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HomeMy WebLinkAbout26 - Submissions - 2026 Median and Grounds Maintenance Western Skies LandscapesFrom:Mike Keller To:Bozeman Procurement Subject:[EXTERNAL]RFP – Streets Department Median and Grounds Maintenance – Western Skies Landscapes – March 4, 2026 5PM MST Date:Wednesday, March 4, 2026 3:47:35 PM Attachments:STREETS DEPARTMENT MEDIAN AND GROUNDS MAINTENANCE RFP - Western Skies Landscapes LLC - Due 3_4_2026.pdf CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Hi Mike, Attached is our proposal from Western Skies Landscapes for the StreetsDepartment Median and Grounds Maintenance RFP. Please confirm you received it when you get a chance. If you need anythingelse or have any questions, we are happy to help. Thank you, Mike KellerOwner & CEOWestern Skies LandscapesPO Box 3502, Bozeman, MT 59772Office Phone: (406) 581-0590 Company Name: Western Skies Landscapes, LLC Email: office@westernskieslandscapes.com Phone: (406) 581-0590 Landscape Projects Manager: Thomas Taaca Email: thomas@westernskieslandscapes.com Phone: (406) 517-1151 Qualifications, Staffing Availability, and Response Times Western Skies Landscapes is a Bozeman-based commercial landscape maintenance contractor with experience maintaining high-visibility public and private properties, including turf, native/drought-tolerant landscapes, beds, and hardscape-adjacent areas. Our team is equipped to deliver the full Scope of Services in this RFP, including location-specific mowing and trimming, median and bed maintenance (weeding, litter/debris removal, seasonal cleanups, and light pruning), and (excluding crack/edge herbicide spraying) location-specific mowing and trimming, median and bed maintenance (weeding, litter/debris removal, seasonal cleanups, and light pruning). Western Skies Landscapes is not submitting pricing for weed control spraying along cracks adjacent to medians where concrete meets asphalt under this RFP. We operate with dedicated maintenance crews and experienced field leadership to ensure work is completed on schedule, to specification, and with consistent quality across multiple locations. Our crews are trained on safe work practices, traffic awareness, and working efficiently in roadway/median environments. We maintain the equipment needed to perform weekly turf mowing, trimming, seasonal cutbacks, and routine cleanup work, and we can scale staffing to address peak growth periods, storm debris cleanups, or additional locations added during the contract term. Availability of Staff During the growing season, we maintain capacity for recurring weekly and bi-weekly service routes and can assign a consistent crew to City locations to improve continuity and accountability. We also maintain backup personnel and equipment so scheduled work is not delayed due to absences or equipment downtime. Response Times for COB Work Requests Western Skies Landscapes prioritizes responsiveness and clear communication for City-requested work. Our standard response is: ● Acknowledgement of request: within 1 business day ● Scheduling/plan provided: within 1–2 business days (depending on scope and site access) ● Non-urgent small requests (spot weeding, litter pickup, touch-up trimming): typically completed within 3–5 business days ● Time-sensitive issues (visibility/safety concerns, excessive weeds, trip hazards, or urgent cleanup needs): typically completed within 24–72 hours, subject to site conditions and City direction Work Documentation and Coordination We provide a single point of contact (Project Manager) for scheduling, coordination, and issue resolution. We can document completed work by location and date and provide notes/photos upon request to support City oversight and invoicing. Western Skies Landscapes understands that locations may be added or removed during the contract term, and we are prepared to adjust route planning, staffing, and service frequency as directed by the City. Irrigation services will be handled under a separate contract; however, our crews can coordinate around irrigation infrastructure and notify the City of observed issues (e.g., leaks, head damage, low coverage, or washouts) to support overall site condition. NONDISCRIMINATION AND EQUAL PAY AFFIRMATION Western Skies Landscapes, LLC hereby affirms it will not discriminate on the basis of race, color, religion, creed, sex, age, marital status, national origin, or because of actual or perceived sexual orientation, gender identity or disability and acknowledges and understands the eventual contract will contain a provision prohibiting discrimination as described above and this prohibition on discrimination shall apply to the hiring and treatments or proposer’s employees and to all subcontracts. In addition, Western Skies Landscapes, LLC hereby affirms it will abide by the Equal Pay Act of 1963 and Section 39-3-104, MCA (the Montana Equal Pay Act), and has visited the State of Montana Equal Pay for Equal Work “best practices” website, https://equalpay.mt.gov/BestPractices/Employers, or equivalent “best practices publication and has read the material. Michael Keller, Owner & CEO, Western Skies Landscapes Pricing Structure Pricing Exclusions Weed control spraying along cracks adjacent to medians where concrete meets asphalt: Not included in this proposal and not priced.