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HomeMy WebLinkAboutCIP Presentation-2027-2031 26.03.10 FINALCAPITAL IMPROVEMENT PROGRAM 2027-2031CITY COMMISSION WORK SESSION March 10, 2026 Departments submit CIP requests Finance, City Manager, and Advisory Committees review relevant CIP CIP is presented to City Commission prior to Dec 31 each year. Changes to the December CIP presented March 10, 2026 CIP Adoption March 24, 2026 Integration into the 2027 Biennium and 2029 Biennium Budgets 2027-2031 CAPITAL IMPROVEMENT PROGRAM CIP Process Cycle Construction Cost Estimate Classifications 2027-2031 capital improvement program 2027-2031 CAPITAL IMPROVEMENT PROGRAM Estimate Class Purpose Project Definition Level Expressed as % of completion Cost Estimate Range Typical variation in high & low range Class 5 Concept or Feasibility 0% to 2%+ 100% / -50% Class 4 Preliminary Engineering 1% to 15%+ 50% / -30% Class 3 Semi-Detailed (30%-60% Design)10% to 40%+ 30% / -20% Class 2 Detailed (60%-100% Design)30% to 75%+ 20% / -15% Class 1 Final (100% Design/Bid Opening)65% to 100%+ 10% / -10% N/A Not Applicable Planning Level – high level staff analysis based on prior experience or prior projects. Bogert Pool (p346) •CIP Cost $3,114,000 •Originally estimated in 2020 •Cost reflects engineering design and refined project scope (Class 3) •Construction cost escalation and current market conditions affecting pricing Lindley Center (p347) •CIP Cost $2,500,000 •Originally estimated in 2020 •Remains a planning level estimate •Assumptions updated using latest cost information •Inflation and market conditions are incorporated General Fund Recreation Bond Project Cost Increases 2027-2031 CAPITAL IMPROVEMENT PROGRAM Base Hydraulic Phase I (p255) •Total Project Cost $13.4M •Increase of $700k •Cost reflects engineering design and refined project scope (Class 3 -> Class 2) •Increased scope allows Phase II to move to 2040 •Overall changes to this project reduced the CIP by approximately $16M Water Reclamation Impact Fee Fund 2027-2031 CAPITAL IMPROVEMENT PROGRAM What’s changed •Project rebrand – EDGE •Expanded focus from software replacement to business process improvement •Departments mapped current and future state processes •Implementation team will help ensure systems and processes line up and City staff are trained Enterprise Data for Government Efficiency (EDGE) 2027-2031 CAPITAL IMPROVEMENT PROGRAM Process Mapping Requirements Defined System Selection System and Process Redesign Implementation Implementation Components Enterprise Data for Government Efficiency (EDGE) 2027-2031 CAPITAL IMPROVEMENT PROGRAM What Implementation Includes •General Fund & Cost Allocation Core Financials/HR - $3,500,000 •Planning Fund - $500,000 •Building Fund -$500,000 •Engineering (through PW Admin Fund) -$250,000 Permitting Software - $1,250,000 •All through PW Admin Fund •Utility Funds –~$940,000 •Solid Waste –~$310,000 Utility Billing - $1,250,000 •System configuration and integration •Data migration and validation •Process redesign and workflow setup •Staff training and change management •Vendor implementation support 2027-2031 CAPITAL IMPROVEMENT PROGRAM Reductions & Administrative Revisions •Street Improvement Asphalt Rehabilitation (pp 143) •Added friction / chip seal activities previously in the operating budget •Allows for more flexible planning of mill / overlay and friction / chip seal work •Loader Mounted Mill Replacement (pp147) •Reduce FY27 from $250,000 to $100,000 •Replace #1056 - Class 3, Spill Response Vehicle (pp198) •Move to Unscheduled •Fleet management located a Fire Dept vehicle up for disposal that can be equipped to meet the short-term need 2027-2031 CAPITAL IMPROVEMENT PROGRAM Other Notable Items Fowler Community Housing Project •No changes to the recommended CIP •Ongoing conversation with the community •Engineering and design: $2.1M Shops / Public Works Complex •No changes to the recommended CIP •More information to come as we work through conceptual design process 2027-2031 CAPITAL IMPROVEMENT PROGRAM Next Steps •CIP Adoption scheduled for March 24th, 2026 •Budget meetings scheduled: •May 12 | Tax Increment Financing Districts and Downtown Districts •June 2 | Enterprise Funds and Special Assessment Funds •June 9 | General Fund and Special Revenue Funds •June 23 | Budget Adoption DRAFT Questions 2027-2031 Capital Improvement Program