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HomeMy WebLinkAbout26 - Notice of Awards - 2026 Curb & Sidewalk Improvements Project NOTICE OF AWARD Dated: __May 19, 2026_______ TO: __AV Construction Inc__________ ADDRESS: _476 Cayuse Trail, Bozeman, MT 59718 PROJECT: _2026 Curb & Sidewalk Improvements Project CONTRACT FOR: 2026 Curb & Sidewalk Improvements Project You are notified that your Bid opened on April 22, 2026, for the above Contract has been considered. You are the apparent Successful Bidder and have been awarded a Contract for the: 2026 Curb & Sidewalk Improvements Project. The Contract Price of your Contract is: ____One hundred Fifteen Thousand Three Hundred Forty Six___ Dollars ($115,346.00). Three (3) copies of each of the proposed Contract Documents (except Drawings) accompany this Notice of Award. Three (3) sets of the Drawings will be delivered separately or otherwise made available to you immediately. You must comply with the following conditions precedent within fifteen (15) days of the date of this Notice of Award, that is, by _______________. 1. You must deliver to the OWNER Three (3) fully executed counterparts of the Agreement including all the Contract Documents and Drawings. 2. You must deliver with the executed Agreement the Contract Security (Bonds) as specified in the Instruction to Bidders, and the General Conditions (paragraph 6.01). 3. List other conditions precedent: You must deliver with the executed Agreement the Certificates of Insurance as specified in the General Conditions (Article 6) and Supplementary Conditions (paragraphs SC-6.03 and SC-6.04). Failure to comply with these conditions within the time specified will entitle OWNER to consider your Bid abandoned, to annul this Notice of Award, and to declare your Bid Security forfeited. Within ten (10) days after you comply with these conditions, OWNER will return to you two fully signed counterpart of the Agreement with the Contract Documents attached. CITY OF BOZEMAN, MONTANA ATTEST: BY: __________________________________ BY: ____________________________ (CITY MANAGER) (CITY CLERK) DATE: _______________________________ Docusign Envelope ID: B4CDF01B-3922-82ED-83ED-DD1A00A0AC3C 6/3/2026 Name:Contractor #:Affirmation Form:Bid Bond:Base Bid Total: AV Construction, Inc 157351 x x $115,346.00 Knife River - Belgrade 10089 x x $129,919.90 AX&T Dirtworks LLC 252369 x x $137,467.00 Terrain Not Provided x x $132,090.97 Mike Maas Kellen Gamradt City Clerk Engineer II Bid Check:Delivered to Finance:Accepted By:Date: Bid Tab - 2026 Curb and Sidewalk Improvements Project These bids were opened and read before the undersigned at 2:00 pm on Thursday, April 3rd, 2025 Docusign Envelope ID: B4CDF01B-3922-82ED-83ED-DD1A00A0AC3C Certificate Of Completion Envelope Id: B4CDF01B-3922-82ED-83ED-DD1A00A0AC3C Status: Completed Subject: Complete with Docusign: 14-NoticeOfAward.curb_sidewalk.pdf, Bid_Tab.pdf Source Envelope: Document Pages: 2 Signatures: 2 Envelope Originator: Certificate Pages: 5 Initials: 0 Alex Newby AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-08:00) Pacific Time (US & Canada) Stamps: 1 alex.newby@bozemanmt.gov IP Address: 155.190.9.6 Record Tracking Status: Original 6/3/2026 9:51:54 AM Holder: Alex Newby alex.newby@bozemanmt.gov Location: DocuSign Security Appliance Status: Connected Pool: StateLocal Signer Events Signature Timestamp Chuck Winn chuck.winn@bozemanmt.gov City Manager 15 Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 155.190.9.5 Sent: 6/3/2026 9:58:01 AM Viewed: 6/3/2026 2:39:13 PM Signed: 6/3/2026 2:40:29 PM Electronic Record and Signature Disclosure: Accepted: 6/3/2026 2:39:13 PM ID: 34e12407-df57-43b8-abea-26c5ec0a1d1c Mike Maas mike.maas@bozemanmt.gov City Clerk City of Bozeman Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 155.190.3.7 Sent: 6/3/2026 2:40:30 PM Viewed: 6/9/2026 12:55:08 PM Signed: 6/9/2026 12:55:49 PM Electronic Record and Signature Disclosure: Accepted: 8/23/2022 2:22:44 PM ID: b1bb90fd-5db8-4a5f-9451-9536f39ef003 In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Kellen Gamradt kellen.gamradt@bozemanmt.gov Security Level: Email, Account Authentication (None) Sent: 6/3/2026 9:58:01 AM Viewed: 6/3/2026 9:59:04 AM Carbon Copy Events Status Timestamp Electronic Record and Signature Disclosure: Not Offered via Docusign Michelle Chapel michelle.chapel@bozemanmt.gov Records Coordinator City Bozeman Security Level: Email, Account Authentication (None) Sent: 6/9/2026 12:55:50 PM Electronic Record and Signature Disclosure: Accepted: 2/24/2026 9:38:21 AM ID: 1fa4538c-9b38-40d2-9e1a-390aa0445f47 Kara Albright kara@avconstruction.com Security Level: Email, Account Authentication (None) Sent: 6/9/2026 12:55:51 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 6/3/2026 9:58:01 AM Certified Delivered Security Checked 6/9/2026 12:55:08 PM Signing Complete Security Checked 6/9/2026 12:55:49 PM Completed Security Checked 6/9/2026 12:55:51 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City Manager (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through the DocuSign system. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to this Electronic Record and Signature Disclosure (ERSD), please confirm your agreement by selecting the check-box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system. Getting paper copies At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. You will have the ability to download and print documents we send to you through the DocuSign system during and immediately after the signing session and, if you elect to create a DocuSign account, you may access the documents for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper copies of any such documents from our office to you, you will be charged a $0.00 per-page fee. You may request delivery of such paper copies from us by following the procedure described below. Withdrawing your consent If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and disclosures electronically is described below. Consequences of changing your mind If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. Further, you will no longer be able to use the DocuSign system to receive required notices and consents electronically from us or to sign electronically documents from us. All notices and disclosures will be sent to you electronically Electronic Record and Signature Disclosure created on: 4/22/2022 3:30:54 PM Parties agreed to: Chuck Winn, Mike Maas, Michelle Chapel Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through the DocuSign system all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. How to contact City Manager: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to: mmaas@bozeman.net To advise City Manager of your new email address To let us know of a change in your email address where we should send notices and disclosures electronically to you, you must send an email message to us at mmaas@bozeman.net and in the body of such request you must state: your previous email address, your new email address. We do not require any other information from you to change your email address. If you created a DocuSign account, you may update it with your new email address through your account preferences. To request paper copies from City Manager To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically, you must send us an email to mmaas@bozeman.net and in the body of such request you must state your email address, full name, mailing address, and telephone number. We will bill you for any fees at that time, if any. To withdraw your consent with City Manager To inform us that you no longer wish to receive future notices and disclosures in electronic format you may: i. decline to sign a document from within your signing session, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; ii. send us an email to mmaas@bozeman.net and in the body of such request you must state your email, full name, mailing address, and telephone number. We do not need any other information from you to withdraw consent.. The consequences of your withdrawing consent for online documents will be that transactions may take a longer time to process.. Required hardware and software The minimum system requirements for using the DocuSign system may change over time. The current system requirements are found here: https://support.docusign.com/guides/signer-guide- signing-system-requirements. Acknowledging your access and consent to receive and sign documents electronically To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please confirm that you have read this ERSD, and (i) that you are able to print on paper or electronically save this ERSD for your future reference and access; or (ii) that you are able to email this ERSD to an email address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format as described herein, then select the check-box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system. By selecting the check-box next to ‘I agree to use electronic records and signatures’, you confirm that:  You can access and read this Electronic Record and Signature Disclosure; and  You can print on paper this Electronic Record and Signature Disclosure, or save or send this Electronic Record and Disclosure to a location where you can print it, for future reference and access; and  Until or unless you notify City Manager as described above, you consent to receive exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you by City Manager during the course of your relationship with City Manager.