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HomeMy WebLinkAbout02-26-26 - Urban Parks and Forestry Board - Agendas & Packet MaterialsA. Call to Order - 6:00 PM B. Disclosures C. Changes to the Agenda D. Approval of Minutes D.1 Approve Minutes from January 22, 2026 Urban Parks and Forestry Board Meeting (Overton) E. Public Comments on Non-agenda Items Falling within the Purview and Jurisdiction of the Board THE URBAN PARKS AND FORESTRY BOARD OF BOZEMAN, MONTANA UPF AGENDA Thursday, February 26, 2026 General information about the Urban Parks & Forestry Board can be found in our Laserfiche repository. If you are interested in commenting in writing on items on the agenda please send an email to comments@bozeman.net or by visiting the Public Comment Page prior to 12:00pm on the day of the meeting. At the direction of the City Commission, anonymous public comments are not distributed to the Board or staff. Public comments will also be accepted in-person and through Video Conference during the appropriate agenda items. As always, the meeting will be streamed through the Commission's video page and available in the City on cable channel 190. For more information please contact Mitch Overton, moverton@bozeman.net This meeting will be held both in-person and also using an online videoconferencing system. You can join this meeting: Via Video Conference: Click the Register link, enter the required information, and click submit. Click Join Now to enter the meeting. Via Phone: This is for listening only if you cannot watch the stream, channel 190, or attend in- person United States Toll +1 346 248 7799 Access code: 934 5616 9186 This is the time to comment on any non-agenda matter falling within the scope of the Urban Parks & Forestry Board. There will also be time in conjunction with each agenda item for public comment relating to that item but you may only speak once per topic. Please note, the Board cannot take action on any item which does not appear on the agenda. All persons addressing the Board shall speak in a civil and courteous manner and members of the audience shall be respectful 1 F. FYI/Discussion F.1 Bikefill Community Park Update and Discussion (Jadin) F.2 Bozeman Urban Forest Management Plan (UFMP) - Proposed Project Schedule (Overton) F.3 UPF Advisory Board Work Plan Review to Prepare for 2026 / 2027 Work Plan Work Session at March Meeting(Overton) G. Adjournment of others. Please state your name, and state whether you are a resident of the city or a property owner within the city in an audible tone of voice for the record and limit your comments to three minutes. General public comments to the Board can be found on their Laserfiche repository page. This board generally meets the fourth Thursday of the month from 6:00 pm to 8:00 pm. Citizen Advisory Board meetings are open to all members of the public. If you have a disability that requires assistance, please contact our ADA Coordinator, David Arnado, at 406.582.3232. 2 Memorandum REPORT TO:Urban Parks and Forestry Board FROM:Mitch Overton, Director of Parks and Recreation Anhad Bajwa, Administrator Assistant II SUBJECT:Approve Minutes from January 22, 2026 Urban Parks and Forestry Board Meeting MEETING DATE:February 26, 2026 AGENDA ITEM TYPE:Minutes RECOMMENDATION:Approve Minutes from January 22, 2026 Urban Parks and Forestry Board Meeting STRATEGIC PLAN:6.5 Parks, Trails & Open Space: Support the maintenance and expansion of an interconnected system of parks, trails and open spaces. BACKGROUND:In accordance with Commission Resolution 5323 and the City of Bozeman's Citizen Advisory Board Manual, all Boards must have minutes taken and approved. Prepared minutes will be provided for approval by the board at the next scheduled meeting. Staff will make any corrections identified to the minutes before submitting them to the City Clerk's Office. UNRESOLVED ISSUES:As suggested by the UPF Board. ALTERNATIVES:As suggested by the UPF Board. FISCAL EFFECTS:None. Attachments: 1.22.26_Minutes.pdf Report compiled on: February 2, 2026 3 Urban Parks & Forestry Board Meeting Minutes, 1/22/2026 Page 1 of 1 URBAN PARKS & FORESTRY BOARD MEETING OF BOZEMAN, MONTANA MINUTES 1/22/2026 General information about the Urban Parks & Forestry Board can be found in our Laserfiche repository. A) 00:01:46 Call to Order - 6:00 PM B) 00:03:29 Disclosures - none B.1 00:03:38 Board Introductions C) Changes to the Agenda D) 00:22:26 Approval of Minutes D.1 Approve Minutes from December 18, 2025 Urban Parks and Forestry Board Meeting 121825_Minutes.pdf 00:22:31 Motion to approve Approve Minutes from December 18, 2025 Urban Parks and Forestry Board Meeting Teri Lumsden: Motion Joe Cartwright: 2nd E) 00:26:55 Public Comments on Non-agenda Items Falling within the Purview and Jurisdiction of the Board - none F) FYI/Discussion F.1 00:27:52 2026 City Advisory Board Ethics Training G) 00:56:59 Adjournment This board generally meets the fourth Thursday of the month from 6:00 pm to 8:00 pm. 4 Memorandum REPORT TO:Urban Parks and Forestry Board FROM:Addi Jadin, Park Planning and Development Manager Mitch Overton, Director of Parks and Recreation SUBJECT:Bikefill Community Park Update and Discussion MEETING DATE:February 26, 2026 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:Bikefill Community Park Update and Discussion STRATEGIC PLAN:1.2 Community Engagement: Broaden and deepen engagement of the community in city government, innovating methods for inviting input from the community and stakeholders. BACKGROUND:In July of 2025, the City of Bozeman and the Gallatin Valley Land Trust (GVLT) signed a memorandum of understanding to create a new community bike park named Bikefill. The Bikefill Community Park project will feature non-motorized paved, gravel, and single-track trails as well as specially designed bicycle-specific terrain and skills features. In addition to Bikefill, there will be area improvements to McIlhattan Road. As part of the collaboration, the City submitted a grant application to the MT FWP Land and Water Conservation Fund for financial assistance to construct a new parking lot and trailhead to service both Snowfill and the new Bikefill recreation area. Project representatives will give an update and present the public engagement report for discussion. UNRESOLVED ISSUES:NA ALTERNATIVES:NA FISCAL EFFECTS:NA Report compiled on: November 14, 2025 5 Memorandum REPORT TO:Urban Parks and Forestry Board FROM:Mitch Overton, Director of Parks and Recreation Anhad Bajwa, Administrative Assistant II SUBJECT:Bozeman Urban Forest Management Plan (UFMP) - Proposed Project Schedule MEETING DATE:February 26, 2026 AGENDA ITEM TYPE:Plan/Report/Study RECOMMENDATION:Review and update of the Urban Forest Management Plan timeline with the UPF Advisory Board. STRATEGIC PLAN:6.5 Parks, Trails & Open Space: Support the maintenance and expansion of an interconnected system of parks, trails and open spaces. BACKGROUND:The Forestry Division of the Parks and Recreation Department is updating the 2016 Urban Forest Management Plan. The UPF Board will be involved in work sessions and review of the document over the coming year. A consultant team has been hired and a plan timeline created. This review will inform the UPF Board of the current schedule. UNRESOLVED ISSUES:None ALTERNATIVES:n/a FISCAL EFFECTS:None at this time Attachments: UFMP Proposed Schedule - City Edits Pending.docx Report compiled on: February 20, 2026 6 Project Management Plan Bozeman UFMP 1 Detailed Schedule Proposed Project Schedule Deliverables – Meetings - Milestones Approximate Dates Contract Award/Project Initiation January 30, 2026 Virtual Project Kick-off Meeting ► UFMP Overview and Identification of Key Stakeholders ► Data Gathering and File Sharing February 9, 2026 Coordination Meeting 1 of 6 ► Existing Conditions, Goals, Objectives, and Strategies ► Review Analysis Checklists February 26, 2026 Draft Community Engagement Plan February 9, 2026 – March 2, 2026 City of Bozeman Review of Community Engagement Plan March 2, 2026 – March 13, 2026 Coordination Meeting 2 of 6 ► Staffing, Equipment, and Budget Assessment ► Policy and Code Assessment March 12, 2026 Work Session 1 of 4 ► Present and Review Community Engagement Plan ► Garner Feedback on Public Involvement March 26, 2026 Complete Draft UFMP Outline April 3, 2026 City of Bozeman and Board Review of UFMP Outline April 6, 2026 – April 17, 2026 Virtual Public Meeting 1 of 2 ► Background Information, Call for Engagement ► How to Get Involved ► Timeline for Future Meetings April 9, 2026 Work Session 2 of 4 ► Review UFMP Outline ► Discuss Components for Plan Update April 23, 2026 Coordination Meeting 3 of 6 ► Review Tree Inventory and Canopy Cover Data Analyses ► Review Projected Canopy Goals April 30, 2026 In-Person Public Meeting 1 of 2 ► Present UFMP Outline ► Initiate Public Survey May 4, 2026 Public Survey Period May 4, 2026 – May 26, 2026 Coordination Meeting 4 of 6 ► Review Planning and Development Integration Components ► Review Tree Maintenance Schedules May 21, 2026 Coordination Meeting 5 of 6 Insect, Disease, and Disaster Preparedness June 11, 2026 Work Session 3 of 4 ► Review Public Survey Feedback ► Preliminary Data Review June 25, 2026 Preliminary Draft UFMP April 20, 2026 – July 8, 2025 City of Bozeman and Board Review of Preliminary Draft UFMP July 8, 2026 – July 22, 2025 Work Session 4 of 4 ► Board Feedback on Preliminary Draft UFMP July 23, 2026 DJ&A Revisions – Complete Draft UFMP July 24, 2026 – August 7, 2026 7 Project Management Plan Bozeman UFMP 2 Deliverables – Meetings - Milestones Approximate Dates Virtual Public Meeting 2 of 2 ► Present Draft UFMP August 10, 2026 Public Comment Period August 10, 2026 – September 8, 2026 In-Person Public Meeting 2 of 2 ► Open House During Public Comment Period August 31, 2026 DJ&A Review Comments, Revise Draft UFMP September 14, 2026 – September 24, 2026 Coordination Meeting 6 of 6 ► Discuss Comments and Revisions ► Prep for City Commission Presentation September 24, 2026 Final UFMP October 9, 2026 Presentation to City Commission November 3, 2026 City Resolutions to Adopt the UFMP December 1, 2026 Project Completion December 31, 2026 8 Memorandum REPORT TO:Urban Parks and Forestry Board FROM:Mitch Overton, Director of Parks and Recreation Anhad Bajwa, Administrative Assistant II SUBJECT:UPF Advisory Board Work Plan Review to Prepare for 2026 / 2027 Work Plan Work Session at March Meeting MEETING DATE:February 26, 2026 AGENDA ITEM TYPE:Plan/Report/Study RECOMMENDATION:UPF Advisory Board Work Plan Review to Prepare for 2026 / 2027 Work Plan Work Session at March Meeting STRATEGIC PLAN:6.5 Parks, Trails & Open Space: Support the maintenance and expansion of an interconnected system of parks, trails and open spaces. BACKGROUND:The current UPF Advisory Board work plan was adopted for 2024 and 2025. We will review the '24/'25 work plan to prepare for a March UPF Board work session for the Board's 2026/2027 work plan. The City Commission is scheduled to review their priorities for 2026 and 2027 and potentially adopt at that meeting. Adopted City Commission priorities will enable the UPF Board to reference the Commission priorities to ensure alignment between UPF work plan and Commission priorities. UNRESOLVED ISSUES:none ALTERNATIVES:n/a FISCAL EFFECTS:any fiscal effects of adopted work plan items will be identified in that specific item within the work plan. Attachments: UPF Work Plan 2024-2025 and narrative (003.PDF).pdf Report compiled on: February 20, 2026 9 1 Urban, Parks and Forestry Board Work Plan 2024-2025 Focus Area 1: Organize the annual Arbor Day Program Work Plan Item 1A: Contribute capacity to Annual Arbor Day Program Resolution 5328 adopts the Urban Parks and Forestry Board (UPF Board) focus area of organizing the annual Arbor Day program. In order to contribute capacity to Annual Arbor Day Program the Board recommends aligning an annual work plan item. The site selection for 2024 was voted on by the board and the unanimous decision is to plant 10 trees at North Meadows Park. The Forestry Division will take the lead on training board members to properly explain all the details of a successful planting to the public. The Urban Parks and Forestry Board will provide support and training throughout this planting during the Arbor Day Event at North Meadows Park. The 2025 site selection will occur in accordance with the work plan schedule and matrix. Focus Area 2: Review Reports Pertaining to Activity in Bozeman’s Urban Forests Work Plan Item 2A: Update the Urban Forestry Management Plan Resolution 5328 adopts the Urban Parks and Forestry Board focus area of reviewing reports pertaining to Bozeman’s urban forests. As such the UPF Board has recommended that an update to the Urban Forestry Management Plan is timely and appropriate for the 2024-2025 work plan. The City of Bozeman last completed its Urban Forestry Management Plan (UFMP) in 2016. This plan is a comprehensive review of Bozeman’s urban forest and how we can fully realize the benefits of our trees. The UFMP was developed with public input, professional consulting, and Forestry Division staff. The plan was further reviewed by Bozeman’s Tree Advisory Board and approved by City Commission. The UFMP explains the many benefits trees provide for our community and provides a strategy for management and planning for the future. As the city continues to grow, healthy trees will become an increasingly important part of our community. The Urban Parks and Forestry Board will provide feedback and amendments throughout the update. Work Plan Item 2B: Update the Street Tree Guide Resolution 5328 adopts the Urban Parks and Forestry Board focus area of reviewing reports pertaining to Bozeman’s urban forests. The UPF Board has recommended and adopted updating the Bozeman street tree guide as a work plan item for the 2024/2025 calendar years. The Street Tree Guide is a comprehensive list of species and varieties that are approved for boulevard plantings. There is much to consider for boulevard trees, as they need adequate space from underground utilities, sidewalks, driveways, and other trees. The guide includes brief descriptions, locations of specimens, and tips on proper tree care. The guide is used by residents, developer, nurseries, landscapers, and surrounding communities. The Urban Parks and Forestry Board will provide feedback and amendments throughout the update. Work Plan Item 2C: Contribute to Historic Preservation Policy Development regarding Trees Resolution 5328 adopts the Urban Parks and Forestry Board focus area of reviewing reports pertaining to Bozeman’s urban forests. During the 2024 and 2025 work plan timeline the UPF Board will contribute to Historic Preservation Divisions policy development regarding tree preservation and or trees as landmarks. Historic Preservation is an established priority of city planning in Bozeman. Preservation goes beyond saving old buildings, it creates a unique sense of place, a sense of community and bridges the gap between the past and our future. The Urban Parks and Forestry Board will provide feedback and assistance as needed throughout the policy development. 10 2 Focus Area 3: Assess the equity distribution of access to urban parks and trails with an emphasis on traditionally underserved communities and neighborhoods, and address identified issues of disparity. Work Plan Item 3A: PRAT Implementation/10 minute walk Analysis/Anchor Routes/Cash in Lieu Grant Program Resolution 5328 adopts assessing the equity distribution of access to urban parks and trails, with an emphasis on traditionally underserved communities and neighborhoods, and address identified issues of disparity. As such the UPF Board work plan for 2024/2025 includes an analysis of access to parks by all residents, the development of additional pathway and trail routes, and further developing a funded grant program, as recommended in the recently updated Parks, Recreation, and Active Transportation (PRAT) Plan. The plan identifies a vision and realistic, actionable goals for the City’s most valued places – its parks, trails, and recreation facilities. The Urban Parks and Forestry Board will provide feedback and amendments throughout the update. Focus Area 4: Evaluate the City’s Parks, Recreation, Open Space and Trails Plan from Drafting through Adoption Work Plan Item 4A: Create a UDC update package utilizing PRAT Plan Recommendations Resolution 5328 adopts evaluating the City’s parks, recreation, open space and trails (PROST) plan from drafting through adoption. The PRAT plan (formally PROST) identifies a vision and realistic, actionable goals for the City’s most valued places – its parks, trails, and recreation facilities. As such the UPF Board recommends and has adopted utilizing recommendations from the PRAT to create a package of Unified Development Code (UDC) updates as related to parks, recreation, and trails for City Commission approval and adoption into the UDC. The Urban Parks and Forestry Board will provide feedback and amendments throughout the update. Focus Area 5: Provide recommendations, when requested, about the City’s Sunset Hills Cemetery Work Plan Item 5A: Bi-annual Staff Update about Sunset Hills Cemetery and provide recommendations as needed Resolution 5328 adopts that the UPF Board will provide recommendations, when requested, about the City’s Sunset Hills Cemetery. The 73-acre Sunset Hills Cemetery, the only City owned and maintained cemetery, is a virtual arboretum of stately pine, fir, spruce, ash, maple, cedar and various ornamental trees. The cemetery currently contains over 16,000 burial sites with nine dedicated affiliation areas and room for expansion. The Urban Parks and Forestry Board will provide feedback during the updates. 11 3 URBAN PARKS & FORESTRY ADVISORY BOARD WORK PLAN 2024-2025 Focus Area 1: Organize the Annual Arbor Day Program WP Item Description: Strategic Priorities Connection: Board Time Commitment: Staff Time Commitment: Schedule: Budget Impact: A. Contribute capacity to Annual Arbor Day Program Sustainable Environment 3 meetings and one volunteer day/year moderate December through April Budgeted in Annual Forestry Div. Budget Focus Area 2: Review reports pertaining to activity in Bozeman’s urban forests WP Item Description: Strategic Priorities Connection: Board Time Commitment: Staff Time Commitment: Schedule: Budget Impact: A. Update Urban Forestry Management Plan Sustainable Environment Up to 3 meetings/year substantial Years 1 & 2 Budgeted in Annual Forestry Div. Budget B. Update the Street Tree Guide Sustainable Environment Up to 3 meetings per/year moderate Year 1 Budgeted in Annual Forestry Div. Budget C. Contribute to Historic Preservation policy development for trees Well Planned City Up to 3 meetings moderate Year 1 Budgeted in Annual Forestry Div. Budget Focus Area 3: Assess the equity distribution of access to urban parks and trails, with an emphasis on traditionally underserved communities and neighborhoods, and address identified issues of disparity. WP Item Description: Strategic Priorities Connection: Board Time Commitment: Staff Time Commitment: Schedule: Budget Impact: A. PRAT Implementation: -10 minute Walk Analysis -Anchor Routes -Cash in lieu grant program Safe, Welcoming Community Up to 3 meetings/year substantial Year 1 and 2 P&TD 12 4 Focus Area 4: Evaluate the City’s Parks, Recreation, Open Space and Trails Plan from drafting through adoption WP Item Description: Strategic Priorities Connection: Board Time Commitment: Staff Time Commitment: Schedule: Budget Impact: A. Create a UDC update package utilizing PRAT plan recommendati ons Well Planned City Up to 4 meetings/year substantial Year 1 and 2 P&TD Focus Area 5: Provide recommendations, when requested, about the City’s Sunset Hills Cemetery WP Item Description: Strategic Priorities Connection: Board Time Commitment: Staff Time Commitment: Schedule: Budget Impact: A. Bi-annual staff update about Sunset Hills Cemetery and provide recommendations as needed Well Planned City Sustainable Environment As needed As needed As needed year 1 and 2 Cemetery 13 5 14