contractor #:Affirmation Form:Bid Bond:Base Bid Total: Precision Concrete Cutting 207510 x x $23,100.00 Stokke Concrete Cutting Not Provided x x $60,000.00 Mike Maas Kellen Gamradt City Clerk Engineer II Bid Check: Delivered to Finance: Accepted By: Date: Bid Tab - 2026 Sidewalk Cutting Project These bids were opened and read before the undersigned at 2:00 pm on Thursday, April 30, 2026 13 Memorandum REPORT TO:City Commission FROM:Jon Henderson, Assistant City Manager Gail Jorgenson, GIS Program Manager SUBJECT:Authorize the City Manager to Sign a Contract With United States Geological Survey (USGS) for the 2026 Montana Gallatin River Elevation Derived Hydrography Acquisition (3DHP Hydrography Program Data Collaboration) MEETING DATE:May 12, 2026 AGENDA ITEM TYPE:Agreement - Vendor/Contract RECOMMENDATION:Authorize the City Manager to Sign a Contract With United States Geological Survey (USGS) for the 2026 Montana Gallatin River Elevation Derived Hydrography Acquisition (3DHP Hydrography Program Data Collaboration) STRATEGIC PLAN:2.2 Infrastructure Investments: Strategically invest in infrastructure as a mechanism to encourage economic development. BACKGROUND:The City relies heavily on accurate and comprehensive hydrography data for a variety of essential functions, including urban planning, emergency response, environmental management, and infrastructure development. Currently, stakeholders across the region utilize numerous disparate hydrography datasets. However, none of these datasets serves as a single authoritative source leading to inconsistencies and challenges in local and regional coordination. The USGS 3D Hydrography Program (3DHP) is an initiative by the United Stated Geological Society (USGS) that is remapping waters of the United States and addresses these issues by providing a standardized, high resolution, and authoritative hydrography dataset that can be used by stakeholders across the region. 3DHP enables improved decision-making and collaboration among all stakeholders. Such a unified dataset enhances the accuracy of flood modeling, water resource management, and emergency preparedness efforts, thereby benefiting the entire community. The City of Bozeman along with other stakeholders has been asked to participate in mapping portions of the Lower Gallatin Watershed with the intent to complete mapping for the entire Gallatin River Subbasin. The value of the 3DHP Program is underscored by the financial commitment of key stakeholders in the region. Funding contributors include Montana State 14 Library ($10,000), Gallatin Conservation District ($10,000), Gallatin County 911/GIS ($15,000), Gallatin County Planning Board ($10,000) , USFS ($15,132.88), USGS-NGP ($66,809.48), NRCS ($58,755.38) and the City of Bozeman ($40,000). Participation in the 3DHP grant program in collaboration with regional partners enhances the entire community by providing access to an authoritative dataset that fosters improved resilience within the region through coordinated data sharing. UNRESOLVED ISSUES:None. ALTERNATIVES:As suggested by the City Commission. FISCAL EFFECTS:The total project cost to the City will be $40,000. Adequate funding exists for this project with $40,000 currently allocated within the FY26 Strategic Services budget for the purchase of contracted services. Attachments: Statement of Work_3DHP.pdf Joint Funding Agreement_3DHP.pdf Report compiled on: April 23, 2026 15 1 February 11, 2026 STATEMENT OF WORK 2026 Montana Gallatin River Elevation Derived Hydrography Acquisition 1. Purpose The U.S. Geological Survey (USGS) and the City of Bozeman will collaborate to acquire Elevation- Derived Hydrography (EDH) developed from topographic lidar for approximately 1,847 square miles in the Gallatin River Watershed defined by the HU-8 10020008 hydrologic unit in the Watershed Boundary Dataset (WBD) (see Section 5). The data will be used to support the creation of a statewide standard hydrography dataset. It will also support numerous partner business needs including management of fish and wildlife habitat, forest planning, local watercourse regulation and decision- making, permitting, water flow and quality, assessment and analysis, project planning and implementation, research, and reporting. The project will consist of high-accuracy geospatial data mapping the water drainage network of the AOI with features such as rivers, streams, canals, lakes, and ponds as defined in USGS EDH Acquisition Specifications (see Section 3). 2. General Terms USGS will select a qualified contractor to perform the hydrography data collection and processing via the Geospatial Products and Services Contract (GPSC). GPSC task orders are awarded to qualified contractors through federal government solicitation. Qualified contractors are selected for a base contract award in accordance with Public Law 92-528 (Brooks Act) and FAR 36.6 - Architect-Engineering Services, which establishes a qualifications-based selection process in which contracts for architectural and engineering services are negotiated based on demonstrated competence and qualification for the type of professional services required. Contractor selection is based on the following 6 criteria: (1) Professional qualifications necessary for satisfactory performance of required services; (2) Specialized experience and technical competence in the type of work required; (3) Capacity to accomplish the work in the required time; 16 2 (4) Past performance on contracts with government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules; (5) Location in the general geographical area of the project and knowledge of the project locality and; (6) Acceptability under other appropriate evaluation criteria. Level of effort is negotiated on each task order issued under the base contracts. This process is aligned with the Department of Interior Request for Proposal (RFP) and selection process. The task order issued by USGS to the selected GPSC contractor provides full details regarding project collection requirements, deliverables, schedules, and deadlines. A copy of the task order will be provided to the partner. USGS will: ● Execute separate funding agreements with partners in support of the total project cost. ● Prepare a task order for agreed upon products and services. ● Serve as government point of contact during the full period of the agreement. ● Receive, inspect, and catalog 3DHP standard products and deliverables. ● Validate 3DHP standard products and deliverables that meet USGS EDH Acquisition Specifications (see Section 3). ● Return data to the contractor as needed for error correction/rework. ● Deliver validated EDH data to partner. Delivered data will be provisional and will not include names, permanent identifiers, or other 3DHP attributes. ● Provide final data through the National 3DHP dataset via downloadable data and services accessible through The National Map. Delivery of preliminary EDH data is discouraged. See Differences Between EDH and 3DHP Data | U.S. Geological Survey for more information. Partner will: ● Provide funding for the project as described in the agreement. ● Pay contract project costs plus applicable GPSC assessment fee which is calculated by USGS as 6% of the contracted project cost, not to exceed the amount specified in the agreement. ● Assist USGS in resolving project issues as needed and appropriate. ● Adhere to restrictions regarding the use and distribution of early release data. Specifically, the partner acknowledges that data is preliminary and subject to change. Partner also agrees not to distribute the data external to their organization or for use beyond their immediate needs or time sensitive projects. Partner further agrees not to place the data on any public facing server. 3. Specifications and Deliverables Unless otherwise stated, all specifications and deliverables will meet or exceed USGS EDH Acquisition Specifications (www.usgs.gov/3DHP/HydroSpecs). General Requirements ● Project areas will be defined by a current copy of the WBD to ensure they represent current WBD boundaries. 17 3 ● Project areas will be defined by hydrologic units no smaller in areal extent than 10-digit unless agreed upon in advance. ● Coordinate System and Projection: All project deliverables will be delivered to USGS in CONUS Albers, NAD83 (2011) (EPSG 6350), NAVD88, horizontal units in meters and vertical units in meters. If source data is not in EPSG 6350, the contractor shall reproject source DEM files to EPSG 6350 before deriving hydrographic features. ● DoD may have restricted lidar acquisition over military properties. Hydrography data acquisition over restricted military areas will be based on the best available DEM or existing data from the National Hydrography Dataset (NHD). ● Lidar data restrictions may be present over Tribal lands. Hydrography data acquisition over Tribally restricted lands will be based on the best available DEM or existing data from the NHD. ● Area of interest, deliverables, and/or specifications may be modified prior to task award if mutually agreed to by the USGS, contractor, and partner. These hydrography products will be placed in the public domain and will be made available for viewing and download through the USGS National Map. 4. Contacts USGS Administrative Partner Administrative Jim Almekinder Name Gail Jorgenson GPSC Agreement Lead P.O. Box 25046, MS 510 Address P.O. Box 1230 Bozeman, MT 59771-1230 Denver, CO 80225-0046 573-308-3549 Telephone (406) 582-2972 jalmekinder@usgs.gov E-Mail gail.jorgenson@bozemanmt.gov USGS Financial Partner Financial Janet Anselm Name Jon Henderson Program Analyst 1400 Independence Road Address P.O. Box 1230 Bozeman, MT 59771-1230 Rolla, MO 65401 573-308-3814 Telephone (406) 582-2250 janselm@usgs.gov E-Mail Jon.henderson@bozemanmt.gov USGS Project Manager Partner Technical Jayna Winehouse Name Kergis Hiebert Commercial Partnership Team P.O. Box 25046, MS 510 Address P.O. Box 1230 Bozeman, MT 59771-1230 Denver, CO 80225-0046 303-202-4502 Telephone (406) 994-0514 18 4 jwinehouse@usgs.gov E-Mail khiebert@bozemanmt.gov USGS Liaison Partner Data Delivery Elaine Guidero Name Gail Jorgenson National Map Liaison Box 25046, MS 510 Address P.O. Box 1230 Bozeman, MT 59771-1230 Denver, CO 80225 720-768-9610 Telephone (406) 582-2972 eguidero@usgs.gov E-Mail gail.jorgenson@bozemanmt.gov 5. Project Area Map 19 This is a safe-printed document. The original attachment had 4 page(s). Safeprint maximum page count configuration is 10 page(s). Number of pages truncated are 0 page(s). 20 21 22 23 24 Memorandum REPORT TO:City Commission FROM:Jamie Grabinski, Procurement Coordinator Sam Bearzi, Fleet Manager Aaron Funk, Controller Melissa Hodnett, Finance Director SUBJECT:Authorize the City Manager to Sign a Contract with the Montana Department of Environmental Quality for the FY26 Clean Truck, Bus, and Airport Equipment Grant MEETING DATE:May 12, 2026 AGENDA ITEM TYPE:Grant RECOMMENDATION:Authorize the City Manager to Sign a Contract with the Montana Department of Environmental Quality for the FY26 Clean Truck, Bus, and Airport Equipment Grant STRATEGIC PLAN:1.3 Public Agencies Collaboration: Foster successful collaboration with other public agencies and build on these successes. BACKGROUND:The City of Bozeman submitted a grant application to the Montana Department of Environmental Quality Volkswagen Environmental Mitigation Trust fund in January 2026. Eligible projects for the grant funding included replacing an older Class 4-8 on-road truck. Vehicles eligible for replacement shall have an engine model year of 1992-2009. During the capital improvement plan process, the fleet manager identified a 2008 Diesel fueled bucket truck to replace with a full electric bucket truck. Using the EPA Diesel Emissions Quantifier and based on the existing vehicle's annual mileage of 1500 miles, it is estimated the NOx emissions will be reduced by 102.58 pounds over the first five years of operation. This grant will fund 85% of the total cost of the new full electric bucket truck and the City will fund the remaining 15% of the total cost of the vehicle. UNRESOLVED ISSUES:None. ALTERNATIVES:As suggested by Commission. FISCAL EFFECTS:Total expenditures are expected to be $587,986.00. The grant will fund $499,788.10 and the City match will fund $88,197.90. Expenditures are included in the FY27-31 Capital Improvement Plan in the Streets Fund. Attachments: 25 526029 City of Bozeman.pdf Report compiled on: April 27, 2026 26 1 FY26 CLEAN TRUCK, BUS AND AIRPORT EQUIPMENT GRANT CONTRACT NO. 526029 This Contract No 526029 is hereby made between City of Bozeman (Contractor) and the Montana Department of Environmental Quality (DEQ) for the purpose of replacing an old, high-polluting diesel aerial lift truck funded under this Contract. This Contract is issued in accordance with Title 18, Montana Code Annotated (MCA), and the Administrative Rules of Montana (ARM), Title 2, Chapter 5. The parties, in consideration of mutual covenants and stipulations described below, agree as follows: SECTION 1. EFFECTIVE DATE AND DURATION Performance of the Contract shall take effect on the date of final signature (execution date) and terminate 20 months after execution date. The services provided pursuant to Section A of Attachment A must be completed except for the assurances provided in Section A.2. of Attachment A, which is a continuing obligation, unless this Contract is terminated or modified as provided herein. SECTION 2. SERVICES Contractor shall follow all directions set forth in Attachment A: Scope of Work. All instances where “infrastructure” is referenced, that refers to the “Electric vehicle charging infrastructure.” SECTION 3. CONSIDERATION/PAYMENT A.In consideration of services rendered pursuant to this Contract, the value of which constitutes good and sufficient consideration, DEQ agrees to reimburse Contractor 85% of the total cost for the purchase of one (1)new electric aerial lift truck up to a maximum of $499,788.10. Contractor agrees to provide at least 15% of the total aerial lift truck cost as match towards the purchase. 1.Subject to DEQ approval of the documentation required under Attachment A, paragraph A, DEQ shall reimburse Contractor within 30 days after receipt and approval of said documentation. 2.This Contract is funded through the Volkswagen Diesel Emissions Environmental Mitigation Trust for State Beneficiaries, Puerto Rico, and the District of Columbia. SECTION 4. ACCOUNTING, AUDITING AND RETENTION OF RECORDS A.Contractor shall maintain books, records, documents, other evidence directly pertinent to performance of work under this Contract and current accounting for all funds received and expended pursuant to this Contract in accordance with generally accepted accounting principles. Contractor’s accounting system must be capable of allocating costs associated with this Contract in a manner that keeps these costs separate from the costs of other contracts, and Contractor shall so allocate all such costs accordingly. B.DEQ, the Legislative Auditor, the Legislative Fiscal Analyst, the Wilmington Trust, or their authorized agents, have the right of access to accounting records of Contractor for purposes of inspecting, audit, excerpts, or transcripts of funds received and expended by Contractor pursuant to this Contract. Contractor shall maintain the records at the address of its Contract Manager (CM) in Section 15 and allow the entities in the preceding sentence to have access to them for review and copying during normal business hours for as long as the Contractor retains the records under paragraph IV.E. This Contract may be terminated by DEQ upon any refusal of Contractor to allow access to such records (§18-1-118, MCA). 27 2 C.Contractor shall disclose all information and reports resulting from access to the records maintained in paragraph IV.A to any of the agencies referred to in paragraph IV.B. D.Audits conducted under this section must be in accordance with generally accepted auditing standards as established by the American Institute of Certified Public Accountants and with established procedures and guidelines of the reviewing or auditing agency. E.All books, records, reports, accounting, and other documents maintained by Contractor under this Contract must be retained for a period of eight years after either the completion date of this Contract, or the conclusion of any litigation, claim, audit or exception relating to this Contract taken by DEQ or a third party. Contractor may not destroy any records without first offering the records to DEQ. F.If an audit shows that Contractor has not complied with federal or state laws and rules concerning the handling and expenditure of the funds received under this Contract, including any grant-related income, Contractor shall correct the areas of non-compliance within six months after DEQ receives the audit report. SECTION 5. ASSIGNMENT, TRANSFER, AND SUBCONTRACTING In accordance with §18-4-141, MCA, Contractor may not assign, transfer, or subcontract any portion of this contract, other than services related to the purchase and installation of the infrastructure, without the State's prior written consent. Any subcontracting of services under this Contract, must be done in a competitive manner. Contractor is responsible to DEQ for the acts and omissions of all subcontractors or agents and of persons directly or indirectly employed by such subcontractors, and for the acts and omissions of persons employed directly by Contractor. No contractual relationships exist between any subcontractor and DEQ under this contract. SECTION 6. DEFENSE/INDEMNIFICATION/HOLD HARMLESS To the fullest extent permitted by law, Contractor shall defend, indemnify and hold harmless the State and its elected and appointed officials, agents, and employees, from and against all claims, damages, losses and expenses, including the cost of defense thereof, to the extent caused by or arising out of Contractor’s negligent acts, errors, or omissions in work or services performed under this Contract, including but not limited to, the negligent acts, errors, or omissions of any Subcontractor or anyone directly or indirectly employed by any Subcontractor for whose acts Subcontractor may be liable. SECTION 7. COMPLIANCE WITH LAWS Contractor must, in performance of work under this contract, fully comply with all applicable federal, state, or local laws, rules, and regulations, including the Montana Human Rights Act, the Civil Rights Act of 1964, the Age Discrimination Act of 1975, the Americans with Disabilities Act of 1990, and Section 504 of the Rehabilitation Act of 1973. Any subletting or subcontracting by Contractor subjects’ subcontractors to the same provision. In accordance with section 49-3-207, MCA, Contractor agrees that the hiring of persons to perform this contract will be made on the basis of merit and qualifications and there will be no discrimination based upon race, color, religion, creed, political ideas, sex, age, marital status, physical or mental disability, or national origin by the persons performing this contract. SECTION 8. CONTRACT OVERSIGHT A.Right to Assurance. If the State, in good faith, has reason to believe that Contractor does not intend to, or is unable to perform or has refused to perform or continue performing all material obligations under this contract, the State may demand in writing that Contractor give a written assurance of intent to perform. 28 3 Failure by Contractor to provide written assurance within the number of days specified in the demand (in no event less than five (5) business days) may, at the State’s option, be the basis for terminating this contract under the terms and conditions or other rights and remedies available by law or provided by this contract. B.Stop Work Order. The State may, at any time, by written order to Contractor, require Contractor to stop any or all parts of the work required by this contract for the period of days indicated by the State after the order is delivered to Contractor. The order shall be specifically identified as a stop work order issued under this clause. Upon receipt of the order, Contractor shall immediately comply with its terms and take all reasonable steps to minimize the incurrence of costs allocable to the work covered by the order during the period of work stoppage. If a stop work order issued under this clause is canceled or the period of the order or any extension expires, Contractor shall resume work. The State Project Manager shall make the necessary adjustment in the delivery schedule or contract price, or both, and this contract shall be amended in writing accordingly. SECTION 9. CONFLICT OF INTEREST For the purposes of the Montana Code of Ethics, Contractor and each of its employees and subcontractors, is a “public employee” for the purposes of this Section. As such, Contractor and each of its employees and subcontractors is subject to the requirements of Title 2, Chapter 2, MCA, regarding conflicts of interest, including but not limited to sections §2-2-104, §2-2-105, §2-2-121, and §2-2-201, MCA. Contractor shall notify the State of any actual, apparent, or potential conflict of interest regarding any individual working on a work assignment or having access to information regarding a subcontract. Notification of any conflict of interest (which are defined as the same types of relationships as organization conflicts of interest, but applicable to an individual). If a personal conflict of interest exists, the individual who is affected shall be disqualified from taking part in any way in the performance of the assigned work that created the conflict-of- interest situation. Contractor certifies that it has identified all current employees and proposed subcontractor’s employees that will perform work under this Contract and that have worked for the State in the last two years prior to submitting the solicitation request which resulted in the award of this Contract. Contractor further certifies that no former employee of the State of Montana or local government may work under this Contract for a period of twelve months after voluntary termination of public employment, if by working under the Contract the employee will take direct advantage, unavailable to others, of matters with which the employee was directly involved during the employee’s public employment. SECTION 10. CONTRACT TERMINATION A.Termination for Cause with Notice to Cure Requirement. Either party may terminate this Contract in whole or in part for failure of the other party to materially perform any of the services, duties, terms, or conditions contained in this Contract after giving the other party written notice of the stated failure. The written notice must demand performance of the stated failure within a specified period of not less than 30 days. If the demanded performance is not completed within the specified period, the termination is effective at the end of the specified period. B.Reduction of Funding. In accordance with §18-4-313(4), MCA, DEQ must terminate this Contract if funds are not appropriated or otherwise made available to support DEQ's continuation of performance of this Contract in a subsequent fiscal period. If state or Settlement funds are not appropriated or otherwise made available through the state budgeting process to support continued performance of this Contract (whether at an initial Contract payment level or any Contract increases to that initial level) in subsequent fiscal periods, DEQ shall 29 4 terminate this Contract as required by law. DEQ shall provide Contractor the date DEQ's termination shall take effect. DEQ shall not be liable to Contractor for any payment that would have been payable had the Contract not been terminated under this provision. As stated above, DEQ shall be liable to Contractor only for the payment, or prorated portion of that payment, owed to Contractor up to the date DEQ's termination takes effect. This is Contractor's sole remedy. DEQ shall not be liable to Contractor for any other payments or damages arising from termination under this section, including but not limited to general, special, or consequential damages such as lost profits or revenues. C.Bankruptcy or Receivership. Voluntary or involuntary bankruptcy or receivership by Contractor may be cause for termination. D.Any termination of this Contract is subject to the exception that Section 4 (ACCOUNTING, AUDITING AND RETENTION OF RECORDS), relating to retention of and access to records, must remain in effect. SECTION 11. EVENT OF BREACH-REMEDIES A.Event of Breach. Any one or more of the following acts or omissions of Contractor shall constitute an event of breach: 1.Products or services furnished by Contractor fail to conform to any requirement of this contract; or 2.Failure to submit any report required by this contract; or 3.Failure to fulfil any of the other covenants and conditions of this contract, including beginning work under this contract without prior State approval. B.Actions in Event of Breach. Upon the occurrence of any material breach of this contract, either party may take either one, or both, of the following actions: 1.Give the breaching party a written notice specifying the event of breach and requiring it to be remedied within, in the absence of a greater specification of time, thirty (30) days from the date of the notice; and if the event of breach is not timely remedied, terminate this contract upon giving the breaching party notice of termination; or 2.Treat this contract as materially breached and pursue any of its remedies at law or in equity, or both. No failure by either party to enforce any provisions hereof after any event of breach shall be deemed a waiver of its rights regarding that event, or any subsequent event. No express failure of any event of breach shall be deemed a waiver of any provision hereof. No such failure or waiver shall be deemed a waiver of the right of either party to enforce each and all the provisions hereof upon any further or other breach on the part of the breaching party. SECTION 12. FORCE MAJEURE Neither party is responsible for failure to fulfill its obligations due to causes beyond its reasonable control, including without limitation, acts or omissions of government or military authority, acts of God, materials shortages, transportation delays, fires, floods, labor disturbances, riots, wars, terrorist acts, or any other causes, directly or indirectly beyond the reasonable control of the non-performing party, so long as such party uses its best efforts to remedy such failure or delays, A party affected by a force majeure condition shall provide written notice to the other party within a reasonable time of the onset of the condition. In no event, however, shall the notice be provided later than five (5) working days after the onset. If the notice is not provided within the five (5) day period, then a party may not claim a force majeure event. A force majeure condition suspends a party’s obligations under this Contract, unless the parties mutually agree that the obligation is excused because of the condition. 30 5 SECTION 13. CONTRACT MANAGERS Either party’s contract manager may reach out with questions and/or status updates at will. Contractor’s liaison to DEQ for purposes of this Contract is Sam Bearzi or successor at Contractor’s address 121 N.Rouse Ave, Bozeman, MT 59715, Phone: (406) 577-7406, e-mail: sbearzi@bozeman.net. DEQ's liaison to Contractor for purposes of this Contract is Neal Ullman or successor at DEQ's Energy Bureau, PO Box 200901, Helena, Montana 59620, phone (406) 444-6582, e-mail neal.ullman@mt.gov. SECTION 14. CHOICE OF LAW AND VENUE This contract is governed by the laws of Montana. The parties agree that any litigation concerning this bid, proposal or subsequent contract must be brought in the First Judicial District in and for the County of Lewis and Clark, State of Montana and each party shall pay its own costs and attorney fees. (See section 18-1-401, MCA.) A declaration by any court or any other binding legal source that any provision of the Contract is illegal, and void shall not affect the legality and enforceability of any other provisions of the Contract, unless the provisions are mutually and materially dependent. SECTION 15. TAX EXEMPTION The State of Montana is exempt from Federal Excise Taxes except as otherwise provided in the federal Patient Protection and Affordable Care Act [P.L. 111-*148, 124 Stat. 119]. SECTION 16. PERSONAL PROPERTY TAX All personal property taxes will be paid by Contractor. SECTION 17. SCOPE, AMENDMENT AND INTERPRETATION A.This Contract consists of 6 numbered pages, DEQ-RFP-2026-0217, and Attachments A-Scope of Work and Attachment B-Contractor’s Application Response. In the case of dispute or ambiguity about the minimum levels of performance by Contractor to fulfill this Contract, the order or precedence of document interpretation is as follows: 1) amendments to this Contract, 2) this Contract, 3) Attachment B, 4) Attachment A, and 5) solicitation. A copy of the original has the same force and effect for all purposes as the original. Any enlargement, alteration, or modification requires a written amendment signed by both parties. 31 6 SECTION 18. EXECUTION To express the parties' intent to be bound by the terms of this Contract, they have executed this document on the dates set out below. CITY OF BOZEMAN DATE CHUCK WINN, City Manager 121 N. Rouse Ave. Bozeman, MT 59715 FEIN – 81-6001238 MONTANA DEPARTMENT OF ENVIRONMENTAL QUALITY DATE REBECCA GREGG, Contracts Officer DEQ Operations, Financial Services Bureau 2401 Colonial Dr Helena, MT 59620-0901 Approved as to Legal Content: DATE DEQ Attorney 32 7 ATTACHMENT A: SCOPE OF WORK As a recipient of Volkswagen Environmental Mitigation Trust (EMT) funds, the Contractor shall complete the following tasks by the deadline stated in Contract Section 1, Effective Date and Duration or as otherwise provided within the Contract. A.Contractor shall do the following: 1.Replace the following aerial lift truck. The Contractor shall purchase the aerial lift truck through blanket purchase agreements or some other mechanism that ensures a fair and reasonable price for the item from one of the vendors as submitted with the application. The aerial lift truck being scrapped and replaced will be: a.Make/Model/Year: Ford/F550/2008 b.VIN: 1FDAF57R68ED99043 2.Ensure that for its minimum five-year lifespan, the aerial lift truck purchased with funding under this Contract is used only by the Contractor. 3.As soon as practicable, provide DEQ with the following: a.Copies of the title of the old aerial lift truck showing the VIN b.Photos of the old aerial lift truck VIN plate with the gross vehicle weight rating (GVWR) 4.Provide copy of the aerial lift truck Purchase Order (PO), including the line-item sheet, sent by the aerial lift truck manufacturer noting estimated delivery of the purchased aerial lift truck on or before Contract end date. 5.Upon manufacturer’s delivery to Contractor of the new aerial lift truck, provide DEQ with copies of the bills of lading, reflecting total amount of the purchases, including line-item sheet indicating item-by-item pricing, and actual date(s) of delivery to the Contractor. The line-item sheet must include the model years and vehicle Identification Numbers (VIN) of the purchased aerial lift truck. The line-item sheets must also clearly identify the battery capacity, model, gross vehicle weight rating and horsepower. 6.Provide a copy of the invoices from the vendor showing total aerial lift truck purchase price. 7.Provide DEQ with photographic (color electronic images are sufficient) evidence of the new aerial lift truck, aerial lift truck serial/identification number, aerial lift truck production date, aerial lift truck VIN plate, title or proof of ownership, interior views, and side and front views showing the aerial lift truck number and license (if available at the time of photographing). Said written and photographic verification must be submitted to DEQ before final payment is processed. 8.Provide DEQ with documentation that shows Contractor complied with the RECYCLING/SCRAPPAGE requirements. This includes the method used to recycle the replaced aerial lift truck. Contractor must submit written and photographic verification of the aerial lift truck disposal process that includes the engine serial number and chassis vehicle identification numbers (VIN) of the aerial lift truck to be recycled described in Section II paragraph A.1, and the Certificate of Engine/Chassis Destruction with this information. Said written and photographic verification must be submitted to DEQ before final payment is processed. 9.Notify DEQ immediately should the Contractor receive notice of a significant delay in the delivery of the aerial lift truck that will impact completion of tasks required by this section, and work with vehicle manufacturer and DEQ to resolve any issues to the satisfaction of Contractor and DEQ. DEQ will issue a modification to formalize the delay and new anticipated delivery date. No related cost increases will be passed on to/requested from the State. The same completion deadlines once received apply as if the vehicles were on time. The State reserves the right to require Contractor to provide supporting justification documentation for extension requests. 10.Contribute matching funds equal or greater than 15% of the total aerial lift truck cost for the aerial lift truck shown on the final invoice. 33 8 11.Comply with all applicable federal and state laws, executive orders, regulations, and applicable written policies in performance of services under this Contract. B.Upon request, DEQ will provide consultation to Contractor concerning the subject matter of this Contract. Questions during the Solicitation phase MUST be submitted through the Q&A Board. Failure to do so is the Applicant’s sole risk. No material changes will be considered during contract negotiation. C.Both parties agree that Contractor shall have control over the disposition of the aerial lift truck at the conclusion of the aerial lift truck typical lifespan and that the requirements outlined in Section A no longer applies. 34 CLEAN TRUCK, BUS & AIRPORT EQUIPMENT TRUCK & BUS APPLICATION FORM INSTRUCTIONS This Application Form supplements the Clean Truck, Bus & Airport Equipment Request for Applications (RFA). The RFA includes detailed information about project and application eligibility, funding schedule, cost-share and scoring criteria. Carefully review the Two-Phase Solicitation Schedule below for dates and requirements in Section 5 of this RFA. Final Application Phase applications must complete and upload this form to the Supplier’s Attachments page of the eMACS event by 5:00pm Mountain time on the application deadline. 1)Completed DEQ Clean Truck, Bus & Airport Equipment application form with signature of individual from the lead applicant responsible for authorizing and overseeing completion of the project. Proposals that do not use the DEQ application form will not be considered for funding. 2)Letter(s) of Commitment from the applicant demonstrating assurance that project will operate primarily in Montana (i.e., for at least half of its operating time/mileage) and for at least five years. 3)Letter(s) of Commitment for match from the applicant and from additional project funding partners (if applicable), who will provide necessary matching funds for the project. 4)Copy of existing vehicle title, including model year and VIN. 5)A clear, legible photo of the engine label that captures the engine make, model, year, horsepower, serial number and engine family name for each vehicle proposed for replacement. 6)A clear, legible photo of the VIN plate (if applicable) that includes VIN and gross vehicle weight rating (GVWR) for each vehicle proposed for replacement. If a VIN plate is not available, provide documentation of the GVWR. 7)Three different bids for the replacement vehicle. If you are not able to provide three bids, please include a written explanation of the reason why. APPLICANT INFORMATION Organization Name: _______________________________ ☐Government ☐ Nongovernment Mailing Address: ________________________________________________________________ City: ____________ County: ____________ State: _____________ Zip Code: __________ Employer/Taxpayer ID (EIN/TIN): __________________ UEI (from SAM.gov): _______________ Authorized Representative Name: ______________________ Title: ______________________ E-mail: _________________________________ Phone: _______________________________ Alternate Representative Name: _____________________ Title: _______________________ E-mail: ________________________________ Phone: ________________________________ Is your organization/entity submitting more than one application for vehicle replacements? Yes  No  If yes, how many? _______________ City of Bozeman 121 N. Rouse Ave. Bozeman Gallatin MT 59715 81-6001238 EEAPKALAEM35 Chuck Winn City Manager cwinn@bozeman.net 406-582-2307 Sam Bearzi Fleet Manager sbearzi@bozeman.net 406-577-7406 Docusign Envelope ID: 55AD95D7-EDC8-457F-9768-FEE45689E1A3 ATTACHMENT B: CONTRACTOR’S APPLICATON RESPONSE 35 PROJECT INFORMATION Existing vehicle Type: _____________ Make: _____________ Model: _____________ Year: _____________ VIN: ____________________ GVWR: ___________________ Fuel Type: ________________ Fuel Usage/Year: ___________________ Annual Mileage Used: ____________________ Total Mileage (Odometer or hour reading): __________ (Bus Projects Only) Annual Ridership _______ Estimated hours operated/year including idle hours: ________ Estimated remaining life, in hours & years: __ Existing Engine Type: _________ Make: _________ Model: _________ Year: _________ Serial/ID#_________ Horsepower: ____ New vehicle Type: _____________ Make: _____________ Model: _____________ Year: _____________ GVWR: _______________________________ Fuel Type: _____________________________ New Engine Type: __________ Make: __________ Model: __________ Year: __________ Horsepower: _____ Cost Total vehicle Cost: _________________ Total Funding Requested: __________________ Percentage of Funding Requested of Total Project Cost: ________________________________ Total Infrastructure Cost (if applicable): _____________________________________________ Total Infrastructure Funding Requested: _____________________________________________ DESCRIPTION OF PROPOSED PROJECT Responses to the following questions will be used to evaluate and score this application. Incomplete applications will not be evaluated. The Project Scoring Criteria Matrix is in Section 3 of the Clean Truck, Bus & Airport Equipment RFA. A.NOx emissions – Please provide an estimate of the remaining useful life of the existing vehicle/AGSE, and emission calculation methodology explaining the annual NOx emissions reductions that will occur through the implementation of the proposed project. Projects achieving the greatest NOx emission reductions over the first five years of operation will receive priority over projects with lesser emissions reductions. Tools that can calculate annual NOx reduction estimates include Argonne National Lab’s AFLEET tool located at: https://greet.es.anl.gov/afleet_tool and the EPA’s Diesel Emissions Quantifier located at https://cfpub.epa.gov/quantifier/. (150 points) Bucket Truck Ford F550 Lift Truck 2008 1FDAF57R68ED99043 17950 Diesel 300 gallons 1500 22236 n/a 250 3 years Internal combustion International A325 2008 1882243C1 325 Bucket Truck Mack MD Electric 2027 33,000 lbs Electric Electric Mack MD BE 2027 260 $587,986.00 $499,788.10 85% $5,000 $0 The remaining useful life of the existing vehicle is estimated to be 3 years. Using the EPA Diesel Emissions Quantifier and based on the existing vehicles annual mileage of 1500 miles, annual fuel usage of 250 gallons, and annual idling time of 250 hours, the annual NOx emissions of the existing vehicle are equal to 20.52 pounds per year. By replacing the existing vehicle with a fully electric vehicle NOx emissions would be reduced by an estimated 102.58 pounds over the first five years of operation. Docusign Envelope ID: 55AD95D7-EDC8-457F-9768-FEE45689E1A3 36 B.Achieving long-term air quality benefits for the greatest number of Montanans – Priority will be given to projects operating within counties that include areas that are currently in non-attainment, maintenance, or high risk for pollutants associated with mobile sources under the National Ambient Air Quality Standards (NAAQS); counties with the highest mobile-source NOx emission rankings for Montana as provided in the 2020 National Emissions Inventory (2020 NEI); and/or areas that are eligible for designation as a Class I area. See Appendix A for a listing of priority air quality counties and areas. (150 points) C.Investing in clean alternative fuels/infrastructure – Projects proposing to replace an older vehicle with an alternate fuel or all-electric vehicle will be given priority over proposals to replace diesel with diesel. (100 points) D.Project timeline – Provide a proposed schedule detailing the steps necessary for completing the project including expected dates for key project milestones such as ordering and delivery of the new vehicle, scrapping the old vehicle, and when the new vehicle is expected to begin service. All project milestones must be completed within 20 months of the grant agreement/contract execution date. If requesting an all-electric or fuel cell vehicle, provide information about the required charging or fueling infrastructure and indicate if that infrastructure is in place or provide the installation timeline. (50 points) This vehicle will operate exclusively in Gallatin County, #3 on highway N0x emissions. The intended use of this vehicle is for the maintenance and replacement of the street lighting and traffic signal infrastructure within city limits. This project will replace a 2008 diesel aerial lift truck with a fully EV aerial lift truck. This application is prone to high idling time due to the nature of the work being performed with the vehicle. The vehicle drives to a location, then may be stationary but idling to operate the apparatus for the duration of the work time. The City of Bozeman has already procured a 120KWh (300a) DC fast charger and is in the process of installation with the anticipated completion in May, 2026. The City of Bozeman already has 12 level 2 CCS1 chargers operational and we will be installing dedicated level 2 chargers exclusively for the long term charging and battery maintenance of this EV. Installation of the dedicated charger will be completed within 3 months of notice of award. Docusign Envelope ID: 55AD95D7-EDC8-457F-9768-FEE45689E1A3 37 Milestones Proposed Completion Date Notes Purchase order issued for new vehicle Delivery of new vehicle Existing vehicle scrappage with required documentation (scrappage requirements listed in Section 2.E of RFA) New vehicle begins service Reimbursement request with required documentation E.Project budget – Detailed cost estimates for preferred vendor and any other purchase costs associated with the project to be paid by the applicant or with the requested funding. (50 points) Total Project Cost Total Funding Request Request Percentage of Total Project Cost Cost Share from Applicant Percentage Cost Share from Applicant Vehicle replacement Electric vehicle or fuel cell charging infrastructure (if applicable) * Use N/A for any fields that are not applicable to this project. F.Maintenance plan – Plan for ongoing maintenance of the new vehicle that details resources and/or personnel that will be utilized for both regular service and emergency repairs. (50 points) G.Previous funding – Did applicant or project partner receive funds from DEQ in previous DEQ Volkswagen funding opportunities? (50 points)☐Yes ☐No June 30th, 2026 Purchase order shall be executed after execution of contract between DEQ and City of Bozeman. December 2nd, 2027 - May 2nd, 2028 Estimated delivery days from the vendor are 520-690 days. May 19th, 2028 Based on the latest estimated delivery date from the vendor. If the vehicle is delivered earlier, it could be decommissioned within two weeks of delivery. May 15th, 2028 Based on the latest estimated delivery date from the vender. If the vehicle is delivered earlier, it could be in service within one week of delivery. June 16th, 2028 Based on the latest delivery date window and receipt of the invoice from the vendor. The required documentation for reimbursement could be submitted by June 16th, 2028. $587,986.00 $499,788.10 85%$88,197.90 15% $5,000 $0 0%100%100% In the short term, our vehicle maintenance technicians will repair and maintain basic low voltage components and the hydraulic system. The local dealer will be responsible for any repairs to the chassis involving the high voltage EV components. The local Mac dealer has 5 technicians certified to work on the EV chassis between their Bozeman and Billings locations. The manufacturer warranty will cover 36 months/150,000 miles on the electric powertrain and truck. Within 5-10 years we will have certifications and manufacturer based training for our vehicle maintenance technicians so that work can be performed in house. Those certifications will include ASE xEV High-Voltage Electrical Safety certification and training qualifications from Mack for their MDe7 chassis and drive train. We have the existing ability to tow this vehicle to dealer support. n Docusign Envelope ID: 55AD95D7-EDC8-457F-9768-FEE45689E1A3 38 APPLICATION ACKNOWLEDGEMENT Authorized Representative Name: ______________________ Title: _____________________ Authorized Representative Signature: ___________________ Date: _____________________ Chuck Winn City Manager 1.28.2026 Docusign Envelope ID: 55AD95D7-EDC8-457F-9768-FEE45689E1A3 39 40 41 Memorandum REPORT TO:City Commission FROM:Alex Newby, Deputy City Clerk Mike Maas, City Clerk Cola Rowley, Assistant City Manager Chuck Winn, City Manager SUBJECT:Authorize the City Manager to Sign a Standard Order Form with DocuSign for Electronic Signature Software MEETING DATE:May 12, 2026 AGENDA ITEM TYPE:Agreement - Vendor/Contract RECOMMENDATION:Authorize the City Manager to Sign a Standard Order Form with DocuSign for Electronic Signature Software STRATEGIC PLAN:6.3 Climate Action: Reduce community and municipal Greenhouse Gas (GHG) emissions, increase the supply of clean and renewable energy; foster related businesses. BACKGROUND:In September of 2021, the City of Bozeman consolidated numerous individual and departmental accounts into an Enterprise account with DocuSign to more closely track usage and related expenditures through a Master Services Agreement. As the City continued to deploy eSignature use throughout the organization, the volume of usage has increased to the point where it is beneficial to move to a per user subscription model instead of volume. This change in subscription type in advance of the scheduled renewal will result in a prorated credit of approximately $5700. UNRESOLVED ISSUES:None identified. ALTERNATIVES:As per Commission FISCAL EFFECTS:The $58,200.00 annual cost, less the prorated credit, is within the appropriated amount for the City Clerks' operating budget. Attachments: City of Bozeman_DocuSign, Inc._Docusign Standard Order Form_Approved.pdf Report compiled on: May 6, 2026 42 Page 1 of 4 ORDER FORM Address Information Bill To: Ship To: City of Bozeman City of Bozeman PO Box 1230, Bozeman, MT, 59771 United States PO Box 1230, Bozeman, MT, 59771 United States Billing Contact Name: Shipping Contact Name: Mike Maas Mike Maas Billing Email Address: mmaas@bozeman.net Shipping Email Address: mmaas@bozeman.net Billing Phone: 406-582-2321 Shipping Phone: 406-582-2321 Order Details Order Start Date: May 15, 2026 Payment Method: Check Order End Date: May 14, 2027 Payment Terms: Net 30 Billing Frequency: Annual Currency: USD Products Product Name Subscription No. Start Date End Date Quantity Net Price IAM Enterprise - Full User SUB-3995796-1 May 15, 2026 May 14, 2027 50 $ 48,500.00 Navigator Agreements - One Time per user SUB-3995796-1 May 15, 2026 May 14, 2027 250,000 $ 0.00 Gold Success Pack SUB-3995796-1 May 15, 2026 May 14, 2027 1 $ 9,700.00 Grand Total: $58,200.00 Product Details eSignature Seat Allowance: 50 Docusign, Inc. 221 Main Street, Suite 800 San Francisco, CA 94105 Offer Valid Through: Apr 30, 2026 Prepared By: Kristy DeNunzio Quote Number: Q-01998300 43 Page 2 of 4 Order Special Terms Both parties hereby agree that the following Subscription(s), identified by their Subscription # and Order Start Date, will be terminated upon the Order Start Date of this Order Form: July 01, 2025: Subscription # SUB-3340883-1 (Q-01786626) A prorated credit for the prepaid portion of the remaining Term of all the above Subscription #(s) will be applied toward outstanding invoices and/or payment for this Order Form. Terms & Conditions This Order Form is governed by the terms Master Services Agreement available online at: https://www.docusign.com/legal/terms-and-conditions/msa/pub-sec and the applicable Service Schedule(s) and Attachments for the Docusign Services described herein available online at https://www.docusign.com/legal/terms-and-conditions/msa-service-schedules. Each DSU Campus Pass Individual Subscription includes the following benefits over a 12- month period: 1) Access to all public, instructor-led DSU classroom courses for 1 named user; and 2) Access to curated Learning Plans to support enablement. The named administrator on the Customer record will be the named individual on the Campus Pass Individual Subscription. Billing Information Prices shown above do not include any sales, use, value added (VAT), goods and services (GST), and/or any other similar taxes, duties, levies and or charges of any nature that might be imposed or required to be collected (collectively “taxes”) by Docusign. Any such taxes are the responsibility of the Customer and will appear on the final invoice(s), as applicable. Taxes are calculated based on the ship-to location listed on your order form. Invoice(s) for this order will be emailed automatically from invoicing@erp.docusign.com. Please make sure this email address is on an approved setting or safe senders list, so notifications do not go to a junk folder or get caught in a spam filter. For U.S. Customers Is the contracting entity exempt from sales tax? Please select Yes or No: \clmtax1\ Docusign, Inc. uses Avalara's CertExpress to securely collect digital exemption certificates. When selecting "Yes" for tax exemption, a link will be sent to the Bill-To contact listed on this order form to submit your tax exemption certificate through CertExpress. 44 Page 3 of 4 For other tax exemption requests, please email the applicable tax exemption documentation to taxexempt@docusign.com. Purchase Order Information Is a Purchase Order (PO) required for the purchase or payment of the products on this Order Form? Please select: \clmpor1\ By marking “No”, Customer agrees to process payment for any invoices issued pursuant to this Order Form without a PO Number. If yes, please complete the following information, and attach your PO (if available), and the invoice will be issued referencing such PO Number: PO Number: \clmpo1\ Please attach PO Attachment here: \clmpoatt1\ If “Yes” is marked, but a PO Number is not provided or a PO document is not attached, then Customer agrees to provide the PO information or PO document to Docusign at its earliest convenience by sending to POSubmission@docusign.com referencing this Quote Number, but agrees to still process payment per the agreed upon terms. If Customer has attached a PO (or other document) to this Order Form, Customer acknowledges and agrees that any additional or conflicting terms appearing in such PO (or any other document) are invalid. 45 Page 4 of 4 The below signatories are authorized, on behalf of their respective Parties, to execute this Order Form and to agree to the terms herein as of the Order Start Date. Customer Docusign, Inc. Signature: \clmsi1\ Signature: \clmsi3\ Name: \clmna1\ Name: \clmna3\ Job Title: \clmti1\ Job Title: \clmti3\ Date: \clmds1\ Date: \clmds3\ \clmin2\ 46 Memorandum REPORT TO:City Commission FROM:Natalie Meyer, Sustainability Program Manager Cola Rowley, Assistant City Manager SUBJECT:Authorize the City Manager to Sign an Interconnection Agreement with NorthWestern Energy for the Bozeman Public Library Solar PV Expansion Project MEETING DATE:May 12, 2026 AGENDA ITEM TYPE:Agreement - Legal RECOMMENDATION:Authorize the City Manager to Sign an Interconnection Agreement with NorthWestern Energy for the Bozeman Public Library Solar PV Expansion Project STRATEGIC PLAN:6.3 Climate Action: Reduce community and municipal Greenhouse Gas (GHG) emissions, increase the supply of clean and renewable energy; foster related businesses. BACKGROUND:On December 5, 2025, the City entered into a Professional Service Agreement to expand the Bozeman Public Library solar photovoltaic array. In accordance with NorthWestern Energy's Electric Service Tariff, this agreement will authorize a Level 1 Small Generator Facility Interconnection. This agreement further recognizes that the solar array is connected to NorthWestern's Electric Distribution System, has an aggregate Nameplate Capacity of generation and storage components of not more than 50 kW AC, has storage components that store and discharge only electrical energy produced the the net metering system and do not store or discharge electrical energy received from NorthWestern's Electric Distribution System, and is designed to operate in parallel with the Electric Distribution system, and has equipment labeled and publicly listed by a Nationally Recognized Testing Laboratory at the time of the Request. UNRESOLVED ISSUES:None. ALTERNATIVES:As directed by the City Commission. FISCAL EFFECTS:None. Attachments: 47 BOZ-3415 City of Bozeman - Bozeman Public Library.pdf Report compiled on: May 5, 2026 48 ELECTRIC TARIFF Sheet No. R-18.1 Rule No. 18 LEVEL 1 SMALL GENERATOR FACILITY INTERCONNECTION AGREEMENT (continued) Applicability: For Small Generator Facilities with an Aggregate Nameplate Capacity of up to 50 kilowatts (kW) alternating current (AC), approved for Interconnection under Level 1 Expedited . Level 1 Interconnection Agreement This Small Generator Interconnection Agreement (“Agreement”) is made and entered into this 12th day of May 2026 (the “Effective Date”), by NorthWestern Corporation, a Delaware corporation d/b/a NorthWestern Energy (“NorthWestern”) with offices at 11 E. Park, Butte, Montana, 59701-9394, and City of Bozeman - Bozeman Public Library, a City organized under the laws of the State of Montana (“Customer-Generator”) with an address of 626 East Main Street in Bozeman, Montana. Customer-Generator and NorthWestern each may be referred to as a “Party” or collectively as the “Parties” herein. Premise Number: 335943 When used in this Agreement, with capitalization, the terms specified shall have the meanings indicated or specified in the Agreement. 1.Request for Interconnection. Customer-Generator’s request for Interconnection as approved by NorthWestern, is made part of this Agreement and incorporated herein as Attachment 1. The Small Generator Facility shall be constructed in the configuration and with the equipment specified in the approved request. To the extent there is any deviation that is not agreed to in writing by NorthWestern, the submission of a new request for Interconnection by the Customer-Generator is required. 2.No Future Modifications to the Small Generator Facility. Customer-Generator agrees that, without prior written permission from NorthWestern, no modifications shall be made to the Small Generator Facility as initially approved by NorthWestern. NorthWestern’s review shall be completed within 10 business days of receipt of any request for modification. Any increase to the Small Generator Facility Nameplate Capacity requires a new request for Interconnection. Repair and replacement of existing Small Generator Facility components with like components that meet the current versions of Underwriters Laboratories (UL) 1741 certification and Institute of Electrical and Electronics Engineers (IEEE) 1547 requirements for Level 1 facilities and not resulting in increases in Small Generator Facility Nameplate Capacity do not require approval. If the Small Generator Facility includes storage components, Customer-Generator shall maintain the settings originally approved by NorthWestern as detailed in Attachment 1. 49 ELECTRIC TARIFF Sheet No. R-18.2 Rule No. 18 LEVEL 1 SMALL GENERATOR FACILITY INTERCONNECTION AGREEMENT (continued) 3.Installing, Operating, and Maintaining the Generation Facility. Customer-Generator shall construct, operate, and maintain the Small Generator Facility, at Customer-Generator’s sole cost and expense, in accordance with Customer-Generator’s request and the current version of IEEE 1547, the current version of UL 1741, the regulations of the Montana Public Service Commission (MPSC), NorthWestern’s approved tariffs, all other applicable local, state, and federal codes and laws. Customer-Generator shall remain responsible for the Small Generator Facility through the point of Interconnection – the point where Small Generator Facility connects with the Electric Distribution System. 4.Permits and Approvals. Customer-Generator is responsible for obtaining all required permits and approvals for its Small Generator Facility and is responsible for the actions of contractors or other agents hired by Customer-Generator for design and installation of the Small Generator Facility. 5.Protection of the Small Generator Facility. Customer-Generator is responsible for protecting, at Customer-Generator’s sole expense, its Small Generator Facility from any condition or disturbance on the Electric Distribution System, including, but not limited to, voltage sags or swells, system faults, outages, loss of a single phase of supply, equipment failures, and lightning or switching surges, except that NorthWestern shall be responsible for repair of damage to the Small Generator Facility resulting solely from negligence or willful misconduct on the part of NorthWestern. 6.Electrical Isolation of the Small Generator Facility. The Small Generator Facility shall be capable of being manually isolated from the Electric Distribution System by means of an external, lockable, visible load break disconnect switch accessible by NorthWestern. The disconnect switch shall be installed, owned, and maintained by the Customer-Generator and located within 10 feet of Customer-Generator’s electric meter and shall be clearly marked “Generator Disconnect Switch” on a weather resistant placard. This switch shall be readily accessible to NorthWestern personnel at all times, and NorthWestern may lock this switch open whenever necessary to maintain safe electrical operating conditions. If the disconnect switch will be located farther than 10 feet away from the NorthWestern meter, written permission must be granted by NorthWestern and a weather resistant placard shall be mounted next to the meter indicating clearly where the disconnect switch is located. 7.Metering. Any metering necessitated by the Small Generator Facility Interconnection shall be installed, operated, and maintained by NorthWestern. NorthWestern will provide a net metering 50 ELECTRIC TARIFF Sheet No. R-18.3 Rule No. 18 LEVEL 1 SMALL GENERATOR FACILITY INTERCONNECTION AGREEMENT (continued) Customer-Generator a standard meter capable of registering the flow of electricity in two directions at no additional charge. A non-net metering Customer-Generator shall be responsible for NorthWestern’s reasonable and necessary metering costs related to the Small Generator Facility Interconnection as specified in Attachment 2 to this Agreement. 8.Witness Test. _____ If there is an “X” on this line, NorthWestern intends to perform a witness test after the Small Generator Facility is completed. Customer-Generator shall provide NorthWestern at least 20 business days’ notice of its planned commissioning test. Upon receipt of such notice, NorthWestern shall contact Customer-Generator to schedule the witness test at a mutually agreeable time within 10 business days of the scheduled commissioning test. If NorthWestern does not perform the witness test within 10 business days of the commissioning test, the witness test is deemed waived. If the witness test is not acceptable to NorthWestern, NorthWestern must document all deficiencies and provide a written report identifying the deficiencies to Customer-Generator within 5 business days of the witness test. Customer-Generator shall be granted a period of 30 business days to address and resolve any deficiencies. __X__ If there is an “X” on this line, NorthWestern waives its right to perform a witness test. Once parallel operation of the Small Generator Facility has been authorized by NorthWestern pursuant to Section 10 of this Agreement, NorthWestern may not require Customer-Generator to further test its facility. If a witness test is not performed by NorthWestern or an entity approved by NorthWestern, Customer-Generator must still satisfy the Interconnection test specifications and requirements set forth in the current version of IEEE 1547. Customer-Generator shall, if requested by NorthWestern, provide a copy of all documentation in its possession regarding testing conducted pursuant to the current version of IEEE 1547. 9.Inspection. NorthWestern reserves the right to inspect the Small Generator Facility before and after Interconnection approval is granted by NorthWestern, at reasonable hours and with reasonable prior notice provided to the Customer-Generator. 10.Authorization to Interconnect and Operate. Except as necessary for operational testing, the extent of which is not to exceed 2 hours, Customer-Generator shall not operate the Small Generator 51 ELECTRIC TARIFF Sheet No. R-18.4 Rule No. 18 LEVEL 1 SMALL GENERATOR FACILITY INTERCONNECTION AGREEMENT (continued) Facility in parallel with the Electric Distribution System until the appropriate billing meter has been installed. NorthWestern will change out the meter once the items listed below have occurred: a.Customer-Generator has executed this Agreement; b.The Small Generator Facility has been inspected by the local or municipal electric code official(s) with jurisdiction, and documentation of their approval on the form(s) normally used by the local inspecting authority has been provided to NorthWestern; c.Upon completion of the Small Generator Facility installation, a completed Installation Verification form signed by the installer, using the form set forth in Attachment 3 to this Agreement, has been returned to NorthWestern (it is preferred that the completed Installation Verification form be submitted at the same time as documentation of the inspection by the electric code official(s) required in 10b above); and d.NorthWestern has either: i.conducted an inspection(s) and/or witness test; ii.waived its right to inspect the Small Generator Facility or conduct a witness test by not scheduling an inspection or witness test; or iii.explicitly waived the right to inspect the Small Generator Facility or conduct a witness test. NorthWestern will make reasonable efforts to install an appropriate billing meter within 20 business days after the requirements in items a, b, c, and d in this Section are satisfied. NorthWestern will make reasonable efforts to contact customer to notify the customer prior to installing the meter. 11.No Warranty. By entering into this Agreement, or by inspection or witness test, if any, or by non- rejection, or by approval, or in any other way, NorthWestern does not give any warranty, express or implied, as to the adequacy, safety, compliance with applicable standards, codes, or requirements, or as to any other characteristics of the Small Generator Facility and related equipment. 52 ELECTRIC TARIFF Sheet No. R-18.5 Rule No. 18 LEVEL 1 SMALL GENERATOR FACILITY INTERCONNECTION AGREEMENT (continued) 12.Access. NorthWestern shall have access to the metering equipment of the Small Generator Facility and the isolation device required under Section 6 of this Agreement at all times. NorthWestern will provide reasonable notice to the Customer-Generator when possible prior to accessing the Small Generator Facility. 13.Temporary Disconnection. NorthWestern may temporarily disconnect the Small Generator Facility upon the following conditions: a.For scheduled outages; b.For unscheduled outages or emergency conditions such as a safety hazard to the Electric Distribution System, NorthWestern’s personnel, or to the general public; or c.If the Small Generator Facility does not operate in the manner consistent with the terms and conditions of this Agreement. In the case of a scheduled outage, NorthWestern shall make reasonable efforts to inform the Customer-Generator of the planned outage in advance of disconnection. In the case of an unscheduled outage, NorthWestern will provide to the Customer-Generator, upon request, a written report explaining the reasons for the disconnection. 14.Indemnification and Limitation of Liability. a.General Indemnification. This provision protects each Party from liability incurred to third parties as a result of carrying out the provisions of this Agreement. Each Party (each an “Indemnifying Party”) shall at all times indemnify, defend, and hold the other Party (each the “Indemnified Party”) harmless from, any and all damages, losses, claims, including claims and actions relating to injury to or death of any person or damage to property, demand, suits, recoveries, costs and expenses, court costs, attorney fees, and all other obligations by or to third parties, arising out of or resulting from the Indemnifying Party’s action or failure to meet its obligations under this Agreement, except in cases of gross negligence or intentional wrongdoing by the Indemnified Party. b.Limitation of Liability. Each Party’s liability to the other Party for any loss, cost, claim, injury, liability, or expense, including reasonable attorney’s fees, relating to or arising from any act or omission in its performance of this Agreement, shall be limited to the amount of direct damage actually incurred. In no event shall either Party be liable to the other Party for any indirect, special, consequential, or punitive damages, including but not limited to 53 ELECTRIC TARIFF Sheet No. R-18.6 Rule No. 18 LEVEL 1 SMALL GENERATOR FACILITY INTERCONNECTION AGREEMENT (continued) loss of profit or revenue, loss of the use of equipment, cost of capital, cost of temporary equipment or services, whether based in whole or in part in contract, in tort, including negligence, strict liability, or any other theory of liability. 15.Taxes. The Parties agree to follow all applicable tax laws and regulations, consistent with Internal Revenue Service requirements. 16.Term and Termination. This Agreement shall become effective on the Effective Date and shall remain in effect for a period of 10 years from the Effective Date or such other longer period as the Customer-Generator may request. At the expiration of the term, this Agreement will automatically renew for successive one-year periods, unless terminated in accordance with this Section 16. This Agreement may be terminated: a.By the Customer-Generator at any time by providing written notice to NorthWestern; b.By NorthWestern if the Small Generator Facility fails to operate for any consecutive 12- month period or if the settings for the storage components of the Small Generator Facility change from those originally approved by NorthWestern; c.By either Party upon the occurrence of a material breach of this Agreement; provided the defaulting Party is provided a reasonable opportunity to cure the violation after receipt of written notice of the default; or d.Automatically upon Customer-Generator’s sale or transfer of ownership of the Small Generator Facility, provided that the Agreement will survive the transfer of ownership if a subsequent owner agrees in writing to assume contractual responsibility utilizing the form set forth in Attachment 4. Upon termination, NorthWestern may disconnect the Small Generator Facility from the Electric Distribution System. All reasonable disconnection costs are the responsibility of the Customer- Generator. NorthWestern will not disconnect the Small Generator Facility if a subsequent owner assumes contractual responsibility pursuant to the form set forth in Attachment 4. 54 ELECTRIC TARIFF Sheet No. R-18.7 Rule No. 18 LEVEL 1 SMALL GENERATOR FACILITY INTERCONNECTION AGREEMENT (continued) 17.Survival Rights. This Agreement shall continue in effect after termination to the extent necessary to allow or require either party to fulfill rights or obligations that arose under the Agreement during Customer-Generator’s operation of the Small Generator Facility. 18.Governing Law, Regulatory Authority, and Dispute Resolution. The validity, interpretation, and enforcement of this Agreement and each of its provisions shall be governed by the laws of the State of Montana, without regard to its conflicts of law principles. Interconnection disputes under this Agreement will be resolved in accordance with ARM 38.5.8413. 19.Representatives: For the Customer-Generator: For NorthWestern: Bozeman Public Library Natalie Meyer 626 East Main Street Bozeman, Montana 59715 NorthWestern Energy Interconnection Coordinator 11 East Park Street Butte, Montana 59701 20.Miscellaneous. This Agreement may not be assigned by the Customer-Generator without the written consent of NorthWestern provided, however, that this Agreement may be assigned to and assumed by a new Customer-Generator utilizing the form attached to this Agreement as Attachment 4. The Parties may amend this Agreement by a written instrument duly executed by both Parties. The failure of a Party to this Agreement to insist, on any occasion, upon strict performance of any provision of this Agreement will not be considered a waiver of any obligation, right, or duty of, or imposed upon, such Party. This Agreement constitutes the entire agreement between the Parties with reference to the subject matter hereof, and supersedes all prior and contemporaneous understandings or agreements, oral or written, between the Parties. If any provision or portion of this Agreement shall for any reason be held or adjudged to be invalid or illegal or unenforceable by any court of competent jurisdiction or other governmental authority, such portion or provision shall be deemed separate and independent, and the remainder of this Agreement shall remain in full force and effect. This Agreement may be executed in two or more counterparts, each of which is deemed an original but all constitute one and the same instrument. 55 ELECTRIC TARIFF Sheet No. R-18.8 Rule No. 18 LEVEL 1 SMALL GENERATOR FACILITY INTERCONNECTION AGREEMENT (continued) 21.Signatures. In witness whereof, the Parties have caused this Agreement to be executed by their respective duly authorized representatives. NorthWestern: Customer-Generator: Name: NorthWestern Energy Name: ____________________________ Representative (Print) Title: Generation and Title: (if applicable)__________________ Transmission Interconnection Signature:_______________________ Signature:__________________________ Date: ___________________________ Date:______________________________ 56 ELECTRIC TARIFF Sheet No. R-18.9 Rule No. 18 LEVEL 1 SMALL GENERATOR FACILITY INTERCONNECTION AGREEMENT (continued) Attachment 1 Customer-Generator’s Approved Request 57 ELECTRIC TARIFF Sheet No. R-18.10 Rule No. 18 LEVEL 1 SMALL GENERATOR FACILITY INTERCONNECTION AGREEMENT (continued) 58 ELECTRIC TARIFF Sheet No. R-18.11 Rule No. 18 LEVEL 1 SMALL GENERATOR FACILITY INTERCONNECTION AGREEMENT (continued) 59 ELECTRIC TARIFF Sheet No. R-18.12 Rule No. 18 LEVEL 1 SMALL GENERATOR FACILITY INTERCONNECTION AGREEMENT (continued) 60 ELECTRIC TARIFF Sheet No. R-18.13 Rule No. 18 LEVEL 1 SMALL GENERATOR FACILITY INTERCONNECTION AGREEMENT (continued) 61 ELECTRIC TARIFF Sheet No. R-18.14 Rule No. 18 LEVEL 1 SMALL GENERATOR FACILITY INTERCONNECTION AGREEMENT (continued) 62 ELECTRIC TARIFF Sheet No. R-18.15 Rule No. 18 LEVEL 1 SMALL GENERATOR FACILITY INTERCONNECTION AGREEMENT (continued) 63 ELECTRIC TARIFF Sheet No. R-18.16 Rule No. 18 LEVEL 1 SMALL GENERATOR FACILITY INTERCONNECTION AGREEMENT (continued) 64 ELECTRIC TARIFF Sheet No. R-18.17 Rule No. 18 LEVEL 1 SMALL GENERATOR FACILITY INTERCONNECTION AGREEMENT (continued) 65 ELECTRIC TARIFF Sheet No. R-18.18 Rule No. 18 LEVEL 1 SMALL GENERATOR FACILITY INTERCONNECTION AGREEMENT (continued) 66 ELECTRIC TARIFF Sheet No. R-18.19 Rule No. 18 LEVEL 1 SMALL GENERATOR FACILITY INTERCONNECTION AGREEMENT (continued) Attachment 2 Metering Costs for Which Non-Net Metering Customer-Generator Is Responsible (Not Applicable for this Project) 67 ELECTRIC TARIFF Sheet No. R-18.20 Rule No. 18 LEVEL 1 SMALL GENERATOR FACILITY INTERCONNECTION AGREEMENT (continued) Attachment 3 Installation Verification Form To Be Returned Upon Completion of Installation Small Generator Interconnection Project No BOZ-3415 Check one: ____ I certify that the as-built Small Generator Facility to be Interconnected under the above referenced Interconnection Agreement matches the Small Generator Facility specified on the above referenced Small Generator Interconnection Request both in terms of configuration (i.e. one-line diagram) and the equipment actually used to construct the facility. OR, ____ I certify that the as-built Small Generator Facility to be Interconnected under the above referenced Interconnection Agreement matches the Small Generator Facility specified on the above referenced Small Generator Interconnection Request both in terms of configuration (i.e. one-line diagram) and the equipment actually used to construct the facility, except as detailed on the attached sheet. In addition to identifying the deviations in the as-built Small Generator Facility, I have attached a copy of NorthWestern’s written agreement for each deviation. Installer: Name: _______________________________________ (Print) Signature: _______________________________________ Company: _______________________________________ (Print) Date: _______________________________________ 68 ELECTRIC TARIFF Sheet No. R-18.21 Rule No. 18 LEVEL 1 SMALL GENERATOR FACILITY INTERCONNECTION AGREEMENT (continued) Attachment 4 Assignment and Assumption Agreement Level 1 Small Generator Facility Interconnection Agreement This Assignment and Assumption Agreement (“Assignment”) is made and entered into by and between (“Customer-Generator”) and (“Purchaser”). RECITALS: WHEREAS, Customer-Generator owns a Small Generator Facility (Small Generator Interconnection Premise No. _____________) located at _______________ (the “Property”), and operates the same pursuant to a Small Generator Facility Interconnection Agreement dated the day of 20 (the “Agreement”) with NorthWestern Corporation, a Delaware corporation d/b/a NorthWestern Energy; and WHEREAS, Customer-Generator desires to assign, and Purchaser desires to receive and accept, all rights and obligations under the Agreement. AGREEMENT: 1. When used in this Assignment, with capitalization, the terms specified shall have the meanings indicated or specified in the Agreement. 2. Assignment. Customer-Generator assigns all rights and interest in the Agreement to Purchaser. 3. Assumption. Purchaser assumes the Agreement, acknowledges receipt of a copy thereof, and agrees to comply with the requirements set forth therein. Purchaser does not assume any liability for acts or omissions of Customer-Generator accruing prior to the effective date of this Assignment. Upon assignment of the Agreement, Purchaser shall be referred to as the “Customer-Generator”. 4. Effective Date. This Assignment is effective the later of: (i) Customer-Generator’s conveyance of title to the Property to Purchaser; or (ii) NorthWestern’s acknowledgment. This Assignment may be executed in one or more counterparts, including by signature pages delivered in electronic format, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. 69 ELECTRIC TARIFF Sheet No. R-18.22 Rule No. 18 LEVEL 1 SMALL GENERATOR FACILITY INTERCONNECTION AGREEMENT (continued) Customer-Generator: Purchaser: Name: _______________________________ Name: __________________________________ (Print) (Print) Title: (if applicable): ________________________ Title: (if applicable): _______________________ Signature:_____________________________ Signature:________________________________ Date:_________________________________ Date:____________________________________ Acknowledgment: NorthWestern Energy Name: _______________________________ Title: ________________________________ Date: ________________________________ 70 ELECTRIC TARIFF Sheet No. R-18.23 Rule No. 18 LEVEL 1 SMALL GENERATOR FACILITY INTERCONNECTION AGREEMENT (continued) Level 1 Interconnection Agreement - Transfer Applicability: For Small Generator Facilities with an Aggregate Nameplate Capacity of up to 50 kilowatts (kW) alternating current (AC), approved for Interconnection under Level 1 Expedited. This Small Generator Interconnection Agreement – Level 1 Transfer (“Agreement”) is made and entered into this ____ day of ________ 20__ (the “Effective Date”), by NorthWestern Corporation, a Delaware corporation d/b/a NorthWestern Energy (“NorthWestern”) with offices at 11 E. Park, Butte, Montana, 59701-9394, and [ (if individual(s), the name of the owner of the premises)] or [ , a organized under the laws of the State of (if entity, the full legal name of the corporation/LLC/etc. that is the owner of the premises)] (“Customer-Generator”) with an address of . Customer-Generator and NorthWestern each may be referred to as a “Party” or collectively as the “Parties” herein. Premise Number: WHEREAS, Customer-Generator purchased a premises with a Small Generator Facility, and the prior owner was a party to a Small Generator Interconnection Agreement dated as of the day of 20 (the “Prior Agreement”); and WHEREAS, the Prior Agreement terminated as of the date the previous owner conveyed the premises, and Customer-Generator desires to operate the Small Generator Facility under terms and conditions materially consistent with the Prior Agreement. When used in this Agreement, with capitalization, the terms specified shall have the meanings indicated or specified in the Agreement. 1. Interconnection. The request for Interconnection incorporated into the Prior Agreement, as approved by NorthWestern, is made part of this Agreement and incorporated herein as Attachment 1. 2. No Future Modifications to the Small Generator Facility. Customer-Generator agrees that, without prior written permission from NorthWestern, no modifications shall be made to the Small Generator Facility as initially approved by NorthWestern. NorthWestern’s review shall be completed within 10 business days of receipt of any request for modification. Any increase to the Small Generator Facility Nameplate Capacity requires a new request for Interconnection. Repair 71 ELECTRIC TARIFF Sheet No. R-18.24 Rule No. 18 LEVEL 1 SMALL GENERATOR FACILITY INTERCONNECTION AGREEMENT (continued) and replacement of existing Small Generator Facility components with like components that meet the current versions of Underwriters Laboratories (UL) 1741 certification and Institute of Electrical and Electronics Engineers (IEEE) 1547 requirements for Level 1 facilities and not resulting in increases in Small Generator Facility Nameplate Capacity does not require approval. 3. Operating and Maintaining the Generation Facility. Customer-Generator shall operate and maintain the Small Generator Facility, at Customer-Generator’s sole cost and expense, in accordance with the requirements of Attachment 1 and the current version of IEEE 1547, the current version of UL 1741, the regulations of the Montana Public Service Commission (MPSC), NorthWestern’s approved tariffs, all other applicable local, state and federal codes and laws. Customer-Generator shall remain responsible for the Small Generator Facility through the point of Interconnection – the point where Small Generator Facility connects with the Electric Distribution System. 4. Permits and Approvals. Customer-Generator is responsible for obtaining all required permits and approvals for its Small Generator Facility. 5. Protection of the Small Generator Facility. Customer-Generator is responsible for protecting, at Customer-Generator’s sole expense, its Small Generator Facility from any condition or disturbance on the Electric Distribution System, including, but not limited to, voltage sags or swells, system faults, outages, loss of a single phase of supply, equipment failures, and lightning or switching surges, except that NorthWestern shall be responsible for repair of damage to the Small Generator Facility resulting solely from negligence or willful misconduct on the part of NorthWestern. 6. Electrical Isolation of the Small Generator Facility. The Small Generator Facility shall be capable of being manually isolated from the Electric Distribution System by means of an external, lockable, visible load break disconnect switch accessible by NorthWestern. The disconnect switch shall be installed, owned, and maintained by the Customer-Generator and located within 10 feet of Customer-Generator’s electric meter and shall be clearly marked “Generator Disconnect Switch” on a weather resistant placard. This switch shall be readily accessible to NorthWestern personnel at all times, and NorthWestern may lock this switch open whenever necessary to maintain safe electrical operating conditions. If the disconnect switch will be located farther than 10 feet away from the NorthWestern meter, written permission must be granted by NorthWestern and a weather resistant placard shall be mounted next to the meter indicating clearly where the disconnect switch is located. 72 ELECTRIC TARIFF Sheet No. R-18.25 Rule No. 18 LEVEL 1 SMALL GENERATOR FACILITY INTERCONNECTION AGREEMENT (continued) 7. Metering. Any metering necessitated by the Small Generator Facility Interconnection shall be operated and maintained in accordance with applicable tariffs. 8. Not Used. 9. Inspection. NorthWestern reserves the right to inspect the Small Generator Facility before and after Interconnection approval is granted by NorthWestern, at reasonable hours and with reasonable prior notice provided to the Customer-Generator. 10. Not Used. 11. No Warranty. By entering into this Agreement, or by inspection or witness test, if any, or by non- rejection, or by approval, or in any other way, NorthWestern does not give any warranty, express or implied, as to the adequacy, safety, compliance with applicable standards, codes, or requirements, or as to any other characteristics of the Small Generator Facility and related equipment. 12. Access. NorthWestern shall have access to the metering equipment of the Small Generator Facility and the isolation device required under Section 6 of this Agreement at all times. NorthWestern will provide reasonable notice to the Customer-Generator when possible prior to accessing the Small Generator Facility. 13. Temporary Disconnection. NorthWestern may temporarily disconnect the Small Generator Facility upon the following conditions: a. For scheduled outages; b. For unscheduled outages or emergency conditions, such as a safety hazard to the Electric Distribution System, NorthWestern’s personnel or to the general public; or c. If the Small Generator Facility does not operate in the manner consistent with the terms and conditions of this Agreement. In the case of a scheduled outage, NorthWestern shall make reasonable efforts to inform the Customer-Generator of the planned outage in advance of disconnection. In the case of an 73 ELECTRIC TARIFF Sheet No. R-18.26 Rule No. 18 LEVEL 1 SMALL GENERATOR FACILITY INTERCONNECTION AGREEMENT (continued) unscheduled outage, NorthWestern will provide to the Customer-Generator, upon request, a written report explaining the reasons for the disconnection. 14. Indemnification and Limitation of Liability. a. General Indemnification. This provision protects each Party from liability incurred to third parties as a result of carrying out the provisions of this Agreement. Each Party (each an “Indemnifying Party”) shall at all times indemnify, defend, and hold the other Party (each the “Indemnified Party”) harmless from, any and all damages, losses, claims, including claims and actions relating to injury to or death of any person or damage to property, demand, suits, recoveries, costs and expenses, court costs, attorney fees, and all other obligations by or to third parties, arising out of or resulting from the Indemnifying Party’s action or failure to meet its obligations under this Agreement, except in cases of gross negligence or intentional wrongdoing by the Indemnified Party. b. Limitation of Liability. Each Party’s liability to the other Party for any loss, cost, claim, injury, liability, or expense, including reasonable attorney’s fees, relating to or arising from any act or omission in its performance of this Agreement, shall be limited to the amount of direct damage actually incurred. In no event shall either Party be liable to the other Party for any indirect, special, consequential, or punitive damages, including but not limited to loss of profit or revenue, loss of the use of equipment, cost of capital, cost of temporary equipment or services, whether based in whole or in part in contract, in tort, including negligence, strict liability, or any other theory of liability. 15. Taxes. The Parties agree to follow all applicable tax laws and regulations, consistent with Internal Revenue Service requirements. 16. Term and Termination. This Agreement shall become effective on the Effective Date and shall remain in effect for a period of 10 years from the Effective Date or such other longer period as the Customer-Generator may request. At the expiration of the term, this Agreement will automatically renew for successive one-year periods, unless terminated in accordance with this Section 16. This Agreement may be terminated: a. By the Customer-Generator at any time by providing written notice to NorthWestern; 74 ELECTRIC TARIFF Sheet No. R-18.27 Rule No. 18 LEVEL 1 SMALL GENERATOR FACILITY INTERCONNECTION AGREEMENT (continued) b. By NorthWestern if the Small Generator Facility fails to operate for any consecutive 12- month period; c. By either Party upon the occurrence of a material breach of this Agreement; provided the defaulting Party is provided a reasonable opportunity to cure the violation after receipt of written notice of the default; or d. Automatically upon Customer-Generator’s sale or transfer of ownership of the Small Generator Facility, provided that the Agreement will survive the transfer of ownership if a new owner agrees in writing to assume contractual responsibility utilizing the form set forth in Attachment 2. Upon termination, NorthWestern may disconnect the Small Generator Facility from the Electric Distribution System. All reasonable disconnection costs are the responsibility of the Customer- Generator. NorthWestern will not disconnect the Small Generator Facility if a subsequent owner assumes contractual responsibility pursuant to the form set forth in Attachment 2 or a separate agreement. 17. Survival Rights. This Agreement shall continue in effect after termination to the extent necessary to allow or require either party to fulfill rights or obligations that arose under the Agreement during Customer-Generator’s operation of the Small Generator Facility. 18. Governing Law, Regulatory Authority, and Dispute Resolution. The validity, interpretation, and enforcement of this Agreement and each of its provisions shall be governed by the laws of the State of Montana, without regard to its conflicts of law principles. Interconnection disputes under this Agreement will be resolved in accordance with ARM 38.5.8413. 19. Representatives: For the Customer-Generator: ________________________ ________________________ ________________________ ________________________ 75 ELECTRIC TARIFF Sheet No. R-18.28 Rule No. 18 LEVEL 1 SMALL GENERATOR FACILITY INTERCONNECTION AGREEMENT (continued) For NorthWestern: NorthWestern Energy Interconnection Coordinator 11 East Park Street Butte, Montana 59701 20. Miscellaneous. This Agreement may not be assigned by the Customer-Generator without the written consent of NorthWestern provided, however, that this Agreement may be assigned to and assumed by a new Customer-Generator utilizing the form attached to this Agreement as Attachment 2. The Parties may amend this Agreement by a written instrument duly executed by both Parties. The failure of a Party to this Agreement to insist, on any occasion, upon strict performance of any provision of this Agreement will not be considered a waiver of any obligation, right, or duty of, or imposed upon, such Party. This Agreement constitutes the entire agreement between the Parties with reference to the subject matter hereof, and supersedes all prior and contemporaneous understandings or agreements, oral or written, between the Parties. If any provision or portion of this Agreement shall for any reason be held or adjudged to be invalid or illegal or unenforceable by any court of competent jurisdiction or other governmental authority, such portion or provision shall be deemed separate and independent, and the remainder of this Agreement shall remain in full force and effect. This Agreement may be executed in two or more counterparts, each of which is deemed an original but all constitute one and the same instrument. 21. Signatures. In witness whereof, the Parties have caused this Agreement to be executed by their respective duly authorized representatives. NorthWestern: Customer-Generator: Name:___________________________ Name:______________________________ (Print) (Print) Title:____________________________ Title: (if applicable)_____________________ Signature:___________________________ Signature:__________________________ Date:_______________________________ Date:______________________________ 76 ELECTRIC TARIFF Sheet No. R-18.29 Rule No. 18 LEVEL 1 SMALL GENERATOR FACILITY INTERCONNECTION AGREEMENT (continued) Attachment 1 (Approved Request of Prior Agreement) (Intentionally Blank – Project Specific) 77 ELECTRIC TARIFF Original Revised Sheet No. R-18.30 Canceling Revised Sheet No. R-18.30 Rule No. 18 LEVEL 1 SMALL GENERATOR FACILITY INTERCONNECTION AGREEMENT (continued) Attachment 2 Assignment and Assumption Agreement Level 1 Small Generator Facility Interconnection Agreement This Assignment and Assumption Agreement (“Assignment”) is made and entered into by and between (“Customer-Generator”) and (“Purchaser”). RECITALS: WHEREAS, Customer-Generator owns a Small Generator Facility located at _______________ (the “Property”), and operates the same pursuant to a Small Generator Facility Interconnection Agreement dated the ____ day of ________ 20__ (the “Agreement”) with NorthWestern Corporation, a Delaware corporation d/b/a NorthWestern Energy; and WHEREAS, Customer-Generator desires to assign, and Purchaser desires to receive and accept, all rights and obligations under the Agreement. AGREEMENT: 1. When used in this Assignment, with capitalization, the terms specified shall have the meanings indicated or specified in the Agreement. 2. Assignment. Customer-Generator assigns all rights and interest in the Agreement to Purchaser. 3. Assumption. Purchaser assumes the Agreement, acknowledges receipt of a copy thereof, and agrees to comply with the requirements set forth therein. Purchaser does not assume any liability for acts or omissions of Customer-Generator accruing prior to the effective date of this Assignment. Upon assignment of the Agreement, Purchaser shall be referred to as the “Customer-Generator”. 4. Effective Date. This Assignment is effective the later of: (i) Customer-Generator’s conveyance of title to the Property to Purchaser; or (ii) NorthWestern’s acknowledgment. This Assignment may be executed in one or more counterparts, including by signature pages delivered in electronic format, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. 78 ELECTRIC TARIFF Original Revised Sheet No. R-18.31 Canceling Revised Sheet No. R-18.31 Rule No. 18 LEVEL 1 SMALL GENERATOR FACILITY INTERCONNECTION AGREEMENT Customer-Generator: Purchaser: Name: _______________________________ Name: _______________________________ (Print) (Print) Title: (if applicable): ____________________ Title: (if applicable): ____________________ Signature:_____________________________ Signature:_____________________________ Date:_________________________________ Date:_________________________________ Acknowledgment: NorthWestern Energy Name: _______________________________ Title: ________________________________ Date: ________________________________ 79 Memorandum REPORT TO:City Commission FROM:Chris Saunders, Community Development Manager Erin George, Community Development Director SUBJECT:Authorization to Begin Amendments to Chapter 38, Unified Development Code on Three Topics and Adoption of Associated Engagement Plan MEETING DATE:May 12, 2026 AGENDA ITEM TYPE:Community Development - Legislative RECOMMENDATION:Authorize initiation of three amendments and engagement plan STRATEGIC PLAN:4.2 High Quality Urban Approach: Continue to support high-quality planning, ranging from building design to neighborhood layouts, while pursuing urban approaches to issues such as multimodal transportation, infill, density, connected trails and parks, and walkable neighborhoods. BACKGROUND:The Montana Land Use Planning Act (MLUPA), Title 76 Chapter 25, Montana Code Annotated (MCA) is the enabling legislation adopted by the Legislature that authorizes the City of Bozeman to adopt land use regulations. Sections 76-25-304 and 76-25-401 MCA authorize the governing body of Bozeman to adopt regulations for zoning and subdivision review processes and standards. Section 76-25-304, MCA limits the parties who may initiate a zoning amendment and amendments initiated by the City must be initiated by a majority vote of the governing body. Staff requests Commission authorization to proceed with three focused code amendments. Timing for each is described in the attached engagement plan. 1) Wetlands and Watercourse Submittal Materials Technical Text Amendment. The City adopted revised regulations for watercourses and wetlands in 2025. The City relies on other outside agencies who have state and federal authority to review certain natural resource information and status for essential information to enable review of proposed land development that affects wetlands and watercourses. There have been recent changes in policy and practice by outside agencies that change when information becomes available to the City. This change needs to be reflected in the municipal code submittal requirements for land development applications. 2)2026 Housekeeping 1 - Short Term Rental RA and Clarifications on Non- conforming Status and B3 Non-residential Parking. During the merger of Ordinance 2149 into the updated Unified Development Code adopted under 80 ordinance 2025-12 an unintended change occurred to allowance of short- term rentals in the RA district. This project will clarify application of regulations to existing short-term rentals. There was also an error in the parking requirements that take effect on October 1, 2026 where a table was not properly carried forward to address the unique requirements of the B3 zoning district. Both of these items are time sensitive and need to be corrected. 3) 2026 Housekeeping Code Amendments 2. The City regularly updates its regulations to keep current with changing laws, clarify text that is not sufficiently clear, correct incorrect references, and correct errors and omissions. The engagement plan for the three amendments is presented as a single document attached to this memo. UNRESOLVED ISSUES:None identified at this time. ALTERNATIVES:As identified by the City Commission FISCAL EFFECTS:None identified at this time. Attachments: May 12, 2026 Combined Engagement Plan.pdf Report compiled on: April 30, 2026 81 Page 1 of 7 COMMUNITY ENGAGEMENT PLAN Community Engagement is an inclusive and ongoing process that relies on the two-way exchange of information, ideas, and expertise between the public and the City of Bozeman to solve problems and make sustainable decisions. Project Overview This engagement plan covers three City initiated code amendments in 2026. Project Titles: 1) Wetlands and Watercourse Submittal Materials Technical Text Amendment. 2) Short Term Rental RA and Clarifications on Non-conforming Status and B3 Non-residential Parking 3) 2026 Housekeeping Code Amendments Project Leads: 1) Nicholas Ross, Director of Transportation and Engineering. Responsible for administration of the City’s wetlands and watercourse standards and review of impacts. Chris Saunders, Community Development Manager. Responsible for review and processing of the text amendment per state law and municipal code. 2) Erin George, Director of Community Development. Oversees short term rental program management. Chris Saunders, Community Development Manager. Responsible for review and processing of the text amendment per state law and municipal code. 3) Erin George, Director of Community Development. Oversees Community Development including administration of Chapter 38, Unified Development Code Chris Saunders, Community Development Manager. Responsible for review and processing of the text amendment per state law and municipal code. Project Overview: 1) The City adopted revised regulations for watercourses and wetlands in 2025. The City relies on the authority of the United States Army Corps of Engineers and Gallatin Conservation District to determine certain natural resource information to enable review of proposed land development that affects watercourse and wetlands. Both agencies have approached City staff following adoption and initial implementation of our code update to note recent changes in policy and practice that leave them unable to provide certain information at the initial submittal phase of a development project. This change needs to be reflected in the municipal code submittal requirements for land development applications. 2) During the merger of Ordinance 2149 into the updated Unified Development Code adopted under ordinance 2025-12 an unintended change occurred to allowance of short-term rentals in the RA district. This project will clarify application of regulations to existing short-term rentals. There was also an error in the parking requirements that take effect on October 1, 2026 where a table was not properly carried forward to address the unique requirements of the B3 zoning district. Both of these items are time sensitive and need to be corrected. (UDC Housekeeping 1) 82 Page 2 of 7 3) The City regularly updates its regulations to keep current with changing laws, clarify text that is not sufficiently clear, correct incorrect references, and correct errors and omissions. (UDC Housekeeping 2) Community Engagement Purpose: Amendments to Chapter 38, Unified Development Code, are subject to the Montana Land Use Planning Act which requires adoption of a public engagement plan. This plan will outline the methods used to consult with the public on the proposed revisions and opportunities for participation prior to a final decision. Key Terms: 1) Wetlands: • Agricultural Water User Facility: Those facilities, which include but are not limited to ditches, pipes, and other water-conveying facilities, which provide water for irrigation and stock watering on agricultural lands, with said lands being defined in MCA 15-7-202. 38.800.020, BMC • Approved Jurisdictional Determination: An Approved Jurisdictional Determination (AJD) is an official, binding U.S. Army Corps of Engineers (USACE) document that precisely identifies the presence or absence of wetlands and "waters of the United States" (WOTUS) regulated under the Clean Water Act or Rivers and Harbors Act on a property. Valid for five years, an AJD provides certainty for project planning. An AJD process involves a detailed evaluation including a delineation of any existing wetlands using official methodologies. • Watercourse Determination: A decision made by the Gallatin Conservation District that a waterbody is subject to the Montana Natural Streambed and Land Preservation Act, 75-7- 101 et. seq., Montana Code Annotated. • Submittal Requirement: Section 38.710.020 and 38.710.120. Materials related to watercourses and wetlands that must be submitted as part of the review of a site development. • Watercourse: Any stream, river, creek, drainage, waterway, gully, ravine or wash in which some or all of the water is naturally occurring, such as runoff or springs, and which flows either continuously or intermittently and has a definite channel, bed and banks, and includes any area adjacent thereto subject to inundation by reason of overflow. In the event of a braided or other multiple channel configuration of a watercourse, the area of the watercourse is that area lying between the two outermost high-water marks, as defined in this chapter. The term "watercourse" does not mean any facility created exclusively for the conveyance of irrigation water or stormwater. The city may consult with other agencies with expertise in this matter when there is a question of whether a particular water body is a watercourse. • Wetland Regulations: Division 38.610, BMC • Watercourse Regulations: Division 38.620, BMC 83 Page 3 of 7 • Wetland: Those areas that are inundated or saturated by surface water or groundwater at a frequency and duration sufficient to support, and that under normal circumstances do support, a prevalence of vegetation typically adapted for life in saturated soil conditions, and meet the established criteria briefly described below: 1. Vegetation. A prevalence of hydrophytic vegetation. Hydrophytic species, due to morphological, physiological, and/or reproductive adaptation, have the ability to grow, effectively compete, reproduce, and/or persist in anaerobic soil conditions.; 2. Soils. A hydric soil is a soil that formed under conditions of saturation, flooding, or ponding long enough during the growing season to develop anaerobic conditions in the upper part.; and 3. Hydrology. The area is inundated either permanently or periodically, or the soil is saturated to the surface at some time during the growing season of the prevalent vegetation at a duration sufficient to induce anaerobic and reducing conditions. • Wetland Delineation: the process and output of a determination of a wetland boundary. The delineation process follows the standards set by the US Army Corps of Engineers Wetland Delineation Manual as outlined in 38.610.030 and 38.710.120, BMC. 2) Short term rental: A vacation home, tourist home as defined in MCA 50-51-102, a dwelling as defined in 38.800.050, accessory dwelling unit, or room within a vacation home or dwelling, which is rented to the general public for compensation for transient occupancy as provided for in 38.320.060.B. Project Leads: 1) Nicholas Ross, Director of Transportation and Engineering Chris Saunders, Community Development Manager 2&3) Erin George, Director of Community Development Chris Saunders, Community Development Manager Key Partners: Internal • City Commission (Decision maker) • City Manager Office • Community Development Dept • Legal Department Advisory Board • Community Development Board (all) • Sustainability Board (1) External • Public (all) • Gallatin Conservation District (1) • US Army Corps of Engineers. (1) 84 Page 4 of 7 Define Decision Making Decision making is at the core of how we plan for community engagement. Clarity on what decision will be made, who will make them, and what information will be considered throughout the process is essential. Many decisions are made throughout a given City project. Our approach calls on project teams to consider which decisions are already made, and which decisions can be made more sustainable by engaging the community. Which decisions the public will contribute to specifically must be clarified at the outset of the engagement planning process. Next, the public must be equipped with the right information and tools to contribute to a given decision. The City Commission is the final decision-maker on these projects and will decide whether to adopt the updated language through a formal public hearing process that considers community input, legal review, and the recommendations of the project team and Advisory Boards. The Community Development Board is required by state law to make a recommendation regarding changes to zoning or subdivision regulations before the City Commission acts to approve or deny a change in regulations. The City Commission may decide differently than recommended by the Community Development Board. All regulations implementing zoning or subdivision standards must conform to the limitations of the Montana Land Use Planning Act. 1) Wetlands - This project implements in the municipal code decisions on agency practice made by other independent agencies. The scope of the City’s ability to influence those outside agency practices is very limited. The scope of the project is likewise limited to narrowly focus on these practices and related code provisions. 2) Housekeeping 1 - Short Term Rental and B-3 parking - This project implements City Commission direction on how short term rentals existing but not permitted uses in specific districts are subject to the municipal code. Most regulations for short term rentals are not proposed to change. Address a missing element in parking for the B-3 district after Oct 1, 2026. 3) Housekeeping 2 - This project updates municipal code in small ways for clarity. This project may include adjustments requested by City Commission following work session discussion. 85 Page 5 of 7 Choose the Level of Community Engagement: Inform and Consult After there is clarity on the decision and how the public will participate in the decision-making process, the level of engagement is determined. The engagement spectrum outlines different levels of engagement and helps determine how the community will contribute to the process and what the expectations are for achieving a given level of engagement. Throughout any level of engagement, one- way communications will occur to provide the community with the resources and information they need to contribute effectively. Methods of Engagement: The Montana Land Use Planning Act requires municipalities to provide electronic means for the public to obtain information on a proposed code amendment and to submit comments on a proposal. The City provides these opportunities through its Community Development Viewer (information distribution), Laserfiche (information distribution and archiving of comments received), and comments via email at comments@bozeman.net. • Opportunities for written and oral comments are provided at public hearings before advisory boards and the City Commission. Notice of all public hearings is provided through newspaper publication of notices, printed agendas, and the City’s website. Evaluation of submitted comments will be provided through the project report provided prior to public hearings. Notices are provided per 38.730 BMC. • All amendments to the text of Chapter 38, Unified Development Code are subject to the review process in 38.770, Text and Zoning Map Amendments, as well as the Montana Land Use Planning Act. These two laws require actions that provide opportunity for public awareness and engagement, such as: 86 Page 6 of 7 • City Commission initial approval of the initiation of the code amendment and the engagement plan. This may only occur at a public meeting by vote of the majority of the Commission and after publication of the agenda and opportunity for public comment. • Public hearings by both the Community Development Board (Planning Commission) and City Commission will provide opportunity for public comment in writing and orally. Public hearings must be noticed at least 15 business days before the hearing. • In addition to the formal methods listed above, the City may use other tools such as social media, the Engage Bozeman website, and email to engage with the community on these projects. 1) Wetlands - The topic of wetlands and watercourses is one in which the community has substantial interest. Therefore, the City intends to conduct a public open house on this code amendment in advance of public hearings to provide another means for the public to be aware of and offer suggestions on the amendment(s) which may be brought forward. Project Timeline 1) Wetlands - Timeline: Late spring 2026 • Project Phase: Initiation • Actions: Commission kickoff, engagement plan adoption • Tools and Techniques: agendas Timeline: Late spring 2026 • Project Phase: Public communication and drafting of amendment • Actions: Staff drafts proposed amendment and input received from public • Tools and Techniques: Sustainability Board, social media posts, emails to community partners, public input sessions Timeline: Summer 2026 • Project Phase: Review and Decision • Actions: Public hearings with Community Development Board and City Commission, City Commission provisional adoption of ordinance. • Tools and Techniques: Notice in newspaper at least 15 business days before hearing, draft code posted online for public review, project report written, social media post, email to community partners Timeline: Late summer 2026 • Project Phase: Adoption • Actions: City Commission final approval of implementing ordinance, distribution of approved text, codification to Chapter 38, implementation of new code • Tools and Techniques: Public meeting, published agenda, social media posts, email outreach 2) UDC Housekeeping 1 - Short Term Rentals & B3 Parking- Timeline: Spring 2026 • Project Phase: Initiation and drafting of amendment • Actions: Commission kickoff, engagement plan adoption • Tools and Techniques: agendas 87 Page 7 of 7 Timeline: Summer 2026 • Project Phase: Review and Decision • Actions: Public hearings with Community Development Board and City Commission, City Commission provisional adoption of ordinance. • Tools and Techniques: Notice in newspaper at least 15 business days before hearing, draft code posted online for public review, project report written, social media post Timeline: Late summer 2026 • Project Phase: Adoption • Actions: City Commission final approval of implementing ordinance, distribution of approved text, codification to Chapter 38, implementation of new code • Tools and Techniques: Public meeting, published agenda, social media posts, email outreach 3) UDC Housekeeping 2 - Timeline: Early Fall 2026 • Project Phase: Initiation and drafting of amendments • Actions: Commission kickoff, engagement plan adoption • Tools and Techniques: agendas Timeline: Fall 2026 • Project Phase: Review and Decision • Actions: Public hearings with Community Development Board and City Commission, City Commission provisional adoption of ordinance. • Tools and Techniques: Notice in newspaper at least 15 business days before hearing, draft code posted online for public review, project report written, social media post Timeline: Early winter 2026 • Project Phase: Adoption • Actions: City Commission final approval of implementing ordinance, distribution of approved text, codification to Chapter 38, implementation of new code • Tools and Techniques: Public meeting, published agenda, social media posts, email outreach Engagement Wrap-up 1. How will you show what you heard from members of the public and how public input has influenced the outcome? a. All received public comment will be archived and made available to all reviewers and the public. The project report will summarize and as appropriate address comments received prior to the City Commission public hearing. 2. How will you go about evaluating the success of the engagement effort? a. Participation in public meetings and public comment 88 Memorandum REPORT TO:City Commission FROM:Griffin Nielsen, Project Engineer Shawn Kohtz, Utilities Director SUBJECT:Approve the resolution authorizing Change Order 01 with MJD Contracting, LLC for the Bozeman Sourdough Tank Improvements Phase I Project MEETING DATE:May 12, 2026 AGENDA ITEM TYPE:Agreement - Vendor/Contract RECOMMENDATION:Approve the resolution authorizing Change Order 01 with MJD Contracting, LLC for the Bozeman Sourdough Tank Improvements Phase I Project. STRATEGIC PLAN:4.3 Strategic Infrastructure Choices: Prioritize long-term investment and maintenance for existing and new infrastructure. BACKGROUND:Attached is a copy of a resolution authorizing the City Manager to sign Change Order 01 for the Bozeman Sourdough Tank Improvements Phase I Project. The change order includes pricing adjustments for two work change directives, contract time adjustments for substantial and final completion, and price adjustments for assessment of liquidated damages. Work Change Directive No. 1 added a 24-inch butterfly valve replacement to MJD Contracting LLC’s (Contractor) scope of work, which was necessary to ensure the tank could be isolated while maintaining water to the distribution system after a water main leak was discovered on the tank’s 24-inch effluent pipe. Work Change Directive No. 2 removed the installation of a ladder replacement from the contractor's scope of work to allow the tank to be returned to service. The change was necessary to ensure the tank was returned to service before the City could proceed with planned work on the City’s Lyman water tank. The changes in contract time add 36 days to substantial completion to account for time needed to address drinking water standards certification for replacement hardware, and 98 days to final completion due to a delay in the delivery of the tank’s replacement ladder. Change Order 01 is the final change order and reconciles the contract price and contract days. The changes in cost and time for these items have been reviewed by the City’s contracted engineer, AE2S, and determined to be reasonable and commensurate with the work involved. UNRESOLVED ISSUES:None 89 ALTERNATIVES:As suggested by the Commission FISCAL EFFECTS:Change Order No. 1 increases the contract price by $18,532.08 from $190,000.00 to $208,532.08. Funding for the project is provided from the water fund as project W84 in the Capital Improvement Plan at the amount of $627,800 budgeted within FY26. Sufficient funding is available for Change Order No. 1. Attachments: SD Tank Improvements Ph I- CO 1-Resolution.pdf SD Tank Improvements Ph I-MJD Contracting- CO 01.pdf Report compiled on: April 27, 2026 90 RESOLUTION A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, APPROVING ALTERATION/MODIFICATION OF THE CONTRACT WITH MJD CONTRACTING LLC FOR THE BOZEMAN SOURDOUGH TANK IMPROVEMENTS PHASE I PROJECT WHEREAS, the City Commission did, on the 21st of August, 2025, authorize award of the construction bid for the Bozeman Sourdough Tank Improvement Phase I Project to MJD Contracting LLC. of Clancy, Montana; and WHEREAS, Section 7-5-4308, Montana Code Annotated, provides that any such alterations or modifications of the specifications and/or plans of the contract be made by resolution; and WHEREAS, it has become necessary in the prosecution of the work to make alterations or modifications to the specifications and/or plans of the contract. NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Bozeman, Montana, that the proposed modifications and/or alterations to the contract between the City of Bozeman, a municipal corporation, and MJD Contracting LLC, as contained in Change Order No. 1, attached hereto, be and the same are hereby approved; and the City Manager is hereby authorized and directed to execute the contract change order for and on behalf of the City; and the City Clerk is authorized and directed to attest such signature. PASSED, ADOPTED, AND APPROVED by the City Commission of the City of Bozeman, Montana, at a regular session thereof held on the 12th of May, 2026. ___________________________________ JOEY MORRISON Mayor ATTEST: 91 ___________________________________ MIKE MAAS City Clerk APPROVED AS TO FORM: ___________________________________ GREG SULLIVAN City Attorney 92 May 12, 2026 93 April 24, 2026 Griffin Nielsen, PE | Engineering/Utilities Department 20 E Olive Street Bozeman, MT 59715 gnielsen@bozeman.net Re: Recommendation for Execution of Final Balancing Change Order Dear Mr. Nielsen: As part of the contract administration and project closeout process, we have prepared the final balancing Change Order for your review and execution. This Change Order reflects the reconciliation of final contract quantities and costs and formally incorporates the following items into the Contract: • Work Change Directive No. 1: Additional 24-inch butterfly valve replacement to allow the Owner to keep the tank isolated for the Contractor’s Work while delivering water to the distribution system through the emergency bypass line. The need for this change arose after identifying a critical break in the 24” transmission main connected to Sourdough Tank. • Work Change Directive No. 2: Alleviating the Contractor from the responsibility to install the new ladder and directing the Contractor to deliver the ladder to the Owner for future installation. This directive removed a critical path obstacle allowing the Contractor to complete its Work and the Owner to prioritize other projects and priorities in the distribution system dependent upon the Contractor’s completion. • Contract Time Adjustment (Substantial Completion): Addition of 36 days based on evaluation of the Contractor’s request and entitlement under the Contract Documents. • Contract Time Adjustment (Final Completion): Addition of 98 days associated with Owner-directed work under Work Change Directive No. 2. • Owner Set-Off for Liquidated Damages: Assessment for 8 days of delay between the contractual date for Substantial Completion and the date of the Contractor’s Certificate of Substantial Completion, as determined following review of the Contractor’s schedule and delay impacts and assessed at the Owner’s direction. Execution of this document is a required step to allow project closeout to proceed. We have reviewed the Change Order and find it to be consistent with the project records and recommend that the Owner execute the document at this time. Please let us know if you have any questions. Otherwise, we will proceed with closeout activities upon receipt of the fully executed Change Order. Should you have any questions or concerns, please do not hesitate to contact me: (m) 406-579-5104; (e) brian.viall@ae2s.com. Sincerely, Brian J. Viall, PE Project Manager 94 Memorandum REPORT TO:City Commission FROM:Griffin Nielsen, Project Engineer Shawn Kohtz, Utilities Director SUBJECT: Approve the resolution authorizing Change Order 01 with MJD Contracting, LLC for the Bozeman Water Treatment Plant Interim Optimization Project MEETING DATE:May 12, 2026 AGENDA ITEM TYPE:Agreement - Vendor/Contract RECOMMENDATION: Approve the resolution authorizing Change Order 01 with MJD Contracting, LLC for the Bozeman Water Treatment Plant Interim Optimization Project. STRATEGIC PLAN:4.3 Strategic Infrastructure Choices: Prioritize long-term investment and maintenance for existing and new infrastructure. BACKGROUND:Attached is a copy of a resolution authorizing the City Manager to sign Change Order 01 for the Bozeman Water Treatment Plant (WTP) Interim Optimization Project. The change order includes contract time adjustments and changes to project specifications. The changes are necessary to delay construction activities on critical portions of the WTP while spring runoff occurs and for water demand to return to winter-time demand rates this coming fall. The changes in time for these items have been reviewed by the City’s contracted engineer, AE2S, and determined to be reasonable UNRESOLVED ISSUES:None ALTERNATIVES:As suggested by the Commission FISCAL EFFECTS:Change Order No. 1 does not change the contract price and thus has no fiscal effects. Attachments: WTP Int Opt-CO 01-Resolution.pdf WTP Int Opt-MJD Contracting-CO 01.pdf Report compiled on: April 27, 2026 95 RESOLUTION A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, APPROVING ALTERATION/MODIFICATION OF THE CONTRACT WITH MJD CONTRACTING LLC FOR THE BOZEMAN SOURDOUGH WATER TREATMENT PLANT INTERIM OPTIMIZATION PROJECT WHEREAS, the City Commission did, on the 10th of April, 2025, authorize award of the construction bid for the Bozeman Water Treatment Plant Interim Optimization Project to MJD Contracting LLC. of Clancy, Montana; and WHEREAS, Section 7-5-4308, Montana Code Annotated, provides that any such alterations or modifications of the specifications and/or plans of the contract be made by resolution; and WHEREAS, it has become necessary in the prosecution of the work to make alterations or modifications to the specifications and/or plans of the contract. NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Bozeman, Montana, that the proposed modifications and/or alterations to the contract between the City of Bozeman, a municipal corporation, and MJD Contracting LLC, as contained in Change Order No. 1, attached hereto, be and the same are hereby approved; and the City Manager is hereby authorized and directed to execute the contract change order for and on behalf of the City; and the City Clerk is authorized and directed to attest such signature. PASSED, ADOPTED, AND APPROVED by the City Commission of the City of Bozeman, Montana, at a regular session thereof held on the 12th of May, 2026. ___________________________________ JOEY MORRISON Mayor ATTEST: 96 ___________________________________ MIKE MAAS City Clerk APPROVED AS TO FORM: ___________________________________ GREG SULLIVAN City Attorney 97 98 May 12, 2026 99 100 101 102 103 104 105 Memorandum REPORT TO:City Commission FROM:Danae Giannetti, Engineer II Nicholas Ross, Director of Transportation and Engineering SUBJECT:Resolution Authorizing the City Manager to Sign Change Order Number 1 with Treasure State Inc for the Black Avenue Traffic Circles Project MEETING DATE:May 12, 2026 AGENDA ITEM TYPE:Resolution RECOMMENDATION:Approve Resolution Authorizing the City Manager to Sign Change Order Number 1 with Treasure State Inc for the Black Avenue Traffic Circles Project. STRATEGIC PLAN:4.5 Housing and Transportation Choices: Vigorously encourage, through a wide variety of actions, the development of sustainable and lasting housing options for underserved individuals and families and improve mobility options that accommodate all travel modes. BACKGROUND:Through a competitive bid, Treasure State Inc (Contractor) was awarded the construction contract for the Black Avenue Traffic Circles Project on November 10, 2025. Project construction consisting of two traffic circles was completed in April 2026 within the allocated contract time and budget. In reviewing planned permanent traffic calming projects and recognizing the opportunity to cost-effectively construct a third traffic circle with Contractor support, the Transportation and Engineering Department recommends moving forward with the construction of a traffic circle at West Olive Street and South 6th Avenue. The same design implemented on North Black Avenue can be constructed at the West Olive Street and South 6th Avenue intersection without requiring a standalone design phase with additional overhead costs. This change order allows the Transportation and Engineering Department to construct an already planned project, while realizing cost efficiencies by implementing an already prepared and vetted design. The attached Change Order Number 1 presents the total cost for constructing the additional traffic circle. City staff have reviewed these changes and associated costs and found them to be necessary and commensurate with the work involved. UNRESOLVED ISSUES:None identified. ALTERNATIVES:As suggested by the City Commission. 106 FISCAL EFFECTS:Change Order Number 1 increases the construction contract price by $12,923.80 which is the amount quoted by the Contractor to complete the construction of the permanent traffic circle at the West Olive Street and South 6th Avenue intersection. This brings the total construction cost from $24,754.40 to $37,678.20. The cost of this project is paid for by FY26 budget in STR20- Annual Multimodal Improvements which includes adequate appropriations to accommodate Change Order Number 1. Attachments: Resolution - Change Order 1 - Black Avenue Traffic Circles.docx Black Ave Traffic Circles Change Order 1.pdf Report compiled on: April 29, 2026 107 RESOLUTION A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, APPROVING ALTERATION OR MODIFICATION OF CONTRACT WITH TREASURE STATE, INC WHEREAS, the City Commission did, on the 10th day of November 2025, authorize award of the bid for the City of Bozeman Black Avenue Traffic Circles Project to Treasure State Inc; and WHEREAS, Section 7-5-4308, Montana Code Annotated, provides that any such alterations or modifications of the specifications and/or plans of the contract be made by resolution; and WHEREAS, it has become necessary in the prosecution of the work to make alterations or modifications to the specifications and/or plans of the contract. NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Bozeman, Montana, to wit: that the proposed modifications and/or alterations to the contract between the City of Bozeman, a municipal corporation, and Treasure State Inc, as contained in Change Order No. 1, attached hereto, be and the same are hereby approved; and the City Manager is hereby authorized and directed to execute the contract change order for and on behalf of the City; and the City Clerk is authorized and directed to attest such signature. 108 PASSED, ADOPTED, AND APPROVED by the City Commission of the City of Bozeman, Montana, at a regular session thereof held on the 12TH day of May, 2026. ___________________________________ JOEY MORRISON Mayor ATTEST: ___________________________________ MIKE MAAS City Clerk APPROVED AS TO FORM: ___________________________________ GREG SULLIVAN City Attorney 109 Page 1 of 2 City of Bozeman Black Avenue Traffic Circles CHANGE ORDER No. 01 DATE OF ISSUANCE 05/12/2026 EFFECTIVE DATE 05/13/2026 OWNER City of Bozeman CONTRACTOR Treasure State, Inc. Contract: City of Bozeman Black Avenue Traffic Circles Project: City of Bozeman Black Avenue Traffic Circles OWNER's Contract No. ENGINEER City of Bozeman ENGINEER's Contract No. You are directed to make the following changes in the Contract Documents: Description: Construct traffic circle at West Olive Street and South 6th Avenue Reason for Change Order: Execution of COB Transportation and Engineering Department’s prioritized traffic calming project. Attachments: (List documents supporting change) CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price $ 24,754.40 Original Contract Times: Substantial Completion: 40 Ready for final payment: 30 (days or dates) Net Increase (Decrease) from previous Change Orders No. to : $ 0 Net change from previous Change Orders No. to No. : Substantial Completion: 0 Ready for final payment: 0 (days) Contract Price prior to this Change Order: $ 24,754.40 Contract Times prior to this Change Order: Substantial Completion: 40 Ready for final payment: 30 (days or dates) Net increase (decrease) of this Change Order: $ 12,923.80 Net increase (decrease) this Change Order: Substantial Completion: 5 Ready for final payment: 5 (days) Contract Price with all approved Change Orders: $ 37,678.20 Contract Times with all approved Change Orders: Substantial Completion: 45 Ready for final payment: 35 (days or dates) Contractor certifies and agrees that there are no additional costs or claims for extra work, additional time, delays or omitted items, of any nature whatsoever, associated with the subject change order items, except as identified and set forth herein and unless expressly stated otherwise in the Change Order. And further, that the price agreed-upon herein represents the full cost and value for the subject work performed and the materials supplied under the terms of the contract and that the work quantities and value were properly determined and are correct. CONTRACTOR (Authorized Signature) Date RECOMMENDED BY: APPROVED BY: (ENGINEER - Signature) Date OWNER (Authorized Signature) Date EJCDC 1910-8-B (1996 Edition Prepared by the Engineers Joint Contract Documents Committee and endorsed by The Associated General Contractors of America and the Construction Specifications Institute. 110 Page 2 of 2 City of Bozeman Black Avenue Traffic Circles CHANGE ORDER INSTRUCTIONS A. GENERAL INFORMATION This document was developed to provide a uniform format for handling contract changes that affect Contract Price or Contract Times. Changes that have been initiated by a Work Change Directive must be incorporated into a subsequent Change Order if they affect Price or Times. Changes that affect Contract Price or Contract Times should be promptly covered by a Change Order. The practice of accumulating Change Orders to reduce the administrative burden may lead to unnecessary disputes. If Milestones have been listed in the Agreement, any effect of a Change Order thereon should be addressed. For supplemental instructions and minor changes not involving a change in the Contract Price or Contract Times, a Field Order should be used. B. COMPLETING THE CHANGE ORDER FORM Engineer normally initiates the form, including a description of the changes involved and attachments based upon documents and proposals submitted by Contractor, or requests from Owner, or both. Once Engineer has completed and signed the form, all copies should be sent to Owner or Contractor for approval, depending on whether the Change Order is a true order to the Contractor or the formalization of a negotiated agreement for a previously performed change. After approval by one contracting party, all copies should be sent to the other party for approval. Engineer should make distribution of executed copies after approval by both parties. If a change only applies to price or to times, cross out the part of the tabulation that does not apply. 111 Date 4/30/2026 Estimate # E25-163 CO1 Name / Address City of Bozeman 20 East Olive Street Bozeman MT 59715 PO Box 588 Belgrade MT 59714 Project # Black Ave Traffic Circles Project Name 26-009 Black Ave Traffic Circles Phone # (406) 924-4525 TotalPayment will be due upon receipt of invoice. 1.5% Finance Charge assessed after 30 days. Abby@treasurestateinc.com Email Item Description Qty U/M Rate Total CO#1: Addition of 6th and Olive Traffic Circle: 00 Mobilization/... Mobilization 1 EA 1,000.00 1,000.00 70.010 Bonds and Insurance 1 EA 300.00 300.00 00 Traffic Control Traffic Control 1 EA 3,500.00 3,500.00 00 Asph Pvmnt ... Demo Asphalt 177 SF 6.40 1,132.80 00 Utilities Adjust Manhole Ring and Cover 1 EA 600.00 600.00 00 C&G Form, ... Curb and Gutter 37.7 LF 80.00 3,016.00 00 Exterior Con... 6" thick Concrete Cap 95 SF 25.00 2,375.00 00 Mobilization/... Miscellaneous Work 1 EA 1,000.00 1,000.00 Thanks for the opportunity to work with you! - Abby $12,923.80 112 Memorandum REPORT TO:City Commission FROM:Jon Henderson, Assistant City Manager SUBJECT:A Resolution Approving Prime Change Order 1 with Haselden Montana Constructors for the Construction of the I-Ho Pomeroy Peace Park Project MEETING DATE:May 12, 2026 AGENDA ITEM TYPE:Resolution RECOMMENDATION:A Resolution Approving Prime Change Order 1 with Haselden Montana Constructors for the Construction of the I-Ho Pomeroy Peace Park Project STRATEGIC PLAN:4.4 Vibrant Downtown, Districts & Centers: Promote a healthy, vibrant Downtown, Midtown, and other commercial districts and neighborhood centers – including higher densities and intensification of use in these key areas. BACKGROUND:On October 7, 2025 the City Commission approved a Notice of Award for the construction of the I-Ho Pomeroy Peace Park Project. This amendment contains provisions for altering the conditions of the agreement as authorized by the owner (City). Changes that will be addressed with this amendment include a number of modifications to the project as described in the attached Prime Change Order #1 document. While every reasonable attempt was made to include everything in the original project plans and specs, projects of this size and complexity require changes during construction. UNRESOLVED ISSUES:None. ALTERNATIVES:As directed by the City Commission. FISCAL EFFECTS:The changes included in this request result in an increase of $31,820.44 to the overall contract amount, to be paid using funds available within the approved Downtown Urban Renewal District FY26 budget. Attachments: I-Ho Pomeroy Peace Park - Prime Change Order 1 - Resolution.docx I-Ho Pomeroy Peace Park - Prime Change Order 1.pdf Report compiled on: April 30, 2026 113 RESOLUTION A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, APPROVING ALTERATION OR MODIFICATION OF CONTRACT WITH HASELDEN MONTANA CONSTRUCTORS WHEREAS, the City Commission did, on the 7th day of October 7, 2025 authorize award of the bid for the I-Ho Pomeroy Peace Park Project to Haselden Montana Constructors; and WHEREAS, Section 7-5-4308, Montana Code Annotated, provides that any such alterations or modifications of the specifications and/or plans of the contract be made by resolution; and WHEREAS, it has become necessary in the prosecution of the work to make alterations or modifications to the specifications and/or plans of the contract. NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Bozeman, Montana, to wit: that the proposed modifications and/or alterations to the contract between the City of Bozeman, a municipal corporation, and Haselden Montana Constructors, as contained in Prime Change Order No. 1, attached hereto, be and the same are hereby approved; and the City Manager is hereby authorized and directed to execute the contract change order for and on behalf of the City; and the City Clerk is authorized and directed to attest such signature. 114 PASSED, ADOPTED, AND APPROVED by the City Commission of the City of Bozeman, Montana, at a regular session thereof held on the 12th day of May, 2026. ___________________________________ JOEY MORRISON Mayor ATTEST: ___________________________________ MIKE MAAS City Clerk APPROVED AS TO FORM: ___________________________________ GREG SULLIVAN City Attorney 115 EJCDC® C-941, Change Order EJCDC® C-941, Change Order, Rev.1. Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies and American Society of Civil Engineers. All rights reserved. Page 1 of 1 CHANGE ORDER NO.: 1 Owner: City of Bozeman Owner’s Project No.: 25072 Engineer: Sanbell Engineer’s Project No.: 24006.03 Contractor: Haselden Montana Constructors LLC Contractor’s Project No.: 250604 Project: I-Ho Pomeroy Peace Park Contract Name: I-Ho Pomeroy Peace Park Date Issued: 1/20/2026 Effective Date of Change Order: The Contract is modified as follows upon execution of this Change Order: Description: Change includes costs to split the I-Ho Pomeroy Peace Park scope into 2 separate phases, Fall 2025 and Spring 2026. These costs are the result of delays incurred in getting the final contract in place and a delayed start. Additional cost includes an additional mobilization in the spring. Attachments: XCO 1 Phased Construction Costs from Haselden Change in Contract Times [State Contract Times as either a specific date or a Change in Contract Price number of days] Original Contract Price: $ 509,593.63 Original Contract Times: Substantial Completion: 6/3/2026 Ready for final payment: 7/3/2026 [Increase] [Decrease] from previously approved Change Orders No. 1 to No. : $ N/A [Increase] [Decrease] from previously approved Change Orders No.1 to No. : Substantial Completion: N/A Ready for final payment: N/A Contract Price prior to this Change Order: $ 509,593.63 Contract Times prior to this Change Order: Substantial Completion: 6/3/2026 Ready for final payment: 7/3/2026 [Increase] [Decrease] this Change Order: $ 15,127.44 [Increase] [Decrease] this Change Order: Substantial Completion: N/A Ready for final payment: N/A Contract Price incorporating this Change Order: $ 524,721.07 Contract Times with all approved Change Orders: Substantial Completion: 6/3/2026 Ready for final payment: 7/3/2026 By: Title: Date: By: Title: Recommended by Engineer (if required) Accepted by Contractor N/A Authorized by Owner Approved by Funding Agency (if applicable) Date: 116 Potential Change Order HASELDEN MONTANA CONSTRUCTORS LLC 1174 STONERIDGE DR SUITE 202 BOZEMAN, MT 59718 Project: Contract Number: Proposed CO #: 250604- XCO 1 I-HO POMEROY PEACE PARK Phased Construction Costs I-HO POMEROY PEACE PARK 106 E MENDENHALL ST BOZEMAN, MT 59715 We are requesting to make the following changes in this Contract: To (Owner): BOZEMAN, MT 59715 CITY OF BOZEMAN 121 N ROUSE AVE Change in Days: Change Order Date :01/08/26 0 Change includes costs to split the I-Ho Peace Park scope into 2 seperate Phases, Fall '25 and Spring '26. These costs are the result of delays incurred in getting the final contract in place and a delayed start. Additional cost includes an additional mobilization in the spring. AmountUnit PriceDescriptionUMUnitsContract Item 312300. 9 LS EARTHWORK SUB 14,896.44Additional mobilization for DLM SUBTOTAL:$14,896.44 15.00Warranty 99.00General Liability 117.00Bond $231.00Total Markups: Total For Change Order: Schedule Impact (Days): 0 $15,127.44 Authorized By Owner:Architect/Engineer:Accepted By Contractor: By: _______________________________By: _____________________________By: ________________________________ Date:_______________________________Date:____________________________Date:______________________________ HASELDEN MONTANA CONSTRUCTORS LLC 1174 STONERIDGE DR SUITE 202 BOZEMAN, MT 59718 CITY OF BOZEMAN 121 N ROUSE AVE BOZEMAN, MT 59715 , Page 1 Viewpoint Remote .rpt 01/08/26 08:14:44 AMHASELDEN MONTANA CONST 1.8.26 117 I-HO Pomeroy Peace Park12/17/2025Phase 2 Mobilization and DemobilizationItem Number DescriptionEstimated QuanitiyUnit Unit Price Amount400 Mobilization and Demobilization 1 LS 13,793.00$ 13,793.00$ 401AUTHORIZED SIGNATUREBy signing this document, you personally guarantee your authority to sign on behalf of Haselden, for work performed and the subsequent changes, from DLM CONTRACTING, Inc. for this work.Subtotal:13,793.00$ Total with 8% OH&P14,896.44$ 118 EJCDC® C-941, Change Order EJCDC® C-941, Change Order, Rev.1. Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies and American Society of Civil Engineers. All rights reserved. Page 1 of 1 CHANGE ORDER NO.: 2 Owner: City of Bozeman Owner’s Project No.: 25072 Engineer: Sanbell Engineer’s Project No.: 24006.03 Contractor: Haselden Montana Constructors LLC Contractor’s Project No.: 250604 Project: I-Ho Pomeroy Peace Park Contract Name: I-Ho Pomeroy Peace Park Date Issued: 4/28/2026 Effective Date of Change Order: The Contract is modified as follows upon execution of this Change Order: Description: Change includes the cost to integrate a new paver color into the mix of existing pavers that are being re-used. Change also includes the installation cost for 175 sq ft of pavers that was not included in the original bid. The bid sheet included 208 sq ft where there is a total of 383 sq ft of new and existing. Attachments: XCO-03R - Paver Material Change and Scope Gap from Haselden; I-Ho Peace Park – Paver Change Order Email Change in Contract Times [State Contract Times as either a specific date or a Change in Contract Price number of days] Original Contract Price: $ 509,593.63 Original Contract Times: Substantial Completion: 6/3/2026 Ready for final payment: 7/3/2026 [Increase] [Decrease] from previously approved Change Orders No. 1 to No. 1 : $ 15,127.44 [Increase] [Decrease] from previously approved Change Orders No.1 to No. 1 : Substantial Completion: N/A Ready for final payment: N/A Contract Price prior to this Change Order: $ 524,721.07 Contract Times prior to this Change Order: Substantial Completion: 6/3/2026 Ready for final payment: 7/3/2026 [Increase] [Decrease] this Change Order: $ 9,386.00 [Increase] [Decrease] this Change Order: Substantial Completion: N/A Ready for final payment: N/A Contract Price incorporating this Change Order: $ 534,107.07 Contract Times with all approved Change Orders: Substantial Completion: 6/3/2026 Ready for final payment: 7/3/2026 By: Title: Date: By: Title: Recommended by Engineer (if required) Accepted by Contractor N/A Authorized by Owner Approved by Funding Agency (if applicable) Date: 119 Potential Change Order HASELDEN MONTANA CONSTRUCTORS LLC 1174 STONERIDGE DR SUITE 202 BOZEMAN, MT 59718 Project: Contract Number: Proposed CO #: 250604- XCO 3 I-HO POMEROY PEACE PARK Paver Material Change and Scope Gap I-HO POMEROY PEACE PARK 106 E MENDENHALL ST BOZEMAN, MT 59715 We are requesting to make the following changes in this Contract: To (Owner): BOZEMAN, MT 59715 CITY OF BOZEMAN 121 N ROUSE AVE Change in Days: Change Order Date :12/17/25 0 Change includes the cost to integrate a new paver color into the mix of existing pavers that are being re-used. Change also includes the installation cost for 275 sp ft of pavers that was not included in the original bid sheet. The bid sheet included 208 sq ft where there is a total of 483 sq ft of new and existing. AmountUnit PriceDescriptionUMUnitsContract Item 329000. 9 LS LANDSCAPING SUBCONTRACTOR 8,521.00Paver Material Change and Paver Installation SUBTOTAL:$8,521.00 9.00Warranty 57.00General Liability 726.00Overhead & Profit 73.00Bond $865.00Total Markups: Total For Change Order: Schedule Impact (Days): 0 $9,386.00 Authorized By Owner:Architect/Engineer:Accepted By Contractor: By: _______________________________By: _____________________________By: ________________________________ Date:_______________________________Date:____________________________Date:______________________________ HASELDEN MONTANA CONSTRUCTORS LLC 1174 STONERIDGE DR SUITE 202 BOZEMAN, MT 59718 CITY OF BOZEMAN 121 N ROUSE AVE BOZEMAN, MT 59715 , Page 1 Viewpoint Remote .rpt 12/17/25 05:18:15 PMHASELDEN MONTANA CONST 12.17.25 383 175 120 121 1 Kendra Piedalue From:Levi Prevost <leviprevost@haselden.com> Sent:Tuesday, April 7, 2026 1:27 PM To:Kendra Piedalue Cc:Danielle Scharf; Jon Henderson; Ellie Staley Subject:RE: I-Ho Peace Park - Paver Changer Order Attachments:XCO-03R - Paver Material and Install Cost.pdf CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Kendra, The change order doesn’t break down to an apples to apples cost/sf comparison. The numbers below include all cost mark-ups so it is comparable back to the bid sheet. • The $3,349 on Bid Sheet Line 123 includes new paver material cost and trucking only. Labor for install was included in Bid Line Item 124 ($9,784.32); 208 SF of pavers were included to be installed at $47.04/SF. This assumed minimal removal and the re-use of majority of the existing sand bed as minimal demo of existing pavers was shown on the original plans. • Change Order - $9,386: o Three sides of the paver area curbs were re-worked and the existing paver area and sand bed could not be protected and needed to be removed & replaced. Change order includes 175 SF of existing paver removal and reinstallation, including new sand bed and cost for 35 SF of additional pavers of new color to blend with existing discontinued color. This breaks down to $53.63/SF as removal of the entire paver area is included on top of the installation cost. I realize I have an error on the original XCO where I stated 483 in lieu of 383 sq ft. Please let me know if you have any additional questions. Levi Prevost, Project Manager P: 406-333-8823| M: 720-391-7520| haselden.com leviprevost@haselden.com From: Kendra Piedalue <kpiedalue@sanbell.com> Sent: Monday, April 6, 2026 5:20 PM To: Levi Prevost <leviprevost@haselden.com> Cc: Danielle Scharf <dscharf@sanbell.com>; Jon Henderson <jon.henderson@bozemanmt.gov>; Ellie Staley 122 2 <ellie@downtownbozeman.org> Subject: I-Ho Peace Park - Paver Changer Order EXTERNAL EMAIL - Exercise caution when clicking links, opening attachments or taking further action. Levi, We have reviewed and discussed the paver change order request and feel that additional information is needed in order to finalize it. The original bid form included 208 SF of new pavers. A small quantity of resetting existing pavers was also anticipated to be needed, but a separate bid item was not provided for this since we expected the quantity to be small. The cost to integrate a new paver color into the existing pavers and the fact that it required all of the existing pavers to be reset, is a legitimate additional cost and reasonable change order request. However, as presented, the quantities and unit prices for the new vs. existing pavers are unclear. Please provide a breakdown as follows: • Quantity of new pavers beyond the 208 SF that was bid and unit price for new pavers. If the quantity of new pavers is higher than 208 SF, please explain why (i.e. additional new pavers were needed to blend the color through existing). If the unit price for new pavers is different than the unit price on your bid, please explain why. • Quantity of existing pavers that were reset and unit price for resetting existing pavers. This additional breakdown of the quantities and unit prices will help us make a final recommendation to the City and move towards finalizing the change order. Thank you! Kendra Piedalue PLA, ASLA Associate | Sr. Landscape Architect | Placemaking Studio Manager d: 406-922-4316 123 EJCDC® C-941, Change Order EJCDC® C-941, Change Order, Rev.1. Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies and American Society of Civil Engineers. All rights reserved. Page 1 of 1 CHANGE ORDER NO.: 3 Owner: City of Bozeman Owner’s Project No.: 25072 Engineer: Sanbell Engineer’s Project No.: 24006.03 Contractor: Haselden Montana Constructors LLC Contractor’s Project No.: 250604 Project: I-Ho Pomeroy Peace Park Contract Name: I-Ho Pomeroy Peace Park Date Issued: 4/28/2026 Effective Date of Change Order: The Contract is modified as follows upon execution of this Change Order: Description: Change includes additional over-excavation of unsuitable base material below the new asphalt areas per the response to RFI 08. Cost includes 110 CY of Unclassified Excavation/Haul/Import at the unit price of $66.43. Attachments: XCO-04 – RFI 08 – Additional Over-Ex & Base at Asphalt from Haselden; RFI #8: Road Existing Conditions and Roadway Subgrade Requirements Change in Contract Times [State Contract Times as either a specific date or a Change in Contract Price number of days] Original Contract Price: $ 509,593.63 Original Contract Times: Substantial Completion: 6/3/2026 Ready for final payment: 7/3/2026 [Increase] [Decrease] from previously approved Change Orders No. 1 to No. 2: $ 24,513.44 [Increase] [Decrease] from previously approved Change Orders No.1 to No. 2 : Substantial Completion: N/A Ready for final payment: N/A Contract Price prior to this Change Order: $ 534,107.07 Contract Times prior to this Change Order: Substantial Completion: 6/3/2026 Ready for final payment: 7/3/2026 [Increase] [Decrease] this Change Order: $ 7,307.00 [Increase] [Decrease] this Change Order: Substantial Completion: N/A Ready for final payment: N/A Contract Price incorporating this Change Order: $ 541.414.07 Contract Times with all approved Change Orders: Substantial Completion: 6/3/2026 Ready for final payment: 7/3/2026 By: Title: Date: By: Title: Recommended by Engineer (if required) Accepted by Contractor N/A Authorized by Owner Approved by Funding Agency (if applicable) Date: 124 Potential Change Order HASELDEN MONTANA CONSTRUCTORS LLC 1283 NORTH 14TH AVENUE, STE 103 BOZEMAN, MT 59718 Project: Contract Number: Proposed CO #: 250604- XCO 4 I-HO POMEROY PEACE PARK RFI 08 - Additional Over-Ex & Base at Asphalt I-HO POMEROY PEACE PARK 106 E MENDENHALL ST BOZEMAN, MT 59715 We are requesting to make the following changes in this Contract: To (Owner): BOZEMAN, MT 59715 CITY OF BOZEMAN 121 N ROUSE AVE Change in Days: Change Order Date :04/06/26 0 Change includes additional over-excavation of unsuitable base material below the new asphalt areas per the response to RFI 08. Cost includes 110 CY of Unclassified Excavation/Haul/Import at the unit price of $66.43. AmountUnit PriceDescriptionUMUnitsContract Item 312300. 9 LS EARTHWORK SUB 6,766.00RFI 08 - Additional Over-Ex & Base at Asphalt SUBTOTAL:$6,765.70 7.00Warranty 45.00General Liability 489.30Overhead & Profit $541.30Total Markups: Total For Change Order: 0.00 Schedule Impact (Days): 0 $7,307.00 Authorized By Owner:Architect/Engineer:Accepted By Contractor: By: _______________________________By: _____________________________By: ________________________________ Date:_______________________________Date:____________________________Date:______________________________ HASELDEN MONTANA CONSTRUCTORS LLC 1283 NORTH 14TH AVENUE, STE 103 BOZEMAN, MT 59718 CITY OF BOZEMAN 121 N ROUSE AVE BOZEMAN, MT 59715 , Page 1 Viewpoint Remote .rpt 04/06/26 03:57:50 PMHASELDEN MONTANA CONST 04.06.26 125 I-HO Pomeroy Peace Park4/6/2026Street over excavation and ReplacementItem Number DescriptionEstimated QuanitiyUnit Unit Price Amount101 Unclassified Excavation/Haul/Import 110 CY 61.60$ 6,776.00$ 102AUTHORIZED SIGNATUREBy signing this document, you personally guarantee your authority to sign on behalf of Haselden Construction, for work performed and the subsequent changes, from DLM CONTRACTING, Inc. for this work.Total 6,776.00$ AUTHORIZED SIGNATUREBy signing this document, you personally guarantee your authority to sign on behalf of Haselden Construction, for work performed and the subsequent changes, from DLM CONTRACTING, Inc. for this work.Taylor Lonsdale Digitally signed by Taylor Lonsdale DN: C=US, E=tlonsdale@bozeman.net, O=City of Bozeman, OU=Transportation and Engineering, CN=Taylor Lonsdale Date: 2026.04.06 13:50:43-06'00' 126 Haselden Construction, LLC 1174 Stoneridge Dr, Suite 59718 Bozeman, Montana 59718 P: (406) 555-5555 Project: 250604- I-Ho Pomeroy Peace Park 106 E. Mendenhall St. Bozeman, Montana 59715     RFI #8: Road Existing Conditions and Roadway Subgrade Requirements   Revision 0 Status Closed on 04/13/26 To Kendra Piedalue (Sanbell)  Dylan Eve (Sanbell)  From Levi Prevost (Haselden Montana Constructors) 6950 South Potomac Street Centennial, Colorado 80112 Date Initiated Apr 2, 2026 Due Date Apr 5, 2026 Location Cost Impact TBD Schedule Impact TBD Spec Section Cost Code Drawing Number 7.1 Reference Linked Drawings   Received From Kurik Mattics (DLM Contracting) Copies To   RFI Reason Site Conditions     Activity   Question Question from Levi Prevost Haselden Montana Constructors on Thursday, Apr 2, 2026 at 10:19 AM MDT  Please refer to attached pictures of existing conditions and additional details pulled from the City of Bozeman standards.  The current existing conditions do not appear to meet the City of Bozeman specs.  Given the existing conditions, should we proceed with constructing the road section per the generic detail shown in the plan set, or should we over-excavate the road and sidewalk sections to meet City of Bozeman specifications?  Attachments I Ho Peace Park- RFI on road Section and current conditions-04.01.26.pdf   Official Response Response from Kendra Piedalue Sanbell on Friday, Apr 10, 2026 at 06:40 PM MDT  Over-excavate the road per conversations with the City and Sanbell. The over-excavation will include 15" of new 1.5" base course material under the asphalt and tapering down under the curb and gutter and adjacent 18" header curb.   All Replies Response from Kendra Piedalue Sanbell on Friday, Apr 10, 2026 at 06:40 PM MDT  Over-excavate the road per conversations with the City and Sanbell. The over-excavation will include 15" of new 1.5" base course material under the asphalt and tapering down under the curb and gutter and adjacent 18" header curb.     Haselden Construction, LLC Page 1 of 1 Printed On: Apr 28, 2026 05:41 PM MDT    127 Pictures of current conditions 128 129 130 BID SET FILE: PROJECT NO: CAD: QUALITY ASSURANCE: DRAWING HISTORY DATE DESCRIPTION 106 EAST MENDENHALL STREET DETAILS I-HO POMEROY PEACE PARK POCKET PARK AND PARKING LOT IMPROVEMENTS BOZEMAN, MONTANAC7.1CN/KP 24006_03_DETAIL_PROD.DWG DE/KA/TH 02-18-2025 SITE PLAN MOD 05-19-2025 08-05-2025 - - - - SITE PLAN MOD 2 BID SET - - - - -- 24006_03 P:\24006_03_URD_DTN24-0021_I-Ho_Peace_Park_Sign\CADD_C3D\PRODUCTION_DWG\24006_03_DETAIL_PROD.dwg, C7.1 DETAILS, 8/5/2025 9:38:08 AM, amartoncik, 1:1 Currently only about 5inch thick. See picturesabove for currentconditionsSee Pictures above.The material currentlyunder the base gravelis dark topsoil/ClaySee reference Pictures.Condition in the field, thesubgrade is still topsoilwith organics. do weneed to excavate furtherthan plan detail?Do we just continue workwith this detail or use thedetail from the COB specBook? Should we addfabric under the section?131 NOTES:1. PAVEMENT AND BASE COURSE THICKNESS SHALL BE DETERMINED BY THE DESIGN ENGINEER BASED ON SITE SOIL CONDITIONS AND AT LEAST THE 20 YEARPERFORMANCE PERIOD TRAFFIC VOLUME.2. THE SPECIFIC RIGHT-OF-WAY AND BACK OF CURB STREET WIDTH WILL BE DETERMINED ON A CASE BY CASE BASIS THROUGH THE SUBDIVISION REVIEWPROCESS.5'SIDEWALK1'VARIESBLVDVARIESBLVDVARIESVARIES5'SIDEWALK30'30'60'INTEGRAL CURB &GUTTERCOMPACTED SUB-GRADESUB-BASE COURSE AS REQUIREDCRUSHED GRAVEL BASE COURSE,6" MIN. DEPTHPLANT MIX ASPHALT SURFACING,3" MIN. DEPTH9" (TYP.)2.00%2.00%1.5%1.5%1'2:1 MAX4:1 MAX2:1 MAX4:1 MAXR/WR/WLOCAL STREETSTANDARDFIG. A10/2024SCALE:NONECITY OF BOZEMANSTANDARD DRAWINGThis page are not part of the plan set andhave been pulled from the City of BozemanSpec book132 NOTES:1. PAVEMENT AND BASE COURSE THICKNESS SHALL BE DETERMINED BY THE DESIGN ENGINEER BASED ON SITE SOIL CONDITIONS AND AT LEAST THE 20 YEARPERFORMANCE PERIOD TRAFFIC VOLUME.2. THE SPECIFIC RIGHT-OF-WAY AND BACK OF CURB STREET WIDTH WILL BE DETERMINED ON A CASE BY CASE BASIS THROUGH THE SUBDIVISION REVIEWPROCESS.2:1 MAX4:1 MAX2:1 MAX4:1 MAX5'SIDEWALK1'VARIESBLVDVARIESBLVDVARIESVARIES5'SIDEWALK45'45'90'CRUSHED GRAVEL BASE COURSE,6" MIN. DEPTHPLANT MIX ASPHALT SURFACING,4" MIN. DEPTH (2 LIFTS)9" (TYP.)1.5%1'R/WR/W2.00%2.00%1.5%INTEGRAL CURB &GUTTERCOMPACTED SUB-GRADESUB-BASE COURSE AS REQUIREDCOLLECTOR STREETSTANDARDFIG. B10/2024SCALE:NONECITY OF BOZEMANSTANDARD DRAWINGThis page are not part of the plan set andhave been pulled from the City of BozemanSpec book133 Memorandum REPORT TO:City Commission FROM:Emily Cope, Economic Development Director, Downtown Bozeman Partnership SUBJECT:Downtown Business Improvement District Fiscal Year 2027 Work Plan and Budget, Fiscal Year 2026 Annual Report MEETING DATE:May 12, 2026 AGENDA ITEM TYPE:Finance RECOMMENDATION:Consider the Motion: I move to approve to approve the Downtown Business Improvement District Fiscal Year 2027 Work Plan and Budget. STRATEGIC PLAN:4.4 Vibrant Downtown, Districts & Centers: Promote a healthy, vibrant Downtown, Midtown, and other commercial districts and neighborhood centers – including higher densities and intensification of use in these key areas. BACKGROUND: The Downtown Bozeman Partnership administers the Downtown Business Improvement District (BID) on behalf of the City of Bozeman. The Downtown BID Board, as appointed by the City Commission, directs the programs, projects and initiatives of the Downtown BID. MCA 7-12-1131 guides the programs, projects and initiatives of the Downtown BID. The Downtown BID Board approved the Downtown BID FY2027 work plan and budget at their monthly public board meeting on February 18, 2026. The Fiscal Year 2026 Annual Report is attached. UNRESOLVED ISSUES:N/A. ALTERNATIVES:As recommended by the City Commission. FISCAL EFFECTS: The Downtown BID is funded by the special assessments collected from property owners within the district. The BID assessment for FY2027 will be $295,000 as approved by the board at the February 18, 2026 board meeting. The estimated assessment rate is estimated to be $0.0227. Attachments: FY2027 2028 BID Work Plan and Budget.pdf 134 FY2026 BID Annual Report.pdf Report compiled on: April 14, 2026 135 Downtown Business Improvement District FY2027 FY2028 BID Work Plan and Budget BID Mission Statement The BID is an organization of downtown property owners who through thoughtful, pro-active collaboration and partnership with local government, business owners, residents and citizens strive to create a shared vision and voice for the community of downtown Bozeman. The BID will commit resources, identify, plan and act on short-term and long-term initiatives otherwise unavailable to individual owners. The BID has a goal of ensuring the long-term preservation and vitality of the city’s underlying economic, cultural, social and environmental assets and the BID will work together to keep our downtown a safe, beautiful and vibrant place. BID Assessment Programs The following programs are funded by the special assessments collected from property owners within the Downtown Business Improvement District. The BID assessment for FY2027 will be $295,000. The BID will also receive approximately $55,000 in additional revenue from sponsorships and maintenance contracts. Downtown Bozeman Partnership ($89,000) The BID is a member of the Downtown Bozeman Partnership. The BID contributes to the administration of the Downtown Partnership office located at 222 East Main Street. Downtown Bozeman Association ($28,500) The BID contributes to the DBA to support its events, staff and marketing efforts to promote downtown. The DBA hosts events downtown that include Art Walks, Music on Main, Crazy Days, Cruisin’ on Main Car Show, Cat Walk, Christmas Stroll, Restaurant Week and more. Summer Flowers ($36,400) A total of 318 Earth Planter baskets will be hung downtown. The Earth Planter baskets provide improved plant growth by regulating water delivery based on soil conditions while reducing labor costs, fuel and water usage. The baskets only need to be watered two to three times per week rather than seven days a week. These flower baskets are hung throughout downtown from June through September. This amount covers the planting cost and water cost. 136 Holiday Lighting ($21,800) The BID installs the following holiday lighting downtown: 1) lighted garland on each historic lamp post along Main Street; 2) lights on the large conifer trees in Soroptomist Park; 3) garland wreaths at the Rouse, Church, Wallace, and Grand intersections; and 4) the infamous holiday “spider” decorations above four downtown intersections. The green decoration was replaced in 2022, the red in 2023, gold in 2024 and white in 2025. New lighted garland and bows has been ordered to replace the dated garland. Maintenance Program ($120,900) The BID hires maintenance employees for winter and summer seasons. Primary tasks performed by the BID maintenance staff includes garbage collection, flower watering, tree watering, downtown parks upkeep, installation of the streetlamp banners, maintenance of pedestrian benches, graffiti removal, and garage cleaning. The BID maintenance staff removed over 4,100 bags of garbage and recycling during the past year from over 100 receptacles. Downtown Safety Program ($15,000) There is an opportunity to partner with the Downtown URD and the Art & Safety Grant to provide funding for safety improvements in the downtown area including flood/security lights. The board would like to begin planning alongside the Bozeman Police Department for a dedicated downtown resource officer as the needs of the downtown community shift. This will take several years to establish and would eventually be a split salary funding by downtown and BPD. We would like to leave money allocated in the budget for this initiative. The board has also discussed using these funds to procure AEDs for the downtown area. Graffiti Removal Program ($5,750) The BID offers a comprehensive graffiti removal program. Since 2009, this program has removed over 4,000 graffiti tags. The BID maintenance staff removes tags from public property and works with property owners to clean private buildings of graffiti. The BID partners with Clean Slate Group to remove tags that they are unable to remove. The BID will continue to actively remove new tags as quickly as possible considering immediate removal has proven to be the most effective deterrent. 137 Downtown Banners ($5,000) The BID purchases, installs and maintains the DTNBZN light pole banners. Seasonally the BID installs banners for HRDC, MSU, Bozeman Farmers Market, Bridger Bowl, Family Promise, Sweet Pea, SLAM, BridgerCare, Greater Yellowstone Coalition and more. Downtown Marketing ($3,500) The BID contributes to the general marketing of downtown Bozeman. These funds are made available to the Downtown Partnership which places advertisements in ten to twelve local, regional and state-wide publications. Vehicle Maintenance ($12,450) The BID owns and maintains a maintenance truck and two mules/ATVs. This expense covers fuel, insurance, repairs and tires as needed. Maintenance Supplies ($8,250) The BID purchases a wide variety of maintenance supplies for various programs, including trash bags. Hazmat Clean Up ($2,000) The BID will work with a licensed company for hazmat or biohazard clean ups as needed. 138 FY2027 Budget FY2028 Budget Income BID Assessment 295,000$ 310,000$ BID Assessment--residual Contract Income 26,000$ 27,000$ Interest Income 100$ 100$ Mobile Vending Fees 1,500$ 1,500$ Flower Sponsorships 10,000$ 10,000$ Christmas Light Sponsorships 3,000$ 3,000$ Streetlamp Banners 15,000$ 15,000$ Total Income 350,600$ 366,600$ Expenses Management Fee 89,000$ 95,000$ Total Expenses 89,000$ 95,000$ Payroll Expenses Maintenance Staff 85,000$ 87,500$ Taxes 5,500$ 5,750$ Work Comp 3,500$ 4,000$ Maintenance Staff--Garage 25,000$ 26,000$ Taxes 950$ 950$ Work Comp 950$ 950$ Total Payroll Expenses 120,900$ 125,150$ Programs Downtown Safety Program 15,000$ 15,000$ Downtown Bozeman Association (DBA) Support 28,500$ 29,500$ Holiday Lights - Reserve Fund 15,000$ 15,000$ Holiday Lights 2,500$ 2,500$ Holiday Light Spider Repair 2,500$ 2,500$ Hoiday Decor Storage 1,675$ 1,800$ New Banners 5,000$ 5,000$ Flower Expenses 36,000$ 37,500$ Flower Water 400$ 500$ Marketing 3,500$ 4,000$ Maintenance Supplies 5,000$ 5,500$ Garbage Bags 3,250$ 3,250$ Graffiti Supplies 750$ 750$ Graffiti Contracted Removal 5,000$ 4,000$ Mule Service & Fuel 2,100$ 2,100$ Truck Service & Fuel 2,700$ 2,700$ Vehicle Insurance 7,650$ 8,000$ Hazmat Clean Up 2,000$ 2,000$ Program Contingency 2,000$ 2,000$ Total Program Expenses 140,525$ 143,600$ Total BID Expenses 350,425$ 363,750$ NET ASSESSMENT INCOME 175$ 2,850$ 139 Downtown Business Improvement District FY2026 BID Annual Report Highlights of investments over $15,000 are documented below. Maintenance Program ($59,344) Primary tasks performed by the BID maintenance staff includes garbage collection, flower watering, tree watering, Soroptomist Park upkeep, installation of the streetlamp banners, maintenance of pedestrian benches, graffiti removal, and limited snow removal. The BID maintenance staff removed over 4,000 bags of garbage and recycling during the past year from over 100 receptacles. Downtown Bozeman Partnership ($82,500) The BID is a member of the Downtown Bozeman Partnership. The BID contributes to the administration of the Downtown Partnership office. Summer Flowers ($34,028) The BID purchases, installs and maintains 300+ hanging flower baskets. These flower baskets are hung throughout downtown from June through September. Downtown Bozeman Association ($28,000) The BID contributes to the DBA to support its events, staff and marketing efforts to promote downtown. The DBA hosts events downtown that include Christmas Stroll, Art Walks, Music on Main, Crazy Days, Cruisin’ on Main Car Show, Cat Walk, Restaurant Week and more. Holiday Lighting ($19,730) The white spider tinsel was replaced during the winter of 2025, completing the final spider to be restored. The restoration project received an award from the Historic Preservation Awards in 2025. The BID installs the following holiday lighting downtown: 1) lighted garland on each historic lamp post along Main Street; 2) lights on the large conifer trees in Soroptomist Park; 3) garland wreaths at the Rouse, Church, Wallace, and Grand intersections; and 4) the infamous holiday “spider” decorations above four downtown intersections. Expenditures compiled on April 14, 2026. 140 Memorandum REPORT TO:City Commission FROM:Ellie Staley, Executive Director, Downtown Bozeman Partnership SUBJECT:Downtown Urban Renewal District Fiscal Year 2027 Work Plan/Budget & FY26 Annual Report. MEETING DATE:May 12, 2026 AGENDA ITEM TYPE:Finance RECOMMENDATION:Consider the Motion: I move to approve to approve the Downtown Urban Renewal District Fiscal Year 2027 Work Plan and Budget. STRATEGIC PLAN:4.4 Vibrant Downtown, Districts & Centers: Promote a healthy, vibrant Downtown, Midtown, and other commercial districts and neighborhood centers – including higher densities and intensification of use in these key areas. BACKGROUND:The Downtown Bozeman Partnership administers the Downtown Urban Renewal District on behalf of the City of Bozeman. The Downtown URD Board, as appointed by the City Commission, directs the programs, projects and initiatives of the Downtown URD. The Downtown URD Board approved the Downtown URD FY2027 work plan and budget at their monthly public board meeting on April 21, 2026. The Downtown URD anticipates an FY26 year-end balance of just over $11 million, with projected FY27 revenues of just under $3 million, totaling just under $14 million of funding available. The attached work plan and budget outline notable programs, projects, and associated expenses for FY27. UNRESOLVED ISSUES:None. ALTERNATIVES:As recommended by the City Commission. FISCAL EFFECTS:As presented. Attachments: FY2026 URD Annual Report.pdf DURD FY27 Work Plan-BUDGET_FINAL.pdf Report compiled on: April 14, 2026 141 Downtown Urban Renewal District FY2026 Annual Report FY2026 Programs, Projects, and Expenditures The URD allocated significant funds in FY26 toward foundational programs and improvements. The following summarizes all FY26 expenditures as recorded in the projected budget: Ongoing DBP/City of Bozeman Operational Support: • Downtown Bozeman Partnership (DBP) Management Fee - FY26 - $251,000 Supports administrative and programmatic operations of the Downtown Bozeman Partnership. • City of Bozeman Economic Development Staff Support - FY26 - $62,500 Partnership funding to cover City staff coordination and administrative involvement. Total FY26 Operations – $313,500 Infrastructure Projects • Public Utility Infrastructure Improvements & Grants – $1,000,000 • Park Improvements (Soroptimist, I-Ho Peace Park) – $50,000 • Street Furniture/Streetscape Improvements & Furnishings – $50,000 • Bozeman Creek Improvements - $10,000 • Tree Replacement Project (3-year project, COMPLETED) - $10,000 • Pedlet Infrastructure – $5,000 • Art Enhancement/Safety Grant Program – $20,000 • Residential Incentive Grant Program - $50,000 Total Infrastructure – $1,215,000 Planning & Design • Parking Supply, Management Planning, and Data Collection – $85,000 142 • Utility Infrastructure Improvement Planning – $10,000 • Bozeman Creek Planning – $10,000 • Professional Services Term Contract – $20,000 • Technical Assistance Grant Program – $50,000 • Wayfinding Plan Development – $10,000 • Alternative & Multi-Mobile Transportation Planning – $5,000 • Pedlet Planning/Program – $5,000 • DBIP General Implementation Planning – $20,000 Total Planning & Parking – $215,000 Parking Garage Commitments • Garage Bond Payment – $335,000 Annual debt payment for downtown parking garage, through 2032. Total Parking Garage Payments – $335,000 FY2026 Summary • Total Reported Expenses: $2,078,501 • Projected Year-End Balance: $11,026,699 143 Downtown Urban Renewal District FY2027 Work Plan and Budget Downtown URD Mission Statement The Downtown Bozeman Urban Renewal District board (URD) will foster an economically thriving district that: 1) attracts investment; 2) stabilizes and strengthens the tax base; and 3) supports the vitality and diversity of the Gallatin Valley as its social and cultural center. The Urban Renewal Plan (originally adopted in 1995 and amended in 2015) guides the implementation of projects and initiatives through nine guiding principles that focus on economic vitality, safety, accessibility, diversity, and cultural activities. FY2027 Programs, Projects, and Initiatives The Downtown URD anticipates an FY26 year-end balance of just over $11 million, with projected FY27 revenues of just under $3 million, totaling just under $14 million of funding available. The following outlines notable programs, projects, and associated expenses for FY27. Ongoing DBP/City of Bozeman Operational Support: •Downtown Bozeman Partnership (DBP) Management Fee (FY27 - $270,600) Continued operations and support for DBP staff and programming. •City of Bozeman Economic Development Staff Support (FY27 - $71,000) Continued partnership funding to support City staff time dedicated to downtown URD coordination. Ongoing Programs & Projects in FY27: •Downtown Park Improvements (FY27- $50,000) Continued Infrastructure improvements at Soroptimist, I-Ho Peace and North Black Pocket Parks •Wayfinding and Parking Signage (FY27 - $10,000) Continued infrastructure and signage implementation, possibly supported by state grant funds. •Bozeman Creek Infrastructure Improvements (FY27 - $10,000) Planning and implementation support for current city efforts to vision and deign plans. 144 •Alternative Transportation Improvements (FY27 - $50,000) Confirmed support for Black and Bozeman Ave. curb extensions. Continued traffic calming and pedestrian updates to city thoroughfares. •Street Furniture/Streetscape Improvements (FY27 - $50,000) Continuation of current program and extending into new developments in district •Intersection Cable Repairs (FY27 - $10,000) Upkeep and repairs to rooftop cable system. •Streetlamp Power Reconfiguration Project (SILD) (FY27 - $50,000) Planning, public noticing of new district, in preparation of 2032 DURD sunset. Current Encumbered Projects and Programs: •Workforce Housing Project – Fire Station One (Encumbered - $1,600,000) Multi-year support for 50 units of workforce housing; funds encumbered through FY27. If unused by Oct. 2027, funds will go back into available funds in DURD budget. •Residential Incentive Grant Program (FY27 - $100,000) $50K encumbered for grant approval on current development to be reimbursed upon completion. $100K allowable for FY27 projects. DURD Grant Programs: •DURD Infrastructure Grant (FY27 - $1,500,000) - Streetscape, Fiber and Fire Safety Grants have been combined into “DURD Infrastructure Grant” and combined with available funding for “Utility Infrastructure Improvements” •Art Enhancement/CPTED Grant Program (FY27 - $40,000) Popular Grant, expand program to support public art and safety enhancements including lighting, surveillance, and landscape improvements. •Technical Assistance Grant Program (FY27 - $75,000) Grant program providing expertise and early-phase planning for redevelopment projects. To be “DURD Planning Grant” in FY27 as part of a full Grant program review. Planning & Design in FY27: •Park Improvement Planning (FY27 - $50,000) Begin planning for redevelopment of Soroptimist Park, in coordination with visions for #See Bozeman Creek. 145 •Infrastructure Improvement Planning (FY27 - $50,000) Internal infrastucture improvement planning for DURD projects. •Wayfinding Plan Development (FY27 - $20,000) Long overdue downtown project, to do in coordination with City, Parks and Community Development. Planning in FY27 and improvements in FY28. •DBIP General Implementation (FY27 - $200,000) Broad funding to support Downtown Improvement Plan-related needs. Combined planning projects in FY26 to allow flexible funding to respond to projects as they arise. i.e. transportation planning, streetscape engineering, lighting expansion planning •Professional Services Term Contract (FY27 - $50,000) Continued funding for on-call planning, engineering, and design services. •Downtown Infrastructure and Public Realm Plan (FY27 - $100,000) Critical planning document for establishing public infrastructure needs and an implantation process in preparation for the 2032 DURD sunset. Parking Investments: •Parking Supply, Management Planning & Data Collection (FY27 - $5,000,000) Major allocation to fund a future Public-Private Partnership (PPP) to expand parking supply. 8M by FY28. •Garage Bond Payment (FY27 - $335,001) Scheduled annual bond payment for existing downtown parking garage, through 2032. FY2027 Downtown URD Budget Overview: Estimated Income: $13,965,199 Total Estimated, Allocated and Encumbered Expenses: $9,691,601 Estimated Year-End Balance: $4,273,598 Prepared and submitted by: Ellie Staley, Executive Director Downtown Bozeman Partnership ellie@downtownbozeman.org | 406-586-4008 146 Downtown Urban Renewal District Board - FY27/28 BUDGET Category FY27 BUDGET FY28 BUDGET Income Starting Cash Balance $11,026,699 $4,273,598 Income from TIF COB Interlocal Share $2,699,900 $2,759,200 Entitlement Share State of Montana $72,400 $72,400 Interest Income $166,200 $37,700 Other Income Total Income $13,965,199 $7,142,898 ExpensesOperationsDBP Management Fee $270,600 $292,250City Administrative Costs/Support $71,000 $75,000Total Operations $341,600 $367,250 Infrastructure Improvements Park Improvements $50,000 $250,000 Infrastructure/Utility Grants $1,500,000 $2,000,000 Wayfinding & Parking Signage $10,000 $50,000Bozeman Creek Improvements $10,000 $100,000Alternative Transportation Projects $50,000 $10,000 Street Furniture/Streetscape Improvements $50,000 $50,000Intersection Cable Anchor Repairs $10,000 $10,000Streetlamp Power Reconfiguration Project (SILD)$50,000 $20,000 Art Enhancement/CPTED Grant Program $40,000 $40,000 Housing Assistance Residential Incentive Grant Program $100,000 $100,000 Workforce Housing Project - Fire Station One (ENC)$1,600,000 Total Improvements $3,470,000 $2,630,000 Planning Park Improvement Planning (Soroptimist/NBPP)$50,000 Utility Infrastructure Improvement Planning $50,000 $20,000Wayfinding Plan Development $20,000Bozeman Creek Planning $20,000Alternative & Multi-Mobile Transportation Planning $20,000 DBIP General Implementation Planning $200,000 $100,000Professional Services Term Contract $50,000 $50,000Downtown Infrastructure & Public Realm Plan $100,000 $20,000 Technical Assistance Grant Program $75,000 $75,000 Parking - Designated Funds Parking Supply, Management Planning & Data Collection $5,000,000 $3,000,000 Total Planning/Parking $5,545,000 $3,305,000 Parking Structure Garage Bond Payment $335,001 $335,001 Total Parking Garage Payments $335,001 $335,001 Total Expenses $9,691,601 $6,637,251 Balance $4,273,598 $505,647 DURD FY27-28 Budget 147 Memorandum REPORT TO:City Commission FROM:David Fine, Economic Development Manager Jesse DiTommaso, Economic Development Coordinator Brit Fontenot, Economic Development Director SUBJECT:South Bozeman Technology District Fiscal Year 2026 Annual Report and Fiscal Year 2027 Work Plan and Budget and Fiscal Year 2028 Work Plan and Budget MEETING DATE:May 12, 2026 AGENDA ITEM TYPE:Finance RECOMMENDATION:I mov the approve the Fiscal Year 2027 Work Plan and Budget and Fiscal Year 2028 Work Plan and Budget for the South Bozeman Technology District. STRATEGIC PLAN:2.2 Infrastructure Investments: Strategically invest in infrastructure as a mechanism to encourage economic development. BACKGROUND:Please see attached work plans and budgets. UNRESOLVED ISSUES:Please see attached work plans and budgets. ALTERNATIVES:Please see attached work plans and budgets. FISCAL EFFECTS:Please see attached work plans and budgets. Attachments: SBTD Work Plan and Budget FY 2027-2028 DRAFT V3.pdf Report compiled on: April 27, 2026 148 SOUTH BOZEMAN TECHNOLOGY DISTRICT FY2026 ANNUAL REPORT and FY2027 WORK PLAN AND BUDGET FY2028 WORK PLAN AND BUDGET New Mission and Vision for the Montana State University Innovation Campus The Mission of the Montana State University Innovation Campus is: • To promote economic development and support partnerships between regional, national, and international high tech-based businesses and the research community of Montana State, the region, and the State of Montana. • To create a world-class research park to promote academic and industry collaboration to advance research and scientific discoveries with Montana State University Faculty and Students that will maximize the academic talent and regional resources of Montana State University, the region, and the State of Montana. • To promote learning and collaboration in support of scientific research, new discoveries, and inventions to further the commercialization of Montana State University’s intellectual assets and technology transfer. • To provide state-of-the-art facilities, programs, services, and amenities to support the growth and success of technology-based businesses. • To provide ‘the place'' to link academic, private, and governmental researchers and scientists to advance new discoveries in support of the Citizens within the State of Montana, the nation, and the world. The Vision of the Montana State University Innovation Campus is: To be recognized as the 'the place' that provides a unique community to connect people and support public private partnerships to stimulate new ideas, push forward the advancement of research and science, and produce new discoveries and technologies that will transform the world. 149 South Bozeman Technology District (SBTD) FY2026 Annual Report (July 1, 2025 to June 30, 2026) Highlights of investments are documented below. The only expenses in FY26 are for personnel, $6,500, and legal fees, $5,000 South Bozeman Technology District (SBTD) FY2027 Work Plan (July 1, 2026 to June 30, 2027) Contracted Services $10,000 Per the development agreement with Big Sky ICINF, LLC, staff anticipates the district will bond in FY2027 to reimburse the developer for the construction of public infrastructure related to the Aurora R&D and Engine Works buildings. Staff is requesting budget authority to spend up to $10,000 of existing cash-on-hand for costs related to issuing bonds related to the Development Agreement with Big Sky ICINF, LLC including bond council and municipal bond finance professionals. 150 Development Agreement with Big Sky ICINF, LLC $3,599,200 Please note that there is currently a development agreement, adopted pursuant to Resolution 5420, with Big Sky ICINF, LLC to reimburse the developer for the construction of public infrastructure related to the construction of two buildings within the District on the MSU Innovation Campus. The development agreement is not a guarantee of reimbursement or bonding for reimbursement. Road network infrastructure is complete on the Innovation Campus. A tax generation analysis will determine if the debt coverage ratio exists to bond for reimbursement to the developer for the improvements. Bond issuance is expected in FY27. South Bozeman Technology District (SBTD) FY2028 Work Plan (July 1, 2027 to June 30, 2028) Contracted Services $82,000 Per the development agreement with Big Sky ICINF, LLC, staff anticipates the district will bond in FY2027 to reimburse the developer for the construction of public infrastructure related to the Aurora R&D and Engine Works buildings. Staff is requesting budget authority to spend up to $82,000 of existing cash-on-hand for costs related to issuing bonds related to the Development Agreement with Big Sky ICINF, LLC including bond council and municipal bond finance professionals. Debt Service $276,900 As part of the development agreement with Big Sky ICINF, LLC, the City will issue bonds to reimburse the developer for public infrastructure associated with the construction of multiple buildings on the Campus. Approved Development Agreements Development Agreement with Big Sky ICINF, LLC (Appropriated in FY27) $3,599,200 Please note that there is currently a development agreement, adopted pursuant to Resolution 5420, with Big Sky ICINF, LLC to reimburse the developer for the construction of public infrastructure related to the construction of two buildings within the District on the MSU Innovation Campus. The development agreement is not a guarantee of reimbursement or bonding for reimbursement. Road network infrastructure is complete on the Innovation Campus. A tax generation analysis will determine if the debt coverage ratio exists to bond for reimbursement to the developer for the improvements. Bond issuance is expected in FY27. 151 Memorandum REPORT TO:City Commission FROM:David Fine, Economic Development Manager Jesse DiTommaso, Economic Development Coordinator Brit Fontenot, Economic Development Director SUBJECT:North Park Urban Renewal District Fiscal Year 2026 Annual Report, Fiscal Year 2027 Work Plan and Budget and Fiscal Year 2028 Work Plan and Budget MEETING DATE:May 12, 2026 AGENDA ITEM TYPE:Finance RECOMMENDATION:I move to approve the Fiscal Year 2027 Work Plan and Budget and Fiscal Year 2028 Work Plan and Budget. STRATEGIC PLAN:2.1 Business Growth: Support retention and growth of both the traded and local business sectors while welcoming and encouraging new and existing businesses, in coordination with the Economic Development Plan. BACKGROUND:Please see attached work plans and budgets. UNRESOLVED ISSUES:Please see attached work plans and budgets. ALTERNATIVES:Please see attached work plans and budgets. FISCAL EFFECTS:Please see attached work plans and budgets. Attachments: NP URD Work Plan and Budget FY 27-28 V3.pdf Report compiled on: April 28, 2026 152 NORTH PARK URBAN RENEWAL DISTRICT FY2026 ANNUAL REPORT and FY2027 WORK PLAN AND BUDGET FY2028 WORK PLAN AND BUDGET Goals of the North Park Urban Renewal District Plan GOAL 1: Promote Economic Development, with a Focus on Value-Adding Commerce Rationale: Value-adding commerce strengthens the community, opens reinvestment opportunities, supports livable wage jobs, and provides for economic needs of the citizens, helping to eliminate conditions that contribute to blight. GOAL 2: Invest in Efficient Delivery of Public Infrastructure Rationale: Infrastructure is the backbone of the community. Private development typically requires a corresponding public investment in infrastructure. Capital improvements in the district will help achieve economic vitality and address conditions that contribute to blight. GOAL 3: Support Planned Urban Density and Design Rationale: Higher density achieves greater efficiency in the delivery of public services. Live-work opportunities can reduce or eliminate commute times, lower transportation costs and create vitality and a sense of community. Design elements such as open space and pedestrian facilities promote recruitment of value-adding businesses interested in quality of life for their employees. 153 North Park Urban Renewal District (NPURD) FY2026 Annual Report (July 1, 2025 to June 30, 2026) Highlights of investments are documented below. Professional Services $15,000 Outside legal costs and third-party review of development agreements. North Park Urban Renewal District (NPURD) FY2027 Work Plan (July 1, 2026 to June 30, 2027) Professional Services $150,000 We are expecting a developer-led infrastructure investment with significant future bonding. North Park Urban Renewal District (NPURD) FY2028 Work Plan (July 1, 2027 to June 30, 2028) Professional Services $150,000 We are expecting a developer-led infrastructure investment with significant future bonding. 154 Memorandum REPORT TO:City Commission FROM:David Fine, Economic Development Manager Jesse DiTommaso, Economic Development Coordinator Brit Fontenot, Economic Development Director SUBJECT:Pole Yard Urban Renewal District Fiscal Year 2026 Annual Report, Fiscal Year 2027 Work Plan and Budget and Fiscal Year 2028 Work Plan and Budget MEETING DATE:May 12, 2026 AGENDA ITEM TYPE:Finance RECOMMENDATION:I move to approve the Fiscal Year 2027 Work Plan and Budget and Fiscal Year 2028 Work Plan and Budget. STRATEGIC PLAN:2.2 Infrastructure Investments: Strategically invest in infrastructure as a mechanism to encourage economic development. BACKGROUND:Please see attached work plans and budgets. UNRESOLVED ISSUES:Please see attached work plans and budgets. ALTERNATIVES:Please see attached work plans and budgets. FISCAL EFFECTS:Please see attached work plans and budgets. Attachments: Pole Yard URD FY 27-28 Work Plan and Budget V3.pdf Report compiled on: April 28, 2026 155 POLE YARD URBAN RENEWAL DISTRICT FY2026 ANNUAL REPORT and FY 2027 WORK PLAN AND BUDGET FY 2028 WORK PLAN AND BUDGET The Purpose and Intent of the Pole Yard Urban Renewal District and Plan The creation of the URD in the Pole Yard enables the City of Bozeman to eliminate conditions that contribute to blight substantially impairing sound growth of the City through investments in public infrastructure and efficient delivery of public services. Goals of the Pole Yard Urban Renewal District Plan GOAL 1. Promote Innovative Economic Development Rationale: Commerce strengthens the community, opens reinvestment opportunities, enables livable wage jobs, and supports the sound growth of the community, helping to eliminate conditions that contribute to blight. GOAL 2. Enable Enhanced Connectivity and Mobility Rationale: Connecting neighborhoods through investments in multi-model transportation corridors strengthens the fiber of the community. GOAL 3. Invest in Efficient Delivery of Public Infrastructure Rationale: Infrastructure is the backbone of the community. Private development typically requires a corresponding public investment in infrastructure. Capital improvements will help achieve economic vitality and support the delivery of public services. GOAL 4. Foster Urban Neighborhood Coherency Rationale: Higher concentration of development achieves greater efficiency in the delivery of public services. Urban growth, oriented to centers of employment and activity, can reduce or eliminate commute times, lower transportation costs and create vitality and a sense of community. Integrated elements of growth, ensuring a cohesive neighborhood that in turn contributes to the well-being of the entire community, will reduce geographic, as well as economic and social isolation. GOAL 5. Protect Public Health Rationale: An area that includes a superfund site presents the need for increased diligence to comply with the obligation to not exacerbate the human health contact risk or environmental contamination. GOAL 6. Encourage the Retention of Existing Businesses 156 Rationale: Urban infill development can affect the community through such things as additional traffic and noise, particularly when the existing public systems do not meet current standards. GOAL 7. Respect Critical Environments Rationale: Riparian and wetland areas provide benefits to the community through such things as filtering urban runoff, providing habitat for wildlife and flood protection. Pole Yard Urban Renewal District (PYURD) FY2026 Annual Report (July 1, 2025 to June 30, 2026) Highlights of investments are documented below. The only expenditure in FY26 were payroll costs of $6,400. Pole Yard Urban Renewal District (PYURD) FY2027 Work Plan (July 1, 2026 to June 30, 2027) Personnel $34,800 This includes salaries and benefits for support staff Contracted Services $150,000 The district requests a budget for contracted services to be responsive to opportunities related to the design or evaluation of public infrastructure projects and development agreements. 157 Other/General $2,650,200 We propose allocating the entirety of the expected increment to be responsive to opportunities. It is likely that in FY 26 we will either support developer or city led Infrastructure projects and development agreements. These funds could also be devoted to the design or construction of public infrastructure that serves the District. Specifically, the vast majority of these funds could be allocated to the construction of quiet zone improvements at the Rouse Ave. crossing in the event the project moves forward within the Fiscal Year. Pole Yard Urban Renewal District (PYURD) FY2028 Work Plan (July 1, 2027 to June 30, 2028) Personnel $36,700 This includes salaries and benefits for support staff Contracted Services $150,000 The district requests a budget for contracted services to be responsive to opportunities related to the design or evaluation of public infrastructure projects and development agreements. Other/General $572,900 We propose allocating the entirety of the expected increment to be responsive to opportunities. It is likely that in FY 26 we will either support developer or city led Infrastructure projects and development agreements. These funds could also be devoted to the design or construction of public infrastructure that serves the District. 158 Memorandum REPORT TO:City Commission FROM:David Fine, Economic Development Manager Jesse DiTommaso, Economic Development Coordinator Brit Fontenot, Economic Development Director SUBJECT:Northeast Urban Renewal District Fiscal Year 2026 Annual Report, Fiscal Year 2027 Work Plan and Budget and Fiscal Year 2028 Work Plan and Budget MEETING DATE:May 12, 2026 AGENDA ITEM TYPE:Finance RECOMMENDATION:I move to approve the Fiscal Year 2027 Work Plan and Budget and Fiscal Year 2028 Work Plan and Budget STRATEGIC PLAN:2.2 Infrastructure Investments: Strategically invest in infrastructure as a mechanism to encourage economic development. BACKGROUND:Please see attached work plans and budgets. UNRESOLVED ISSUES:Please see attached work plans and budgets. ALTERNATIVES:Please see attached work plans and budgets. FISCAL EFFECTS:Please see attached work plans and budgets. Attachments: NEURD Work Plan and Budget FY27-28 V3.pdf 041626 TIF Board Minutes.pdf Report compiled on: April 28, 2026 159 Northeast Urban Renewal District FY26 Annual Report and Budget FY27-28 1 NORTHEAST URBAN RENEWAL FY2026 ANNUAL REPORT FY2027 WORK PLAN AND BUDGET FY2028 WORK PLAN AND BUDGET On November 28, 2005, the Bozeman City Commission finally adopted Ordinance No. 1655 which formally enacted the Northeast Urban Renewal Plan and became effective December 28, 2005. The stated mission of the plan and general goals are as follows: DISTRICT PLAN MISSION/VISION “This Plan is the City’s response to remedy the conditions of blight found in the August 2005 [Blight] Report. The Plan also addresses other issues important to the District. The Plan’s purpose is to ensure the vitality of the Northeast Urban Renewal District (NURD) the vitality of the NURD for generations to come, and to make the NURD an area in which its citizens can take exceptional pride. The Plan envisions a mixed-use neighborhood that is user friendly, safe, secure and healthy. While this Plan envisions a District with diversity of housing, businesses and amenities, it intends to maintain the unique ambiance and historic character of the District”. Nine principles were developed for the plan. Each of the principles has one or more goals associated with the plan, some of which specifically relate to this work plan while others represent general objectives and directives. The Northeast Urban Renewal Board (NURB) goals are as follows: GENERAL GOALS:  Outdated or insufficient infrastructure should be repaired, replaced, or otherwise improved.  Provide public utilities to the area efficiently in ways that are not visually or physically obtrusive.  Encourage a land use pattern that facilitates all modes of transportation – vehicular, bicycle, pedestrian, mass transit, and commercial – for safe, efficient and convenient access for residential, commercial, and industrial uses.  Harmonize commercial and industrial development with residential quality of life.  New structures should be designed and built keeping in mind the public values of durability, flexibility, and simplicity. Thoughtful consideration of design, materials, and massing in the construction of new private buildings will add strength and character to the built environment. To the degree that the private sector can be influenced by a public partner in development, the community ought to strongly encourage excellence in urban design as a basis of partnership.  Promote sustainable building practices and design within the district.  Procure new land for park and open space.  Improve landscaping in existing public spaces.  Neither the City of Bozeman nor any of its subdivisions shall use eminent domain to take private property for private use in the implementation of an urban renewal project or similar redevelopment plan.  Encourage the City to help ensure the success of the Northeast Urban Renewal Plan by giving a high priority to the Northeast District in its capital improvements plan.  Work with neighborhoods and businesses to ensure actions taken in the district are compatible with adjacent developed areas.  Work with the City to ensure actions taken outside of the District are compatible with projects inside of the District. In 2010, the Northeast Urban Renewal Board began implementing plans and projects reflecting their three funding priorities: 1) Parks, Trails and Greenspace; 2) Infrastructure and 3) Neighborhood Development Plan. 160 Northeast Urban Renewal District FY26 Annual Report and Budget FY27-28 2 Northeast Urban Renewal District (NURB) FY2026 Annual Report (July 1, 2025 to June 30, 2026) Personnel Costs $29,100 Includes salaries and benefits Quiet Zone Engineering $39,300 Additional engineering costs related to final markup, right-of-way acquisition and public bidding. Public Bidding $700 Includes public noticing for future development, public bidding, and neighborhood engagement. Bond Costs $ 213,000 Costs covered under this item include bond repayment ($92,100) and the designated bond reserve ($120,900) for the Series 2017 Northeast Urban Renewal Revenue Bonds. 161 Northeast Urban Renewal District FY26 Annual Report and Budget FY27-28 3 Northeast Urban Renewal District (NURB) FY2027 Work Plan (July 1, 2026 to June 30, 2027) Personnel Costs $40,100 Includes salaries and benefits Public Bidding & Insurance $1,300 Includes public noticing for future developments, public bidding, and neighborhood engagement. Bond Costs $213,000 Costs covered under this item include bond repayment ($92,100) and the designated bond reserve ($120,900) for the Series 2017 Northeast Urban Renewal Revenue Bonds. Church St ROW Improvements to Improve Creek Access $80,000 The City has right-of-way on Church Avenue north of Cottonwood Street Currently, the Church Street right-of-way is an unpaved trail. North of the Aspen Street Pedestrian Bridge, an unpaved trail continues to Tamarack Street and beyond until it his Kenyon Noble property. Staff proposes making improvements in the right-of-way to improve pedestrian and creek access and the overall street right-of way. Removing Traffic Calming Device on Wallace $0 (Internal) At a recent meeting of the Northeast Neighborhood Association, NENA members requested removing the traffic calming device on Wallace Avenue between Tamarack Street and Aspen Street as it makes parking difficult in the District. The City Engineering Department has agreed to assist with the removal of the traffic calming device and any signage necessary to improve the street parking. Purchase of Wallace Avenue Easement $30,000 The quiet zone study has identified the improvements required for quiet railroad crossings. It is anticipated that the improvements for the North Wallace Avenue/L Street crossing will include an arm for the pedestrian crossing as well as raised medians on both sides of the railroad tracks to preclude vehicles from driving around down arms. In order to construct the improvements in FY28, the City must purchase an easement on Wallace Avenue from BNSF. Tree Program Design & Implementation $20,000 At a recent meeting of the Northeast Neighborhood Association, NENA members identified a tree program as a neighborhood priority in regard to tax increment funds. The City Forestry Division recommends fully planting any boulevards with “missing” trees. Additionally, funds could be used to enhance the existing boulevard trees with better site conditions to help the existing trees thrive. This would include replacing wood chip mulch for better growing conditions, using permeable pavers to encourage pedestrian traffic away from sensitive trees, and adding smaller pollinator plants in the District. Other Contracted Services $50,500 The district requests a budget for contracted services to be responsive to opportunities related to the design or evaluation of public infrastructure projects and development agreements. 162 Northeast Urban Renewal District FY26 Annual Report and Budget FY27-28 4 Northeast Urban Renewal District (NURB) FY2028 Work Plan (July 1, 2027 to June 30, 2028) Personnel Costs $42,900 Includes salaries and benefits Public Bidding & Insurance $1,300 Includes public noticing for future developments, public bidding, and neighborhood engagement. Bond Costs $213,000 Costs covered under this item include bond repayment ($92,100) and the designated bond reserve ($120,900) for the Series 2017 Northeast Urban Renewal Revenue Bonds. Quiet Zone Construction $770,000 The quiet zone study has identified the improvements required for quiet railroad crossings. It is anticipated that the improvements for the North Wallace Avenue/L Street crossing will include an arm for the pedestrian crossing as well as raised medians on both sides of the railroad tracks to preclude vehicles from driving around down arms. Improvements to Griffin Drive, including upgrades at the railroad crossing, were completed in Fiscal Year 2022. Since improvements will be required for all three crossings before a quiet zone can be implemented, it is important to undertake crossing improvements as monies are available. ROW Improvements on Church between Cottonwood & Aspen Construction $500,000 The City has right-of-way on Church Avenue north of Cottonwood Street and south the Aspen Street Bridge. Currently, the Church Street right-of-way is an unpaved trail. North of the Aspen Street Pedestrian Bridge, an unpaved trail continues to Tamarack Street. Staff propose making improvements in the right-of-way to create a natural parklet near Bozeman Creek. Tree Program Implementation $100,000 At a recent meeting of the Northeast Neighborhood Association, NENA members identified a tree program as a neighborhood priority in regard to tax increment funds. The City Forestry Division recommends fully planting any boulevards with “missing” trees. Additionally, funds could be used to enhance the existing boulevard trees with better site conditions to help the existing trees thrive. This would include replacing wood chip mulch for better growing conditions, using permeable pavers to encourage pedestrian traffic away from sensitive trees, and adding smaller pollinator plants in the District. Bozeman Yards Development Bonding Costs $100,000 The Bozeman Yards project involves replacing a 9,000 square foot warehouse with a 100,000 square foot mixed-use building with 39 condos, commercial space, and an underground parking garage. The City Commission approved a development agreement in November of 2024 to reimburse a portion of the significant infrastructure costs adjacent to the site required for redevelopment. The public infrastructure improvements for Bozeman Yards include completing sections of Aspen Street and Front Street, including stormwater, sidewalks, water, sewer, and 163 Northeast Urban Renewal District FY26 Annual Report and Budget FY27-28 5 landscaping as well as an expansion of the Northern Pacific Park. The applicant will be reimbursed for costs outlined in the development agreement through bonds issued after certificate of occupancy for the project from revenues generated by the project. Construction began in 2025. Tax revenue generation is expected to begin in FY28. Outside bond counsel and a municipal bond advisor will need to be hired to complete the bond issuance. Wallace Works Reimbursement $390,900 Wallace Works is a mixed-use development on the southwest corner of Wallace Avenue and Tamarack Street. The project includes 42 market rate rental units, 7 affordable at 80% AMI rental units, 16 for-sale units, and 2,488 square feet of ground floor commercial. In order to complete the project, the developer is responsible for upgrading the surrounding infrastructure including the construction of a new sewer line in Aspen Street as well as all perimeter site improvements in the R.O.W. to include landscaping, sidewalk, curb, gutter, and stormwater. The City Commission approved the development agreement in October of 2024. The applicant will be reimbursed for costs outlined in the development agreement when the project begins to pay property taxes. Annual project generated tax increment was estimated at $390,897 in the approved development agreement. The applicant will not be reimbursed any amount over the actual project generated tax increment. Other Contracted Services $533,200 The district requests a budget for contracted services to be responsive to opportunities related to the design or evaluation of public infrastructure projects and development agreements. Northeast Tax Increment Finance Assistance Programs Approved Development Agreements Wildlands Development Agreement (Anticipated expense in FY29 $580,000) The Wildlands project includes expansion of an existing building at the northeast corner of the intersection of East Peach Street and North Wallace Avenue and demolition of improvements on the adjacent lot to provide adequate space for the expansion and relocation of the parking lot. The applicant has requested reimbursement for the public infrastructure improvements required in conjunction with the project. The City Commission concurred in the Board’s recommendation to approve that request once the applicant has completed the projects and paid at least two years of property taxes that equal the amount of the reimbursement. Wallace Works Development Agreement ($2,055,563) This reflects the total anticipated expense. The FY27 and FY28 appropriations represent the first and second annual payments of 100% of the project-generated tax increment. Payments will continue until the full $2,055,563 is repaid to the developer. Wallace Works is a mixed-use development on the southwest corner of Wallace Avenue and Tamarack Street. The project includes 42 market rate rental units, 7 affordable at 80% AMI rental units, 16 for-sale units, and 2,488 square feet of ground floor commercial. In order to complete the project, the developer is responsible for upgrading the surrounding infrastructure including the construction of a new sewer line in Aspen Street as well as all perimeter site improvements in the R.O.W. to include landscaping, sidewalk, curb, gutter, and stormwater. The 164 Northeast Urban Renewal District FY26 Annual Report and Budget FY27-28 6 City Commission approved the development agreement in October of 2024. The applicant will be reimbursed for costs outlined in the development agreement when the project begins to pay property taxes. Reimbursement will continue until the applicant is made whole, roughly 7 years. Construction began in 2025. It is anticipated the project will create increment for the pay-go agreement beginning in FY28. Bozeman Yards Development Agreement (Anticipated expense in FY29 $580,000) The Bozeman Yards project involves replacing a 9,000 square foot warehouse with a 100,000 square foot mixed-use building with 39 condos, commercial space, and an underground parking garage. The City Commission approved a development agreement in November of 2024 to reimburse a portion of the significant infrastructure costs adjacent to the site required for redevelopment. The public infrastructure improvements for Bozeman Yards include completing sections of Aspen Street and Front Street, including stormwater, sidewalks, water, sewer, and landscaping as well as an expansion of the Northern Pacific Park. The applicant will be reimbursed for costs outlined in the development agreement through bonds issued after certificate of occupancy for the project from revenues generated by the project. Construction began in 2025. Tax revenue generation is expected to begin in FY28. Light Conversion USA Development Agreement $450,000 (pending approval) Recognized in FY28’s appropriations, an application for public improvements related to the building of an office and potential coffee shop has been received by the Economic Development Department. The request includes reimbursement for demolition, sidewalk, curb, gutter, alley, CILWR, and water and sewer services. Staff are currently reviewing the application for the Tax Increment Finance Board and City Commission consideration. If an agreement is approved, it will likely be a pay-go agreement in which the project will use project-generated taxes to pay back the total amount. Staff is anticipating roughly $450,000 in requested tax increment finance reimbursement. Northeast Urban Renewal District (NURB) Unscheduled Projects Explore Acquisition & Enhancement of Additional Parkland Economic Development Staff reached out to the Northeast Neighborhood for input on future projects within the District. Several projects were voted on by the neighborhood association at their Fall 2025 meeting. There was a preference for enhanced green space, parks, trees, and highlighting natural amenities within the District. Looking forward, Economic Development staff will continue to seek out projects that explore the acquisition and enhancement of parkland within the District. 165 Bozeman Tax Increment Finance Board Meeting Minutes, April 16, 2026 Page 1 of 7 THE TAX INCREMENT FINANCING BOARD MEETING OF BOZEMAN, MONTANA MINUTES April 16, 2026 Present: Mike Waterman, Susan L Fraser, Natalie Van Dusen, Julien D Morice, Nolan S Campbell, Marty Matsen, Commissioner Sweeny, David Fine Absent: Commissioner Brown A) 00:02:00 Call meeting to order - 12:00 p.m. B) 00:04:25 Disclosures • There were no disclosures. C) 00:04:42 Changes to the Agenda • There were no changes to the agenda. D) 00:04:48 Public Comments on Non-agenda Items Falling within the Purview and Jurisdiction of the Board 00:05:10 Mark Campenelli commented on the Bozeman Creek Vision Plan. E) 00:07:19 Action Items E.1 00:07:21 Northeast Urban Renewal District FY 2026 Annual Report, FY 2027 Work Plan and Budget and FY 2028 Work Plan and Budget 00:07:32 Urban Renewal Manager David Fine presented the North East Urban Renewal budget draft. 00:26:02 Questions of Staff Public Comment 00:42:17 Jason Delmue commented on the North Church Ave project and the Juniper/Tamarack requested park. 166 Bozeman Tax Increment Finance Board Meeting Minutes, April 16, 2026 Page 2 of 7 00:46:02 Mark Campenelli commented on Bozeman Creek and Bozeman Yards. 00:48:36 Motion I move to recommend that the City Commission approve the FY 2027 Work Plan and Budget and FY 2028 Work Plan and Budget as submitted. Susan L Fraser: Motion Julien D Morice: 2nd 00:49:02 Discussion 00:50:25 Motion to amend to include this recommendation acknowledges that when the board recommends budgeting for development agreements already approved by the City Commission, approval of an appropriation reflects a need to pay existing obligations, not necessarily approval or disapproval of the projects themselves by this board. Julien D Morice: Motion Nolan S Campbell: 2nd 00:53:00 Vote on the Motion to amend to include This recommendation acknowledges that when the board recommends budgeting for development agreements already approved by the City Commission, approval of an appropriation reflects a need to pay existing obligations, not necessarily approval or disapproval of the projects themselves by this board. The Motion carried 6 - 0. Approve: Mike Waterman Susan L Fraser Natalie Van Dusen Julien D Morice Nolan S Campbell Marty Matsen Disapprove: None 00:53:46 Motion to amend to expand the scope of the North Church ROW improvements to address neighborhood needs. Natalie Van Dusen: Motion Marty Matsen: 2nd 00:54:10 Discussion 00:54:43 Vote on the Motion to amend to expand the scope of the ROW improvements to address neighborhood needs. The Motion carried 6 - 0. Approve: 167 Bozeman Tax Increment Finance Board Meeting Minutes, April 16, 2026 Page 3 of 7 Mike Waterman Susan L Fraser Natalie Van Dusen Julien D Morice Nolan S Campbell Marty Matsen Disapprove: None 00:56:19 Vote on the Motion I move to recommend that the City Commission approve the North East Urban Renewal FY 2027 Work Plan and Budget and FY 2028 Work Plan and Budget as amended. The Motion carried 6 - 0. Approve: Mike Waterman Susan L Fraser Natalie Van Dusen Julien D Morice Nolan S Campbell Marty Matsen Disapprove: None E.2 00:56:32 Pole Yard Urban Renewal District FY 2026 Annual Report, FY 2027 Work Plan and Budget and FY 2028 Work Plan and Budget 00:56:39 Urban Renewal Manager David Fine presented the Pole Yard Urban Renewal District draft budget. 00:58:02 Questions of Staff 00:58:20 Mark Campenelli commented on the L-Street Annexation. 01:00:16 Motion I move to recommend that the City Commission approve the Pole Yard Urban Renewal FY 2027 Work Plan and Budget and FY 2028 Work Plan and Budget as submitted. This recommendation acknowledges that when the board recommends budgeting for development agreements already approved by the City Commission, approval of an appropriation reflects a need to pay existing obligations, not necessarily approval or disapproval of the projects themselves by this board. Marty Matsen: Motion Julien D Morice: 2nd 01:00:46 Discussion 168 Bozeman Tax Increment Finance Board Meeting Minutes, April 16, 2026 Page 4 of 7 01:01:45 Vote on the Motion I move to recommend that the City Commission approve the Pole Yard Urban Renewal FY 2027 Work Plan and Budget and FY 2028 Work Plan and Budget as submitted. The Motion carried 6 - 0. Approve: Mike Waterman Susan L Fraser Natalie Van Dusen Julien D Morice Nolan S Campbell Marty Matsen Disapprove: None E.3 01:02:01 North Park FY 2026 Annual Report, FY 2027 Work Plan and Budget, FY 2028 Work Plan and Budget 01:02:06 Urban Renewal Manager David Fine presented the North Park Urban Renewal District draft budget. 01:05:46 Questions of staff 01:06:48 public comment • There were no public comments. 01:06:52 Motion I move to recommend that the City Commission approve the North Park Urban Renewal FY 2027 Work Plan and Budget, FY 2028 Work Plan and Budget as submitted. This recommendation acknowledges that when the board recommends budgeting for development agreements already approved by the City Commission, approval of an appropriation reflects a need to pay existing obligations, not necessarily approval or disapproval of the projects themselves by this board. Nolan S Campbell: Motion Marty Matsen: 2nd 01:07:36 Question of Staff 01:07:26 Vote on the Motion I move to recommend that the City Commission approve the North Park Urban Renewal FY 2027 Work Plan and Budget, FY 2028 Work Plan and Budget as submitted. The Motion carried 6 - 0. Approve: Mike Waterman Susan L Fraser Natalie Van Dusen Julien D Morice Nolan S Campbell 169 Bozeman Tax Increment Finance Board Meeting Minutes, April 16, 2026 Page 5 of 7 Marty Matsen Disapprove: None E.4 01:08:20 South Bozeman Technology District FY 2026 Annual Report, FY 2027 Work Plan and Budget and FY 2028 Work Plan and Budget 01:08:25 Urban Renewal Program Manager David Fine presented the South Bozeman Technology District draft budget. 01:13:17 Questions of staff 01:17:40 Mark Campenelli commented on the tenants of the Innovation Campus. 01:20:31 Motion I move to recommend that the City Commission approve the South Bozeman Technology District FY 2027 Work Plan and Budget and FY 2028 Work Plan and Budget as submitted. This recommendation acknowledges that when the board recommends budgeting for development agreements already approved by the City Commission, approval of an appropriation reflects a need to pay existing obligations, not necessarily approval or disapproval of the projects themselves by this board. Marty Matsen: Motion Julien D Morice: 2nd 01:21:13 Discussion 01:21:21 Vote on the Motion I move to recommend that the City Commission approve the South Bozeman Technology District FY 2027 Work Plan and Budget and FY 2028 Work Plan and Budget as submitted. The Motion carried 6 - 0. Approve: Mike Waterman Susan L Fraser Natalie Van Dusen Julien D Morice Nolan S Campbell Marty Matsen Disapprove: None E.5 01:21:34 Midtown Urban Renewal District FY 2026 Annual Report, FY 2027 Work Plan and Budget and FY 2028 Work Plan and Budget 01:21:38 Urban Renewal Manager David Fine presented the Midtown Urban Renewal District draft budget. 170 Bozeman Tax Increment Finance Board Meeting Minutes, April 16, 2026 Page 6 of 7 01:36:22 Questions of Staff 01:38:39 Nathan Stein commented in support of the housing land acquisition loan fund amendment. 01:39:55 Mark Campenelli commented the Midtown transportation plan and the use of TIF on low income housing in the district. 01:43:01 Emily Talago commented on the sunsetted transportation plan, the amendment for a loan fund legality, the comment from the steering committee and Midtown specific zoning. 01:46:06 Motion I move to recommend that the City Commission approve the Midtown Urban Renewal District FY 2027 Work Plan and Budget and FY 2028 Work Plan and Budget, as submitted. This recommendation acknowledges that when the board recommends budgeting for development agreements already approved by the City Commission, approval of an appropriation reflects a need to pay existing obligations, not necessarily approval or disapproval of the projects themselves by this board. Julien D Morice: Motion Marty Matsen: 2nd 01:46:54 Motion to amend the proposed work plan and budget to create a $2,500,000 Housing Acquisition Loan Fund in Fiscal Year 2027 by eliminating $1,889,800 proposed for “Other” under District Operations (p.7) and reducing funding for Parking Garage Design and Due Diligence by $610,200 in FY 2027. Nolan S Campbell: Motion Susan L Fraser: 2nd 01:47:44 Discussion 01:48:29 Question of Staff 01:50:54 Discussion 01:53:49 Question of staff 02:04:32 Motion to amend proposed workplan and budget to increase "other" in the 2027 workplan by reducing the parking garage design and due diligence and adding it to other. Mike Waterman: Motion Marty Matsen: 2nd 02:05:12 Vote on the Motion to amend proposed workplan and budget to increase "other" in the 2027 workplan by reducing the parking garage design and due diligence and adding it to other. Approve: 171 Bozeman Tax Increment Finance Board Meeting Minutes, April 16, 2026 Page 7 of 7 Mike Waterman Susan L Fraser Natalie Van Dusen Julien D Morice Nolan S Campbell Marty Matsen Disapprove: None 02:05:32 Vote on the Motion to approve I move to recommend that the City Commission approve the Midtown Urban Renewal District FY 2027 Work Plan and Budget and FY 2028 Work Plan and Budget as amended The Motion carried 6 - 0. Approve: Mike Waterman Susan L Fraser Natalie Van Dusen Julien D Morice Nolan S Campbell Marty Matsen Disapprove: None F) 02:05:46 FYI/Discussion 02:06:11 Nolan Campbell asked if the TIF can do more for Whittier. 02:07:27 Mike Waterman asked about the Downtown TIF budget. G) 02:08:28 Adjournment This board generally meets the 3rd Thursday of the month from 12:00 to 1:30 General information about the Downtown Business Improvement District Board is available in our Laserfiche repository. 172 Memorandum REPORT TO:City Commission FROM:David Fine, Economic Development Manager Jesse DiTommaso, Economic Development Coordinator Brit Fontenot, Economic Development Director SUBJECT:Midtown Urban Renewal District Fiscal Year 2026 Annual Report, Fiscal Year 2027 Work Plan and Budget and Fiscal Year 2028 Work Plan and Budget MEETING DATE:May 12, 2026 AGENDA ITEM TYPE:Finance RECOMMENDATION:I move to approve the Fiscal Year 2027 Work Plan and Budget and Fiscal Year 2028 Work Plan and Budget STRATEGIC PLAN:2.2 Infrastructure Investments: Strategically invest in infrastructure as a mechanism to encourage economic development. BACKGROUND:Please see attached work plans and budgets. UNRESOLVED ISSUES:Please see attached work plans and budgets. ALTERNATIVES:Please see attached work plans and budgets. FISCAL EFFECTS:Please see attached work plans and budgets. Attachments: Midtown Work Plan and Budget FY27-28 V3.pdf Report compiled on: April 28, 2026 173 Bozeman Midtown Urban Renewal District An Urban Renewal District with a Tax Increment Financing (TIF) Program Page 1 of 12 MIDTOWN URBAN RENEWAL DISTRICT FY2026 ANNUAL REPORT FY2027 WORK PLAN AND BUDGET FY2028 WORK PLAN AND BUDGET The City Commission passed Ordinance No. 1685, “Adopting an Urban Renewal Plan for the North Seventh Avenue Corridor and Adjacent Properties”, on November 27, 2006. On December 16, 2015, the City Commission passed Ordinance No. 1925, which adopted a new urban renewal plan, expanded the boundaries of the original district, and renamed the North Seventh Urban Renewal District the Bozeman Midtown Urban Renewal District. The 2015 Midtown Urban Renewal Plan provides for the remediation of blighted conditions within the urban renewal area by advancing five broad goals through a series of implementing activities and strategies. The five goals include the following items: 1. Promote Economic Development • Rationale: Economic vitality strengthens the community, provides for physical needs of the citizens, opens reinvestment opportunities, and helps to eliminate the conditions that contribute to blight. 2. Improve Multimodal Transportation • Rationale: Increasing travel options supports public health, reduces resource demand, increases efficiency and reduces costs, improving the quality of life and making the community a better place to live and work, helping to eliminate conditions that contribute to blight. 3. Improve, Maintain and Support Innovation Infrastructure • Rationale: Infrastructure is the backbone of the community. Private development typically requires a corresponding public investment in infrastructure. Therefore, capital improvements in the district will help achieve economic vitality and address conditions that contribute to blight. 4. Promote Unified, Human Scale Urban Design • Rationale: Protecting and building upon existing physical assets increases vitality, desirability and leverages economic development, strengthening community values and mutual support helping to eliminate the conditions that contribute to blight. 5. Support Compatible Urban Density Mixed Land Uses • Rationale: A sense of place is strengthened by a strong core identity. Increasing live-work opportunities and community interaction, ensures that 174 Bozeman Midtown Urban Renewal District An Urban Renewal District with a Tax Increment Financing (TIF) Program Page 2 of 12 the North 7th Avenue area remains a great place to live, work, operate a business, and play, and helps to eliminate conditions that contribute to blight. The City Commission approved the Midtown Action Plan in 2017, which charted a new direction in pairing infrastructure spending and blight remediation with proposed private investment. The intent of the Action Plan is to, “attract targeted private investment by leveraging the market potential of the Midtown District and removing barriers to redevelopment through strategic infrastructure investments and incentives.” The Annual Report and the recommended Work Plan and Budget reflect this specific strategy and approach to using private investment to propel blight remediation and urban renewal. The Midtown Action Plan proposes targeting future development that includes the following elements: • Infill. The intent of urban renewal is to remove blight to improve an area for the entire community benefit. Remodeling of existing structures or infill of underutilized lots is the priority of this Plan. As discussed, infill development is more challenging than vacant greenfield development and warrants focused investment of staff time and resources. • Increased building density. Increased building density increases the number of people in the District, which helps create the desired active pedestrian environment. More density of buildings grouped together in districts is especially desired to encourage pedestrians to explore adjacent buildings. Buildings that are separated by large parking area or vacant lots will impede pedestrian movement. • Encourages multimodal transportation. New projects should provide amenities such as adequate bike parking or bus schedule real time monitors in lobbies. At the same time, the Urban Renewal District should invest in infrastructure projects such as bike lanes and signals or covered bus stops to make alternative transportation options visible, safe, and desirable. • Retail that serves surrounding residents. To achieve a more vibrant pedestrian-oriented environment the District must consist of uses that are a frequent destination by residents. Retail amenities that are experience based such as restaurants or ice creams shops are desired because they generate activity and are more resilient to emerging ecommerce trends. Such amenities will also attract more housing investment. • Housing. Bozeman is in significant need of all types of housing, therefore it is called out as a specific use that is desired. The Midtown District zoning is intended to accommodate more dense housing projects with potential access to retail amenities nearby. The City Commission funded a package of several major infrastructure improvements in the District through the approval of $6,500,000 in bonds with a 25 year term on July 6, 2020. The infrastructure improvements include the streetscape infrastructure on N. 7th Ave. that enhances the walkability, aesthetics, and investment potential of the District as a whole, 175 Bozeman Midtown Urban Renewal District An Urban Renewal District with a Tax Increment Financing (TIF) Program Page 3 of 12 along with improvements to Aspen St. and N. 5th Ave. that will accelerate ongoing private investment in this emerging node of commercial activity. The District is also focused on investing in public infrastructure that removes barriers to specific private investments. These incentives primarily pay for the costs of public infrastructure associated with the private projects, as well as demolition costs and the cost of various system development charges, such as impact fees. These early investments in projects will create new incremental taxable value that will allow for greater blight remediation throughout the District in the coming years. Over time, these increases in taxable value will benefit the broader community by increasing the overall tax base through productive infill development. The remediation of blighted conditions in the District and its ongoing redevelopment will take many years. Bozeman has 20 more years to focus on redevelopment of the Midtown area. As instructed by Commission adopted policy documents, the District will continue to focus on remediating blight, by attracting targeted private investment and growing the tax base. Midtown Urban Renewal District (MURD) FY2026 Annual Report (July 1, 2025 to June 30, 2026) Row Labels FY26 Proj FY27 Budget FY28 Budget 3-Resources (6,655,700) (8,380,200) (2,961,600) Beginning Balance (3,963,400) (5,444,600) - Revenue (2,692,300) (2,935,600) (2,961,600) 30-TAXES (2,540,900) (2,771,700) (2,865,900) 33-INTERGOVERNMENTAL REVENUE (58,600) (58,900) (59,000) 36-INTEREST INCOME (92,800) (105,000) (36,700) 4-Expenditures 1,211,100 8,380,200 2,961,600 Salaries & Benefits 120,700 142,600 150,500 10-SALARIES & WAGES 92,000 106,700 112,200 12-BENEFITS 27,000 33,900 36,200 19-OTHER PERSONAL SERVICES 1,700 2,000 2,100 Operations 677,600 7,828,000 2,399,900 20-SUPPLIES AND MATERIALS 9,400 2,300 2,300 30-MAINTENANCE - 10,000 10,000 40-UTILITIES 4,900 5,000 5,100 50-CONTRACTED SERVICES 659,400 5,290,100 1,002,000 60-TRAVEL/TRAINING 3,500 8,200 11,800 70-OTHER 400 2,512,400 1,368,700 Transfers Out 412,800 409,600 411,200 Grand Total (5,444,600) - - 176 Bozeman Midtown Urban Renewal District An Urban Renewal District with a Tax Increment Financing (TIF) Program Page 4 of 12 Highlights of investments are documented below. Debt Service Series 2020 $412,800 The City Commission approved the Series 2020 bonds for a 25 year term that ends 2045. This expenditure is the annual payment on the $6,500,000 in debt issued to finance the cost of the N. 7th Ave. Streetscape Project, and the Aspen and N. 5th Ave. Improvements Project. Lighting Design 5th Ave Trail $36,100 Construction of a multi-modal paved path along N. 5th Ave from Oak Street to Westlake Park was completed in FY25. To enhance safety on the trail, pedestrian scale lighting from Westlake Park to Hemlock Street was designed in FY26. Temporary lights have been placed on the portion of the path from Hemlock Street to Oak Street as that portion of the trail will be removed if the adjacent properties are developed. Whittier Parking Lot Design $67,100 The Midtown Action Plan calls for building partnerships for key infrastructure improvements. Per State Law, there are only a few ways urban renewal funds can assist schools in Montana. Tax increment financing may be used to complete certain infrastructure projects, including parking lots. During the design process for a new Whittier School parking lot, it was discovered that a utility will need to be relocated underground. To bury the utility, additional design will need to be completed. This project began in FY25 and was completed in FY26. Aspen Intersection Improvements Design $37,100 Enhanced multimodal transportation is a pillar of the Midtown Urban Renewal District Plan and the Midtown Urban Renewal District Action Plan. To realize that vision, safe pedestrian connections must be built. Design includes survey, mapping, and project management for a pedestrian crosswalk with a rectangular rapid flash beacon (RRFB) on North 7th Avenue at Aspen Street. The original agreement was amended in FY26 to include a speed study. This project began in FY25 and was completed in FY26. Mendenhall Sewer 5th Avenue and Main Street Sewer $464,000 Tax increment financing from the Downtown Urban Renewal District, the Midtown Urban Renewal District, and funds from the City’s Wastewater Fund were approved in order to upgrade of the existing, aged 6-inch sanitary sewer main in Mendenhall from 5th Avenue to Grand Avenue to a new eight-inch sanitary sewer main. Agreements for the infrastructure improvement were entered into in October of 2023. Construction of the main began in the spring of 2024. The Midtown portion of sewer construction is was completed in the fall of 2025 and the reimbursement payment occurred in FY26. Codify Engineering Design Standards for N. 7th Ave. Streetscape $47,300 Recent improvements to the N. 7th Ave. streetscape are not currently required for redevelopment projects on the corridor. In order to protect the public investments already 177 Bozeman Midtown Urban Renewal District An Urban Renewal District with a Tax Increment Financing (TIF) Program Page 5 of 12 made and to ensure design continuity for the corridor, codifying the streetscape design is necessary for the future development of the corridor. Update Special Improvement Lighting Districts $7,800 To account for lighting improvements along the North 7th coordinator, an existing lighting district (SILD 460) was modified. Additionally, a new lighting district was created for the improvements on Aspen Street. Midtown Urban Renewal District (MURD) FY2027 Work Plan (July 1, 2026 to June 30, 2027) Debt Service Series 2020 $409,600 The City Commission approved the Series 2020 bonds for a 25 year term that ends 2045. This expenditure is the annual payment on the $6,500,000 in debt issued to finance the cost of the N. 7th Ave. Streetscape Project, and the Aspen and N. 5th Ave. Improvements Project. Whittier Parking Lot Construction $200,000 The Midtown Action Plan calls for building partnerships to hone in on key infrastructure improvements. Per State Law, there are only a few ways urban renewal funds can assist schools in Montana. Tax increment financing may be used to complete certain infrastructure projects, including parking lots. $200,000 represents an estimate of the construction cost for the Whittier Parking Lot in FY27. 5th Avenue Pedestrian Scale Lighting Construction $250,900 Construction of a multi-modal paved path along N. 5th Ave from Oak Street to Westlake Park was completed in FY25. To enhance safety on the trail, pedestrian scale lighting from Westlake Park to Hemlock Street was designed in FY26. Temporary lights have been placed on the portion of the path from Hemlock Street to Oak Street as that portion of the trail will be removed if the adjacent properties are developed. Aspen Street Intersection Improvements Construction $200,000 Enhanced multimodal transportation is a pillar of the Midtown Urban Renewal District Plan and the Midtown Urban Renewal District Action Plan. To realize that vision, safe pedestrian connections must be built. Design includes survey, mapping, and project management for a pedestrian crosswalk with a rectangular rapid flash beacon (RRFB) on North 7th Avenue at Aspen Street. The original agreement was amended in FY26 to include a speed study. This project began in FY25 and was completed in FY26. Parking Garage Design and Due Diligence $889,000 As the district begins to reach goals associated with walkable density, staff recognizes the importance of additional parking within the district and continues to monitor the progress of any potential proposal to construct a parking structure. The city issued a request for 178 Bozeman Midtown Urban Renewal District An Urban Renewal District with a Tax Increment Financing (TIF) Program Page 6 of 12 proposals (RFP) for the construction of public parking spaces as a component of a private redevelopment project. These monies cover the costs of retaining consultants to do due diligence to determine if a proposal is in the best interest of the district and to cover conceptual design costs associated with the city’s selection of a project. The RFP was issued in FY26 and due diligence will continue into FY27. North 5th Avenue Improvements Design $40,000 In FY26, North 5th Avenue was surveyed for potential improvements. Improvements recommended include sidewalk extension, midblock crosswalk, RRFB at Farr Automotive, constructing sidewalk at the northwest corner of 5th and Peach, intersection improvements at 5th and Short, and crosswalk improvements at 5th and Villard. 5th Avenue and Main Street Intersection Improvements $55,000 In order to improve pedestrian connectivity between Downtown Bozeman and Midtown Bozeman, additional lighting poles and electrical work were completed near the intersection of Main Street and 5th Avenue. As the work is in both districts, the cost is split between the Downtown Urban Renewal District and the Midtown Urban Renewal District. Mendenhall Sewer (7th-5th) Design $100,000 Design costs for an upgrade to the 6-inch vitrified clay sewer line to the current 8-inch standard sewer line as identified in the 2017 Midtown Action Plan. 5th and Mendenhall Lighting Development Agreement $375,000 The lighting project includes 20 new light poles and luminaires located on both sides of the street on 5th Avenue from Main Street to Mendenhall Street, the south side of Mendenhall Street from 5th Avenue to 7th Avenue, and the north side of Main Street from 5th Avenue to 7th Avenue. Midtown Aspen Development Agreement $3,024,100 The 7th and Aspen project is a three-phase project consisting of affordable housing, workforce housing, market rate housing, and commercial development. Phase 1 and 2 of the project are expected to have 29 rental units affordable at 60% AMI, 17 rental units affordable at 50% AMI, 50 units of workforce housing for 80% AMI. Phase 3 will initially be developed as parking and will eventually be developed to include market rate apartments and commercial spaces. Per the development agreement reimbursement will take place at occupancy of phase 1 and phase 2. Payment on this development agreement is expected in FY 28. Other $2,500,000 Provide low-cost direct loans to housing builders to acquire land for affordable housing. Other projects as suggested by the TIF Advisory Board or City Commission. 179 Bozeman Midtown Urban Renewal District An Urban Renewal District with a Tax Increment Financing (TIF) Program Page 7 of 12 Professional Services and Outside Legal Counsel Contracted Professional Services $ 100,000 To assist with district management and implementation of the work plan and budget, as well as responding to new opportunities, Staff will contract for services on an as-needed basis. Outside Legal Counsel $ 60,000 The Midtown Urban Renewal District continues to see strong interest in redevelopment. This interest will necessitate work on development agreements under the Midtown TIF Assistance Program, and depending on the scope of the projects, the need to issue additional bonds. Maintenance $10,000 Maintenance of basic infrastructure can prevent blight and prevent long-term deterioration and decline. Utilities $5,000 Electrical payments as newly installed infrastructure is transitioned to special improvement lighting districts. Midtown Marketing and Recruitment $ 10,000 This item includes maintenance of the District website, midtownbozeman.org, as well as programs like the banner program to drive traffic to the website. The District uses the website to communicate effectively with property owners, developers, and the public and “to disseminate blight clearance and urban renewal information.” In addition, the board and staff continue to actively recruit development projects in the district that are in support of the urban renewal plan. Additionally, this money will assist in the district exploration of a business improvement district. District Operations Payroll $ 142,600 The City’s Economic Development Department manages the Bozeman Urban Renewal District in response to City Commission and the Midtown Urban Renewal Board work plans and policy guidance. 1.5 FTE are dedicated to staffing the Bozeman Urban Renewal Program as a whole, of which the Midtown URD contributes a proportionate share of funding. Training $ 8,200 Strong professional development drives the success of the urban renewal program. Staff plans to participate in the National Development Council’s Economic Development Finance Professional (EDFP) Certification Program and the International Economic Development Council’s (IEDC) certified economic developer course series over a number of years. 180 Bozeman Midtown Urban Renewal District An Urban Renewal District with a Tax Increment Financing (TIF) Program Page 8 of 12 Midtown Urban Renewal District (MURD) FY2028 Work Plan (July 1, 2027 to June 30, 2028) Series 2020 Bond Repayment $ 411,200 The City Commission approved the Series 2020 bonds for a 25 year term that ends 2045. This expenditure is the annual payment on the $6,500,000 in debt issued to finance the cost of the N. 7th Ave. Streetscape Project, and the Aspen and N. 5th Ave. Improvements Project. Mendenhall Sewer (7th-5th) Construction $672,000 The 2017 Midtown Action Plan includes the reconstruction of the sewer line in Mendenhall from 5th Avenue to 7th Avenue. Design costs for an upgrade to the 6-inch vitrified clay sewer line to the current 8-inch standard sewer line are included in the FY26 proposed budget. North 5th Avenue Improvements Construction $160,000 In FY26, North 5th Avenue was surveyed for potential improvements. Improvements recommended include sidewalk extension, midblock crosswalk, RRFB at Farr Automotive, constructing sidewalk at the northwest corner of 5th and Peach, intersection improvements at 5th and Short, and crosswalk improvements at 5th and Villard. Professional Services and Outside Legal Counsel Contracted Professional Services $ 100,000 To assist with district management and implementation of the work plan and budget, as well as responding to new opportunities, Staff will contract for services on an as-needed basis. Outside Legal Counsel $ 60,000 The Midtown Urban Renewal District continues to see strong interest in redevelopment. This interest will necessitate work on development agreements under the Midtown TIF Assistance Program, and depending on the scope of the projects, the need to issue additional bonds. Maintenance $10,000 Maintenance of basic infrastructure can prevent blight and prevent long-term deterioration and decline. Utilities $2,300 Electrical payments as newly installed infrastructure is transitioned to special improvement lighting districts. 181 Bozeman Midtown Urban Renewal District An Urban Renewal District with a Tax Increment Financing (TIF) Program Page 9 of 12 Midtown Marketing and Recruitment $ 10,000 This item includes maintenance of the District website, midtownbozeman.org, as well as programs like the banner program to drive traffic to the website. The District uses the website to communicate effectively with property owners, developers, and the public and “to disseminate blight clearance and urban renewal information.” In addition, the board and staff continue to actively recruit development projects in the district that are in support of the urban renewal plan. Additionally, this money will assist in the district exploration of a business improvement district. District Operations Payroll $ 150,500 The City’s Economic Development Department manages the Bozeman Urban Renewal District in response to City Commission and the Midtown Urban Renewal Board work plans and policy guidance. 1.5 FTE are dedicated to staffing the Bozeman Urban Renewal Program as a whole, of which the Midtown URD contributes a proportionate share of funding. Training $ 11,800 Strong professional development drives the success of the urban renewal program. Staff plans to participate in the National Development Council’s Economic Development Finance Professional (EDFP) Certification Program and the International Economic Development Council’s (IEDC) certified economic developer course series over a number of years. Other $ 1,373,800 We propose allocating the entirety of the expected increment to be responsive to opportunities. It is likely that we will either support developer or city led Infrastructure projects and development agreements. These funds could also be devoted to the design or construction of public infrastructure that serves the District. Redevelopment Incentive Programs The Midtown Urban Renewal District’s redevelopment incentive programs are based on criteria included in the 2015 Midtown Urban Renewal District Plan and the 2017 Midtown Action Plan. Due to the rapid growth in the tax increment financing districts and limited staff capacity, the following redevelopment incentive programs will be suspended for FY 25 and FY 26, but there is the intent that they may return in future fiscal years. Technical Assistance Grants (TAG) This program is to provide technical assistance funding to encourage developers to build on parcels along the N. 7th Avenue corridor or rehabilitate existing structures. It recognizes the complexities of redeveloping parcels which have existing substandard 182 Bozeman Midtown Urban Renewal District An Urban Renewal District with a Tax Increment Financing (TIF) Program Page 10 of 12 buildings and infrastructure; it was created to offset the costs of those complexities with grants for those proposing work which eliminates blight and advances the implementation of the District Plan. The program was approved by Resolution 4777 and is administered by the MURB. The maximum grant amount for the program is $7,500 and requires a 1:1 match. Midtown Tax Increment Finance Assistance Program – Direct Incentives The City Commission approved an incentive program, the Midtown TIF Assistance Program pursuant to Resolution 4770 in 2017. Resolution 5087 reauthorized and updated the Program in 2019. Awards will be based on the quality of projects and their support of the Midtown Urban Renewal Plan. Projects of a larger magnitude may require the issuance of tax increment revenue bonds. Projects $50,000 and under may be awarded by staff (previously the Board) and sent to the City Commission as Consent Items. Projects over $50,000 require the approval of the City Commission. Fiber Conduit Connection Incentive Program The District has made significant investments in facilitating competitive telecommunications options through the provision of public conduit. This program, modeled on a program created by the Downtown URD provides matching grants of up to $2,500 to connect buildings to the City conduit system. The program facilitates connections to infrastructure and the utilization of the existing conduit investment. 183 Bozeman Midtown Urban Renewal District An Urban Renewal District with a Tax Increment Financing (TIF) Program Page 11 of 12 Midtown Tax Increment Finance Assistance Program Approved Development Agreements Lumberyard Pay Go Development Agreement $5,581,016 The Lumberyard Project consists of hundreds of new units of housing, including at least 155 units of housing affordable at 60% of area median income for a period of 50 years. The development agreement approved reimbursement of $7,581,016 for certain eligible costs of the project. The development agreement approved by the City Commission outlined an initial payment of $2,000,000, which has already been paid, and subsequent payments when certain project milestones are met. The project will receive 80% of its actual new tax generation as reimbursement until the remaining $5,581,016 is reached or the district ends, whichever comes first. There are currently no tax proceeds for this project, so no appropriations are budgeted for this item in this fiscal year. Unscheduled Future Projects Construct N. 8th Avenue between W. Beall Street and W. Villard Street Construct N. 8th Ave. to current city standards including curb, gutter, sidewalk, street trees, stormwater, and water and sewer lines. Construct N. 8th Avenue between Durston Road. and W. Birch Street Construct N. 5th Ave. to current city standards including curb, gutter, sidewalk, street trees, stormwater, and water and sewer lines. Construct N. 5th Avenue between W. Tamarack Street and Oak Street Construct N. 5th Ave. to current city standards including curb, gutter, sidewalk, street trees, stormwater, and water and sewer lines. Mendenhall Sewer between 7th Avenue and 8th Avenue Install standard water and sewer infrastructure in Mendenhall between N. 7th Ave and N. 8th Ave. Construct North 3rd Street between Tamarack Street and Oak Street Construct N.3rd Ave. to current city standards including curb, gutter, sidewalk, street trees, stormwater, and water and sewer lines. Construct 15th Avenue from Tschache Lane to Baxter Lane Construct 15th Avenue to current city standards including curb, gutter, sidewalk, street trees, stormwater, and water and sewer line between Tschache Lane and Baxter Lane. 184 Bozeman Midtown Urban Renewal District An Urban Renewal District with a Tax Increment Financing (TIF) Program Page 12 of 12 Beautification at Westlake Park Beautification would include public benches and seating, as well as other park amenities. Future Park Acquisition Acquisition of the vacant parcel at 11th Street and Tschache Lane. 185