HomeMy WebLinkAbout25 - Task Orders Order Number 6 - Sanbell - Rocky Mountain - Rouse and Wallace Quiet Zone Railroad CrossingsCity of Bozeman Urban Renewal District Term Contract
Task Order Number #006
PROJECT: Rouse and Wallace Quiet Zone Railroad Crossings
Issued under the authority of Urban Renewal District Term Contract Professional Services Agreement with Sanbell – Rocky Mountain (formerly Sanderson Stewart) for Architectural and Engineering Services. This Task Order is dated ____________ between the City of Bozeman Economic
Development Department and Sanbell – Rocky Mountain (Contractor). The following representatives have been designated for the work performed under this Task Order:
City: David Fine, Economic Development Department Contractor: Danielle Scharf, Sanbell SCOPE OF WORK: The scope for this task order is detailed in the attached proposed
scope of work. COMPENSATION: Sanbell – Rocky Mountain will bill for its services on a lump sum of $32,000. Sanbell shall submit invoices to the City of Bozeman for work accomplished during each calendar month. Monthly invoices shall include, separately listed, any
charges for services for which time charges and/or unit costs shall apply. The provisions of the Professional Services Agreement shall govern the Work. IN WITNESS WHEREOF, the parties authorized to commit resources of the parties have executed this Task Order:
City of Bozeman Sanbell – Rocky Mountain
Chuck Winn, Acting City Manager Danielle Scharf, Principal
Docusign Envelope ID: F4788841-D8CE-40D7-9C01-BC73F548F2CE
March 25, 2025
City of Bozeman Economic Development Department
Scope of Work – Task Order No. 006
Rouse and Wallace Quiet Zone Railroad Crossings - Final Design and Final Right-
of-Way Acquisition Services
2/7/2025
Sanbell is pleased to provide this scope of work for final design and final right-of-way
acquisition services associated with the proposed Quiet Zone railroad crossings on
North Rouse Avenue and North Wallace Avenue. This work is a continuation of
previous design work and will specifically address the recent comments received
from BNSF on the preliminary design.
This work will be completed as a part of the Economic Development Term Contract for
architectural and engineering services. A detailed list of assumptions and scope of
services for the project are outlined below.
Scope of Work:
Phase 1 - Project Management & Coordination
This phase of the project includes general project management, coordination with
the Client, and monthly billing/invoicing. This phase of the project will also include
coordination with the City of Bozeman and SRF for the process to the establish the
quiet zone.
Phase 2 - Coordination with BNSF and MDT
After the initial design for the quiet zone crossings was completed, the railroad
ownership changed from Montana Rail Link (MRL) to BNSF. Because of this change in
ownership, there has been significant additional coordination and review by BNSF.
This scope of work includes the additional coordination with BNSF that has been
required to get their final review comments, as well as ongoing coordination
throughout the remainder of the redesign and right-of-way processes.
This phase of the project will also include additional coordination with MDT for their
review of the changes requested by BNSF.
Docusign Envelope ID: F4788841-D8CE-40D7-9C01-BC73F548F2CE
Phase 3 - Construction Documents
This phase of the project includes design revisions needed to address BNSF review
comments. The changes primarily consist of design coordination with BNSF for
replacement of all existing railroad warning devices and bungalows to meet current
design standards. Adjustments to sidewalk routing around the devices will also be
needed to address the review comments. Deliverables will consist of final plans,
specifications and updated engineer’s opinion of probable construction cost (PS&E).
Phase 4 - Right-of-Way Acquisition
This phase of the project includes the tasks required to acquire the necessary right-of-
way (R/W) for the project improvements to be installed for two railroad crossings
across North Rouse Avenue and North Wallace Avenue:
• Sanbell previously prepared right-of-way agreements, easements, permits, and
valuation documents under a previous contract and will utilize those
documents for the final acquisition tasks
• Continued coordination meetings with BNSF to determine requirements for two
easements and two construction permits/temporary occupancy permits
• Conduct owner acquisition meetings (minimum of 5 meetings) with BNSF to
acquire two easements and two construction permits/temporary occupancy
permits on behalf of the City of Bozeman
• Modify draft Right-of-Way agreements with BNSF and their legal consultants JLL
• Upon execution of the R/W agreements, Sanbell will assist the City with
distributing compensation funds and will record the easements/permits, as
required
Scope of Work Exclusions
Services not stated in the above scope of work are specifically excluded from the
scope of work for this contract. The following is a list of services that are expressly
excluded from the proposed scope of work.
• Construction bidding, administration and inspection
• Construction staking
• Material testing
• SWPPP permitting and operation
• Environmental Services
• Right-of-way title/entitlement/closing services
If needed, these items will be added as a separate task order or contract amendment.
Docusign Envelope ID: F4788841-D8CE-40D7-9C01-BC73F548F2CE
Fees and Billing Arrangements
Phase Item Fee
Phase 1 Project Management & Coordination $ 2,600
Phase 2 Coordination with BNSF and MDT $ 8,500
Phase 3 Construction Documents $ 12,900
Phase 4 Right-of-Way Acquisition $ 8,000
Total $32,000
Sanbell will bill for its services on a fixed fee basis with a total of $32,000.00 as
specified in the fee table above. Sanbell shall submit invoices to the Client for work
accomplished during each calendar month. The amount of each monthly invoice
shall be determined on the “percentage of completion method” whereby Sanbell will
estimate the percentage of the total work accomplished during the invoicing period.
Project Schedule
The anticipated schedule for this project will be to submit the revised Construction
Documents within two (2) months of notice to proceed. However, this schedule could
be impacted by BNSF response times through the remainder of the design process.
Docusign Envelope ID: F4788841-D8CE-40D7-9C01-BC73F548F2CE