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Home My WebLink About26 - Submissions - 2026 Median and Grounds Maintenance Montana Yard ButlerFrom:Montana Yard Butler To:Bozeman Procurement Subject:[EXTERNAL]Montana Yard Butler: 2026 Median Maintenance Services Bid Date:Wednesday, March 4, 2026 4:59:52 PM Attachments:Bozeman Median Maintenance and Irrigation 2026 -2027 Estimate - Sheet1 (1).pdf Experience and Capacity – Montana Yard Butler.pdf scan (19).pdf CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Hello, Please find our attached bid, signed pages, and pricing spreadsheet for the 2026 Median Maintenance Services. We appreciate the opportunity to submit our proposal and look forwardto helping keep Bozeman’s landscapes clean, well-maintained, and visually appealing. Our team takes great pride in the quality of our work, and we are committed to deliveringreliable, professional service. We value the opportunity to build a strong working relationship and to continue growing alongside the Bozeman community. Please do not hesitate to reach out if you have any questions or need any additional information. Thank you, Location Address Mowing Freq.Price Trimming Freq. Price Spraying Freq. Price City Shops Complex 814 N Bozeman Ave Weekly $100.00 Weekly $35.00 1x year $275.00 Water Reclamation Facility 2245 Springhill Rd Weekly $925.00 Weekly $325.00 1x year $2,300.00 Vehicle Maintenance Shop 1812 N Rouse Ave Biweekly $65.00 2x year $35.00 1x year $85.00 Green Sand Shed E Griffin Dr Biweekly $55.00 2x year $25.00 1x year $65.00 Saxon Way Complex Corner of Saxon Way and Laurel Parkway Monthly $65.00 Monthly $20.00 N/A $0.00 North 7th Ave Aspen St to Villard St N/A $0.00 N/A $0.00 1x year pre emerge $125.00 South 8th Avenue Main St to College St Weekly $275.00 Biweekly $50.00 1x year $135.00 South 8th Avenue Dickerson St to W Alderson St Weekly $45.00 Biweekly $25.00 1x year $55.00 North 19th Avenue Durston Rd to Beall St Weekly $45.00 As Needed $25.00 1x year $55.00 North 27th Ave Oak St to Baxter Lane Weekly/native as need $95.00 Weekly $25.00 1x year $115.00 South 27th Ave Kurk Dr to Blackwood Rd Weekly $85.00 Monthly $25.00 1x year $105.00 South 27th Ave Kurk Dr to Graf Weekly $85.00 Monthly $25.00 1x year $95.00 College Street 19th Ave to Main St N/A $0.00 N/A $0.00 1x year pre emerge $165.00 Cottonwood Road Between Fallon and Babcock Weekly $85.00 Weekly $25.00 1x year $95.00 Cottonwood Road Between Fallon and Baxter Weekly $300.00 Biweekly $60.00 1x year $335.00 Cottonwood /Baxter Roundabout Weekly $25.00 Biweekly $10.00 1x year $35.00 Davis Lane Oak St to Baxter Ln As needed $165.00 As Needed $75.00 N/A $185.00 Fowler Ave Huffine Road to Garfield st N/A $0.00 Monthly $0.00 As Needed $55.00 / hr Graf Street 19th ave to 11th Weekly $110.00 Biweekly $25.00 1x year $135.00 11th Avenue Graff st to Opportunity Way Weekly $110.00 Biweekly $25.00 1x year $135.00 Highland Blvd Hillcrest to Holly Dr Weekly $90.00 As Needed $55.00 / hr 1x year $105.00 Kagy Blvd Willson Ave to 7th ave Weekly $45.00 Monthly $25.00 1x year $65.00 Kagy Blvd Highland blvd to Willson ave Weekly $540.00 Monthly $300.00 1x year $595.00 Oak Street 27th to New Holland Weekly $145.00 Biweekly $30.00 1x year $175.00 Oak Street New Holland to Abigail Lane As needed $55.00 / hr As Needed $55.00 / hr 1x year $105.00 Valley Center Road 19th ave to 27th ave Weekly $135.00 Monthly $25.00 1x year $165.00 Laurel Parkway Durston to Debur N/A $0.00 N/A $0.00 As Needed $55.00 / hr Laurel Parkway Babcock to Competition Weekly $75.00 Biweekly $15.00 N/A N/A Laurel Parkway Durston to Oak Weekly $145.00 Biweekly $30.00 As Needed $55.00 / hr South 3rd South 3rd roundabout and associated blvds Weekly $25.00 Biweekly $10.00 1x year $35.00 Graf Street Roundabout at 11th and Graff Weekly $25.00 Biweekly $10.00 1x year $35.00 Stucky Stucky and 14th Roundabout N/A $0.00 N/A $0.00 1x year pre emerge $85.00 Baxter Baxter and Ferguson Roundabout N/A $0.00 N/A $0.00 1x year pre emerge $85.00 Wellness Way Wellness Way and Warbler Way Roundabout N/A $0.00 N/A $0.00 N/A N/A Experience and Capacity – Montana Yard Butler Montana Yard Butler has extensive experience managing landscaping and maintenance projects of varying size, type, and complexity. We have successfully executed both large-scale commercial and residential projects, demonstrating our ability to serve as a reliable contractor on projects similar to those outlined in this RFP. Notable Projects ●Gallatin Valley Mall – Phase 2 (Bozeman, MT) Client: Jones Construction Contact: Darrin – 406-231-5231 Scope: Landscape installation including all additions for Phase 2 and maintenance. ●Fenway Apartments (Bozeman, MT) Client: Dixon Construction Contact: Joe – 406-539-7335 Scope: Full landscaping installation ●Enterprise Rent-A-Car & NW Constructions Main Office (Bozeman, MT) Client: Miller Construction Contact: Jeb – 406-539-2096 Scope: Commercial landscape installation and site maintenance. ●Town Pump Lucky Lil's (Bozeman, MT) Client: Abraham Construction Contact: Rob – 406-431-1465 Scope: Landscape installation ●The Drift Apartments and Condos (Bozeman, MT) Client: Home 40/50 Development Contact: Troy – 406-920-1106 Scope: Landscape installation and property upkeep. Maintenance Services Montana Yard Butler provides comprehensive landscape maintenance services for both residential and commercial clients, including: ● Mowing and trimming ● Sprinkler repair and installation ● Weed spraying and fertilization ● Property cleanup, including weed pulling and bush trimming ● Arbor care ● Junk removal We manage maintenance projects at every scale—from individual homes to large homeowners’ associations such as Valley West, The Lakes, Falcon Hollow, Elk Grove, and Wylie Creek, and commercial properties like Gallatin Valley Mall, Pizza Hut, Burger King, Yellowstone Club Jet Center, Journey Church, YMCA, and Bridger Vet. Professional Personnel Our team includes highly trained landscaping and maintenance professionals with expertise in both installation and ongoing care. Each project is staffed with personnel matched to the project’s size and complexity, ensuring quality workmanship, safety, and timely completion. Montana Yard Butler emphasizes professional training, accountability, and adherence to industry best practices, which enables us to manage multiple projects simultaneously while maintaining high standards. Property Management Partnerships We regularly work directly with property management companies to provide comprehensive landscape and maintenance services, including: ● Legacy Property Management – Haylee, 406-551-5293 ● 4G Property Management – Tiara, 530-415-7635 ● Management Associates – Dustin, 406-580-2925 ● Infinite Property Management – Tanya, 406-600-2449 ● Urban Nook Property Management – Shanie, 406-570-4964 Through these partnerships, Montana Yard Butler has demonstrated consistent reliability, attention to detail, and the capacity to handle both small- and large-scale projects effectively. Company Background – Montana Yard Butler Montana Yard Butler is a locally owned and operated landscaping and property maintenance company headquartered in Belgrade, Montana, at 311 Skyway Blvd. Since our founding, we have built a strong reputation throughout Gallatin Valley for reliability, professionalism, and quality service in both landscaping and snow removal. Owned by brothers Andrew and Brandon Keim—born and raised in Bozeman and who both received their education at Montana State University—Montana Yard Butler is rooted in local values and hard work. Their dedication to service is grounded in the example set by their father, a retired Bozeman Police Department officer and military veteran, who instilled in them integrity, discipline, and commitment to community. Today, Montana Yard Butler generates approximately $3 million in annual business volume and has established strong financial capacities supported by solid lines of credit. This stability allows us to confidently take on projects of varying size and complexity while ensuring resources are always in place to deliver successful outcomes. We have been recognized as one of the valleys’ most trusted service providers, being voted Gallatin County’s Top Landscape and Lawn Maintenance/Snow Removal Company and receiving the Community Choice Awards “Gallatin’s Greatest.” These accolades reflect not only the quality of our work, but also the trust and satisfaction of our community. Our team is composed of a strong core group of around 40 employees in the summer months, scaling as needed for seasonal demand. This depth of staffing ensures we can manage multiple projects simultaneously without sacrificing quality or responsiveness. Special Capabilities Unlike many landscape companies that specialize in only a few services, Montana Yard Butler operates as a true one-stop shop for property care year-round. Our capabilities span: ● Summer Services: Complete landscape installation, irrigation installation and repair, mowing, trimming, arbor care, fertilization, weed spraying, property cleanup, and junk removal. ● Winter Services: Comprehensive snow and ice management, including plowing, hauling, de-icing, and public space clearing. This full-service approach allows clients to rely on one trusted partner for everything maintenance and everything installation, eliminating the need to juggle multiple contractors. With deep local roots, proven financial stability, and unmatched versatility, Montana Yard Butler stands as a reliable and capable partner for the City of Bozeman and the greater Gallatin Valley. Current and Anticipated Workload & Capacity Montana Yard Butler operates with a strong and consistent workflow throughout the year, balancing large-scale installations, seasonal maintenance, and snow removal services. At present, our workload includes multiple commercial and residential contracts across Gallatin Valley, including HOAs, retail centers, and multi-family housing developments. While these projects keep our crews engaged, our staffing model and resource allocation strategies ensure that key personnel remain available to support new projects of the scale and scope outlined in this RFP. We employ a core group of approximately 40 full-time seasonal employees in the summer months and adjust staffing levels as needed to meet demand. This workforce is supported by experienced supervisors and project managers who oversee scheduling, quality control, and client communication. Our leadership team, including owners Andrew and Brandon Keim, remains actively involved in day-to-day operations, ensuring accountability and responsiveness across all projects. Montana Yard Butler has the capacity to meet both time and budget requirements reliably. Our approach includes: ● Proactive Scheduling: Dedicated project managers and crew leaders coordinate work to avoid conflicts and ensure timely delivery, even during peak demand seasons. ● Resource Flexibility: With a full fleet of equipment and cross-trained personnel, we are able to reallocate resources quickly to meet project deadlines. ● Financial Stability: With good annual business volume and solid financial capacity, we have the ability to absorb large-scale projects while maintaining ongoing commitments. ● Proven Performance: Our portfolio of work—including projects such as the Gallatin Valley Mall Phase 2, Fenway Apartments, and The Drift Apartments—demonstrates our ability to handle complex, multi-phase projects on schedule and within budget. In summary, Montana Yard Butler has both the staffing capacity and operational systems in place to ensure that the anticipated project will be executed efficiently, within budget, and without disruption to our existing commitments. Claims Montana Yard Butler has not been assessed or required to pay liquidated damages after completion of a project under a contract with a public owner at any time. References Below is a list of projects undertaken by Montana Yard Butler within the past five years, along with detailed owner contact information: 1. Valley West, The Lakes, and Multiple HOA Communities (Bozeman, MT) Client: Legacy Property Management Contact: Haylee – 406-551-5293 2. Elk Grove, Falcon Hollow, and Residential HOA Communities (Bozeman, MT) Client: 4G Property Management Contact: Tiara – 530-415-7635 3. Gallatin Valley Mall – Phase 2 (Bozeman, MT) Client: Jones Construction Contact: Darrin – 406-231-5231 4. Fenway Apartments (Bozeman, MT) Client: Dixon Construction Contact: Joe – 406-539-7335 5. Enterprise Rent-A-Car & NW Constructions Main Office (Bozeman, MT) Client: Miller Construction Contact: Jeb – 406-539-2096 6. Yellowstone Jet Center (Bozeman, MT) Client: Yellowstone Jet Center Contact: Ben – 406-581-2208 -··••-... ... .. ....... _ ·•· . -····· ........ . ··-···· ,,_,. ... ···-····· ... ·······-· ......... '"··--·· ..... ,_ ................ � .... -·· .. ,_,,_ .. __ ·-·-··"·· ... . ATTACHMENT B NON-DISCRIMINATION AND EQUAL PAY AFFIRMATION FORM /4[Jr'1� >frf= §�c.r u-c (name of entity submitting) hereby affirms it will notdiscriminate on the ba is of race, color, religion, creed, sex, age, marital status, national origin, or because of actual or p rceived sexual orientation, gender identity or disability and acknowledges and understands the event al contract will contain a provision prohibiting discrimination as described above and this prohibition on discrimination shall apply to the hiring and treatments or proposer's employees and to all subcontract . In addition, /1//w� Y� /t,//U-L-l(_ (name of entity submitting) hereby affirms it will abide by the Equal_ Pay Act of 1963 and Section 39-3-104, MCA (the Montana Equal Pay Act), and has visited the state g'! Montana Equal Pay for Equal Work "best practices" website, https://egualpay.mt.gov/BestPractices/Employers, or equivalent "best practices publication and has read the mat • I. Request For Quotes for Street Department lrngat1on System Maintenance Page I 4 Locatic,n Address Start up/Winter Price Maintenance Price Water Reclamation Facility 2245 Springhill Rd $385.00 each $55.00 I hr North ?th Ave Aspen St to Villard St $125.00 each $55.00 I hr South 8th Avenue Main St to College St $125.00 each $55.00 I hr South 8th Avenue Dickerson St to W Alderson St 125 each $55.00 I hr North 27th Ave Oak St to Baxter Lane 235 each $55.00 I hr South �1th _Ave"" Kur!< Dr fo Blackwood R $"55:'01 College Street 19th Ave to Main St $55.00 I hr Valley Center Road 19th ave to 27th ave $55.00 I hr Laurel Parkway Babcock to Competition 125 each $55.00 I hr Laurel ?arkway Durston to Oak 225 each $55.00 I hr EXHIBIT A -SCOPE OF SERVICES The scope of servic.r includes: 1 • • r � rt Irnga I0n sy , em sta up, 2.irrigation sy ,tern winterization, 3.irrigation sy stem maintenance, 4.efficient irrii ation system scheduling that meets the needs of plant types in each locationthroughout he growing season. Seasonal watering schedules shall be approved by COB Wate Conservatic n Division staff. The irrigatio 1 systems included in this scope of services are listed below: LOCATION Water Reclamatic >n Facility Valley Center Ro 3d Cottonwood Roaf S.8th Avenue I Kagy Boulevard Oak Street N.271n Avenue S.271h Avenue .. College Street N.7th Avenue I N.7th Avenue 5th & Aspen Stre 9t Laurel Parkway Laurel Parkway I Durston BoulevJrd from Laurel Parkway r Westgateon the North Sid ADDRESS 2245 Springhill Rd. 19th Ave. to 27th Ave. Babcock St. to Fallon St. Main St. to College St. Willson Ave. to ?1h Ave. Davis Ln. to 27lh Ave. Oak St. to Baxter Lane Blackwood St. to Kurk Dr. 19th Ave. to Main St. Aspen St. to Villard St. Mendenhall to Durston 5th & Aspen South of Babcock to Competition Dr Oak to Durston Laurel Parkway to Westgate SYSTEM TYPE Overhead spray Overhead spray Overhead spray Subsurface drip Overhead spray Overhead spray Overhead spray & drip Overhead spray Drip Drip Drip Drip Drip Irrigation Irrigation Other related servi es may be requested on an as needed basis. Locations may be added or removed from the contract at1 any time. Irrigation system type may change as the COB installs drought tolerantlandscaping in place of turf grass in new and existing medians and city owned properties. I r �� • . ::ti .. . ... PROFESSIONAL SERVICES AGREEMENT THIS AG EMENT is made and entered into this _2__ day of �vJ.--\ , 2026 ("Effective Date"), by and be een the CITY OF BOZEMAN, MONTANA, a self-governing municipal corporation organiz d and existing under its Charter and the laws of the State of Montana, 121 North Rouse Street, Boze an, Montana, with a mailing address of PO Box 1230, �9zeman, MT 59771, hereinafter refer ·ed to as "City," and, /4.,uv� (Ml( /!,..,flt' Lt-c.-, l ,,.,.,.,_,�,..., /vv'\, J!d..,)_e., , /lT 57JIY 1 , hereinafter refeITed to as "Contractor." Th City and Contractor may be referred to individually as "Party" and collectively as ·'Parties." In considera ion of the mutual covenants and agreements herein contained, the receipt and sufficiency whereo being hereby acknowledged, the parties hereto agree as follows: 1. Pur ose: City agrees to enter this Agreement with Contractor to pertonn for City services described i the Scope of Services attached hereto as Exhibit A and by this reference made a part hereof. 2.Term/Effective Date:This Agreement is effective upon the Effective Date and will expire on the �th day of It�, 2026, unless earlier terminated in accordance with this Agreement. 1 3. Scope of Services: Contractor will pertorm the work and provide the services in accordance with the requirements of the Scope of Services. For conflicts between this Agreement and the Scope of Se1vic s, unless specifically provided otherwise, the Agreement governs. 4. Payment: City agrees to pay Contractor the amount specified in the Scope of Services. Any alterftion or deviation from the described services that involves additional costs above the Agreement am9unt will be performed by Contractor after written request by the City, and will become an additi�f l charge over and above the an1ount listed in the Scope of Se1vices. The City must agree in wril1g upon any additional charges. 5.Contractor's Representations:To induce City to enter into this Agreement, I rofessional Services Agreement for 2026 Irrigation Maintenance Services FY 2026 -FY 2027 Page 1 of 12 10.Lim ation on Contractor's Dama es· Time for Assertin Claim: a.In the event of a claim for damages by Contractor under this Agreement,Contractor's damages shall be limited to contract damages and Contractor hereby expressly waives any right to claim or recover consequential, special, punitive, lost business opportunity, lost productivity, field office overhead, general conditions costs, or lost profits damages of ny nature or kind. b.In the event Contractor wants to assert a claim for damages of any kind ornature, C01 ·actor shall provide City with \Vritten notice of its claim, the facts and circumstanc s sun-ounding and giving rise to the claim, and the total amount of damages sought by t claim, within thirty (30) days of the facts and circumstances giving rise to the event Contractor fails to provide such notice, Contractor shall waive all rights claim. a.City's Representative: The City's Representative for the purpose of th.isAgreement hall be Matt Workman, Street Superintendent or such other individual as City shall design te in writing. Whenever approval or authorization from or communication or submission City is required by this Agreement, such communication or submission shall be directed to t e City's Representative and approvals or authorizations shall be issued only by such Repre entative; provided, however, that in exigent circumstances when City's Representaf e is not available, Contractor may direct its communication or submission to other design ted City personnel or agents as designated by the City in writing and may receive approvals o authorization from such persons. b.Contractor's Representative: The Contractor's Representative for thepurpose of is Agreement shall be � kit� or such other individual as Contractor !ball designate in writing. Whenever direction to or communication with Contractor it required by this Agreement, such direction or communication shall be directed to Contract�r·s Representative; provided, however, that in exigent circumstances when Contractor' I Representative is not available, City may direct its direction or communication to other desi nated Contractor personnel or agents. c. Notices: All notices required by this Agreement shall be in writing and shall be pro ided to the Representatives named in this Section. Notices shall be deemed given when delive ed, if delivered by comier to Party's address shown above during normal business rofessional Services Agreement for 2026 Irrigation Maintenance Services FY 2026 -FY 2027 Page 7 of 12 28. constitute one instr This Agreement may be executed in counterpa1ts, which together 29.Inte ration: This Agreement and all Exhibits attached hereto constitute the entire agreement of the parties. Covenants or representations not contained herein or made a part thereof by reference, are no I binding upon the patties. There are no understandings between the parties other than as set forth in t • s Agreement. All communications. either verbal or written, made prior to the date of this Agree nt are hereby abrogated and withdrawn unless specifically made a pait of this Agreement by refer nee. 30.Con ent to Electronic Signatures: The Parties have consented to execute this Agreement electro I cally in conformance with the Montana Uniform Electronic Transactions Act, Title 30, Chapter 18 Pa1i 1. MCA. 31. Exte sions: This Agreement may, upon mutual agreement, be extended for a period of one year by writt n agreement of the Paiiies. In no case, however, may th.is Agreement tun longer than five years. ND OF AGREEMENT EXCEPT FOR SIGNATURES**** S WHEREOF, the parties hereto have executed this Agreement the day and year first above wri .en or as recorded in an electronic signature. CITY OF BOZE ,MONTANA By ______________ _ Chuck Winn, Ci Manager :PROVED AS Tl FORM: Greg Sullivan, B zeman City Attorney _,,# vf.tl,v--c,,.I_ fo, l/crr (_ L-(__ I Print Name: Print Title: P ofessional Services Agreement for 2026 Irrigation Maintenauce Services FY 2026 -FY 2027 Page 11 of 12