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HomeMy WebLinkAboutResolutions 2025-13 - Authorizing Change Order 2 with Roset and Associates for Construction Modification Solid Waste BuildingVersion February 2023 RESOLUTION 2025-13 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, AUTHORIZING CHANGE ORDER NO. 2 WITH ROSET AND ASSOCIATES FOR CONSTRUCTION MODIFICATIONS – SOLID WASTE BUILDING REMODEL AND GARAGE ADDITION PROJECT WHEREAS, the City Commission did, on the 4th day of April 2023, authorize award of the bid for the Solid Waste Facility Office Remodel and Garage Addition Project to Roset and Associates, Inc., Bozeman, Montana; and WHEREAS, the City Commission did, on the 23rd day of January 2024, authorize Change Order No. 1 for the Solid Waste Facility Office Remodel and Garage Addition Project with Roset and Associates, Inc., Bozeman, Montana for the Sand Interceptor in the Equipment Storage Building; and WHEREAS, Section 7-5-4308, Montana Code Annotated, provides that any such alterations or modifications of the specifications and/or plans of the contract be made by resolution; and WHEREAS, it has become necessary in the prosecution of the work to make alterations or modifications to the specifications and/or plans of the contract. NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Bozeman, Montana, to wit: the proposed modifications and/or alterations to the contract between the City of Bozeman, a municipal corporation, and Roset and Associates, Inc., as contained in Change Order No. 2, attached hereto, be and the same are hereby approved; and the City Manager is hereby authorized and directed to execute the contract change order for and on behalf of the City; and the City Clerk is authorized and directed to attest such signature. Docusign Envelope ID: EA259ACD-A635-4109-95D7-57A0BDEA692D Version February 2023 PASSED, ADOPTED, AND APPROVED by the City Commission of the City of Bozeman, Montana, at a regular session thereof held on the _____ day of ___________________, 20____. ___________________________________ Terry Cunningham Mayor ATTEST: ___________________________________ MIKE MAAS City Clerk APPROVED AS TO FORM: ___________________________________ GREG SULLIVAN City Attorney Docusign Envelope ID: EA259ACD-A635-4109-95D7-57A0BDEA692D 2515thApril 'WAIA Document G7o1' - zoll Change Order PROJECT: (Name and address) CONTRACT INFORMATION: CHANGE ORDER INFORMATION: Bozeman Solid Waste Contract For: General Construction Change Order Number: 002 2143 Story Mill Road, Bozeman, MT Date: 613o123 Date:03112125 59715 OWNER: (Name and address) ARCHITECT: (Name and address) COI{TRACTOR: (Name and address) City of Bozeman Hennebery Eddy Architects Roset and Associates l2l N. Rouse Ave. I 09 N. Rouse Ave. 994 Auger Ln Bozeman, MT 59715 Bozeman, MT 59715 Bozeman, MT 59718 THE CONTRACT 1S CHANGED AS FOLLOWS: (Insert a detailed description ofthe change and, dapplicable, altach or reference specific exhibits. Also include agreed upon adjustments attributable to executed Construction Change Directives.) Additional site scope including fill, asphalt, and misc. site concrete. The original Contract Sum was $ ZZ:,SOO.OO The net change by previously authorized Change Orders $ +O,S+O.OO The Contract Sum prior to this Change Order was $ 820,340.00 The Contract Sum will be increased by this Change Order in the amount of $ ZZ,qtg.OO The new Contract Sum including this Change Order will be $ S+:,ZS:.OO The Contract Time will be increased by Zero (0) days. The new date of Substantial Completion will be NOTE: This Change Order does not include adjustments to the Contract Sum or Guaranteed Maximum Price, or the Contract Time, that have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor, in which case a Change Order is executed to supersede the Construction Change Directive. NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONTRACTOR AND OWNER. Hennebery Eddy Architects Roset and Associates City of Bozeman ARCHITECT (Firm name)CONTRACTOR (Fit'm name)OWNER (Firm name) SIGNATURE Scott Dean, Proiect Architect SIGNATURE Eric Roset, President SIGNATURE KevinHandelin, Superintendent PRINTED NAME AND TITLE PRINTED NAME AND TITLE PRINTED NAME AND TITLE DATE DATE DATE AIA Document G7O1 - 2017 . Copyright @ 1 979, 1987, 2000 , 2001 and 2017 . All rights reserved. "The American lnstitute of Architects," "American lnstitute of Architects," "AlA," the AIA Logo, and "AlA Contract Documents" are trademarks of The American lnstitute of Architects. This document was produced at 13:06:06 1Ef on 0312412025 under Order No.41 042431 55 which expires on 0413012025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents@ Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (3B9ADA40) Docusign Envelope ID: EA259ACD-A635-4109-95D7-57A0BDEA692D 5/28/20255/29/2025 5/30/2025 312412025 Kevin Handtin, Superintendent City of Bozeman, Sotid waste Division 121 N Rouse Ave. Bozeman, MT 59715 RE: City of Eozeman Solid Waste Division Renovation and Addition - Proiect 1{o. 21111 Dear Kevin: Over the course of the construction phase at the Sotid Waste project construction scope and costs in excess of the originaI Contract Amount were identified. Of these additions only one was documented in writing: Change Order 001 for the addition of a ftoor drain in the amount of $45,540.00. ln addition to Change 0rder 001, severalverbaI directives by City of Bozeman representatives were given to Roset Construction that further expanded the scope of the proiect. The reasons for these construction scope changes vary but were primarily centered around sitework and concrete. These additions totaled $47,160.64. White a significant maiority of the work resulted in value to the City, it is at the request of City of Bozeman representatives that a negotiated agreement be imptemented that shares the cost ofthis work. That agreement has been reached and is as fotlows: $8,504.53 Not Shared - Roset Construction 1. Foundation Height Addition $38,656.11 Shared - City of Bozeman, Design Team, Roset Construction 2. Asphatt Area and fi[[ 3. Air Conditioner Pad and Side Entry 4. Front Entry Ramp and Railing Resolution of the $38,6 56.11 is as foltows: City of Bozeman $25,720.00 ($9,107.00 contract batance + $16,613.00) Roset Construction $6,636.1 1 Hennebery Eddy Architects $3,800.00 Morrison Maierle $2,500.00 Attached is Change Order #002 which cancels work from the original contract for ceiting and floor finishing at the Owner's request and adds scope for items 1 through 4, above. The doltar amount 109 NORTI] ROUSEAVENUE 8OZEMAN IVONTANA '971' }lenneDtry tddy Docusign Envelope ID: EA259ACD-A635-4109-95D7-57A0BDEA692D for Change Order 002 is proposed aI$22,973.00. This amount was determined by subtracting Roset's share ofthe shared expense ($6,636.11) and the remaining contract balance for canceled ftoor and ceilingfinishing ($9,107.00) from the total $38,656.11. Hennebery Eddy and Morrison Maierle will provide funds directly to the Owner in the amounts of $3,800.00 and $Z,5OO.OO respectively. Additionalfunds required from the City of Bozeman are $16,613.00. As stated previously, the working relationship between the design team and the City of Bozeman is an important one and in recognition, we have agreed to refund a portion of our design fees. Thank you for the opportunity to provide services for the City of Bozeman. lt is my sincere hope that we all emerge from this experience with a set of lessons learned that increase the strength of our working relationship and set us up for future successful projects together. Sincerely, /b-- " Ben Lloyd, Vice President Hennebery Eddy Architects, lnc. Enclosures: Hennebery Eddy partiat fee refund Morrison Maierle partiaI fee refund RE: City of Eozeman Solid waste Division Renovation and Addition Project No. 21111 To: Kevin Handlin, Superinterdent 312412025 henneberyeddy.com Poge 2 of 2 ]lenneDery Iddy Docusign Envelope ID: EA259ACD-A635-4109-95D7-57A0BDEA692D Certificate Of Completion Envelope Id: EA259ACD-A635-4109-95D7-57A0BDEA692D Status: Completed Subject: Complete with Docusign: F.8 Resolution 2025-13 Solid Waste Expansion CO2.pdf Source Envelope: Document Pages: 5 Signatures: 6 Envelope Originator: Certificate Pages: 6 Initials: 0 Mike Maas AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-07:00) Mountain Time (US & Canada) Stamps: 1 PO Box 1230 Bozeman, MT 59771 Mmaas@bozeman.net IP Address: 208.94.236.112 Record Tracking Status: Original 4/15/2025 3:30:53 PM Holder: Mike Maas Mmaas@bozeman.net Location: DocuSign Security Appliance Status: Connected Pool: StateLocal Storage Appliance Status: Connected Pool: City of Bozeman Location: Docusign Signer Events Signature Timestamp Eric Roset eric@rosetassociates.com President/CEO Roset and Associates, Inc Security Level: Email, Account Authentication (None) Signature Adoption: Drawn on Device Using IP Address: 47.45.187.68 Sent: 4/15/2025 8:00:06 PM Resent: 4/23/2025 2:54:38 PM Resent: 4/29/2025 10:07:14 AM Resent: 5/8/2025 11:15:19 AM Resent: 5/28/2025 2:38:40 PM Viewed: 5/28/2025 4:22:55 PM Signed: 5/28/2025 4:23:39 PM Electronic Record and Signature Disclosure: Accepted: 5/28/2025 4:22:55 PM ID: 3a9b6d87-eda8-4d4a-9ac3-8b220dea9959 Scott Dean sdean@henneberyeddy.com Hennebery Eddy Arch. Security Level: Email, Account Authentication (None)Signature Adoption: Drawn on Device Using IP Address: 216.166.171.78 Sent: 5/28/2025 4:23:40 PM Viewed: 5/29/2025 1:19:34 PM Signed: 5/29/2025 3:07:18 PM Electronic Record and Signature Disclosure: Accepted: 5/29/2025 1:19:34 PM ID: 2f2dc394-ed84-46be-8345-92ad28d70927 Greg Sullivan gsullivan@bozeman.net Bozeman City Attorney City of Bozeman, Montana Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 97.121.209.19 Sent: 5/29/2025 3:07:19 PM Viewed: 5/29/2025 4:35:38 PM Signed: 5/29/2025 4:35:49 PM Electronic Record and Signature Disclosure: Accepted: 5/29/2025 4:35:38 PM ID: 19cf4ddf-15ec-40ba-a950-7a9c68ded440 Terry Cunningham tcunningham@bozeman.net Mayor City of Bozeman Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 174.45.8.9 Signed using mobile Sent: 5/29/2025 4:35:50 PM Viewed: 5/29/2025 8:27:33 PM Signed: 5/29/2025 8:27:40 PM Electronic Record and Signature Disclosure: Signer Events Signature Timestamp Accepted: 6/29/2021 4:59:06 PM ID: 47eea7cb-ba9e-4f63-bb08-c11196c7c534 Kevin Handelin khandelin@bozeman.net Security Level: Email, Account Authentication (None) Signature Adoption: Drawn on Device Using IP Address: 38.92.160.125 Signed using mobile Sent: 5/29/2025 8:27:42 PM Viewed: 5/30/2025 5:10:15 AM Signed: 5/30/2025 5:10:48 AM Electronic Record and Signature Disclosure: Accepted: 5/30/2025 5:10:15 AM ID: d46af649-8bdd-4705-a070-4d9b0e0ee339 Mike Maas mmaas@bozeman.net City Clerk City of Bozeman Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 208.94.236.115 Sent: 5/30/2025 5:10:50 AM Viewed: 5/30/2025 1:44:11 PM Signed: 5/30/2025 1:44:20 PM Electronic Record and Signature Disclosure: Accepted: 1/6/2020 4:08:14 PM ID: 79370d6f-72a4-4837-866f-9ec31f00062f In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Nicholas Ross nross@bozeman.net Director of Transportation & Engineering Security Level: Email, Account Authentication (None) Sent: 5/30/2025 1:44:22 PM Electronic Record and Signature Disclosure: Accepted: 10/22/2024 9:50:47 AM ID: 8e55186b-bc56-4ffe-9999-a309006ac3b0 Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 4/15/2025 8:00:06 PM Certified Delivered Security Checked 5/30/2025 1:44:11 PM Signing Complete Security Checked 5/30/2025 1:44:20 PM Completed Security Checked 5/30/2025 1:44:22 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure CONSUMER DISCLOSURE From time to time, City of Bozeman (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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Electronic Record and Signature Disclosure created on: 7/9/2018 4:06:02 PM Parties agreed to: Eric Roset, Scott Dean, Greg Sullivan, Terry Cunningham, Kevin Handelin, Mike Maas, Nicholas Ross How to contact City of Bozeman: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to: jolson@bozeman.net To advise City of Bozeman of your new e-mail address To let us know of a change in your e-mail address where we should send notices and disclosures electronically to you, you must send an email message to us at jolson@bozeman.net and in the body of such request you must state: your previous e-mail address, your new e-mail address. We do not require any other information from you to change your email address.. 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