HomeMy WebLinkAbout2026 Stucky Road Fowler to 19th RFQ-finalPage 1 of 12
REQUEST FOR QUALIFICATIONS (RFQ)
STUCKY ROAD RECONSTRUCTION
FOWLER AVENUE TO SOUTH 19TH AVENUE
CITY OF BOZEMAN
Bozeman, MT
City of Bozeman
PO Box 1230
Bozeman, MT 59771-1230
June 2026
INSTRUCTIONS
NOTICE IS HEREBY given that the City of Bozeman (City) is seeking qualifications from firms to provide
professional services for the design and construction administration of Stucky Road between Fowler
Avenue and South 19th Avenue.
Examples of the Request for Qualifications are available on the City’s website
All proposals must be provided as a single, searchable PDF document file and be submitted digitally as an
email attachment to the RFQ City email address below. All proposals must comply with level A and AA
Success Criteria and Conformance Requirements as defined by current Web Content Accessibility
Guidelines (WCAG). Respondents are advised that City’s email attachment size limit is 25MB and that only
one PDF file will be allowed per response. The subject line of the transmittal email shall clearly identify
the RFQ title, company name and due date/time. File sizes greater than 25MB in size may be uploaded to
the City Clerks’ Office upon special arrangement with the City Clerk. However, it is the Respondent’s sole
responsibility to ensure the file upload is completed, and that the City is separately notified via email of
same, prior to the given deadline.
Deliver RFQs via email to the City Clerk by Thursday, July 16, 2026 at 3:00 pm MST. It is the sole
responsibility of the Respondent to ensure that proposals are received prior to the closing time as late
submittals will not be considered.
The email address for submission is: procurement@bozemanmt.gov
Any administrative questions regarding proposal procedures should be directed to: Mike Maas, City Clerk
406.582.2321, procurement@bozemanmt.gov.
Questions relating to the RFQ should be directed to: Danae Giannetti, P.E., Engineer II, 406.582.2295,
danae.giannetti@bozemanmt.gov.
Respondents will be required to agree to the City’s non-discrimination and equal pay affirmation, attached
as Appendix A.
DATED at Bozeman, Montana, this 27th day of June 2026.
Mike Maas
City Clerk
City of Bozeman
For publication on:
Saturday, June 27, 2026
Saturday, July 11, 2026
I. INTRODUCTION
The City of Bozeman, (“City”), is seeking qualifications from firms to undertake the design and construction
administration of Stucky Road from Fowler Avenue to 19th Avenue. The initial professional services
agreement contract will be for predesign phase services only, but respondents will be ranked based on
their abilities to provide complete design and construction administration phase services for the project.
This RFQ shall not commit the City to enter into an agreement, to pay any expenses incurred in preparation
of any response to this request, or to procure or contract for any supplies, goods or services. The City
reserves the right to accept or reject all responses received as a result of this RFQ if it is in the City’s best
interest to do so.
II. SCOPE OF PROJECT - PROJECT BACKGROUND AND DESCRIPTION
Stucky Road is identified as a collector in the Bozeman Transportation Master Plan. Recent significant
growth in vehicular traffic volume indicates that Stucky Road is becoming a major east-west travel route
across the Gallatin Valley. There are new and planned developments in close proximity to the project
limits that are expected to continue increasing demand of this corridor. The Stucky Road Reconstruction
Project (project) will upgrade the existing rural two-lane typical section to a context-sensitive urban
collector street section in accordance with the City’s transportation design criteria including separated
multimodal facilities, curb and gutter, dedicated left turn lanes, and street lighting. The City’s 2016
Water Facility Plan recommends a 16” water main along Stucky Road with stubs to Genesis Business
Park, South 27th Avenue, South 31st Avenue, and potentially Fowler Avenue. The design of this water
main will be included in the project. Intersection improvements at Stucky Road and 19th Avenue as well
as Stucky Road and Fowler Avenue will also be evaluated and design as part of the project. This corridor
segment passes between City and Gallatin County parcels. Adjacent land use includes rural agricultural
land and a mix of urban residential and commercial developments. The selected consultant will be
expected to provide right-of-way acquisition services for the project. Additional contextual
considerations include overhead utilities, irrigation ditches, wetlands, and mature trees. The City intends
to have the predesign phase of this project completed in late 2026 and present the preferred design
alternative to the community in early 2027. Construction of the project is expected to occur in phases
with the preferred first phase beginning in 2028.
Respondent must disclose whether Respondent intends to use Generative AI in the fulfillment of the
services if awarded a contract.
III. SCOPE OF SERVICES
The requested scope of services involved for the project is outlined below. Additional tasks and work
elements may be added during contract negotiations. It is also possible that tasks or elements could be
deleted through negotiation. The consultant may recommend addition/deletion of tasks or modification
of tasks in describing their particular understanding and approach for the project.
Clearly identify any elements of the proposed scope of services that would not be provided by the prime
consultant. Teams may be established as necessary. However, it is expected that the prime consultant
will be capable of completing the majority of the work and the proposal must clearly identify the
primate for this contract. Any sub-consultants which comprise the overall consultant team must be
identified along with a description of past working history between the firms.
Provide the anticipated schedule given staffing capacity as well as current and projected workload
commitments.
• Pre-Design Phase
o Prepare a design memo outlining selected geometric criteria for all modes of
transportation including horizontal, vertical, and cross section elements of the street
segment. Multiple context-sensitive typical sections are anticipated for the corridor and
should be based on the selected design criteria.
o Complete an Environmental Review consisting of wetland and watercourse delineation as
required and an investigation of protected resources. Develop and evaluate mitigation
alternatives as necessary.
o Provide surveying services including topographic survey and a boundary survey required
for right of way evaluation.
o Identify existing right of way limits and preliminary right of way impacts of the proposed
corridor improvements. Evaluate right of way requirements to construct the Project.
o Confirm traffic projections and recommended improvements to meet the corridor needs
for a 20-year design period. The traffic analysis shall include intersection control
evaluation and turn lane analysis for current and future scenarios.
o Provide geotechnical engineering evaluation including soils and groundwater analyses, and
pavement surfacing design. The geotechnical evaluation shall include a feasibility analysis
of preserving the existing road section.
o Evaluate design alternatives for street storm drainage systems, including hydrology and
hydraulic analysis.
o Identify design alternatives, prepare preliminary cost estimates, preliminary layouts, utility
conflict identification, and preliminary right-of-way analysis.
o Assist the City with community engagement tasks. A draft community engagement plan
will be prepared by the City Transportation and Engineering staff and shared with the
selected consultant during project scoping.
This phase will conclude with a roughly 30% completion preferred design alternative for the full corridor,
including intersection modifications at the intersections with Fowler Avenue and South 19th Avenue.
• Design Phase
o Design water system infrastructure identified in the 2016 Water Facility Plan.
o Incorporate feedback received during pre-design phase community engagement tasks.
o Coordinate with adjacent landowners to reach mutual agreement required to acquire all
necessary right of way and/or public access easements to complete the selected
improvements.
o Coordinate with all utility companies to complete the necessary relocations prior to the
start of project construction.
o Provide technical assistance to the City for the development of a funding plan which may
include proportional share, cash-in-lieu, pay back district, or special improvement district.
o Provide final design tasks including but not limited to surveying, geotechnical, structural,
electrical, and transportation engineering to complete all geometric improvements,
lighting, signing, striping, storm drainage, utility extensions or relocations, and all other
improvements.
o Provide project bidding and award assistance using QuestCDN including bid
recommendation and preparation of executed contract documents. The consultant’s
QuestCDN account will be used with City given Owner privileges.
This phase will conclude with ready for construction contract documents including plans, specifications,
and cost estimate.
• Construction Phase
o Coordinate with contractor through contract execution including but not limited to
preconstruction conference.
o Provide review of contractor submittals and RFI responses.
o Observe, monitor, document, and interpret construction activities related to the project.
Provide a designated field representative for observation/inspection during construction.
o Provide construction staking.
o Coordinate with city staff on construction oversight and materials testing.
o Complete project close-out including but not limited to scheduling final walk through and
submitting electronic record drawings to the City of Bozeman.
o Schedule and participate in the one-year warranty follow-up.
IV. TIMELINES, DELIVERY DEADLINE, AND INSTRUCTIONS
Deliver RFQs via email to the City Clerk (procurement@bozemanmt.gov) by Thursday, July 16, 2026 at
3:00 pm MST. It is the sole responsibility of the Respondent to ensure that RFQs are received prior to
the closing time as late submittals will not be considered. All proposals must be provided as a single,
searchable PDF document file and be submitted digitally as an email attachment to the City email
address procurement@bozemanmt.gov. Respondents are advised that City’s email attachment size
limit is 25MB and that only one PDF file will be allowed per response. The subject line of the email shall
clearly identify the RFQ title, company name and due date/time. File sizes greater than 25MB in size
may be uploaded to the City Clerks’ Office upon special arrangement with the City Clerk. However, it is
the Respondent’s sole responsibility to ensure the file upload is completed, and that the City is
separately notified via email of same, prior to the given deadline.
A. CONTACT INFORMATION: All Questions and Contacts regarding this RFQ must be
submitted in writing to:
Danae Giannetti, P.E.
P.O. Box 1230
Bozeman, MT 59771-1230
406.582.2295
danae.giannetti@bozemanmt.gov
B. AMENDMENTS TO SOLICITATION
Any interpretation or correction of this request will be published on the City’s webpage. The
deadline for questions related to this document is 5:00 pm MST on July 10, 2026.
C. SELECTION TIMELINE
Advertising dates: June 27, 2026 and July 11, 2026
Receipt of RFQs: 3:00 pm MST, on July 16, 2026
RFQ Review Complete by Committee: July 23, 2026
Interviews: July 28, 2026 and July 30, 2026, if necessary
Selection: August 3, 2026
With the exception of the advertising dates and advertised due date, the City reserves the right to
modify the above timeline.
V. SELECTION PROCEDURE
A. STATEMENT OF QUALIFICATIONS
Respondents must comply with the mandatory requirements provided in this solicitation.
The selection process shall be conducted pursuant to all applicable Montana laws
including those criteria set forth in §18-8-204, MCA and applicable City policy.
1. Evaluation of RFQs. The selection committee shall consist of no less than
three persons representing the City. The selection committee will review
conforming RFQ responses using the criteria listed above. RFQ responses that do
not contain the required documentation will be deemed nonresponsive to this
RFQ and will be rejected.
2. Revisions. Responses will be accorded fair and equal treatment with
respect to opportunity for discussion and revision of responses, and such
revisions may be permitted, after submissions and prior to award for the purpose
of obtaining best and final responses.
3. Evaluation & Elimination. After evaluating all conforming responses based
on the criteria herein the selection committee may eliminate one or more or all
Respondents from further review if they do not meet the qualification criteria
specified herein. Any Respondents eliminated by the selection committee, at any
time, or for any reason, will not have the opportunity to make revisions or
participate further in the selection process.
4. Interviews. After reviewing conforming RFQ responses, the selection
committee may decide to schedule interviews with qualified respondents.
Interviews will be held on July 28, 2026 and July 30, 2026, if necessary. Each firm
selected for interview will be notified of the specific time for their interview. The
format of the interview will be left up to the proposing firm; however, interviews
will be [45] minutes inclusive of questions from the selection committee, with 15
minutes between interviews for transitions and set up between Respondents.
5. Selection and Final Recommendation. The selection committee will tally
the scores for the RFQ. At that time contract negotiations will take place between
the City and successful Respondent. The City may negotiate a contract with the
next highest ranked Respondent if a contract cannot be made.
B. RFQ – FORM AND CONTENTS
Deliver one (1) digital copy prepared as follows:
1. General Instructions:
a. RFQ responses must be signed by an officer or principal of your firm.
b. RFQ responses must be contained in a single searchable PDF document
not to exceed 20 pages total including whatever pictures, charts,
graphs, tables, and text the firm deems appropriate to be part of the
review of the firm's qualifications. A separate transmittal letter, cover
page, cover sheets, and dividers are exempted from the page limit.
c. Schedules may be submitted in addition to the page limit.
2. Firm Information:
a. Experience. Respondent must demonstrate successful experience and
capacity to act as a contractor on projects of similar size, type and
complexity. Provide the name and location of each project, the client, and
the contact person and phone number. Describe experience and
qualifications of the professional personnel to be assigned to this project.
Describe your recent and current work for the City of Bozeman, if any.
b. Firm Background. Provide information about the firm, including
location. Describe the firm’s history. Include information identifying the
firm’s annual volume of business, financial/bonding capacities, and
speak to the firm’s stability in the marketplace. Information identifying
the firm’s strengths and weaknesses along with special capabilities that
may be appropriate to the Project will assist in the evaluation.
c. Firm Workload. Provide the status of current and anticipated work
within the firm in terms of time and magnitude for the anticipated
Project schedule as it relates to availability of key personnel and your
firm. Describe the firm’s capability to meet time and project budget
requirements.
d. Claims. At any time in the last ten (10) years has your firm been assessed
and paid liquidated damages after completion of a project under a
contract with a public owner?
e. References. Provide detailed contact information for the City for at least
five (5) projects undertaken by your firm within the past five years.
C. EVALUATION CRITERIA
Qualifications will be evaluated by the selection committee, which will individually score
qualifications out of a total of 100 possible points based on the criteria below. The scoring
criteria and possible point values are:
1. Respondent’s experience with projects of similar size and design:
Possible Points: 40
2. Firm’s Qualifications and Project Approach:
Possible Points: 30
3. Capabilities to meet time schedule and project budget requirements.
Possible Points: 10
4. Present and projected workloads:
Possible Points: 10
5. Past projects/experience working with the City of Bozeman:
Possible Points: 5
6. Office location(s):
Possible Points: 5
VI. FORM OF AGREEMENT
The final form of the contract documents will be substantially similar to the Professional Services
Agreement (PSA) found in Appendix B and will be finalized during contract negotiations. The City
anticipates utilizing a Cost Plus Fixed Fee contract structure for this agreement. Respondents must include
any requested alterations to the PSA in their RFQ response
VII. CITY RESERVATION OF RIGHTS
All proposals submitted in response to this RFQ become the property of the City and public records
and, as such, are subject to public disclosure.
A submission in response to this request for qualifications confers no rights upon any Respondents
and shall not obligate the City in any manner whatsoever. The City reserves the right to make no
award and to solicit additional request for qualifications at a later date.
A. This RFQ may be canceled or any or all responses may be rejected in whole or in part, as
specified herein, when it is in the best interests of the City. If the City cancels or revises
this RFQ, all Respondents who submitted will be notified using email.
B. The City reserves the right to accept or reject any and all submissions; to add or delete
items and/or quantities; to amend the RFQ; to waive any minor irregularities,
informalities, or failure to conform to the RFQ; to extend the deadline for submitting
proposals; to postpone award for up to 60 days; to award one or more contracts, by item
or task, or groups of items or tasks, if so provided in the RFQ and if multiple awards are
determined by the City to be in the public interest.
C. The City reserves the right to reject the submission of any person/firm who previously
failed to perform properly to the satisfaction of the City, or complete on time agreements
of similar nature, or to reject the submission of any person/firm who is not in a position
to perform such an agreement satisfactorily as determined by the City.
D. The City reserves the right to determine the best qualified Respondents and negotiate
a final scope of service and cost, negotiate a contract with another Respondents if an
agreement cannot be reached with the first selected Respondents, or reject all
proposals.
E. The successful Respondents will be required to enter into a contract with the City,
which will incorporate the Respondents' scope of service and work schedule as part of
the agreement.
F. This RFQ does not commit the City to award a contract. The City assumes no liability or
responsibility for costs incurred by Respondents in responding to this request for
qualifications or request for interviews, additional data, or other information with
respect to the selection process, prior to the issuance of an agreement, contract or
purchase order. The Respondents, by submitting a response to this RFQ, waive all right
to protest or seek any legal remedies whatsoever regarding any aspect of this RFQ.
G. This project is subject to the availability of funds.
VIII. NONDISCRIMINATION AND EQUAL PAY POLICY
The City of Bozeman requires each entity submitting under this notice affirm, on a separate form
provided, that it will not discriminate on the basis of race, color, religion, creed, sex, age, marital status,
national origin, or because of actual or perceived sexual orientation, sexual preference, gender
identity, or disability in fulfillment of a contract entered into for the services identified herein and that
this prohibition on discrimination shall apply to the hiring and treatment of the submitting entity’s
employees and to all subcontracts it enters into in the fulfillment of the services identified herein.
Failure to comply with this requirement shall be cause for the submittal to be deemed nonresponsive.
In addition, pursuant to City Commission Resolution 5169, the entity awarded a contract under this
RFQ and any subcontractors must abide by the Equal Pay Act of 1963 and Section 39-3-104, MCA (the
Montana Equal Pay Act), and affirm it will abide by the above.
IX. MISCELLANEOUS
A. No Oral Agreements. No conversations or oral agreements with any officer, employee, or agent of
the City shall affect or modify any term of this solicitation. Oral communications or any
written/email communication between any person and City officer, employee or agent shall not be
considered binding.
B. No Partnership/Business Organization. Nothing in this solicitation or in any subsequent
agreement, or any other contract entered into as a result of this solicitation, shall constitute, create,
give rise to or otherwise be recognized as a partnership or formal business organization of any kind
between or among the respondent and the City.
C. Employment Restriction and Indemnity. No person who is an owner, officer, employee,
contractor, or consultant of a respondent shall be an officer or employee of the City. No rights
of the City’s retirement or personnel rules accrue to a respondent, its officers, employees,
contractors, or consultants. Respondents shall have the responsibility of all salaries, wages,
bonuses, retirement, withholdings, worker’s compensation and occupational disease
compensation, insurance, unemployment compensation other benefits and taxes and
premiums appurtenant thereto concerning its officers, employees, contractors, and consultants.
Each Respondent shall save and hold the City harmless with respect to any and all claims for
payment, compensation, salary, wages, bonuses, retirement, withholdings, worker’s
compensation and occupational disease compensation, insurance, unemployment
compensation other benefits and taxes and premiums in any way related to each respondent’s
officers, employees, contractors and consultants.
D. Accessibility. Upon reasonable notice, the City will provide assistance for those persons with
sensory impairments. For further information please contact the ADA Coordinator at
406.582.3232.
E. Procurement. When discrepancies occur between words and figures in this solicitation, the
words shall govern. No responsibility shall attach to a City employee for the premature opening
of an SOQ not properly addressed and identified in accordance with these documents.
F. Governing Law. This solicitation and any disputes arising hereunder or under any future
agreement shall be governed and construed and enforced in accordance with the laws of the State
of Montana, and venue for all legal proceedings shall be in the 18th Judicial District Court, Gallatin
County. By offering to perform services under this RFQ, all Submitters agree to be bound by the
laws of the State of Montana and of the City, including, but not limited to, applicable wage rates,
payments, gross receipts taxes, building codes, equal opportunity employment practices, safety,
non-discrimination, etc.
X. ATTACHMENTS
The following exhibits are incorporated in this RFQ:
Appendix A: Non-Discrimination Affirmation
Appendix B: Professional Services Agreement
END OF RFQ
Appendix A
NONDISCRIMINATION AND EQUAL PAY AFFIRMATION
____________________________________(name of entity submitting) hereby affirms it will not
discriminate on the basis of race, color, religion, creed, sex, age, marital status, national origin, or
because of actual or perceived sexual orientation, gender identity or disability and acknowledges and
understands the eventual contract will contain a provision prohibiting discrimination as described above
and this prohibition on discrimination shall apply to the hiring and treatments or proposer’s employees
and to all subcontracts.
In addition, ____________________________________(name of entity submitting) hereby affirms it will
abide by the Equal Pay Act of 1963 and Section 39-3-104, MCA (the Montana Equal Pay Act).
______________________________________
Name and title of person authorized to sign on behalf of Respondent