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Home My WebLink About26 - Instructions - Permits, Licenses, & Code Enforcement (PLCE) Software and Implementation Services (7)Bozeman, MT PLCE Data Conversions Please use the descriptions below to complete columns F - L on the subsequent tab. If the Respondent recommends additional data conversions, please add them in the table at the bottom of the next tab and include them in the fixed fee price. Column A B C D E F G H I J K L Response Key - Column E (Included in Scope?) Available Response Yes Yes (with conditions) N Respondent Suggested Conversion Items If Respondent believes County should consider converting additional data items, the Respondent should propose those conversions in this table. Indicates input cell for Respondent to supply information Header Function Item Records to Convert Approximate Records BZN Comments Included in Scope? Recommended Records to Convert Conversion Complexity Estimated Client Hours to Complete (Standard Offering) Estimated Client Hours to Complete (Enhanced Offering, if applicable) Conditions Comments Description Respondent agrees to complete the data conversion and it is included in the fixed fee price. Respondent agrees to complete the data conversion and it is included in the fixed fee price but there may be conditions / caveats. Respondent DOES NOT AGREE to complete the data conversion and it is NOT included in the fixed fee price. Description General functional area of data item. Specific data item to be converted into new system. Please note clarifying notes provided in some cells, indicated by the red triangle. Indicates type of data to be converted. Approximate number of records, if able to estimate. Additional context provided by Bozeman on the data. Respondent to indicate if conversion is included in scope and price proposal. The volume and / or years history of records Respondent recommends to convert. If this differs from City's expectation, please explain why in the comments. The level of complexity, primarily from the City's perspective, of the data conversion. The anticipated amount of hours required by the City to complete the conversion using the Respondent's standard conversion method. If the Respondent offers an "enhanced" data conversion, the anticipated amount of hours required by the City to complete the conversion. Price for enhanced offering must be included in the Price Proposal. If the Respondent responds Yes (with conditions), provide the conditions here. Respondent to provide any clarifying information. PLCE Data Conversions Requirements Function Property File Permits Permits Permits Permits Permits Permits Licenses Licenses Inspections Inspections Inspections Code Enforcement Code Enforcement Code Enforcement Code Enforcement Respondent Suggested Conversion Items Function Add additional rows as necessary. Item Property Information (e.g., service address, parcel/GIS data, legal descriptions, Lat/Long data, service information, etc.) Permit data - location, type, dimensions, permit conditions, etc. Basic permit data - location, type, date Fee receipt records Impact fee records Project database - name, status, location, owner information, etc. Planning tracking information - name, recent actions, contacts, etc. License data - location, contact information, inspection history, expiration Fee receipt records Inspection types (building, occupancy, etc.) Inspection dates, results, notes and outcomes (pass / fail) Linkages back to permits and properties Cases, violation types, statuses, key dates Cases - property and case-permit linkages Notices issued, resinpections, compliance dates Case outcomes (complied, referred to court, closed) Item Records to Convert Active premises + closed/inactive in last 2 years All information/data beginning 1/1/2016 to present to be converted and stored/kept All information/data beginning 1/1/2000 to present to be converted and stored/kept All information/data beginning 1/1/2000 to present to be converted and stored/kept All information/data beginning 1/1/2000 to present to be converted and stored/kept All information/data beginning 1/1/2000 to present to be converted and stored/kept All information/data beginning 1/1/2000 to present to be converted and stored/kept Pending and active licenses, and licenses issued after 1/1/2020 Pending and active licenses, and licenses issued after 1/1/2021 All information/data beginning 1/1/2000 to present to be converted and stored/kept All information/data beginning 1/1/2000 to present to be converted and stored/kept All information/data beginning 1/1/2000 to present to be converted and stored/kept All information/data beginning 1/1/2000 to present to be converted and stored/kept All information/data beginning 1/1/2000 to present to be converted and stored/kept All information/data beginning 1/1/2000 to present to be converted and stored/kept All information/data beginning 1/1/2000 to present to be converted and stored/kept Type Approximate Records 4908 17577 40116 51855 7765 80232 84791 25080 61511 133 151417 150588 3654 10829 1723 3654 BZN Comments Permit data is permanent. The City would like to bring over recent permit data for reporting and reference purposes. If the City is unable to bring over all detailed permit records, the City would like to bring references to historical permits (over 10 years old). If the City is unable to bring over all fee receipt records, the City would like to bring over records from 1/1/2021 If retention schedule ==> 51,977 Does not include Animal or Short Term Rental Licenses. Includes Beer, Wine, Liquor. Does not include Animal or Short Term Rental Licenses. Includes Beer, Wine, Liquor. Code enforcement data is in Naviline prior to Comcate (2022) Code enforcement data is in Naviline prior to Comcate (2022) Code enforcement data is in Naviline prior to Comcate (2022) Code enforcement data is in Naviline prior to Comcate (2022) Included in Scope? Included in Scope? Recommended Records to Convert Recommended Records to Convert Conversion Complexity Conversion Complexity Estimated Client Hours to Complete (Standard Offering) Estimated Client Hours to Complete (Standard Offering) Estimated Client Hours to Complete (Enhanced Offering, if applicable) Estimated Client Hours to Complete (Enhanced Offering, if applicable) Conditions Conditions Comments Comments