HomeMy WebLinkAbout24 - Submissions - Professional Geographic Information Systems (GIS) Services (6)Professional Geographic
Information Systems Services
CITY OF BOZEMAN, MT
DATE :
March 14, 2024
SUBMITTED BY:
John Garrido, Account Executive
Attachment A
NONDISCRIMINATION AND EQUAL PAY AFFIRMATION
____________________________________(name of entity submitting) hereby affirms it will not
discriminate on the basis of race, color, religion, creed, sex, age, marital status, national origin, or
because of actual or perceived sexual orientation, gender identity or disability and acknowledges and
understands the eventual contract will contain a provision prohibiting discrimination as described
above and this prohibition on discrimination shall apply to the hiring and treatments or proposer’s
employees and to all subcontracts.
In addition, ____________________________________(name of entity submitting) hereby affirms it
will abide by the Equal Pay Act of 1963 and Section 39-3-104, MCA (the Montana Equal Pay Act), and
has visited the State of Montana Equal Pay for Equal Work “best practices” website,
https://equalpay.mt.gov/BestPractices/Employers, or equivalent “best practices publication and has
read the material.
______________________________________
Name and title of person authorized to sign on behalf of submitter
NV5 Geospatial, Inc.
NV5 Geospatial, Inc.
Robert Vander MeerVice President, State & Regional
NV5 Geospatial – Professional Geographic Information Systems Services 1
March 24, 2024
City of Bozeman, Montana
Attn: Gail Jorgenson, GIS Program Manager
PO Box 1230
Bozeman, MT 59771-1230
RE: Proposal for Professional Geographic Information Systems (GIS) Services
Dear Ms. Jorgenson,
NV5 Geospatial, Inc. (NV5) is pleased to submit our proposal for the Professional Geographic Information
Systems (GIS) Services project detailed in the RFP. NV5 Geospatial has a long and outstanding history of
providing full-service geospatial solutions, and we are the largest singular provider of end-to-end geospatial
services and solutions in the U.S. NV5 Geospatial is the only firm to achieve a Platinum Partnership with
both Esri and Cityworks. NV5 Geospatial is willing to comply with all work requirements and other terms
and conditions specified in this solicitation.
Summation of Submittal and Unique Qualifications:
• Experienced and Trusted Partner – Since 2018, NV5 Geospatial has provided the City of Bozeman
services supporting GIS and Cityworks environments. Most recently, NV5 Geospatial was awarded
a 3-year contract with the City of Bozeman to provide GIS and Asset Management services and has
supported numerous tasks from this contract. We know that both timeliness and quality of work
are absolute prerequisites, and NV5 Geospatial has the necessary experience and the dedicated
staff waiting to offer quality professional services. We are proud to be a trusted partner for the City
of Bozeman—and, as such—can provide expert data knowledge and an extensive understanding of
the City's environment.
• Premier GIS and Cityworks Provider –NV5 is the only firm to achieve Platinum Partner status with
Cityworks and Esri for our engagement, experience, and contribution levels within both technical
communities. NV5 Geospatial also participates in Esri’s Partner Advisory (PAC) and CTO Councils,
where we can influence business and technical initiatives within Esri. This partnership status
allows our team to understand the intricacies of both environments, which will prove beneficial to
supporting the City of Bozeman’s roadmap and help optimize the City’s GIS environment well into
the future.
• Local, Unparalleled, Personalized Service – NV5 Geospatial is known for its unmatched,
personalized level of service across the country. We take an adaptive approach and understand
the importance of your objectives. Our Cityworks Solution Engineer and Group Lead, Haley Jurecki,
and several of our staff live in your community and have the knowledge and expertise to deliver
the results you need locally. Working closely together will turn this project into a huge success
story for your team and its users.
Please contact me if you would like additional information. We look forward to your favorable review of our
proposal and working together to accomplish this project.
Sincerely,
John Garrido, Account Executive
NV5 Geospatial – Professional Geographic Information Systems Services 2
Table of Contents
1.0 EXECUTIVE SUMMARY ............................................................................................................... 3
2.0 FIRM PROFILE ............................................................................................................................ 4
Esri Partnership ............................................................................................................................................. 4
Licenses and Certifications .......................................................................................................................... 6
Cityworks Platinum Partnership................................................................................................................... 6
Subcontractor Overview: VertiGIS ................................................................................................................ 7
Key Personnel ............................................................................................................................................... 7
3.0 SCOPE OF PROJECT ................................................................................................................. 10
Phase 1 – Needs Assessment & Roadmap .............................................................................................. 10
Phase 2 – Roadmap Implementation ........................................................................................................ 10
4.0 GENERAL AND TECHNICAL REQUIREMENTS ............................................................................ 11
5.0 RELATED EXPERIENCE WITH PROJECTS SIMILAR TO THE SCOPE OF SERVICES .................... 12
6.0 DESCRIPTION OF PROPOSED APPROACH TO THE PROJECT ................................................... 15
Phase 1 – Needs Assessment & Roadmap .............................................................................................. 15
Phase 2 – Roadmap Implementation ........................................................................................................ 18
7.0 PROPOSED SCHEDULE ............................................................................................................. 20
8.0 PRESENT AND PROJECTED WORKLOADS ................................................................................ 21
9.0 RECENT AND CURRENT WORK FOR THE CITY OF BOZEMAN ................................................... 22
10.0 REFERENCES ............................................................................................................................ 23
11.0 PRICE PROPOSAL FOR BOTH PHASE 1 AND PHASE 2 .............................................................. 24
NV5 Geospatial – Professional Geographic Information Systems Services 3
1.0 Executive Summary
The City of Bozeman (the City) has a well-established enterprise GIS platform to support city staff,
leadership, and citizens in providing innovative visibility and insight into information about the community.
The technology platforms accommodate everything from internal operations and business processes to
analytics and visualization, offering improved transparency, increased accountability, and broad
collaboration.
The current implementation is based on the Esri ArcGIS Enterprise software stack with complementary
implementations of Cityworks, Geocortex (VertiGIS), and FME, among other systems. The deployment
landscape represents a robust landscape of synergistic enterprise solutions, which also require deliberate
maintenance and sustainment to provide continuous support to the user base. Keeping pace with
evolutions in the respective technology stacks requires a clear and thoughtful vision, which is a primary
reason the City has initiated the request for an assessment and roadmap.
Fortunately, NV5 Geospatial (NV5) has been performing such services and shaping the enterprise vision
for decades, supporting organizations ranging from local governments to the Federal government to
Fortune 500 companies. We are North America’s largest geospatial services firm, providing geographic
insights to government and corporate organizations that need geospatial intelligence to mitigate risk, grow
plans, better manage resources, and advance scientific understanding.
NV5 proposes a discovery-style engagement to the City centered on a two-day onsite workshop. Through
the workshop, we will gather information and learn about the City as an organization and the underlying
technology landscape. Within that context, we will develop a roadmap to advance and upgrade the current
platforms. Subsequently, NV5 will help the City undertake priority tasking identified via the roadmap
through a flexible and ongoing support block engagement.
NV5 looks forward to continuing our partnership with the City and helping to advance the enterprise GIS
program to support organizational needs now and in the future.
NV5 Geospatial – Professional Geographic Information Systems Services 4
2.0 Firm Profile
NV5 is qualified, prepared, and can deliver the services needed to achieve the
City's contract objectives. We are North America's largest geospatial services
firm, providing geographic insights to clients who need geospatial intelligence
to mitigate risk, grow plans, better manage resources, and advance scientific
understanding.
Our client base includes local, county, state, regional, and federal agencies and many of North America's
top engineering and industrial firms. Our GIS staff consists of an experienced Team of Certified Project
Management Professionals, Scrum Masters, Scum Product Owners, GIS Professionals, Analysts, and
Developers organized to deliver GIS Software Solutions and Services based on client-specific needs.
Our client-focused Teams are supported by a deep corporate bench skilled with geospatial technology and
trends, including Enterprise Architects, Solutions Architects, Solutions Engineers, Geospatial Analysts, and
more, working across 100+ offices in the United States.
We lead the nation as the only end-to-end geospatial solutions provider capable of delivering the highest
quality data and geographic insights. We combine unmatched expertise and experience with the latest
technology and proprietary software to map and analyze all types of terrain. We have mapped millions of
square miles of imagery and lidar throughout the United States. But we are so much more than what we
measure.
We also lead our peers in innovation and actively participate in the research community, constantly
exploring new and novel ways to solve our client's most significant challenges.
We empower our clients to solve challenges using the full spectrum of geospatial and IT services and
solutions, which include enterprise GIS design and implementation, GIS-centric asset management
(Cityworks), extensive data services, geomatics, business solutions, cloud services, infrastructure security,
analytics, and professional services. Customers include local, state, and national government, defense and
intelligence, infrastructure, utilities, energy, airports and ports, and commercial and environmental
customers.
With a mapping and survey heritage dating back to 1969, NV5 (via NV5 Geospatial and Axim Geospatial,
an NV5 company) is dedicated to embracing its legacy traits of flexibility, creativity, innovation,
responsiveness, partnership, and client satisfaction as well as on time, first time right products, which has
defined our success. In 2019, NV5 Geospatial was acquired by NV5 Global, headquartered in Hollywood,
FL, further securing our longstanding history of providing quality services to our clients. In February 2023,
we announced NV5's acquisition of Axim Geospatial as a wholly-owned subsidiary. Now comprised of over
750 Geospatial-dedicated employees, NV5 is ready to support the City with all aspects of your geospatial
needs and build upon our 6-year relationship with the City.
Esri Partnership
NV5 is one of only 18 firms globally that have
attained the level of Esri Platinum Partner. Less than
1% of Esri partners worldwide have achieved this
highest tier of distinction. We have been an Esri
Business Partner for 30 years and continuously maintain alignment with their vision and initiatives. We have
NV5 Geospatial – Professional Geographic Information Systems Services 5
preferential pre-release knowledge transfers on new technology and access to the Esri product teams with
premium support. NV5 sits on the Esri Partner Advisory Council (PAC) and through this relationship, NV5
gains insight into and influences Esri technical trajectories in advance of public release. This insight allows
NV5 to help clients navigate upcoming changes to take advantage of new capabilities.
In addition to Platinum Partnership, NV5 has achieved Esri specialty status for several solutions and Esri
product areas:
State and Local Government Specialty. This specialty is awarded
to partners that specialize in, and have a substantial track record
of success with, the development and configuration of ready-to-
use solutions for local and state government clients.
ArcGIS System Ready. Awarded to partners that adopt the latest
Esri technology, migrate their offerings in a repeatable practice,
and have a well-trained staff to support the latest Esri software
releases.
Other Specialties of Note:
ArcGIS Indoors. A complete indoor mapping system for connecting
workspaces with employees and visitors.
ArcGIS Cloud Services. With the maturity of business systems
comes a need for flexible and agile cloud environments and hybrid
environments for business continuity and resiliency.
ArcGIS Utility Network Management Extension. GIS-based network
management for utilities, the new Utility Network (UN)
management tool provides more functionality, added flexibility and
advanced access to data. NV5 is the first Esri partner to receive the
UN partner specialty designation for water utilities.
ArcGIS HUB. A community engagement platform that organizes
people, data, and tools through information-driven initiatives.
Our Esri Platinum Partnership provides significant benefits for our clients, including enhanced professional
services and industry knowledge, which offers NV5 a level of premium support to elevate technical requests
that other companies cannot access. We have regular interfaces with the Esri Product and Professional
Services Team to share experiences, discuss best practices, help define upcoming capabilities, and gain
insight into new technologies that will soon be available for public consumption.
NV5 Geospatial – Professional Geographic Information Systems Services 6
Licenses and Certifications
Table 1. NV5 Team Licenses and Certifications
Certification Type # of Employees
Professional Licensure /
Certification
GIS Professional (GISP) 37
Professional Surveyor (PS)/Professional Land Surveyor (PLS) 13
Project Management Professional (PMP) 20
Esri Certifications
Esri ArcGIS Desktop Associate (EADA) 2
Esri ArcGIS Desktop Professional (EADP) 5
Esri Enterprise Administration Associate (EEAA) 2
Esri Enterprise Administration Professional (EAEP) 1
Esri Enterprise Geodatabase Management Associate (EGMA) 1
Esri Enterprise Geodatabase Management Professional (EGMP) 2
Esri System Design Associate (ESDA) 1
Esri Web Application Developer Associate (EWDA) 3
CompTIA CompTIA Security+ 35
Information Technology
Infrastructure Library ITIL Foundation Level 1
Amazon Web Services AWS Certified Cloud Practitioner 4
AWS Certified Solution Architect - Associate 1
Microsoft Azure Certification 3
Oracle Oracle Certified Associate 2
Others
Certified DevSecOps Professional 1
Professional Scrum Master 5
Certified Scrum Product Owner 1
As our customers’ needs have expanded beyond purely Geospatial and Data Capture services, our service
offerings have evolved in parallel to include such things as Geospatial Cloud Services (cloud migrations,
conversions, and ongoing services) which support 20+ active clients, including Harry Reid International
Airport, Hartsfield-Jackson Atlanta International Airport (HJAIA), and Port of New Orleans. Many of our
customers rely on NV5 to proactively manage these environments following deployment. In fact, NV5 was
recently recognized with an Implementation Award for Exceptional Achievement at the 2023 Esri Partner
Conference. NV5 staff are experienced and maintain key certifications across all major cloud platforms.
NV5 is also an industry leader in location-based asset management planning, design, and implementation
as well as integrations with EAM and GIS. Our staff have added value to existing asset management/work
order systems through seamless integrations with third-party systems, including financial, HR, and other
related business systems.
Cityworks Platinum Partnership
NV5 is a Cityworks Platinum Partner and has been providing a GIS-
centric approach to enterprise asset management implementations,
upgrades, and support. NV5 has been working with Cityworks since
before the first release of Cityworks Server – which represents the
contemporary version of the software and the platform against which Cityworks has directed the bulk of
recent development efforts. NV5 has been an official Cityworks Implementation Business Partner since
February 1, 2013, however, our experience providing Cityworks related implementation services dates back
to 2008. In July 2017, just four years after establishing our partnership with Cityworks, NV5 reached the
highest tier available, becoming the only firm to hold a Platinum status with both Cityworks and Esri.
NV5 Geospatial – Professional Geographic Information Systems Services 7
Subcontractor Overview: VertiGIS
VertiGIS North America (VertiGIS) features over 100 employees in the
US and Canada, with 600 VertiGIS employees worldwide. VertiGIS is a
collection of world-class geospatial technology companies brought
together under a single private company. Like VertiGIS North America, these companies have been building
industry-leading geospatial solutions for decades.
VertiGIS is one of just a few Esri Platinum Business Partners, which puts us among the top Esri partners in
the world. Our staff are among the most experienced in deploying and configuring ArcGIS software and
building powerful mapping applications with our VertiGIS Studio software. As such, VertiGIS is well
qualified to deliver the requirements detailed in the City’s RFP using our own experienced staff who have
unparalleled knowledge of our VertiGIS Studio software suite.
Key Personnel
NV5’s Senior Esri Solutions Architect, Steve Mulberry, will lead this project. Steve will lead the engagement,
starting with a 2-day onsite discovery workshop. During this time, they will discuss system architecture,
deployment patterns, data management, associated workflows, and Enterprise GIS Adoption pattern
review. Once the discovery is completed, Steve will be leading the roadmap development process and
finalize a written deliverable that will be presented to the City and its leadership.
Pedro Oliveria will support the portion specific to VertiGIS Software and solutions. This will include
discovery workshops in tandem with Steve to help plan for a transition of the Geocortex platform. Pedro
will provide the City with a proposed application architecture diagram after the assessment. Once accepted,
a migration plan will be implemented to support implementation, training, and maintenance.
Steve Mulberry, Sr. Esri Solutions Architect
Technical Expertise
• Esri ArcGIS
• Systems Design and Architecture
• Application Design and Architecture
• Systems Integration
• Web Development and Design
• RDBMS Design and Architecture
• Geospatial Data Design
• Spatial Analysis
• Geoprocessing
Experience
33 years
Education
BS/Cartography
Certification
• Esri Certified Enterprise System Design
Associate
• AWS Certified Cloud Practitioner
Steve is responsible for conceptualizing and engineering enterprise GIS systems. He provides technical
oversight for NV5 business units with integration and deployment of location intelligence solutions running
on industry standard platforms, business systems, and enterprise database management environments;
consults directly with solution architects and program managers supporting business development and
project execution activities; also leads client engagements by demonstrating technical capabilities and
determining functional requirements, systems, and application architecture design and development for
specific project engagements.
NV5 Geospatial – Professional Geographic Information Systems Services 8
Steve has experience working with large organizations on system-wide deployments of Enterprise GIS to
support oil and gas distribution (SCADA, Pilot Patrol), electric distribution (Transmission) waste
management (Logistics, Work Order Management), Real Estate (System Integration, One View App),
Financial (Business Continuity, Big Data).
Steve sits on the Esri CTO council to help influence the future of ArcGIS and advocate for product and
technology enhancements to better enable the development of partner offerings and solutions.
Project Experience
• Evoenergy ActewAGL Cityworks and GIS Healthcheck (Canberra, Australia - 2024): NV5 was
selected by Evoenergy to help optimize their location-based, enterprise platform. This was done
through an immersive and comprehensive assessment of the technology landscape that is
associated with their business processes. NV5 provided onsite discovery workshop and system
health check. Steve was the technical resources assigned to assist given his expertise in enterprise
GIS. Following the onsite engagement, Steve compiled his observations into a written deliverable
that included several recommendations to help support Evoenergy’s overall vision and strategy for
their enterprise GIS.
• MnDOT District 7 Asset Inventory Update (District 7, Minnesota - 2021): NV5 was selected by
MnDOT to deliver a new and accurate district‐wide inventory of MnDOT owned signs in District 7
on approximately 3,238 lane miles of trunk highway. NV5 worked with MnDOT to identify all
centerline miles, ramps, and local legs of intersecting MnDOT routes that need to be collected in
order to provide MnDOT with a complete inventory of District 7. Steve created an interactive, Esri-
based dashboard that was used as a project management tool to report collection and extraction
progress in real-time to the client.
• TrueNet Mobile Lidar Mapping (Ontario, Canada Providence - 2021): NV5 was selected to provide
TrueNet Communications with mobile lidar and 360-degree imagery acquisition and data
extraction services to support approximately 100 miles of fiber optic design build in Ontario,
Canada. NV5 deployed a field crew equipped with a Maverick mobile lidar sensors and 360-degree
imagery Ladybug cameras, executed GPS post-processing of the data, and completed subsequent
extraction of 14,575 assets. Steve created an Esri-compatible, web-based data visualization tool,
which allowed the user to access 360 imagery and lidar point clouds. The user is able to play
through the imagery and view point cloud associated with each image. Steve provided 15 user
licenses and hosted the data for 6 months at TrueNet’s request.
Pedro Oliveria, Developer
Pedro brings a strong background in software development to every project he works on, with more than 8
years of experience working in software and application development. Since joining VertiGIS in 2015, he
has been part of VertiGIS' most significant data-driven projects that marry Esri products and VertiGIS
software. Along with his extensive expertise working on back-end security providers, Pedro specializes in
front-end user experiences that drive real-time displays of complex indicators, charting requirements, and
data configurations.
Project Experience
• Oregon and Roanoke Forestry, Roseburg Forest Products (2022-2023): Acting as Team and Tech
Lead, Pedro led the VertiGIS team as they built Roseburg’s VertiGIS Studio Mobile applications
which were used to monitor and calculate forestry resources and view the company's assets. The
NV5 Geospatial – Professional Geographic Information Systems Services 9
mobile capabilities allow field workers to operate with no network and sync data when going back
to base.
• Walmap Pro, Walgreens (2021-PRESENT): Built previously by VertiGIS, the Walmap application
was modernized using the VertiGIS Studio Web framework and a full ArcGIS Enterprise
implementation on Azure servers. Pedro was integral to the development of the end solution which
resulted in a powerful asset manager supported by constant ETL (extract, transform, load)
processes to update the underlying data. Following successful conversion and deployment, Pedro
continues to enhance and maintain the system with new processes and tools for the end-users to
enjoy.
• Wellbeing Toronto, City of Toronto (2020): Using the new VertiGIS Web framework, Pedro
developed a data-driven solution to Wellbeing Toronto, consisting of a real-time display of
hundreds of indicators throughout Toronto’s neighborhoods. With calculations done on the fly,
users can create and configure their own indicators and see custom data relevant to their interests.
Using a new paradigm of data hosted in ArcGIS Online, the solution is completely cloud-based and
client-side.
NV5 Geospatial – Professional Geographic Information Systems Services 10
3.0 Scope of Project
The requested scope of the RFP spans two phases, including an assessment and visioning component and
subsequent implementation support. The following content summarizes the proposed scope of services,
which are further described in Section 6.0 Description of Proposed Approach to the Project.
Phase 1 – Needs Assessment & Roadmap
The needs assessment and roadmap development phase will center on an onsite workshop to gather
information and learn about the technical landscape and supporting processes, which will then directly feed
into the recommendations and visioning captured in the roadmap deliverable.
Deliverables
• Discovery workshop final agenda
• 2-day onsite workshop
• Roadmap document outline
• Draft roadmap
• Roadmap overview and orientation
• Budgetary references for up to three prioritized projects
• Final roadmap
Phase 2 – Roadmap Implementation
The second phase is intended to support implementing projects outlined in the roadmap document based
on priorities established by the City. Before performing the needs assessment discovery workshops and
developing the roadmap, NV5 Geospatial cannot definitively identify the scope and associated effort
estimates to support implementation. As such, we propose a support block engagement as a powerful yet
flexible option for the City to advance the vision.
Deliverables:
• Time and materials (T&M) support block
NV5 Geospatial – Professional Geographic Information Systems Services 11
4.0 General and Technical Requirements
As an assessment and planning exercise, the development of the roadmap does not have explicit technical
requirements. Instead, the general requirements are more organizational and logistical, such as:
• The City will have a central location and adequate space to support the onsite discovery workshops
• The available space will have basic collaborative infrastructure, including a whiteboard, Wi-Fi,
projector, etc.
• The City will identify and coordinate staff participation in the workshop meetings
• Staff participating in the workshop meetings will have the knowledge and authority to provide
inputs that shape the technical vision
• City project leadership will be responsible for distributing draft content and
aggregating/reconciling feedback
The implementation phase, of course, is likely to have a series of technical requirements associated with
the prioritized tasks, but that will be determined at the time tasks are authorized. Prior to that time, the
following represent high-level technical requirements that may be applicable:
• Adequate software licensing will be available and provided to support all phase 2 tasking
• Software versions will remain static as changes or upgrades are made to the host infrastructure
• Solution configurations will remain static as changes or upgrades are made to the underlying
software environment
• Infrastructure, software, and data changes may be suspended during a mutually agreed
maintenance window to support production releases
• Software versions identified as the target for an upgrade will not change unless mutually agreed
upon
• As necessary, administrative credentials will be provided to support phase 2 activity
• Sufficient infrastructure will be provided to meet documented minimum requirements
NV5 Geospatial – Professional Geographic Information Systems Services 12
5.0 Related Experience with Projects Similar to the Scope of
Services
Cityworks & GIS Healthcheck
Evoenergy provides gas and electric energy service to >200,000
customers spanning an area in Canberra and the surrounding region
of southeast New South Wales. To do so safely and reliably,
Evoenergy has adopted an extensive technology landscape.
Location technology (GIS) and Cityworks (work and asset
management) are central among the operational tools, facilitating
day-to-day business process and integration with other enterprise
platforms.
To help optimize the location-based, enterprise platforms,
Evoenergy contacted NV5 Geospatial to help perform an immersive
and comprehensive assessment of the technology landscape and
associated business processes. NV5 Geospatial was charged with
evaluating the respective technology deployments, functional adoption, and user experience to feed into
an assessment of programmatic health and maturity and support a five-year roadmap.
To do so, NV5 Geospatial collaborated with Evoenergy project and technical leadership to design an
extended onsite discovery workshop and system health check. The initial discovery exercise was supported
by multiple NV5 Geospatial technical resources with expertise in enterprise GIS and Cityworks
implementations. Over a period of five-weeks, the team conducted interviews, brainstorming sessions, and
working groups to learn and understand the organizational requirements and constraints underlying the
current deployment and configuration profiles.
Although some suggestions and corresponding adjustments were offered throughout the onsite exercise,
the primary value of the project was represented in a written deliverable to systematically capture
observations, recommendations, and vision. NV5 Geospatial developed the deliverable by parsing through
notes and documentation to distill actionable recommendations that would help advance the enterprise
programs and enhance adoption by improving the user experience. The document was shared with
Evoenergy staff periodically to not only validate the structure, but to incrementally solicit feedback on the
content to confirm accuracy and resonance.
Following the iterative review and deliverable acceptance process, NV5 Geospatial transitioned from the
initial discovery phase to a support services arrangement through which the team has helped implement
priority recommendations. The support phase is an ongoing partnership between Evoenergy and NV5
Geospatial.
Contracting Consultant
Evoenergy ActewAGL
Canberra, Australia
Kerryn Patterson
+61400606007
kerryn.patterson@
actewagl.com.au
Period of Performance
07/2023-01/2024
Contract Value
$380,700
NV5 Geospatial – Professional Geographic Information Systems Services 13
GIS Envisioning Workshops
The Metropolitan Airports Commission (MAC) was established to
provide exceptional airport experiences in the Twin Cities region by
leveraging sustainable business practices and contemporary
technology, including a robust enterprise GIS program and
Cityworks implementation. NV5 Geospatial has been working with
MAC to support, maintain, and expand the respective platforms
since 2018, however, in 2023 MAC communicated an interest to Esri
to establish a technology roadmap. Given the deep and ongoing
partnership with NV5 Geospatial, both Esri and MAC expressed a
desire for NV5 Geospatial to participate and collaborate through a
series of onsite workshop sessions.
For MAC, the investment in the Esri software stack has effectively
empowered enterprise workflows and supported diverse business
processes. To confirm continued efficacy and support, MAC
understood that that maintenance and sustainment, though
necessary, would not adequately position the organization for future demands. The roadmap is intended
to provide a vision and a corresponding action plan.
NV5 Geospatial engaged with MAC in collaboration with Esri to perform a discovery workshop through
which MAC staff were able to offer insights, observations, and requirements of the system The workshops
focused on the broad capabilities of the enterprise GIS program, but also included a deeper dive into the
deployment and management of Cityworks as a complementary technology. MAC has adopted both
Cityworks AMS and PLL as a functional extension of the GIS capabilities. Cityworks AMS supports airside
operations and the landside trades workers and PLL is used for permitting the use of cranes at all MAC
airports.
The information captured from the workshops was interpreted and transformed into a roadmap that
included observations, assessments, recommendations, and the roadmap. The observations included
challenges and strengths as context for the adoption and current patterns of for both functional areas of
focus and thematic/departmental opportunities. The recommendations highlighted the keys to success
and outlined associated priority and sequencing with a supporting outline of the corresponding steps and
responsibilities, addressing strategy, data, governance, training, and engagement. The roadmap outlined
core activities and relative timelines to serve as a guide for MAC.
Based on our partnership with Cityworks and long experience with MAC to facilitate the work, asset, and
permit management programs, NV5 Geospatial was able to provide deeper and more specific vision and
recommendations to further complement the overarching recommendations. The result was a
comprehensive and cohesive plan of action in alignment with the MAC mission.
Contracting Consultant
Metropolitan Airports
Commission
Minneapolis, MN
Chris Marquardt
(612) 713-8788
chris.marquardt@
mspmac.org
Period of Performance
11/2023-02/2024
Contract Value
Performed via the NV5
Platinum Partnership with
Esri
NV5 Geospatial – Professional Geographic Information Systems Services 14
GIS HealthCheck
The City of Belmont, CA is located within San Mateo County and is
home to a population of roughly 28,000. To better serve their
community, the City has invested in their GIS department to assist
departments and disciplines, including Technology, Senior
Management, Public Works, Parks and Recreation, Community
Development, and Public Safety. Given the critical importance of GIS
to support these departments, the City requested that NV5 perform
a GIS HealthCheck to assess the system and establish a vision for
advancement.
In September of 2021, NV5 met with individuals representing the
diverse stakeholder groups to discuss business needs and
associated requirements from the enterprise GIS platform. The information gathered allowed NV5 to
assess the current state of the GIS within the City and each department. In doing so, NV5 was able to
assess the various adoption patterns spanning the participating groups and identify technology
constraints, dependencies, and pain points. Through this process, NV5 was able to communicate critical
success factors to guide the City toward a more optimized deployment to streamline adoption, utilization,
and overall programmatic success.
Prior to the HealthCheck, GIS was supported by the Information Technology department with limited use
by other departments and a generally decentralized organizational structure. The HealthCheck provided a
consolidated assessment of business requirements, key workflows, and information products, which
revealed options for the City to enhance and extend delivery of high-quality location technology services all
customers, both internal and external.
Following the HealthCheck conversations and interviews with the City departments, NV5 compiled and
distilled the information gathered into a summary document to include a summary of observations and
actionable recommendations designed to help address organizational challenges. The recommendations
were organized and prioritized into short-, mid-, and long-term initiatives to allow the City to make
incremental and demonstrable progress.
Contracting Consultant
City of Belmont, CA
Jason Eggers
(650) 598-4206
jeggers@belmont.gov
Period of Performance
09/2021-11/2024
Contract Value
$50,00
NV5 Geospatial – Professional Geographic Information Systems Services 15
6.0 Description of Proposed Approach to the Project
Phase 1 – Needs Assessment & Roadmap
NV5 has long provided assessments and roadmaps for enterprise GIS programs for government agencies
(local, state, and federal), utilities, and private organizations to help gauge the maturity and efficacy of
adoption. The engagements are designed to provide overarching and specific technology
recommendations to offer a viable path for technology sustainment and advancement. Additionally, as a
Platinum Business Partner with both Esri and Cityworks and holding formal partnerships with VertiGIS
(Implementation Partner) and Safe Software FME (Service Partner), our experience and expertise are well
aligned with the core scope elements of the RFP.
Approach
The NV5 approach to assessing and developing roadmaps is based on a proven, discovery-style
engagement to systematically explore technological and organizational characteristics, requirements, pain
points, and opportunities. Through the discovery process, we will facilitate discussions with designated
stakeholders to gather information about the current GIS environment and the patterns of utilization and
adoption that provide operational context for recommendations.
NV5 proposes facilitating the core discovery workshop with an Enterprise Architect familiar with the Esri
software stack and the corresponding best practices for system design and deployment pattern.
Additionally, we have partnered with VertiGIS to support the assessment and planning for the transition
from Geocortex to VertiGIS Studio.
Following a collaboratively finalized agenda and schedule tailored to the City, we will review the current
system in the form of demonstration/orientation by City staff supplemented by interviews, brainstorming,
and whiteboarding. The primary intent of the proposed process is to allow the NV5 team to learn and
understand the technology landscape and underlying business patterns so that we can distill observations
with the most appropriate perspective.
This discovery process is best accomplished through a face-to-face engagement to drive a more dynamic
and immersive interaction. Accordingly, we propose that the core service for Phase 1 be centered on an
onsite workshop hosted at City facilities.
Discovery Workshop
The proposed workshop will span two consecutive business days, focusing on host system architecture,
enterprise system adoption and trajectory, data workflows, and automation, among other topics that may
arise through conversation. NV5 and VertiGIS staff will support some sessions together collaboratively,
whereas others will be funded independently, as appropriate to the topic.
As referenced, the final list of topics and agenda will be determined collaboratively as part of project
initiation, but the following represent the anticipated core areas of focus:
• System Architecture & Deployment Pattern Review – Understanding the current system
architecture and deployment pattern for the enterprise GIS and related platforms (e.g., Cityworks,
Geocortex/VertiGIS, FME) establishes context through which subsequent discussions may be
facilitated or interpreted.
NV5 Geospatial – Professional Geographic Information Systems Services 16
• Data Management & Associated Workflows – Data is ultimately the engine that powers enterprise
systems, creating the value and insights that justify investing in the technology. Data management
and the associated workflows and integrations or automations determine data integrity, quality,
and distribution, which directly affects the efficacy of a program.
• Enterprise GIS Adoption Pattern Review – Just as system architecture provides context to the
enterprise backbone, understanding adoption patterns offers insight into utilization, demand,
dependency, and more. And, of course, the adoption pattern of enterprise GIS extends to the same
related platforms that empower location technology for the City (Esri, Cityworks,
Geocortex/VertiGIS, FME).
The workshop will include interviews and discussions with participants identified by City project leadership.
Each session is typically one to two hours long, and City staff participation in any given session may vary
by topic. However, we highly recommend limiting involvement to only three to five people who can
authoritatively represent the identified topic(s). In our experience, we have consistently seen that a larger
group tends to result in more discussion internal to the participants about different perceptions
of who, what, why, and how the current configuration or adoption evolved, which can detract from definitive
or insightful progress against the topic.
Deliverables:
• Discovery workshop final agenda
• 2-day onsite workshop (NV5)
• Up to 8-hours of remote workshops (VertiGIS)
Roadmap Development
Following the discovery workshop, the NV5 team will begin to distill and digest the inputs, observations,
and documentation compiled during the onsite exercise. Among the first activities will be to formulate an
outline of the roadmap document, which will be shared with City project leadership for review and approval.
With a mutually agreed upon document framework established, the NV5 team will begin translating source
information into the respective sections to summarize our observations as the context that underlies our
recommendations. The core content of the roadmap, however, will be the vision, recommendations, and
plans associated with the path forward for the technology suit comprising the enterprise GIS program.
Each discovery-style engagement we perform is designed to be dynamic and adaptive so that we can
collectively pivot the focus to priority areas, which are sometimes revealed by conversation rather than
planned in advance. With that said, we understand the areas of interest to the City for the roadmap center
on the following:
• Enterprise GIS (Esri) Stack – Plan to modernize within the context of evolving industry best
practices to achieve performance, security, stability, scalability, and accessibility goals with a
complementary perspective on adoption, to include a training paradigm for the City.
• Cityworks Enterprise Asset Management – Evaluate the deployment and establish a path toward a
Respond-centric adoption at version 2023, to include consideration of the primary technical and
functional dependencies, such as a transition to the updated reporting engine.
• Geocortex Deployment – Plan for a transition of the GIS-based web presence from the legacy
Geocortex platform/version to VertiGIS Studio Web with the associated impacts to content
management and publication.
NV5 Geospatial – Professional Geographic Information Systems Services 17
o Prerequisites: Identifying prerequisites and confirming they are met is critical to a
successful implementation. Prerequisites can be technical, such as the minimum
supported version of ArcGIS Enterprise, or business-related, such as buy-in from
management and users.
o Implementation Plan: The implementation plan will provide a high-level breakdown of tasks
required to successfully migrate the City to VertiGIS Studio.
o Training Plan: The NV5 team will provide a recommended training plan to help maximize
their investment in VertiGIS Studio.
o Maintenance Plan: The NV5 team will provide a recommended software maintenance plan
to make sure VertiGIS Studio systems are kept up-to-date.
• Data Automation – Consideration for the workflows and scripts that underlie the flow of data
between systems for persistence and efficacy.
Before our collaboration with the City and before the workshop, the NV5 team envisions the roadmap
organized broadly into sections or categories aligned with the primary topics listed above. The
conversations will inform the details and nuances of each section and the path outlined in the workshop.
The team will identify a temporal element to the roadmap recommendations, typically represented by short-
-, mid-, and long-term.
We will share a draft of the roadmap document with City project leadership for internal distribution, as
appropriate. The NV5 team may share individual content sections incrementally, depending on how the
roadmap document development unfolds, but the City will have an opportunity to review the
recommendations and offer feedback. Feedback from the City will be consolidated into a single artifact,
and any conflicting observations will be reconciled before delivery.
The NV5 team will provide a one-hour, remote overview of the roadmap document to orient City project
leadership and facilitate a high-level summary discussion around prioritized initiatives or projects resulting
from the vision. Following the City review and identifying prioritized initiatives, we will develop budgetary
reference points for up to three projects. The budgetary reference will not represent a proposal but will
support City planning and decision-making concerning an action plan related to the roadmap findings.
The NV5 team will incorporate feedback from the City into a refined and finalized version of the roadmap,
along with the budgetary references and bulletized scope, within 10 business days of receiving the
feedback. Phase 1 will be considered complete after the final roadmap document's delivery.
Deliverables:
• Roadmap document outline
• Draft roadmap
• Roadmap overview and orientation
• Budgetary references for up to three prioritized projects
• Final roadmap
NV5 Geospatial – Professional Geographic Information Systems Services 18
Phase 2 – Roadmap Implementation
Within Phase 2 of the RFP, the City is looking for support with implementing activities and processes
identified in the Phase 1 discovery, which is thoughtful and strategic. The challenge is that before
performing the Phase 1 discovery workshop and roadmap development, the NV5 team cannot be sure of
the number, type, and complexity of potential initiatives or where City staff may wish to undertake some of
the efforts internally.
Within that context, the NV5 team recommends a flexible strategy for Phase 2 that can accommodate
initiating tasks at the discretion and prioritization of City project leadership while planning for projects or
initiatives that require a more significant budgetary allocation. We propose to include what we refer to as
a support block.
Support blocks are time and materials (T&M) engagements with a specified budget but without a defined
scope of work. Instead, within the support block, we identify functional objectives, which, in this case, would
align with activities from the roadmap. Tasking is authorized at the discretion of the City through planning
conversations with NV5 to review estimated effort (allocation of support block dollars) and timeframe to
complete.
The support block can be used for any task to support the advancement of the GIS-based enterprise
platforms, whether in technical expertise or additional resources and capacity. Through our support blocks,
the NV5 team becomes an extension of City staff working collaboratively and independently to achieve City
technical goals.
How Do GIS Support Blocks Work?
As mentioned, a support block is a T&M contract with no pre-defined or obligated tasking. Task estimates
will be provided as reasonable and feasible. Still, the numbers provided are estimates based on the best of
our knowledge, experience, and insight at the time and do not represent a guarantee of completion within
the specified time.
All time related to our activity with the City will be tracked, recorded, and reported in minimum intervals of
15 minutes (0.25 hours). This includes the effort required to discuss, design, consult, estimate, plan,
manage, execute, and support various tasks by any NV5 staff member working on the support block, which
includes periodic and recurring meetings to review status and identify future tasks. The team is diligent
about and deliberate with client budgets to make certain that we deliver value that will support a lasting
relationship. We will communicate deviations from estimates as early as possible.
NV5 will undertake tasks that have been prioritized and authorized by logging the request and getting our
staff aligned and assigned. We understand that response timeframes are essential and will queue tasking
as appropriate. In some cases, this means rapid response may be required, but in most cases, we will queue
the tasks into our planned work to be addressed as the appropriate resources are available, generally two
to four weeks from request.
NV5 Geospatial – Professional Geographic Information Systems Services 19
Functional Objectives
Although a support block does not have explicit scope, we always aim to identify functional objectives to
confirm the collective team has direction and shared vision. The roadmap will be the source of the
functional objectives with prioritization from the City.
As before, in advance of performing the discovery and developing the roadmap, NV5 cannot know the
specific set of objectives or the local and nuanced technical factors that will affect estimated effort, but
from the RFP we recognize interest in the following:
• Enterprise GIS (Esri) Modernization
• Cityworks Enterprise Asset Management Upgrade
• Geocortex Deployment Upgrade
• Data Automation Persistence & Optimization
• Standard Operating Procedure (SOP) Development
• QA/QC Plan Development
• Training Plan & Material Preparation
For purposes of this RFP, NV5 has included a support block in the pricing section that we believe will allow
to begin supporting the City with task areas of interest. Additional support will be available at the discretion
of the City based on budgetary estimates and priority initiatives through a subsequent project(s).
NV5 Geospatial – Professional Geographic Information Systems Services 20
7.0 Proposed Schedule
The graphic outlined below is intended to convey a potential timeline for implementation and a high-level
outline of the tasks and sequence of events. The final schedule and corresponding agenda would be
determined collaboratively.
NV5 Geospatial – Professional Geographic Information Systems Services 21
8.0 Present and Projected Workloads
NV5 Geospatial operates in three major market sectors: Federal (civil & D&I), State / Local, and Commercial.
Full-time equivalent (FTE) staffing requirements through 2024 are based on 93% staff utilization estimates.
Staff assignment to a segment is based on FTE-to-revenue requirements and/or forecasting. NV5
Geospatial alone has more than enough resources to meet scheduled timelines throughout this contract
with the City.
Figure 1. Employee distribution in the various markets in which NV5 Geospatial provides services. State/Regional
personnel would support the City’s contract. Flex Staff indicates those staff who can support across multiple markets.
Depicted above is a projected workload matrix that compares the production periods from 2024 through
2026, adjusted to account for an approximate 3% growth through those years to showcase our capacity.
NV5 Geospatial’s successful work history demonstrates our ability to schedule people and equipment to
certify that we maximize critical periods. Also, NV5 Geospatial consistently and routinely handles a large
volume of multiple simultaneous tasking on very tight schedules.
Our experience, knowledge, and capacity have allowed NV5 Geospatial to support large, multi-year, regional
consortium contracts and a myriad of other states, local and federal agencies; universities; Non-
Governmental Organizations (NGOs), and the private sector. Our established success as a Prime contractor
on these programs demonstrates our commitment to meeting budgetary and schedule demands.
291 308 320
78 83 86
167 182 189
268
326 339
77 81 82
2024 2025 2026
NV5 Geospatial Workload Matrix
Federal Civilian Federal D&I State & Regional Commerical Flex Staff
NV5 Geospatial – Professional Geographic Information Systems Services 22
9.0 Recent and Current Work for the City of Bozeman
NV5 has worked with the City of Bozeman since 2018 to support enterprise GIS, Cityworks, and FME. In
that time, the team has supported nine (9) projects for total awarded value of almost $140,000. These
projects included FME Support, Report Development, Report Modification, SQL Support, Custom
Development, Dashboarding, and much more. The following table summarizes our recent contracts with
the City:
Table 2. Recent Work for the City of Bozeman
Project Title Start Date End Date Funded Value
Image Server 04/18/18 10/19/18 $11,500.00
Bozeman Cityworks PLL Remote Training 09/11/20 09/13/21 $4,925.00
Bozeman SPPT BLK 21 12/22/20 06/30/21 $19,280.82
Bozeman SPPT BLK 22 09/14/21 07/01/22 $30,401.39
Bozeman, MT - SPPT BLK 23 (TO1) 02/07/23 02/07/24 $19,999.98
Bozeman, MT - SPPT BLK 23 (TO2) 04/03/23 04/03/24 $14,976.30
Bozeman, MT - SPPT BLK 2023 (TO3) 05/30/23 05/30/24 $7,976.56
Bozeman, MT - SPPT BLK 2023 (TO4) 06/07/23 06/30/24 $4,999.98
Bozeman, MT - SPPT BLK 23-24 (TO5) 08/01/23 08/01/24 $25,000.00
Additionally, NV5 partner and subcontractor VertiGIS also has recent history of work with the City, to
include:
Installation & Configuration Services – 2023
VertiGIS North America provided the City of Bozeman (the City) with professional services to update to the
City's enterprise GIS environment. Work included:
• Installing the newest versions of Essentials & Analytics
• Migrating Sites & Viewers
• Installing VertiGIS Studio products
• Rebuilding Workflows and Print templates in VertiGIS Studio
• Installing an instance of FME Server
• Configuring IIS Reverse Proxy
Capital Planning Tool – 2021
As part of their initiative to update their GIS products, the City of Bozeman requested development time
from VertiGIS to build a Capital Improvement Project (CIP) Editor tool. The work included business analysis,
consulting, and enhancements to the CIP toolset and suite of applications. The main deliverables were:
• Development of Print Templates – The City wanted to move the print templates to the latest edition
of VertiGIS-based technology in order to take advantage of new capabilities and viewer
frameworks/
• Project Reporting – The City uses Smart Sheets to track project status and cost usage and wanted
to enhance reporting from the GIS viewer with some of this non-spatial data related to projects.
• Public-facing CIP Viewer – The City desired a public-facing capital improvement planning viewer
to be used to engage the general public and development community.
• Knowledge transfer to City staff.
NV5 Geospatial – Professional Geographic Information Systems Services 23
10.0 References
NV5 Geospatial has a proven track record of providing quality products and services on time and within
budget. Our Team’s commitment to the GIS industry has enabled us to adopt new technologies and offer
new services, enhancing our ability to provide the most accurate and versatile tools available.
For each project we undertake, we evaluate the required output dataset requirements, sources of data
available, and accuracies required; we always recommend the best, most cost-effective approach toward
each project. As demonstrated by our desire to exceed expectations, we have offered what we consider
the best solution for the City. NV5 Geospatial has successfully completed similar services of comparable
scope and size as those required for the City’s Professional GIS Services contract. The following project
references provide further evidence of that experience. Additional information regarding NV5 Geospatial’s
projects can be found in Section 5.0 Related Experience with Projects Similar to the Scope of Services.
These are only a few of the many projects we have undertaken performing similar services requested by
the City. Should you request additional project references, we would be happy to provide them.
Table 3. Client References
No. Project Name Client Contact
1 Cityworks & GIS HealthCheck Evoenergy ActewAGL (Canberra,
Australia)
Kerryn Patterson
+61400606007
kerryn.patterson@actewagl.com.au
2 GIS Envisioning Workshops Metropolitan Airports
Commission (Minneapolis, MN)
Chris Marquardt
(612) 713-8788
chris.marquardt@mspmac.org
3 GIS HealthCheck City of Belmont, California
Jason Eggers
(650) 598-4206
jeggers@belmont.gov
NV5 Geospatial – Professional Geographic Information Systems Services 24
11.0 Price Proposal for both Phase 1 and Phase 2
PHASE/TASK PRICE
Phase 1 – Needs Assessment & Roadmap (Fixed Price)
• Discovery workshop final agenda
• 2-day onsite workshop
• Draft roadmap
• Final roadmap
$ 57,800
Phase 2 – Roadmap Implementation (Time & Materials)
• GIS Support block
• Refer to hourly rate schedule in the table below
$ 20,000
Total $ 77,800
Hourly rate schedule for the proposed time and materials support block:
LABOR CATEGORY STAFF SENIOR CONSULTANT
Geospatial Project Manager $241.48 $298.53 –
Solutions Architect $241.48 $298.53 –
Geospatial Developer $223.46 $268.15 –
Solutions Engineer $223.46 $268.15 –
Geospatial Analyst $150.19 $179.53 –
Project Coordinator $124.63 $145.52 –
Application Architect $268.15 $298.53 –
Enterprise Architect – – $270.38
Management Consultant – – $281.19
Subject Matter Expert – $305.91 $319.04