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HomeMy WebLinkAboutResolutions 2025-80 - Adopting the Bozeman Creek Vision Plan Community Engagement PlanVersion February 2023 RESOLUTION 2025-80 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, ADOPTING THE BOZEMAN CREEK VISION PLAN COMMUNITY ENGAGEMENT PLAN AS REQUIRED BY THE MONTANA LAND USE PLANNING ACT (TITLE 76 CHAPTER 25 MONTANA CODE ANNOTATED. WHEREAS, the City Commission approved Resolution 5626 on August 6th, 2024 adopting the Bozeman Creek Vision Plan as a Commission priority; and WHEREAS, the Bozeman Creek Vision Plan will provide a valuable resource in support of enhanced flood mitigation efforts, improved water quality, increased access and connectivity to parks & trails, support for economic development opportunities, and strengthening of community connection to a vital resource; and WHEREAS, a Community Engagement Plan establishes an anticipated schedule of activities from beginning to end of the project; and WHEREAS, a Community Engagement Plan is a baseline commitment and does not prevent the City from using other methods not listed in the plan; and WHEREAS, the City Commission held a Special Presentation on October 7, 2025 to provide an opportunity for feedback on a draft Community Engagement Plan; and WHEREAS, in accordance with the Montana Land Use Planning Act, the City Commission must adopt a land use plans by Resolution; and NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Bozeman, Montana, to wit: adoption of the Bozeman Creek Vision Plan Community Engagement Plan. PASSED, ADOPTED, AND APPROVED by the City Commission of the City of Bozeman, Docusign Envelope ID: 3AB7824B-EAC3-465B-B789-331044CDDE06 Version February 2023 Montana, at a regular session thereof held on the 9th day of December, 2025. ___________________________________ TERRY CUNNINGHAM Mayor ATTEST: ___________________________________ MIKE MAAS City Clerk APPROVED AS TO FORM: ___________________________________ GREG SULLIVAN City Attorney Docusign Envelope ID: 3AB7824B-EAC3-465B-B789-331044CDDE06 COMMUNITY ENGAGEMENT PLAN Community Engagement is an inclusive and ongoing process that relies on the two-way exchange of information, ideas, and expertise between the public and the City of Bozeman to solve problems and make sustainable decisions. Project Overview Project Title: Bozeman Creek Vision Plan Project Leads: provide brief explanation of the responsibilities or task each lead will handle. • Jon Henderson, Assistant City Manager, Project Manager C.E. Purpose/Background: The City Commission approved Resolution 5626 on August 6th, 2024 adopting the Bozeman Creek Vision Plan as a Commission priority to increase ecological health, provide better connectivity, celebrate natural heritage, promote economic development, and mitigate flood hazards within urbanized sections of Bozeman Creek. This project builds on previous work such as the 2012 Bozeman Creek Enhancement Plan, the 2020 Bozeman Creek Analysis Technical Assistance Grant Report, and the 2023 Gallatin Valley Sensitive Lands Protection Plan, among other important efforts. The Bozeman Creek Vision Plan will provide a valuable resource in support of the following goals: • Enhance flood mitigation efforts • Improve water quality • Increase access and connectivity to parks & trails • Support economic development opportunities • Strengthen community connection to a vital resource Significant effort has taken place over the past two years to solicit public interest surrounding this topic, thanks to the local grassroots organization SeeBozemanCreek. The City intends to coordinate extensively with this group to further community input as a model for how local government can leverage the strength of partnerships to collaborate towards shared goals with a wide range of constituents. The City has also commissioned the 2025 Bozeman Creek Flood Mitigation and Reclamation PER as a preliminary review of flood hazards along Bozeman Creek, which will provide the foundation for flood mitigation efforts. The Bozeman Creek Vision Plan may be approved as part of the City’s land use plan and will be evaluated according to the Montana Land Use Planning Act as needed. Key Terms: identify and define jargon, acronyms, or other technical terms that need to be re-worded or clarified in communication and engagement with the public. • Alternatives – Potential measures that the City and/or its partners could implement to improve conditions • Bozeman Creek – Watercourse generally defined within City Limits (i.e., area of interest) • PER – Preliminary Engineering Report, focused on flood hazard mitigation Docusign Envelope ID: 3AB7824B-EAC3-465B-B789-331044CDDE06 Key Partners: kickstart your community mapping process here. Identify who the decision maker is. Internal • City Commission (Decision maker) • City Manager Office • Communications Division • Legal Department • Engineering Division • Stormwater Division • Sustainability Division • Parks & Recreation Department • Economic Development Department • Community Development Department Advisory Boards • Urban Parks & Forestry Citizen Advisory Board • Economic Vitality Citizen Advisory Board • Sustainability Citizen Advisory Board • Historic Preservation Citizen Advisory Board • Community Development Citizen Advisory Board • Downtown Urban Renewal District • Downtown Business Improvement District External • SeeBozemanCreek • General Public • Downtown Bozeman Partnership & Business Owners • Private Landowners Along Bozeman Creek • Northeast Neighborhood Association • Bogert Park Neighborhood Association • Bozeman Creek Neighborhood Association • Inter Neighborhood Council • Development Community • Gallatin Watershed Council • Gallatin Local Water Quality District • Gallatin Conservation District • Gallatin Valley Land Trust • Trust for Public Lands • Montana Land Reliance • Sacajawea Audubon Society • Montana Department of Transportation • Montana Department of Natural Resources and Conservation • Montana Department of Environmental Quality Docusign Envelope ID: 3AB7824B-EAC3-465B-B789-331044CDDE06 Define Decision Making Decision making is at the core of how we plan for community engagement. Clarity on what decision will be made, who will make them, and what information will be considered throughout the process is essential. Many decisions are made throughout a given City project. Our approach calls on project teams to consider which decisions are already made, and which decisions can be made more sustainable by engaging the community. Which decisions the public will contribute to specifically must be clarified at the outset of the engagement planning process. Next, the public must be equipped with the right information and tools to contribute to a given decision. 1. At what stage(s) in the decision-making process is the public being asked to participate (see graphic)? Public engagement will occur during the “Define the problem / opportunity and decision to be made” stage, the “Establish decision criteria” stage, and the “Evaluation alternatives” stage. The public will also have opportunities to provide input during the adoption process. 2. What decision(s) needs to be made? What decisions have already been made? Decisions related to the overall scope and extent of alternatives will need to be made before final adoption. While no specific decisions have already been made, it’s important to note that State law and local codes may have significant influence on near-term recommendations, whereas findings from the plan will be used to inform opportunities for future legislation. 3. Who is the final decision maker? Does this engagement plan require formal Commission approval? The City Commission will have final decision-making authority with consideration of legal criteria, community input, staff recommendation, and Citizen Advisory Board recommendations. Docusign Envelope ID: 3AB7824B-EAC3-465B-B789-331044CDDE06 Level of Community Engagement: Inform, Consult, Involve, Collaborate. After there is clarity on the decision and how the public will participate in the decision-making process, the level of engagement is determined. The engagement spectrum outlines different levels of engagement and helps determine how the community will contribute to the process and what the expectations are for achieving a given level of engagement. Throughout any level of engagement, one- way communications will occur to provide the community with the resources and information they need to contribute effectively. Docusign Envelope ID: 3AB7824B-EAC3-465B-B789-331044CDDE06 Project Timeline See the example text in red below and adjust per your project, including how and when engagement efforts will occur. Include HOW you will engage groups listed in the Key Partners section. Timeline: October • Project Phase: Project introduction • Actions: Provide Special Presentation to City Commission • Tools and Techniques: Community Engagement Plan, Engage Bozeman project page, social media posts Timeline: November - December • Project Phase: Professional services solicitation • Actions: Approve Resolution adopting Community Engagement Plan, publish Request for Proposals (RFP), select qualified consultant • Tools and Techniques: RFP, City procurement process Timeline: January • Project Phase: Scope development • Actions: Finalize scope of services with consultant, approve contract, schedule community engagement • Tools and Techniques: Professional Services Agreement (PSA), scope/schedule/fee, calendar invitations, emails to community partners Timeline: February - May • Project Phase: Community engagement, literature review • Actions: Meet with the public, citizen advisory boards, and external partners to develop overall vision for the plan, review local code requirements and case studies from other communities • Tools and Techniques: Engage Bozeman, in person meetings, email and social media posts, survey(s), press release ahead of engagement push Docusign Envelope ID: 3AB7824B-EAC3-465B-B789-331044CDDE06 Timeline: June - August • Project Phase: Document drafting • Actions: Summarize engagement and develop draft plan with concept designs, develop recommended policy and alternatives to include long-term sustainable funding strategies • Tools and Techniques: Engage Bozeman, publish draft plan for review Timeline: September - October • Project Phase: Project recommendation • Actions: Public hearings at Citizen Advisory Boards and recommendation to the City Commission • Tools and Techniques: Engage Bozeman, public notice, email and social media posts Timeline: November • Project Phase: Project approval • Actions: Public hearing at City Commission and approval of Resolution of adoption • Tools and Techniques: Engage Bozeman, public notice, email and social media posts Engagement Wrap-up 1. How will you show what you heard from members of the public and how public input has influenced the plan? Adoption presentation to the City Commission will include a summary of where public input helped shape final outcomes. 2. How will you go about evaluating the success of the engagement effort? Examples: measuring community response to engagement efforts, group meetings following engagement efforts, etc. The success of public engagement will be measured in the level of support and/or opposition to the final draft during the project approval phases. Docusign Envelope ID: 3AB7824B-EAC3-465B-B789-331044CDDE06 Certificate Of Completion Envelope Id: 3AB7824B-EAC3-465B-B789-331044CDDE06 Status: Completed Subject: Complete with Docusign: G.9 Resolution 2025-80_Adopting_Community_Engagement_Plan Bozeman_Creek... Source Envelope: Document Pages: 8 Signatures: 3 Envelope Originator: Certificate Pages: 5 Initials: 0 Mike Maas AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-07:00) Mountain Time (US & Canada) Stamps: 1 PO Box 1230 Bozeman, MT 59771 Mmaas@bozeman.net IP Address: 155.190.3.8 Record Tracking Status: Original 12/9/2025 4:51:04 PM Holder: Mike Maas Mmaas@bozeman.net Location: DocuSign Security Appliance Status: Connected Pool: StateLocal Storage Appliance Status: Connected Pool: City of Bozeman Location: Docusign Signer Events Signature Timestamp Terry Cunningham tcunningham@bozeman.net Mayor City of Bozeman Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 2600:6c67:2940:50:35a2:ecf2:798:3ccd Sent: 12/9/2025 7:00:07 PM Viewed: 12/9/2025 11:31:33 PM Signed: 12/9/2025 11:31:41 PM Electronic Record and Signature Disclosure: Accepted: 6/29/2021 4:59:06 PM ID: 47eea7cb-ba9e-4f63-bb08-c11196c7c534 Greg Sullivan gsullivan@bozeman.net Bozeman City Attorney City of Bozeman, Montana Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 155.190.3.5 Sent: 12/9/2025 11:31:42 PM Viewed: 12/10/2025 8:53:41 AM Signed: 12/10/2025 8:54:04 AM Electronic Record and Signature Disclosure: Accepted: 12/10/2025 8:53:41 AM ID: af962587-9151-4248-8a30-62d4d7f01ebd Mike Maas Mmaas@bozeman.net City Clerk City of Bozeman Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 208.94.236.115 Sent: 12/10/2025 8:54:05 AM Viewed: 12/11/2025 3:13:38 PM Signed: 12/11/2025 3:13:43 PM Electronic Record and Signature Disclosure: Accepted: 1/6/2020 4:08:14 PM ID: 79370d6f-72a4-4837-866f-9ec31f00062f In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Jon Henderson jon.henderson@bozeman.net Assistant City Manager City of Bozeman Security Level: Email, Account Authentication (None) Sent: 12/11/2025 3:13:45 PM Electronic Record and Signature Disclosure: Accepted: 9/1/2020 6:10:45 PM ID: 162196da-be3a-43d1-b766-f2bac7edd149 Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 12/9/2025 7:00:07 PM Certified Delivered Security Checked 12/11/2025 3:13:38 PM Signing Complete Security Checked 12/11/2025 3:13:43 PM Completed Security Checked 12/11/2025 3:13:45 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure CONSUMER DISCLOSURE From time to time, City of Bozeman (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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